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THE WONDERFUL WORLD OF SPREADSHEETS Mr Martin
LESSON 1 – OVERVIEW OF
SPREADSHEETS & THE KEY TERMS
Mr Martin
OPEN MICROSOFT EXCEL
Turn your chair around and look at the board
Mr Martin, 2013
Mr Martin, 2013
https://www.youtube.com/watch?v=05xfGNLA5W0
Spreadsheets are powerful ________ that are able to process numbers and ____. They are used extensively in statistics, accounting and sales professions.Spreadsheets can be used for ______ keeping, predictions and _______.Spreadsheets use a collection of rows and _______, which look like a grid or extensive table. The rows are the _______ elements and the columns are the ________ elements. The intersection of a row and a column is known as a _______.
WHAT ARE SPREADSHEETS?
Vertical, Columns, Cell, Programs, Record, Data, Charting, Horizontal Vertical Cell RecordPrograms DataColumns HorizontalCharting
Mr Martin, 2013
WHAT COULD WE USE SPREADSHEETS FOR?Class Brainstorm:
•Lists (shopping lists, contact lists)
•Accounting (budgets)
•Time Sheets
•Databases
•Chart creation (GANTT)
Mr Martin, 2013
WHAT DO THEY LOOK LIKE?
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KEY TERMS
Row Column Cell Cell Address
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KEY TERMS
Row – Horizontal (sideways) Column – Vertical (up and down) Cell – Where a row and column intersect Cell Address – Coordinates of the Cell (Column Letter + Row Number)
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Row
Column
Cell
Cell Address
Mr Martin, 2013
Row
Column
Cell
Cell Address
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Mr Martin, 2013
X
Question 1 - What is the Cell Address of the selected square?
Mr Martin, 2013
X
Active Cell
Data Entry
Question 2 - What is the Cell Address of the selected square?
Mr Martin, 2013
SPREADSHEET BATTLESHIPS
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SKILLS IN PLAYING SPREADSHEET BATTLESHIPSChanging column widthChanging row heightAdding a borderMerging cellsColouring cellsEntering dataFamiliarising yourself with excel
Mr Martin, 2013
Select all
Step 1
Mr Martin, 2013
Hold the line and drag
Step 2
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Hold the line and drag
Step 3
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Select the cells from B3:M14
Step 4
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Add a boarder(all borders)
Step 5
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Add letter coordinates
(row)
Add number coordinates
(column)
Step 6
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CREATE YOUR SHIPS BELOW THE GRID
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Make your ships
Step 7
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Merge the cells for your ships
Step 8
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Colour your ships
Step 9
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COPY & PASTE
Step 10
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1)Select everything you have done by clicking from the top left hand corner and dragging until the bottom right hand corner
2)Click the cell where you would like paste your battleship grid
TEST OUT YOUR SPREADSHEET BATTLESHIPS
Mr Martin, 2013
PRINT OUT YOUR SHEET (LANDSCAPE) FOR YOUR FOLIO
Mr Martin, 2013
LESSON 2OF THE WONDERFUL WORLD
OF SPREADSHEETSMr Martin
STEP 1. LOG ON TO YOUR COMPUTER THEN TURN AND
FACE ME
Changing column width -
Changing row height –
Adding a border –
Merging cells -
Colouring cells -
Entering data –
Mr Martin, 2013
SKILLS WE LEARNT LAST LESSON
THIS WEEK: CALCULATIONS
What might we want to calculate with a spreadsheet?
What are our basic calculations? (think of a calculator)PlusMinusMultiplicationDivision
What might we like to do with some data?
