The Village of Biscayne ParkD1E17BCD...a resolution of the village commission of the village of biscayne park, florida, authorizing the appropriate village officials to execute a mutual

The Village of Biscayne Park640 NE 114th St., Biscayne Park, FL 33161Telephone: 305 899 8000 Facsimile: 305 891 7241

AGENDA

REGULAR COMMISSION MEETING

Log Cabin - 640 NE 114th Street

Biscayne Park, FL 33161

Tuesday, June 6, 2017 at 7:00pm

Indicates back up documents are provided.

1 Call to Order

2 Roll Call

3 Pledge of Allegiance

4 Presentations

4.a State Senator Daphne Campbell - Legislative Update

4.b County Commissioner Sally Heyman - County Update

4.c Swearing-in of Police Chief Nicholas Wollschlager - Village Clerk

4.d Village Manager's Report

5 Additions, Deletions or Withdrawals to the Agenda

6 Public Comments Related to Agenda Items / Good & Welfare

6.a Response to prior public comments and inquiries

7 Information / Updates

7.a Beatrice Galeano will provide financial update.

8 Consent Agenda

At this time, any member of the Village Commission or the Village Manager may request to add, change, or delete items from the

agenda.

Items listed under Consent Agenda are viewed to be routine, and the recommendation will be enacted by ONE MOTION in the form

listed below. If discussion is desired, then the item(s) will be removed from the Consent Agenda and will be considered separately.

Comments from the public relating to topics that are on the agenda, or other general topics.

Agenda Regular Commission Meeting - June 6, 2017

8.a Approval of Minutes

w Regular Commission Meeting of May 2, 2017

8.b Acceptance of Board Minutes

w Planning & Zoning, April 17, 2017

w Planning & Zoning, May 1, 2017

w Code Board, May 8, 2017

w Biscayne Park Foundation, May 8, 2017

w Planning & Zoning, May 15, 2017

8.c Resolution 2017-28

A RESOLUTION OF THE VILLAGE COMMISSION OF THE VILLAGE OF BISCAYNE PARK, FLORIDA,

AUTHORIZING THE APPROPRIATE VILLAGE OFFICIALS TO EXECUTE A MUTUAL AID

AGREEMENT AND JOINT DECLARATION BETWEEN THE CITY OF NORTH MIAMI, FLORIDA

AND THE VILLAGE OF BISCAYNE PARK; PROVIDING FOR AN EFFECTIVE DATE

8.d Resolution 2017-29

A RESOLUTION OF THE VILLAGE COMMISSION OF THE VILLAGE OF BISCAYNE PARK, FLORIDA,

AUTHORIZING THE APPROPRIATE VILLAGE OFFICIALS TO EXECUTE A MUTUAL AID

AGREEMENT BETWEEN THE TOWN OF BAY HARBOR ISLANDS, FLORIDA AND THE VILLAGE

OF BISCAYNE PARK; PROVIDING FOR AN EFFECTIVE DATE

8.e Resolution 2017-30

A RESOLUTION OF THE MAYOR AND VILLAGE COMMISSION OF THE VILLAGE OF BISCAYNE

PARK, FLORIDA, AUTHORIZING THE APPROPRIATE VILLAGE OFFICIALS TO EXECUTE AN

AGREEMENT BETWEEN THE CITY OF NORTH MIAMI AND THE VILLAGE OF BISCAYNE PARK,

AUTHORIZING THE CITY TO SELL AND DISPENSE DIESEL AND UNLEADED FUEL FOR SERVICE

VEHICLES OWNED BY THE VILLAGE OF BISCAYNE PARK; PROVIDING FOR AN EFFECTIVE DATE

8.f Resolution 2017-33A RESOLUTION OF THE VILLAGE COMMISSION OF THE VILLAGE OF BISCAYNE PARK, FLORIDA,

RATIFYING THE AMENDMENT TO CONTROL AGREEMENT AND PLEDGE AND SECURITY

AGREEMENT BETWEEN THE VILLAGE OF BISCAYNE PARK AND CITY NATIONAL BANK OF

FLORIDA; PROVIDING FOR AN EFFECTIVE DATE

9 Ordinances

9.a Ordinance 2017-01 (Second reading)AN ORDINANCE OF THE VILLAGE COMMISSION OF THE VILLAGE OF BISCAYNE PARK, FLORIDA

CREATING NEW SECTION 2-37 OF THE CODE OF ORDINANCES OF THE VILLAGE OF

BISCAYNE PARK, ENTITLED "PUBLIC SAFETY ADVISORY BOARD"; PROVIDING FOR

CONFLICTS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR

AN EFFECTIVE DATE


9.b Ordinance 2017-02 (Second reading)AN ORDINANCE OF THE VILLAGE COMMISSION OF THE VILLAGE OF BISCAYNE PARK, FLORIDA

CREATING NEW SECTION 2-38 OF THE CODE OF ORDINANCES OF THE VILLAGE OF

BISCAYNE PARK, ENTITLED "GRANT WRITING ADVISORY BOARD"; PROVIDING FOR

CONFLICTS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR

AN EFFECTIVE DATE

10 Resolution

NONE

11 Old BusinessThese items are generally discussion items that have been previously discussed by the

Commission and new information or updates are available by either a member of the

Commission or the Administration.

12 New Business

These items are generally discussion items that have been requested by members of the


12.a Approval of Village Manager's Contract

Resolution 2017-32

A RESOLUTION OF THE VILLAGE COMMISSION OF THE VILLAGE OF BISCAYNE PARK, FLORIDA,AUTHORIZING THE APPROPRIATE VILLAGE OFFICIALS TO EXECUTE THE

EMPLOYMENT AGREEMENT BETWEEN THE VILLAGE OF BISCAYNE PARK AND

KRISHAN MANNERS APPOINTING KRISHAN MANNERS AS VILLAGE MANAGER OF

THE VILLAGE OF BISCAYNE PARK; PROVIDING FOR AN EFFECTIVE DATE

12.b Discussion items requested by - Commissioner Harvey Bilt

wLowering of speed limit to 20 mph - Traffic calming, bumps, humps, tables, cushions and

semi circles

w Changing amount of yard trash

w Household trash side yard pickup

12.c Methods of improving communications and transparency with residents - Mayor Truppman

13 Request for placement of items on next meeting agenda

Through general consensus a member of the Commission may request an item be placed on

the next agenda for discussion (New Business) or as a Resolution/Ordinance.

14 Reports

14.a Village Attorney


14.b Board / Committee Reports:

w Biscayne Park Foundation

w Parks & Parkway Advisory Board

w Public Art Advisory Board

14.c Commissioner Comments

w Vice Mayor Johnson-Sardella

w Commissioner Bilt

w Commissioner Ross

w Commissioner Tudor

w Mayor Truppman

15 Announcements

Wednesday, June 7th - Meet and Greet Police Chief and Village Manager at 6:00pm Ed Burke

Recreation Center

Monday, June 12th - Code Compliance Meeting at 7:00pm

Monday, June 12th - Biscayne Park Foundation Meeting at 7:00pm

Wednesday, June 14th - Public Art Advisory Board Meeting at 6:00pm

Monday, June 19th - Planning and Zoning Board Meeting at 6:30pm

Wednesday, June 21st - Parks & Parkway Advisory Board Meeting at 7:00pm

Monday, July 3rd - Planning and Zoning Board Meeting at 6:30pm

Tuesday, July 4th - Village Hall Departments are closed - Independence Day Holiday

Monday, July 10th - Code Compliance Meeting at 7:00pm

Monday, July 10th - Biscayne Park Foundation Meeting at 7:00pm

Our next regular Commission meeting is Tuesday, July 11, 2017, at 7:00pm.

16 Adjournment

In accordance with the provisions of F.S. Section 286.0105, should any person seek to appeal any decision made by the

Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record of

the proceedings is made; which record includes the testimony and evidence upon which the appeal is to be based.

In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodation to participate in the

proceedings should call Village Hall at (305) 899 8000 no later than four (4) days prior to the proceeding for assistance.