For example. If we rent 5 videos and they cost $5 each
What if we had store credit of $30
Mr Martin, 2013
What we will be doing this lesson
Mr Martin, 2013
THE IMPORTANCE OF THE CELL ADDRESS Think back to our spreadsheet battleships
If you put in the wrong coordinates you miss
Same with formulas - if you put in the wrong coordinates for your formula it will be wrong
ACTIVITY 1 – 7 TIMES TABLES
1) Open Microsoft Excel
2) Type the numbers 1-12 down column A
3) Type the number 7 down column B
4) Click on cell C1 and type the following
5) Repeat until the whole column is complete
Mr Martin, 2013
Mr Martin, 2013Mr Martin, 2013
FORMULAS IN EXCEL
* is the multiply symbol EG. D5*D6 / is the divide by symbol EG. =A3/A4 + is the plus symbol EG. =B4+C4+D4+E4 - is the subtract symbol EG. =F10-F9
All formulas need to start with =
=
Mr Martin, 2013
FORMULA FORMAT
=A1+A2+A3+A4+A5+A6+A7 or
=sum(A1+A2+A3+A4+A5+A6+A7) or
=sum(A1:A7)
Mr Martin, 2013
Mr Martin, 2013
ACTIVITY 2 – FORMATTING THE DATA
ACTIVITY 2 – FORMATTING THE DATA
1) Insert a cell left to column B and type the symbol X
2) Insert a cell left to column D and type the symbol =
3) Insert some borders around your data
4) Shade the rows an alternate colour
5) Copy table into a Microsoft Word document
Mr Martin, 2013
HOW TO TAKE FROM EXCEL AND INSERT INTO WORD
Mr Martin, 2013
1)Select everything you have done by clicking from the top left hand corner and dragging until the bottom right hand corner
2)Click the Microsoft word document you would like to paste and right click
SAVECreate a folder in your students drive named ‘spreadsheets’This is where you will be saving all your work with spreadsheetsSave your excel document – seventimestable Save your word document – seventimestable
8177>student home>
LESSON 3 Mr Martin
SAVING
You need to follow this path to save you work
8177>student home>
Last lesson:
1) We created a times table document using a simple formula
A. Rules for formulas?
Mr Martin, 2013
FORMULAS IN EXCEL
* is the multiply symbol EG. D5*D6 / is the divide by symbol EG. =A3/A4 + is the plus symbol EG. =B4+C4+D4+E4 - is the subtract symbol EG. =F10-F9
(All formulas need to start with =)
=
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TAKING THE AVERAGE
What is the average?
How do we get an average?
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TABLE DISPLAYED ON BOARD AND ENTERING
AGES
ACTIVITY 3 – DATA ENTRY
1) Open a new Microsoft Excel
2) Copy down off the board the
ages of everybody in your class
3) Type first name down column A
4) Type their age down column B
Mr Martin, 2013
Name age
Bob 34
Etc. Etc.
DATA
What can we do with this data?
Note – data that is in merged cells cant be changed into tables on macs
Mr Martin, 2013
Mr Martin, 2013
AUTOSUM FUNCTIONS
Sum – Average – Count numbers – Max – Min -
AUTOSUM FUNCTIONS Sum – grabs the nearest range ie. A1:A5 and adds together Average - grabs the nearest range ie. A1:A5 and adds together and divides by the number of cells Count numbers – Tells you how many cells have values (data entered) Max – Maximum number in the range Min - Minimum number in the range
ACTIVITY 4 – FILL IN THIS TABLE
Note – you will need to create this table first
Mr Martin, 2013
ACTIVITY 5 – FILL IN THIS TABLE
Note – you will need to create this table first
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PERCENTAGES
A/B*100=
=B2/B3*100
ACTIVITY 6 – CONVERT THE DATA TO A TABLE
Insert > Charts
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76.19%
23.81%
Percentage of 13 year olds/14 year olds in our class
Percentage of 13 year olds Percentage of 14 year olds
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WHY DO WE USE GRAPHS AND TABLES?
• Reasons why?
• Entering the correct formulas with cell addresses so that if you change the data the percentages and tables/graphs change with it
Mr Martin, 2013
Number of Candy in Three Bags
23
33
43
35
22 24
56
19
5654
20
44
0
10
20
30
40
50
60
Bag #1 Bag #2 Bag #3
Bags
Nu
mb
er Blue
Green
Red
Orange
TYPES OF GRAPHS
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COLUMN GRAPHS
Mr Martin, 2013
LINE GRAPH
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PIE GRAPH OR DOUGHNUT CHART
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SCATTER GRAPH OR BUBBLE CHART
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BAR CHART
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READING/INTERPRETING GRAPHS
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READING/INTERPRETING GRAPHS
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If you are having trouble with the format of your data you may need to change the data type
FOR EXAMPLE - A mobile phone number entered into excel will not show the first 0
0411949333 will display as 411949333 unless changed to TEXT format
Mr Martin, 2013
DEMONSTRATION ON CONVERTING DATA TO
TABLESMr Martin
Turn around and watchDemonstration
IMPORTANT THINGS TO REMEMBER1) Your version of Excel wont convert
data that is in a merged cell into a table
2) You will need to format the cells to tell it what is in there. What type of DATA it is eg. Percentage, text, number
IMPORTANT: When dealing with different data types eg. Percentages you need to format cells
CONVERT THIS DATA INTO A TABLE
Activity 1) Create a pie/donut graph which represents 68% YES & 32% NO Activity 2) Create a pie/donut graph which represents 40% YES, 30% NO & 10% MAYBE Activity 3) Create a column graph representing bowling game averages with Barry on 10, William on 25, Mark on 50 & Johnny on 125
Activity 1
Activity 2
Activity 3
ACTIVITY 4
Create a graph using the data we collected on everybody’s favourite colour (on whiteboard)
DESIGN PROJECT Mr Martin
DESIGN PROJECT – HOLIDAY BUDGETYou are to design a spreadsheet that acts as a budget for a family holiday
for 4 people (2 adults, 2 children)The total budget for the holiday is $5,000 and you must stay 5 nights You must include; Transport, Accommodation, Food, Activities, Entertainment & extra spendingYou will need to present your holiday budget as a report in a word document. In your report you must include the tables and graphs from your excel document AND screenshots from the internet of the places you are staying, eating, being entertained.The following graphs must be generated from your information – Pie graph showing where your expenses are going to (Transport, Accommodation, Food, Activities, Entertainment, Shopping)Column graph showing how much your spending each dayYou must state which day you spend the most money and how much you spent and which day you spend the least money and how much you spent. You must also state your average spend per day.
Mr Martin, 2013
Marking Criteria Basic (0-3)
Satisfactory (4-6)
Excellen
t (7-10)
Researches using the internet and takes screen shots of website info
Fulfill design brief ($5000, 4 people, 5 nights)
Uses formulas in excel document accurately to calculate expenses
Creates tables and graphs in Microsoft excel and formats them correctly
Exports tables and graphs into Microsoft Word
Creates the design briefs specified graphs (pie, column)
Total 60Mr Martin, 2013
MONDAY & TUESDAY
Finish Design briefCreate your tables (based on the example I handed out)Fill in your findings from the internet Insert formulas to create an accurate budgetCreate charts
TO DO..Make sure you have a Microsoft Excel document named ‘(yourname)holidayplanner’
Finish Design Brief (most of us had a finished design brief last lesson)
Enter Requirements (number of people, specifics, nights accommodations, total budget)
Start a table with estimated cost & estimated money remaining
Start your accommodation table with the same headings as your example sheet
(Place of accommodation, cost per night, length of stay, total, total accommodation budget)
While on the internet researching you must take a screen grab of the internet site and insert it into your holidayplanner spreadsheet
TO DO..Make sure you have a Microsoft Excel document named ‘(yourname)holidayplanner’
Finish Design Brief (most of us had a finished design brief last lesson)
Enter Requirements (number of people, specifics, nights accommodations, total budget)
Start a table with estimated cost & estimated money remaining
Start your accommodation table with the same headings as your example sheet
(Place of accommodation, cost per night, length of stay, total, total accommodation budget)
While on the internet researching you must take a screen grab of the internet site and insert it into your holidayplanner spreadsheet
TODAY.. Accommodation Travel Food Activities & Entertainment Shopping Money Estimated totals Graphs
. . . . . . .
INTERNET RESEARCH
By the end of this lesson you need to have researched:
(MUST INCLUDE SCREEN SHOTS OF EACH & URL – DEMONSTRATE)Where you are staying How you are going to get there (airplane, bus, train, hire car)What you are eating (breakfast, lunch, dinner)What activities you are doing (theme parks, bowling, movies, etc.)