DECORUM - All comments must be addressed to the Commission as a body and not to individuals. Any person making

impertinent or slanderous remarks, or who becomes boisterous while addressing the Commission, shall be barred from

further audience before the Commission by the presiding officer, unless permission to continue or again address the

commission is granted by the majority vote of the Commission members present. No clapping, applauding, heckling or verbal

outbursts in support or in opposition to a speaker or his/her remarks shall be permitted. No signs or placards shall be

allowed in the Commission Chambers. Please mute or turn off your cell phone or pager at the start of the meeting. Failure to

do so may result in being barred from the meeting. Persons exiting the Chamber shall do so quietly.


June 6, 2017 Page 1 of 1 Item# 8.a

VILLAGE OF BISCAYNE PARK Village Commission Agenda Report #Item 8.a REGULAR MEETING

TO: Honorable Mayor & Members of the Biscayne Park Village Commission

FROM: Marlen D. Martell, Village Clerk DATE: June 6, 2017 TITLE: Approval of Minutes

Background The minutes as listed below are being provided for the Commissioner’s review and

approval.

Recommendation Acceptance at consent. Attachment

May 2, 2017, Regular Commission Meeting

Prepared by: Marlen D. Martell, Village Clerk

The Village of Biscayne Park640 NE 114th St., Biscayne Park, FL 33161

Telephone: 305 899 8000 Facsimile: 305 891 7241

1 Call to Order

Mayor Tracy Truppman called the meeting to order at 7:00pm.

2 Roll Call

Mayor Tracy Truppman - present

Vice Mayor Jenny Johnson-Sardella - present

Commissioner Harvey Bilt - present

Commissioner Roxanna Ross - present

Commissioner William Tudor - present

Present from staff were:

Interim Village Manager Krishan Manners

Village Clerk Marlen D. Martell

Village Attorney John Hearn

Interim Police Chief Nicholas Wollschlager

Public Works Manager Mario Matos

3 Pledge of Allegiance

Mayor requested a moment of silence, for the passing of Former

Mayor,Commissioner and longtime resident of the Village of Biscayne Park, James

(Jim) Reeder. Services will take place Friday, May 5th at 11:00am in the Chapel of

Miami Shores Community Church.

4 Presentations

4.a Presentation by Graeme Pentland representative of Employee Benefits Solutions

(EBS) recommending AvMed Health Insurance as a comparable health insurance in

comparison to the previous carrier Aetna while providing a 12% saving for the

Village.

4.b Presentation by Interim Chief of Police - The department is in the process of hiring

two Officers. Also, in the month of April less speeding tickets were issued due to

having the radar guns recalibrated.

MINUTESREGULAR COMMISSION MEETING

Log Cabin - 640 NE 114th Street

Biscayne Park, FL 33161

Tuesday, May 2, 2017 at 7:00pm

Page 1 Minutes Regular Commission Meeting 05 02 2017.xls

5 Additions, Deletions or Withdrawals to the AgendaAt this time, any member of the Village Commission or the Village Manager may request to add, change,

or delete items from the agenda.

No changes were made to the agenda.

6 Public Comments Related to Agenda Items / Good & WelfareComments from the public relating to topics that are on the agenda, or other general topics.

Dan Samaria: Was hoping a final decision would pass tonight. Preferably selecting

the current Interim Village Manager.

Susan Weiss: PAMM Inside/Out event is taking place on Saturday, May 6 at the Ed

Burke Recreation Center. A bus tour will be leaving at 11:30am and returning at

4:00pm.

Rosemary Wais: Stated to the Commission to think carefully on who to select as the

new Village Manager. Currently, the Village is headed in the right direction by hiring

a new Finance Director, new Public Works Manager, and the only vacant position is

of a Park and Recreation Manager. The current Interim Manager came to the Village

to help when needed. A new manager would not understand the needs and

problems in this Village and they would be on a learning curve, while our current

Manager understands the Village and most importantly the community. He is here

because he wants to be here and to quote Fred Jones "to be all that we can be."

Janie Anderson: Was in agreement with the previous resident. The individual

intangibles are more important than specifics.

Judi Hamelburg: Attended the meet and greet and felt Mr. Kutney's credentials were

stronger than the other candidates, but after speaking with him there were two

concerns. First, was the request for a higher salary, second would he leave if he got a

higher salary. A direct answer was not provided. The other applicant, an Attorney,

has not attended meetings and has not been involved in the Village. The current

Interim Manager has treated the Village with grace and dignity.

Linda Dillon: Supports the current Manager 100%.

Andrew Olis: He is the man.

Fred Jones: clarified "For the Best we can be." Be all that we can be is the Army's

recruiting slogan.

6.a Response to prior public comments and inquires.

NONE


7 Information / Updates

7.a 2014/2015 CAFR (Audit) update was provided by Pablo Llerena, GLSC & Co., the

CAFR is in DRAFT form because the final CAFR will be available once a letter is

received from the bank stating the loan created to offset the cost to renovate the

Log Cabin and Village Hall are in compliance.

Beatrice Galeano updated the Commission by providing the accomplishments of the

month; accounts payable are current, substantial deposits have been made, the loan

agreement for the renovation/construction of Village facilities are in compliance and

once the 2015 CAFR is closed and the 2016 CAFR is submitted accurate financial

numbers will be available to prepare and submit a proper budget.

7.b Selection of Village Manager - Mayor and Commissioners discussed the selection of

the Village Manager. The Mayor was concerned as to the removal of resident review

interview questions. The additional step was inadvertently removed when the

Commission decided to expedite the process due to the retirement of the Village

Clerk. It was not intentional.

Interim Village Manager left the dais for the Commission to discuss the final

selection.

The Mayor asked Village Clerk Martell if the extension of the hiring process would

have an impact on the Village. Village Clerk Martell respectfully mentioned the

importance of a number of timeline sensitive issues that must be addressed within

the next few months.

The Commission unanimously agreed it was in the best interest of the Village to

finalize the selection of a Village Manager. The Commission decided each

Commissioner would write his/her selection and forward the recommendation to the

Village Clerk to be tallied.

The recommendations were submitted to the Commission and the result was

unanimous for Mr. Krishan Manners. 5/0.

Commissioner Ross motioned to hire Mr. Krishan Manners as Village Manager,

seconded by Commissioner Tudor.

All in favor: Mayor Truppman, Vice Mayor Johnson-Sardella, Commissioner Bilt,

Commissioner Ross and Commissioner Tudor.

Opposed: None

Motion carries: 5/0

12.b Was added to discuss the Manager's contract.

Newly selected Village Manager Manners thanked the residents and the Commission

for their support.


7.c Log Cabin rental fee waiver request - Ms. Alli Stone and Martha Hernandez were

present to respectfully request a fee waiver of the use of the Log Cabin for a Teacher

appreciation event.

Commissioner Ross motioned to draft and adopt a resolution for the waiver of the

log cabin as a donation to their 501c3 organization and the applicant would submit a

deposit of $500.00, returned upon inspection, seconded by Commissioner Tudor.



Opposed: None

Motion carries: 5/0

8 Consent Agenda

8.a Approval of Minutes

Regular Commission Meeting - April 4, 2017

Special Commission Meeting - April 19, 2017

8.b Acceptance of Board Minutes

Planning & Zoning - April 3, 2017

Code Compliance Board - April 10, 2017

Biscayne Park Foundation - April 17, 2017

8.c Resolution 2017-25

A RESOLUTION OF THE VILLAGE COMMISSION OF THE VILLAGE OF BISCAYNE PARK,

FLORIDA APPROVING THE SELECTION OF AVMED AS THE VILLAGE’S HEALTH

PLAN PROVIDER; PROVIDING FOR AN EFFECTIVE DATE

8.d Resolution 2017-26


FLORIDA AUTHORIZING THE VILLAGE MANAGER AND THE VILLAGE ATTORNEY TO

NEGOTIATE AN AGREEMENT FOR DEBRIS REMOVAL AND DISASTER RECOVERY

SERVICES WITH GRUBBS EMERGENCY SERVICES, LLC; PROVIDING FOR AN

EFFECTIVE DATE.

Commissioner Ross motioned to approve the consent agenda, seconded by Vice

Mayor Johnson-Sardella.



Opposed: None

Motion carries: 5/0


9.a Ordinance 2017-01

AN ORDINANCE OF THE VILLAGE COMMISSION OF THE VILLAGE OF BISCAYNE PARK,

FLORIDA CREATING NEW SECION 2-37 OF THE CODE OF ORDINANCES OF THE

VILLAGE OF BISCAYNE PARK, ENTITLED "PUBLIC SAFETY ADVISORY BOARD";

PROVIDING FOR CONFLICTS; PROVIDING FOR CODIFICATION; PROVIDING FOR

SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.

Public Comment was opened

Chuck Ross: Congratulated Village Manager Manners and thanked Mr. Samaria for

volunteering to pay the rental fee for the teacher appreciation event. Went on

about the deferment of this item. Felt the members should have the credentials to

take on this task and staff is limited. This should be brought up in the future.

Fred Jones: Disagreed with the Ordinance because the Village currently has Public

Safety issues and a Crime Watch group that meets 4 or 5 times a year. This board

would not accomplish much and there are other boards that are not fully filled.

Janey Anderson: Felt they were referring to two different issues and supported the

board.

Commissioner Ross asked to amend the Ordinance by removing Section 2-37 d.2.

Commissioner Tudor accepted the friendly amendment.

Commissioner Tudor made a motion to approve Ordinance 2017-01 first reading as

amended, seconded by Commissioner Bilt.

All in favor: Mayor Truppman, Vice Mayor Johnson-Sardella, Commissioner Bilt and

Commissioner Tudor.

Opposed: Commissioner Ross

Motion carries: 4/1

9.b Ordinance 2017-02

AN ORDINANCE OF THE VILLAGE COMMISSION OF THE VILLAGE OF BISCAYNE PARK,

FLORIDA CREATING NEW SECTION 2-38 OF THE CODE OF ORDINANCES OF

THE VILLAGE OF BISCAYNE PARK, ENTITLED "GRANT WRITING ADVISORY

BOARD"; PROVIDING FOR CONFLICTS; PROVIDING FOR CODIFICATION;

PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE

Public Comment was opened

Fred Jonas: A board is not necessary to go after grants. The Mayor has written

grants. This board would sit around and accomplish nothing.


The Mayor replied that she has written grants but the Village is missing out on

additional funding that could be obtained through grants. This is a much needed

revenue essential to the community.

Commissioner Tudor made a motion to approve Ordinance 2017-02 on first reading,

seconded by Commissioner Bilt.

All in favor: Mayor Truppman, Vice Mayor Johnson-Sardella, Commissioner Bilt and

Commissioner Tudor.

Opposed: Commissioner Ross

Motion carries: 4/1

10 Resolution

10.a Resolution 2017-27


FLORIDA, ESTABLISHING THE SOLID WASTE ASSESSMENT FEE FOR THE

VILLAGE OF BISCAYNE PARK, FLORIDA FOR THE FISCAL YEAR BEGINNING

OCTOBER 1, 2017; PROVIDING FOR SEVERABILITY; PROVIDING FOR

INCLUSION; AND PROVIDING FOR AN EFFECTIVE DATE.

Beatrice Galeano, Finance Director explained the small decrease in solid waste

assessment fee was due in part by lower salaries and benefits.

Commissioner Ross motioned to approve Resolution 2017-21, seconded by

Commissioner Tudor.

All in favor: Mayor Truppman, Vice Mayor Johnson-Sardella, Commissioner Ross and

Commissioner Tudor.

Opposed: Commissioner Bilt

Motion carries: 4/1

11 Old Business

These items are generally discussion items that have been previously discussed by the Commission and

new information or updates are available by either a member of the Commission or the Administration.

NONE

12 New BusinessThese items are generally discussion items that have been requested by members of the


12.a Standardize Contracts for Key Positions - Requested by Vice Mayor Johnson-Sardella

This request was brought forth to create consistent contracts for vendors, Village

Manager, etc…

Village Attorney Hearn explained that standardizing would only apply to certain

contracts because others would have an RFP process, indemnification, sovereignty,

etc… But he would work with the Vice Mayor to standardize as many contracts as

possible.


12.b Village Manager Contract: The Village Attorney will negotiate a contract that is

retroactive to this Commission meeting.

13 Request for placement of items on next meeting agenda

Through general consensus a member of the Commission may request an item be placed on

the next agenda for discussion (New Business) or as a Resolution/Ordinance.

The Village Manager Contract is to be placed on next month's Commission meeting.

14 Reports

14.a Village Manager: Spoke about the completion of the 2014/2015 CAFR and

immediately starting the 2015/2016 CAFR. Also, a contract to hire the Interim Police

Chief as Police Chief has been negotiated. In addition, the Chief will be sworn-in at

the next Commission meeting.

14.b Village Attorney : Will be scheduling a meeting previously cancelled regarding water

issues. Board members are also subject to Sunshine Law. The meeting held to rank

the selection of a Police Chief is not an issue because the process was stopped.

Individual ranking for recommendation is permitted, also it does not apply to fact

finding committees such as the Art Board determining where to place the art pieces

provided by PAMM.

14.c Board / Committee Reports: No committee reportBiscayne Park Foundation

Parks & Parkway Advisory Board

Public Art Advisory Board

14.d Commissioner Comments: No committee reportVice Mayor Johnson-Sardella - None

Commissioner Bilt - None

Commissioner Ross - Reminded residents of funeral services scheduled for Friday, to

pay respect to the passing of Mayor/Commissioner and long time resident of the

Village Jim Reeder.

Commissioner Tudor - Excited about the hiring of a number of positions such as;

Police Chief, Village Manager and Finance Director.

Mayor Truppman - Reminded everyone about the Workshop/Forum scheduled for

the following Saturday to discuss code issues, driveways and landscaping.

15 Announcements

Saturday, May 6th - Community Forum/Workshop at 9:00am

Saturday, May 6th - PAMM Inside/Out Spring Community Day at 11:30am

Monday, May 8th - Code Compliance Meeting at 7:00pm

Monday, May 15th - Planning & Zoning Board Meeting at 6:30pm


Monday, May 29th - Village Hall Depts. are Closed in Observation of Memorial Day

Monday June 5th - Planning & Zoning Board Meeting at 6:30pm

Our next regular Commission meeting is Tuesday, June 6, 2017, at 7:00pm.

16 Adjournment

The meeting was adjourned at 9:20pm

Commission approved on :______________________________

Attest:

__________________________ ___________________________

Tracy Truppman, Mayor Marlen Martell, Village Clerk


June 6, 2017 Page 1 of 1 Item# 8.b

VILLAGE OF BISCAYNE PARK Village Commission Agenda Report #Item 8.b REGULAR MEETING


FROM: Marlen D. Martell, Village Clerk DATE: June 6, 2017 TITLE: Acceptance of Board Minutes

Background The board/committee minutes as listed below are being provided for the commission’s

review and acceptance.