Lessons until project is due 1 2 3 4 5 6
Mon Tues Wed Mon Mon WedAccommodation Lesson 1 Internet research for accommodation Calculations for the total 5 nights accommodation Take a screen shot for your report Inserting a screen shot into your report Travel Lesson 2 Internet research for travel Calculations for the total travel Take a screen shot for your report Inserting a screen shot into your report Food Lesson 3 Internet research for food Calculations for the total 5 days/nights food Take a screen shot for your report Inserting a screen shot into your report Activities & entertainment Lesson 4 Internet research for activities & entertainment Calculations for all activities Take a screen shot for your report Inserting a screen shot into your report Shopping money Lesson 5 Consist of left over money Calculations as to who gets what Formatting the report/testing Lesson 6
Make it look presentable Make sure pictures are correct Make sure all formulas work
Lessons until project is due 1 2 3 4 5 6
Mon Tues Wed Mon Mon WedAccommodation Lesson 1 Internet research for accommodation Calculations for the total 5 nights accommodation Take a screen shot for your report Inserting a screen shot into your report Travel Lesson 2 Internet research for travel Calculations for the total travel Take a screen shot for your report Inserting a screen shot into your report Food Lesson 3 Internet research for food Calculations for the total 5 days/nights food Take a screen shot for your report Inserting a screen shot into your report Activities & entertainment Lesson 4 Internet research for activities & entertainment Calculations for all activities Take a screen shot for your report Inserting a screen shot into your report Shopping money Lesson 5 Consist of left over money Calculations as to who gets what Formatting the report/testing Lesson 6
Make it look presentable Make sure pictures are correct Make sure all formulas work
Lessons until project is due 1 2 3 4 5 6
Mon Tues Wed Mon Mon WedAccommodation Lesson 1 Internet research for accommodation Calculations for the total 5 nights accommodation Take a screen shot for your report Inserting a screen shot into your report Travel Lesson 2 Internet research for travel Calculations for the total travel Take a screen shot for your report Inserting a screen shot into your report Food Lesson 3 Internet research for food Calculations for the total 5 days/nights food Take a screen shot for your report Inserting a screen shot into your report Activities & entertainment Lesson 4 Internet research for activities & entertainment Calculations for all activities Take a screen shot for your report Inserting a screen shot into your report Shopping money Lesson 5 Consist of left over money Calculations as to who gets what Formatting the report/testing Lesson 6
Make it look presentable Make sure pictures are correct Make sure all formulas work
Lessons until project is due 1 2 3 4 5 6
Mon Tues Wed Mon Mon WedAccommodation Lesson 1 Internet research for accommodation Calculations for the total 5 nights accommodation Take a screen shot for your report Inserting a screen shot into your report Travel Lesson 2 Internet research for travel Calculations for the total travel Take a screen shot for your report Inserting a screen shot into your report Food Lesson 3 Internet research for food Calculations for the total 5 days/nights food Take a screen shot for your report Inserting a screen shot into your report Activities & entertainment Lesson 4 Internet research for activities & entertainment Calculations for all activities Take a screen shot for your report Inserting a screen shot into your report Shopping money Lesson 5 Consist of left over money Calculations as to who gets what Formatting the report/testing Lesson 6
Make it look presentable Make sure pictures are correct Make sure all formulas work
Lessons until project is due 1 2 3 4 5 6
Mon Tues Wed Mon Mon WedAccommodation Lesson 1 Internet research for accommodation Calculations for the total 5 nights accommodation Take a screen shot for your report Inserting a screen shot into your report Travel Lesson 2 Internet research for travel Calculations for the total travel Take a screen shot for your report Inserting a screen shot into your report Food Lesson 3 Internet research for food Calculations for the total 5 days/nights food Take a screen shot for your report Inserting a screen shot into your report Activities & entertainment Lesson 4 Internet research for activities & entertainment Calculations for all activities Take a screen shot for your report Inserting a screen shot into your report Shopping money Lesson 5 Consist of left over money Calculations as to who gets what Formatting the report/testing Lesson 6
Make it look presentable Make sure pictures are correct Make sure all formulas work
Lessons until project is due 1 2 3 4 5 6
Mon Tues Wed Mon Mon WedAccommodation Lesson 1 Internet research for accommodation Calculations for the total 5 nights accommodation Take a screen shot for your report Inserting a screen shot into your report Travel Lesson 2 Internet research for travel Calculations for the total travel Take a screen shot for your report Inserting a screen shot into your report Food Lesson 3 Internet research for food Calculations for the total 5 days/nights food Take a screen shot for your report Inserting a screen shot into your report Activities & entertainment Lesson 4 Internet research for activities & entertainment Calculations for all activities Take a screen shot for your report Inserting a screen shot into your report Shopping money Lesson 5 Consist of left over money Calculations as to who gets what Formatting the report/testing Lesson 6
Make it look presentable Make sure pictures are correct Make sure all formulas work DUE DATE: Wednesday 30th OCT