Recommendation Acceptance at consent. Attachment

Planning & Zoning Board – April 17, 2017

Planning & Zoning Board – May 1, 2017

Code Compliance Board – May 8, 2017

Biscayne Park Foundation – May 8, 2017

Planning & Zoning Board – May 15, 2017


The Village of Biscayne Park 640 NE 114

th St., Biscayne Park, FL 33161

Telephone: 305-899-8000 Facsimile: 305 891 7241

MINUTES

PLANNING & ZONING BOARD MEETING LOG CABIN

640 NE 114 ST – Biscayne Park, FL Monday, April 17, 2017 at 6:30 p.m.

1. CALL TO ORDER This meeting was called to order at 6:30 p.m. 2. ROLL CALL Gage Hartung- Board Member- present Andrew Olis- Board Member- present Elizabeth Hornbuckle- Board Member- present Doug Tannehill- Board Member- absent- Motion to excuse by A. Olis, seconded by E. Hornbuckle. Approved 4-0 Dan Schneiger- Board Member- present Jared Susi- Alternate- present Sal Annese- Staff- present Irwina Peterson- Staff-present 3. OLD BUSINESS, DELETIONS OR DISCUSSTIONS TO ORDER OF BUSINESS a. Swearing in of Alternate Board Member Jared Susi. 4. APPPROVAL OF MINUTES April 3rd, 2017 Motion by A. Olis, seconded by E. Hornbuckle. Vote 4-0 Amended minutes March 20th, 2017 Motion by E. Hornbuckle, seconded by A. Olis. Vote 4-0

5. PAINT PERMITS a. Ederr- 11528 Griffing Blvd Motion by E. Hornbuckle, seconded by D. Schneiger. Vote 4-0 b. Garcia- 441 NE 119 St Motion by E. Hornbuckle, seconded by A. Olis, Vote 4-0 c. Wexo- 10916 NE 9 Ct Tabled for more information 6. BUILDING PERMITS a. Wexo- 10916 NE 9 Ct- Fence Tabled for more information b. Charles- 11910 NE 10 Ave- AFTER THE FACT- Windows/Doors Motion by A. Olis, seconded by E. Hornbuckle. Vote 4-0 b1. Charles- 11910 NE 10 Ave- AFTER THE FACE-Fence Motion by A. Olis, seconded by E. Hornbuckle. Vote 4-0 c. McKenzie- 11080 Griffing Blvd- Gravel Swale

PLANNING &

ZONING BOARD

Gage Hartung

Chairman

Andrew Olis

Vice Chairman

Elizabeth Hornbuckle

Dan Schneiger

Doug Tannehill

Alternates

Karim Alhagri

Jared Susi




Motion by A. Olis, seconded by E. Hornbuckle. Vote 3-1 D. Schneiger voted against d. Gavas Properties- 12000 NE 9 Ave- Windows/Doors Motion by E. Hornbuckle, seconded by D. Schneiger. Vote 4-0 e. Gavas Properties- 940 NE 121 St- Windows/Doors Motion by A. Olis, seconded by D. Schneiger. Vote 4-0 f. Swami Real Estate Corp- 11270 NE 9 Ave- Garage Conversion Motion by A. Olis, seconded by E. Hornbuckle. Vote 4-0 f1. Swami Real Estate Corp- 11270 NE 9 Ave- Window Motion by A. Olis, seconded by D. Schneiger. Vote 4-0 g. Smith- 671 NE 118 St- Windows/Doors Tabled for more information h. Vargas- 841 NE 119 St- Roof Motion by A. Olis, seconded by E. Hornbuckle. Vote 4-0 i. Martins- 10880 NE 9 Ave- Gravel Landscape Tabled for more information j. Figueroa- 750 NE 114 St- Fence Motion by A. Olis, seconded by E. Hornbuckle. Vote 4-0 j1. Figueroa- 750 NE 114 St- Shed Motion by E. Hornbuckle, seconded by A. Olis. Vote 4-0 k. 728 Biscayne Park LLC- 728 NE 114 St- Driveway Motion by E. Hornbuckle, seconded by D. Schneiger. Vote 4-0 l. Grossfeld- 11140 Griffing Blvd- Fence Motion by A. Olis, seconded by E. Hornbuckle. Vote 4-0 m. Andino- 903 NE 111 St- Addition Tabled for more information m1. Andino- 903 NE 111 St- Roof for addition Tabled for more information m2. Andino- 903 NE 111 St- Windows/Doors Tabled for more information n. Himes- 11505 NE 6 Ave- AFTER THE FACT- Garage Conversion Motion by A. Olis, seconded by E. Hornbuckle. Vote 4-0 The next meetings of the Planning & Zoning Board are Monday, May 1st, 2017 and Monday, May 22nd, 2017.




7. RESIDENTS AND STAFF DISCUSSIONS a. Resident Gavin McKenzie- 11080 Griffing Blvd discussed locating an above ground propane gas tank next to the property line. 8. ADJOURNMENT This meeting was adjourned at 8:07 p.m. Minutes approved on:_____________________________________ (Date) By:____________________________________________________ Gage Hartung, Chair Planning & Zoning Board




MINUTES


640 NE 114 ST – Biscayne Park, FL Monday, May 1, 2017 at 6:30 p.m.

1. CALL TO ORDER This meeting was called to order at 6:27 p.m.

2. ROLL CALL Gage Hartung- Board Member- present Andrew Olis- Board Member- present Elizabeth Hornbuckle- Board Member- absent- Motion to excuse by A. Olis, seconded by J. Susi. Approved 4-0 Doug Tannehill- Board Member- absent- Motion to excuse by A. Olis, seconded by J. Susi. Approved 4-0 Karim Alhagri- Alternate- arrival at 6:43 p.m. Jared Susi- Alternate- present Irwina Peterson- Staff- present Sal Annese- Staff- present

3. ADDITIONS, DELETIONS OR DISCUSSIONS TO ORDER OF BUSINESS a. Swearing in of Alternate Board Member Karim Alhagri

4. APPPROVAL OF MINUTES a. April 17th, 2017 Motion by A. Olis, seconded by J. Susi. Vote 5-0 5. OLD BUSINESS a. Prendes- 12005 NE 12 Ct- Driveway Tabled for more information b. Novak- 11820 Griffing Blvd- Windows Motion by A. Olis, seconded by D. Schneiger. Approved 5-0 c. Smith- 671 NE 118 St- Windows/Doors Motion by A. Olis, seconded by D. Schneiger. K. Alhagri recused. Approved 4-0 d. Wexo- 10916 NE 9 Ct- Fence Tabled for more information d1. Wexo- 10916 NE 9 Ct- Paint Tabled for more information

PLANNING &

ZONING BOARD

Gage Hartung

Chairman

Andrew Olis

Vice Chairman


Dan Schneiger

Doug Tannehill

Alternates

Karim Alhagri

Jared Susi




6. BUILDING PERMITS a. Waithe- 11930 NE 11 Ct- Driveway Motion by A. Olis, seconded by D. Schneiger. Approved 4-0 b. Mustelier- 1112 NE 117 St- Door Motion by A. Olis, seconded by J. Susi. Approved 5-0 c. Park- 11915 NE 11 Pl- Driveway Motion by A. Olis, seconded by D. Schneiger. Approved 5-0 d. Oughourlian- 10801 NE 9 Ave- Window Motion by A. Olis, seconded by D. Schneiger. Approved 5-0 e. Buisson- 11335 NE 9 Ct- Pool Deck Motion by A. Olis, seconded by D. Schneiger. Approved 4-0 f. Norrbin- 11211 NE 9 Ct- Fence Motion by A. Olis, seconded by D. Schneiger. Approved 4-0 g. WHDF- 12055 NE 9 Ave- Fence Motion by A. Olis, seconded by D. Schneiger. Approved 4-0 h. Burgos- 11031 NE 9 Ave- Door Motion by A. Olis, seconded by J. Susi. Approved 4-0 i. Bank of America- 1110 NE 119 St- Roof Motion by A. Olis, seconded by D. Schneiger. Approved 4-0 j. Audet- 11922 NE 8 Ave- Windows/Doors Motion by A. Olis, seconded by J. Susi. Approved 5-0 7. RESIDENTS AND STAFF DISCUSSIONS

a. Commissioner Ross questioned if the 50% rule for hedges against fences for corner lots is being enforced. Building Official Sal Anesse advised a final inspection would not be granted if hedges not in place.

The next meetings of the Planning & Zoning Board are Monday, May 15th, 2017 and Monday, June 5th, 2017.

ADJOURNMENT

This meeting was adjourned at 7:20 p.m. Minutes approved on: _________________________________________ (Date) By:________________________________________________________ Gage Hartung, Chair Planning & Zoning Board




Page 1 of 2

MINUTES CODE COMPLIANCE BOARD

LOG CABIN 640 NE 114th Street, Biscayne Park, FL Monday, MAY 08, 2017 at 7:00pm

1. CALL TO ORDER

The meeting was called to order at 7:00 pm 2. ROLL CALL

Gary Kuhl-Chair-Present Dale Blanton-Vice Chari-Present Art Pyle-Present Linda Dillon-Present Elizabeth Pinero-Code Enforcement Officer-Present Janey Anderson-Absent

3. ADDITIONS, DELETIONS OR WITHDRAWALS TO ORDER OF BUSINESS

Dale Blanton made a motion, second by Linda Dillon to find the following properties in compliance. Motion carried unanimously. 4/0

c. James J. Simpson & W/Susan M , 1004 NE 116 St, Biscayne Park Fl 33161 Permit

Violation- Septic/Drain field: #EEN17-0147

e. Terry Lee Monday, 11920 NE 12 Ct, Biscayne Park, Fl 33161 Inoperable/ Abandoned Vehicle : Case# EEN17-0210

g. 950 Biscayne Park LLC, 950 NE 121 St, Biscayne Park, Fl 33161 Watercraft : Case #EEN17-0233

h. 728 Biscayne Park LLC, 728 NE 114 St, Biscayne Park, Fl 33161 Recreational Vehicle & (Trailers) Not in Compliance : Case: EEN17-0205

4. APPROVAL OF MINUTES

Dale Blanton made a motion, second by Linda Dillon, to accept the minutes of April 10, 2017. Motion carried unanimously. 4/0

4. NEW BUSINESS

5a. Church Of The Resurrection, 690 NE 113 St/ 11173 Griffing Blvd, Biscayne Park, Fl 33161 Property Maintenance- Unsightly Objects: Case #EEN17-0089. Dale Blanton made a motion, second by Art Pyle, to find the property not in compliance/fine $25 dollars, come into compliance within 7 days or additional $5 per day fine. The chairmen pointed out numerous violations and the

CODE

COMPLIANCE

BOARD

Gary Kuhl

Chairman

Dale Blanton

Linda Dillon

Art Pyle

Janey Anderson




Page 2 of 2

motion and second were amended to a fine of $50 and $10 per day. The amended

motion carried 4/0. 5b. Church Of The Resurrection, 690 NE 113 St/ 11173 Griffing Blvd, Biscayne Park, Fl 33161 Permit Violation/Construction: Case #EEN17-0278. Gary Kuhl made a motion to find the property not compliance, second by Dale Blanton, to assess a fine of $2500 and additional fine of $100 per day if not in compliance within 7 days. Motion carried 4/0.

5d. Mario Nunez, 11990 NE 7 Ave, Biscayne Park, Fl 33161 Permit Violation- Resurfacing Driveway: Case #EEN17-0178, Dale Blanton made a motion, second by Linda Dillon, to find the property not compliance- to assess a $50 fine, 15 days to get a permit and $5 per day additional fine if no permit obtained. Motion carried 4/0.

5f. Alain B. Amiel, 740 NE 121 St, Biscayne Parke, Fl 33161 Property Inoperable/Abandoned Vehicle: Case# EE17-0230. Dale Blanton made my motion secone by Art Pyle, to find the property not in compliance- to assess a $35 fine with an additional $5 per day fine, if not in compliance with 3 days. Motion carried 4/0.

5. OLD BUSINESS

6a. Branca Amaral – 10911 & 10913 NE 9 Ct, Biscayne Park, Fl 33161- Abandoned/Inoperable Vehicle: Case# EEN17-0048. Case was reheard and found to be in compliance.

7. FINE REDUCTION None

8. OPEN DISCUSSION OR COMMENTS FROM RESIDENTS Two residents addressed the Board regarding citations received. They were provided explanation regarding the process whereby violations are being issued uniformly throughout the Village. Residents who still had grievances were encouraged to address their concerns to the Commission. Another resident asked the Board to find a solution regarding the types of objects permitted on the right of way. He was referred to P&Z.

Announcements/SCHEDULE OF NEXT HEARING The next meeting of the Code Compliance Board is Monday June 12th, 2017 9. ADJOURNMENT Dale Blanton Made a motion, second by Linda Dillon, to adjourn. The meeting adjourned at 8:15 pm.

The Village of Biscayne Park

640 NE 114th

St., Biscayne Park, FL 33161


MINUTES

BISCAYNE PARK FOUNDATION

M MONDAY, MAY 8, 2017 @ 7:00 p.m.

. Mer

Meeting called to order at 7:00 p.m. Roll Call: Jorge Marinoni, Marie Smith, Erica Pettis and Peter Trupia (arrival 7:30 p.m.) In Attendance: Rafael Gutierrez, Interim Director Recreation Department, Rosemary Weiss and Dan Samaria. Approval of the Minutes: Motion by Erica Pettis, seconded by Marie Smith to approve the Minutes of April 10, 2017. A “thank you” was extended to our guests, Rosemary Weiss and Dan Samaria, who were present to offer their assistance in our future fundraising events. EARTH DAY, April 22: although attendance was down, the children enjoyed themselves painting the bird houses, donated by Erica Pettis and picture frames, donated by Roxanna Ross. Total sales $201.00. Raffles $55.00, bird houses & frames $44.00, Farmer’s Market $80.00. Donation Dan Samaria $22.00, for a total of $201.00. Suggestion by Dan Samaria that “thank you” letters be sent to the vendors and sponsors. Erica will compose a letter for the next meeting. The electronic recycling was a success filling three containers and large screen TVs were collected. It was noted that advance advertising of the event would have increased attendance; however, since we do not have, at present, an appointed Director for the Recreation Department any event or purchase must be placed on hold until a successor is appointed. A discussion followed on future fund raising events:

Fresh Food Market to be held one day during the week.

Bingo Night: Rafael will contact the Coconut Grove Womens’ Club on details of how to operate a Bingo Night. Erica will contact the Villa Maria Rehab. Center and gather information on their operation of a Bingo Night for their residents.

A fund raising proposal to pave the east entrance to the Log Cabin with bricks. Jorge has contacted BRICKS R U S for their engraved brick prices. He will follow up and measure the area and then estimate how many bricks will be needed, the cost, and what price we will quote to obtain a profit. Lighting needs to be installed at the Rec. Center.

BISCAYNE PARK

FOUNDATION

Jorge Marinoni Erica Pettis Marie Smith Peter Trupia

The Village of Biscayne Park

640 NE 114th

St., Biscayne Park, FL 33161


Dan Samaria feels that our residents, depending on their talents, could build and install

a Vita Course thus saving Foundation funds.

Bark in the Park: Rosemary to contact Mary’s Pound to help organize this event. -The Art Board raised $60.00 and gave it to the Foundation for safekeeping until needed. It was deposited on the account. TREASURER’S REPORT: Foundation account: $7,971.19 MEETING ADJOURNED: 8:00 P.M. NEXT MEETING: Monday, June 12, 2017 @ 7:00 p.m. Minutes Approved by Board:____________________________

Jorge Marinoni, President :____________________________

Marie Smith, Secretary :____________________________




MINUTES


640 NE 114 ST – Biscayne Park, FL Monday, May 15, 2017 at 6:30 p.m.

1. CALL TO ORDER This meeting was called to order at 6:30 p.m. 2. ROLL CALL Gage Hartung- Board Member- present Andrew Olis- Board Member- present Elizabeth Hornbuckle- Board Member- absent- Motion to mark as unexcused by D. Tannehill, seconded by J. Susi. Approved 5-0 Doug Tannehill- Board Member- present Dan Schneiger- Board Member- present Karim Alhagri- Alternate Board Member- present Jared Susi- Alternate Board Member- present Sal Annese,Irwina Peterson- Staff-present 3. APPPROVAL OF MINUTES May 1st, 2017

Conditional approval based on adding Board Member D. Schneiger to roll call as being present. Motion by A. Olis, seconded by J. Susi. Approved 5-0

4. OLD BUSINESS a. Prendes- 12005 NE 12 Ct- Driveway Removed from agenda by staff member I. Peterson b. Figueroa- 750 NE 114 St- REVISION- Fence Motion by A. Olis, seconded by D. Tannehill. Approved 5-0 c. Gahed- 620 NE 116 St- Windows/Doors Motion by D. Tannehill, seconded by D. Schneiger. Approved 5-0 d. Wexo- 10916 NE 9 Ct- Fence

Tabled for more information d1. Wexo- 10916 NE 9 Ct- Paint

Tabled for more information e. McFarland- 785 NE 117 St- Addition Motion by D. Tannehill, seconded by J. Susi. Approved 5-0 Chairman G. Hartung advised Village Manager K. Manners to consider issuing an Administrative Variance for 2” encroachment of property line. e1. McFarland- 785 NE 117 St- Roof Motion by A. Olis, seconded by D. Schneiger. Approved 5-0 e2. McFarland- 785 Ne 117 St- Windows/Doors Motion by A. Olis, seconded by D. Schneiger. Approved 5-0

PLANNING &

ZONING BOARD

Gage Hartung

Chairman

Andrew Olis

Vice Chairman


Dan Schneiger

Doug Tannehill

Alternates

Karim Alhagri

Jared Susi




f. Martins- 10880 NE 9 Ave- Gravel Landscape Motion by A. Olis, seconded by J. Susi. Approved 5-0 g. Blanco- 10910 Griffing Blvd- Addition Tabled for more information 5. BUILDING PERMITS a. Gould- 861 NE 118 St- Shed Motion by D. Tannehill, seconded by A. Olis. Approved 5-0 b. McKenzie- 11080 Griffing Blve- LP Gas Installation Motion by A. Olis, seconded by D. Schneiger. Apprioved 5-0 c. Disanti- 701 NE 119 St- Roof Motion by A. Olis, seconded by D. Tannehill. Approved 5-0 d. Parkinson- 11021 NE 9 Ave- Windows/Doors Motion by A. Olis, seconded by D. Tannehill. Approved 5-0 e. Hammer- 12020 NE 11 Ct- Fence Motion by A. Olis, seconded by D. Tannehill. Approved 5-0 f. Smith- 671 NE 118 St- Roof Motion by A. Olis, seconded by J. Susi. K. Alhagri recused. Approved 5-0 g. Ekechukwu- 1025 NE 120 St- Roof Motion by A. Olis, seconded by D. Tannehill. Approved 5-0 h. Meister- 11802 NE 11 Pl- Roof Conditional approval based on confirmation from Contractor that flat roof is in the rear. Motion by A. Olis, seconded by D. Tannehill. Approved 5-0 i. Suarez- 11805 NE 11 Ave- Shingle Roof Conditional approval based on Contractor submitting product material for dimensional shingle to be approved by Chairman Hartung. Motion by A. Olis, seconded by D. Tannehill. Approved 5-0 j. Bendersky-11500 NE 9 Ave- Windows/Doors Motion by A. Olis, seconded by J. Susi. Approved 5-0 k. Westberry- 12015 NE 11 Ct- Windows/Doors Motion by A. Olis, seconded by D. Tannehill. Approved 5-0 k1. Westberry- 12015 NE 11 Ct- Garage Door Motion by A. Olis, seconded by D. Schneiger. Approved 5-0 l. Gavas Properties- 12000 NE 9 Ave- Fence Motion by A. Olis, seconded by D. Schneiger. Approved 5-0




l. Gavas Properties- 12000 NE 9 Ave- Fence Revision Motion by A. Olis, seconded by D. Tannehill. Approved 5-0 6. ADJOURNMENT This meeting was adjourned at 7:30 p.m. Minutes approved on:_____________________________________ (Date) By:____________________________________________________ Gage Hartung, Chair Planning & Zoning Board

June 6, 2017 Page 1 of 1 Item# 8.c

VILLAGE OF BISCAYNE PARK Village Commission Agenda Report #Item 8.c REGULAR MEETING


FROM: Chief Nicholas Wollschlager DATE: June 6, 2017 TITLE: Resolution 2017-28

Recommendation Approval of Resolution 2017-28 Background The City of North Miami Police Department and the Village of Biscayne Park Police Department interact and assist each other on law enforcement issues. This cooperation and assistance is vital to meeting the ever increasing needs and demands of the respective jurisdictions. A new Mutual Aid Agreement is needed to continue this mutually beneficial level of service and assistance to each other.

Resource Impact N/A

Attachment

Resolution 2017-28

Mutual Aid Agreement with the City of North Miami

Prepared by: Chief Nicholas Wollschlager

Resolution No. 2017-28 Page 1 of 2

1 2

RESOLUTION NO. 2017-28 3

4 A RESOLUTION OF THE VILLAGE 5 COMMISSION OF THE VILLAGE OF 6 BISCAYNE PARK, FLORIDA, 7 AUTHORIZING THE APPROPRIATE 8 VILLAGE OFFICIALS TO EXECUTE A 9 MUTUAL AID AGREEMENT AND JOINT 10 DECLARATION BETWEEN THE CITY OF 11 NORTH MIAMI, FLORIDA AND THE 12 VILLAGE OF BISCAYNE PARK; 13 PROVIDING FOR AN EFFECTIVE DATE 14

15 16 WHEREAS the Village of Biscayne Park Police Department is committed to 17 providing the public safety of their citizens by providing adequate levels of police services 18 to address any foreseeable routine or emergency situation; and, 19 20 WHEREAS, smaller municipalities such as Biscayne Park rely heavily on assistance 21 from the Miami-Dade County Police Department and other police departments within 22 Miami-Dade County to respond to both foreseeable and unforeseeable natural and man-23 made disasters and emergency situations; and, 24 25 WHEREAS, in order to insure the preparation of these law enforcement agencies 26 will be adequate to address any and all of these conditions, to protect the public peace and 27 safety, and to preserve the lives and property of the people of the participating 28 municipalities; and, 29 30 WHEREAS, the City of North Miami and the Village of Biscayne Park have the 31 authority under Chapter 23, Florida Statutes, Florida Mutual Aid Act, to enter into a Mutual 32 Aid Agreement; and, 33 34 WHEREAS, in consideration of the benefits provided by the Mutual Aid Agreement 35 with the City of North Miami, the Village desires to execute the Mutual Aid Agreement and 36 Joint Declaration between the City of North Miami Beach and the Village of Biscayne Park. 37 38 39 NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COMMISSION OF 40 THE VILLAGE OF BISCAYNE PARK, FLORIDA 41 42 43

Section 1. The foregoing "WHEREAS" clauses are true and correct and hereby 44

ratified and confirmed by the Village Commission. 45

46

Section 2. The appropriate Village officials are authorized to execute the Mutual 47

Aid Agreement and Joint Declaration between the City of North Miami and the Village of 48

Biscayne Park. The Agreement and Declaration, in substantial form, are attached and 49

incorporated by reference into this resolution as Exhibits “1” and “2”, respectively. 50

51

Section 3. This Resolution shall become effective upon adoption. 52

PASSED AND ADOPTED this _____ day of ____________, 2017. 53


1 The foregoing resolution upon being put to a 2

vote, the vote was as follows: 3

4

__________________________________ Mayor Truppman: ___ 5

Tracy Truppman, Mayor Vice Mayor Johnson-Sardella: ___ 6

Commissioner Bilt: ___ 7

Commissioner Ross: ___ 8

Commissioner Tudor: ___ 9

Attest: 10

11

12

13

______________________________________ 14

Marlen D. Martell, Village Clerk 15

16

Approved as to form: 17

18

19

20

______________________________________ 21 John J. Hearn, Village Attorney 22

June 6, 2017 Page 1 of 1 Item# 8.d

VILLAGE OF BISCAYNE PARK Village Commission Agenda Report #Item 8.d REGULAR MEETING



Recommendation Approval of Resolution 2017-29 Background The Town of Bay Harbor Islands Police Department and the Village of Biscayne Park Police Department interact and assist each other on law enforcement issues. This cooperation and assistance is vital to meeting the ever increasing needs and demands of the respective jurisdictions. A new Mutual Aid Agreement is needed to continue this mutually beneficial level of service and assistance to each other.

Resource Impact N/A

Attachment

Resolution 2017-29

Mutual Aid Agreement with the Town of Bay Harbor Islands



1 2

RESOLUTION NO. 2017-29 3

4 A RESOLUTION OF THE VILLAGE 5 COMMISSION OF THE VILLAGE OF 6 BISCAYNE PARK, FLORIDA, 7 AUTHORIZING THE APPROPRIATE 8 VILLAGE OFFICIALS TO EXECUTE A 9 MUTUAL AID AGREEMENT BETWEEN 10 THE TOWN OF BAY HARBOR ISLANDS, 11 FLORIDA AND THE VILLAGE OF 12 BISCAYNE PARK; PROVIDING FOR AN 13 EFFECTIVE DATE 14

15 16 WHEREAS the Village of Biscayne Park Police Department is committed to 17 providing the public safety of their citizens by providing adequate levels of police services 18 to address any foreseeable routine or emergency situation; and, 19 20 WHEREAS, smaller municipalities such as Biscayne Park rely heavily on assistance 21 from the Miami-Dade County Police Department and other police departments within 22 Miami-Dade County to respond to both foreseeable and unforeseeable natural and man-23 made disasters and emergency situations; and, 24 25 WHEREAS, in order to insure the preparation of these law enforcement agencies 26 will be adequate to address any and all of these conditions, to protect the public peace and 27 safety, and to preserve the lives and property of the people of the participating 28 municipalities; and, 29 30 WHEREAS, the Town of Bay Harbor Islands and the Village of Biscayne Park have 31 the authority under Chapter 23, Florida Statutes, Florida Mutual Aid Act, to enter into a 32 Mutual Aid Agreement; and, 33 34 WHEREAS, in consideration of the benefits provided by the Mutual Aid Agreement 35 with the Town of Bay Harbor Islands, the Village desires to execute the Mutual Aid 36 Agreement between the Town of Bay Harbor Islands and the Village of Biscayne Park. 37 38 39 NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COMMISSION OF 40 THE VILLAGE OF BISCAYNE PARK, FLORIDA 41 42 43

Section 1. The foregoing "WHEREAS" clauses are true and correct and hereby 44

ratified and confirmed by the Village Commission. 45

46

Section 2. The appropriate Village officials are authorized to execute the Mutual 47

Aid Agreement between the Town of Bay Harbor Islands and the Village of Biscayne Park. 48

The Agreement, in substantial form, is attached and incorporated by reference into this 49

resolution as Exhibit “1”. 50

51

Section 3. This Resolution shall become effective upon adoption. 52

PASSED AND ADOPTED this _____ day of ____________, 2017. 53


1 The foregoing resolution upon being put to a 2

vote, the vote was as follows: 3

4

__________________________________ Mayor Truppman: ___ 5

Tracy Truppman, Mayor Vice Mayor Johnson-Sardella: ___ 6




Attest: 10

11

12

13

______________________________________ 14


16


18

19

20

______________________________________ 21 John J. Hearn, Village Attorney 22

June 6, 2017 Page 1 of 1 Item# 8.e

VILLAGE OF BISCAYNE PARK Village Commission Agenda Report #Item 8.e REGULAR MEETING



Recommendation Approval of Resolution 2017-30 Background The City of North Miami has made it readily available in the event of a state of emergency or should the need arise due to Village distress, to have access to both fuel and diesel fuel as provided through North Miami’s motor pool facility.

Resource Impact Cost of fuel at government rate and as used per gallon.

Attachment

Resolution 2017-30

Mutual Aid Agreement with the City of North Miami


Resolution No. 2017-30

Page 1 of 2

RESOLUTION NO. 2017-30

A RESOLUTION OF THE MAYOR AND VILLAGE

COMMISSION OF THE VILLAGE OF BISCAYNE PARK,

FLORIDA, AUTHORIZING THE APPROPRIATE VILLAGE

OFFICIALS TO EXECUTE AN AGREEMENT BETWEEN

THE CITY OF NORTH MIAMI AND THE VILLAGE OF

BISCAYNE PARK, AUTHORIZING THE CITY TO SELL AND

DISPENSE DIESEL AND UNLEADED FUEL FOR SERVICE

VEHICLES OWNED BY THE VILLAGE OF BISCAYNE

PARK; PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, the City of North Miami (“City”) has a fueling facility located at 1855 NE

142nd

Street, North Miami (“Motorpool”), capable of dispensing diesel and unleaded fuel for the

operation of City owned vehicles; and

WHEREAS, the Village of Biscayne Park, Florida (“Village”) desires to purchase diesel

and unleaded fuel from the City’s Motorpool, for the operation of Village owned service

vehicles; and

WHEREAS, the Village Commission finds it to be in the best interests of the Village and

its citizens to authorize the appropriate Village officials to execute the Vehicle Fueling Services

Agreement between the City of North Miami and the Village of Biscayne Park, attached hereto

and incorporated herein as Exhibit “1”;

NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND

VILLAGE COMMISSION:

Section 1. The appropriate Village officials are hereby authorized to execute the

Vehicle Fueling Services Agreement between the City of North Miami and the Village of

Biscayne Park, attached hereto and incorporated herein as Exhibit “1”, authorizing the City to

sell and dispense diesel and unleaded fuel for service vehicles owned by the Village of Biscayne

Park.

Section 2. Effective Date. This Resolution shall be effective upon adoption.

PASSED AND ADOPTED this _____ day of ____________, 2017.

The foregoing resolution upon being put to a vote,

the vote was as follows:

Resolution No. 2017-30

Page 2 of 2

__________________________________ Mayor Truppman: ___

Tracy Truppman, Mayor Vice Mayor Johnson-Sardella: ___

Commissioner Bilt: ___

Commissioner Ross: ___

Commissioner Tudor: ___

Attest:

______________________________________

Marlen D. Martell, Village Clerk

Approved as to form:

______________________________________

John J. Hearn, Village Attorney

June 6, 2017 Page 1 of 1 Item# 8.f

VILLAGE OF BISCAYNE PARK Village Commission Agenda Report #Item 8.f REGULAR MEETING


FROM: Krishan Manners, Interim Village Manager DATE: June 6, 2017 TITLE: Amendment to Control Agreement with City National Bank

Recommendation Staff recommends the Village comply with the agreement. Background In 2015, the Village entered into an agreement with City National Bank to borrow $350,000. Terms of the agreement were that the half penny sales tax be placed into a control account as collateral for the duration of the loan. In completing the 2014/15 CAFR, it came to light that the Village was not in compliance with this particular term of the loan, although completely current on payments. City National Bank required the Village to open and fund the control account as per the loan documents. In addition, they required that the original loan documents be changed to reflect the new control account number. Resource Impact This removes the half penny sales tax from the budget for the life of the loan. The funds remain in the control account and become available for use by the Village at the completion of the loan.

Attachment

Amendment to Control Agreement

Prepared by: Krishan Manners


1 2

RESOLUTION NO. 2017-33 3 4

A RESOLUTION OF THE VILLAGE COMMISSION OF 5 THE VILLAGE OF BISCAYNE PARK, FLORIDA, 6 RATIFYING THE AMENDMENT TO CONTROL 7 AGREEMENT AND PLEDGE AND SECURITY 8 AGREEMENT BETWEEN THE VILLAGE OF BISCAYNE 9 PARK AND CITY NATIONAL BANK OF FLORIDA; 10 PROVIDING FOR AN EFFECTIVE DATE 11

12 13 WHEREAS, on May 11, 2015 the Village executed a Promissory Note in the 14

amount of $350,000 and a Pledge and Security Agreement in favor of City National 15

Bank of Florida (hereinafter “Bank”), pursuant to which the Village granted to the Bank 16

a security interest in a deposit account maintained with the Bank; and 17

WHEREAS, as part of the security interest, the Village agreed to establish a 18

control account to be funded with its half cent penny sales tax, however, the control 19

account was never funded; 20

WHEREAS, the Bank has now required that the Control Agreement and Pledge 21

and Security Agreement be amended to place funds from the Village’s half cent penny 22

sales tax into deposit account number 6004902560 instead of closed deposit account 23

number 6004309587; and 24

WHEREAS, the Village finds it to be in the best interests of its citizens to ratify 25

the Amendment to the Control Agreement and Pledge and Security Agreement; 26

NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COMMISSION 27

OF THE VILLAGE OF BISCAYNE PARK, FLORIDA, that 28

Section 1. The forgoing “WHEREAS” clauses are hereby ratified and 29

confirmed as being true and correct and are hereby made a specific part of this 30

Resolution upon adoption. 31


Section 2. The Amendment to Control Agreement and Pledge and Security 1

Agreement, which Amendment is attached hereto and incorporated herein as Exhibit 2

“1”, is hereby ratified. 3

Section 3. This Resolution shall be effective upon adoption. 4

5 PASSED AND ADOPTED this _____ day of ____________, 2017. 6

7

The foregoing resolution upon being put to a 8 vote, the vote was as follows: 9

10 __________________________________ Mayor Truppman: ___ 11

Tracy Truppman, Mayor Vice Mayor Johnson-Sardella:____ 12




Attest: 16

17

18

19

______________________________________ 20


22


24

25

26

______________________________________ 27

John J. Hearn, Village Attorney 28

29




FROM: Krishan Manners, Interim Village Manager DATE: June 6, 2017 TITLE: Public Safety Board Feasibility

Background After passage on first reading of an ordinance creating a new board, Biscayne Park Code requires the Village Manager to submit a report to the Village Commission answering the following questions:

1. Will the establishment of this board create sufficient betterment to the community to justify the village commission’s delegation of a portion of its authority?

Structured correctly, with engaged board members, this board should add to the betterment of the community. They will provide their time and expertise, as well as their knowledge of the Village, researching such items as needed for traffic calming, infrastructure, lighting, etc. making the Village safe without burdening staff with additional legwork. Board members can provide suggestions and research pricing. The Commission and the Village Manager can provide them with guidance of areas in need of study as well.

2. Could another board, already in existence, serve the same purpose?

There are no existing boards with this charter. There might be some overlap with Crime Watch, however, that would be minimal and both the Board and Crime Watch could likely benefit from shared ideas.

3. The costs, both direct and indirect, of establishing and maintaining the board? Costs to set up this Board should be minimal, and maintaining the board would really be a matter of having the Clerk post meeting notices and minutes. The minutes should be kept by the Board so that all records are current without relying upon staff.


4. Is the board necessary to enable the village to obtain state or federal grants or

other financing? No, it is not necessary. However, it could provide a beneficial aspect to staff or the Grant Writing Board by providing information and research.

5. For boards other than advisory boards, whether the board or committee should have the final authority or whether its decision must be approved by the village commission?

This board would be strictly advisory. We expect this board to act as a “research arm of the Commission” in matters of Public Safety. The final approval would remain with the Commission.

6. Is the creation of a new board the best method of achieving the benefit desired?

At this time, this new board is an excellent method of achieving the desired benefit. In a larger, more heavily staffed municipality it could be a staff function but that will not work with our current staffing.

Resource Impact Meetings will be held during open hours of the Recreation Center, so that additional staff expense is not incurred. The first year, this board should meet monthly and if successful, could reduce to quarterly in subsequent years. Financial impact of the Clerk’s time and any supplies which may be needed should be under $1000 for the first year. Recommendation Staff recommends the establishment of the Public Safety Board.


Ordinance No. 2017-01

Page 1 of 2

ORDINANCE NO. 2017-01 1

2 AN ORDINANCE OF THE VILLAGE COMMISSION OF 3 THE VILLAGE OF BISCAYNE PARK, FLORIDA 4 CREATING NEW SECTION 2-37 OF THE CODE OF 5 ORDINANCES OF THE VILLAGE OF BISCAYNE PARK, 6 ENTITLED "PUBLIC SAFETY ADVISORY BOARD"; 7 PROVIDING FOR CONFLICTS; PROVIDING FOR 8 CODIFICATION; PROVIDING FOR SEVERABILITY; 9 PROVIDING FOR AN EFFECTIVE DATE 10

11 WHEREAS, the Village Commission has created several boards and committees to provide 12 the Commission with assistance in fulfilling the needs of the Village; and 13

14 WHERAS, the Village has expressed an interest in improving its public safety infrastructure 15 and, therefore, it has become necessary to create a Public Safety Advisory Board; and 16

17 WHEREAS, the Mayor and Village Commission desire to create Section 2-37 of the 18 Village’s Code of Ordinances relating to the creation of a Public Safety Advisory Board; 19

20

NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COMMISSION OF 21 THE VILLAGE OF BISCAYNE PARK, FLORIDA: 22

23 Section 1. The foregoing “Whereas” clauses are hereby ratified and confirmed as being true and 24 correct and are hereby made a specific part of this Ordinance upon adoption hereof. 25

26 Section 2. Section 2-37 of the Code of Ordinances of the Village of Biscayne Park, entitled 27 "Public Safety Advisory Board", is hereby created to read as follows: 28

29

Sec. 2-37 Public Safety Advisory Board 30 31

a) Purpose. The general purpose of the Public Safety Advisory Board is to serve as 32 an advisory committee to the Village Commission regarding public safety management. 33 The Public Safety Advisory Board will assist in the implementation of the Village’s public 34 safety management program by developing and recommending approval of policies and 35 making recommendations to the Village Commission on public safety related issues. 36 37

b) Board Membership. The Public Safety Advisory Board shall consist of five (5) 38 members. 39 40

c) Authorization for consultant or support services. The Board shall act as an 41 advisory board to the Commission and all consultant or support services to be furnished to 42 the Board must be requested from and approved by the Village Commission or their 43 designee prior to the services being secured. 44

45 d) Duties and responsibilities. The Public Safety Advisory Board shall have the 46 following charge and duties: 47

48


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1. The Public Safety Advisory Board shall review and/or recommend to the Village 1 Commission public safety management policies, policy changes, and long range plans. 2

3 2. The Public Safety Advisory Board shall respond to the Village Commission and the 4

Village Manager requests, within the designated time, for advice on matters related to 5 public safety services. 6

7 3. The Public Safety Advisory Board shall present the Village Commission with an 8

annual report of key actions and issues and its annual work program. 9

10 Section 3. Conflicts. That all Ordinances or parts of Ordinances, Resolutions or parts thereof in 11 conflict herewith, be and the same are hereby repealed to the extent of such conflict. 12

13

Section 4. Severability. The provisions of this Ordinance are declared to be severable and if 14 any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid 15 or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, 16 clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent 17 that this Ordinance shall stand notwithstanding the invalidity of any part. 18

19

Section 5. Effective Date. This Ordinance shall be effective upon adoption on second reading. 20 21 22 PASSED AND ADOPTED this _____ day of ____________, 2017. 23 24 25 The foregoing resolution upon being 26 put to a vote, the vote was as follows: 27 28 29 __________________________ Mayor Truppman: 30 Tracy Truppman, Mayor Vice Mayor Johnson-Sardella: 31 Commissioner Bilt: 32 Commissioner Ross: 33 Commissioner Tudor: 34 35 Attest: 36 37 38 __________________________ 39 Marlen D. Martell, Village Clerk 40 41 42 Approved as to form: 43 44 45 __________________________ 46 John J. Hearn, Village Attorney 47


VILLAGE OF BISCAYNE PARK Village Commission Agenda Report Item #9.b REGULAR MEETING


FROM: Krishan Manners, Interim Village Manager DATE: June 6, 2017 TITLE: Grant Writing Board Feasibility – Ordinance 2017-02

Background After passage on first reading of Ordinance 2017-02 creating a new board, Biscayne Park Code requires the Village Manager to submit a report to the Village Commission answering the following questions:

1. Will the establishment of this board create sufficient betterment to the community to justify the village commission’s delegation of a portion of its authority?

This Board will be tasked with identifying grant funding sources for specific projects as directed from the Commission and Village Manager. Once a funding source is found, the board would write the grant and provide it to staff for edits, duplication and submission. This should be an absolute benefit to the Village.

2. Could another board, already in existence, serve the same purpose?

At this time, there are no existing boards duplicating this service. Existing Boards could benefit from the resources and funding identified for specific projects they may propose to the Commission. .

3. The costs, both direct and indirect, of establishing and maintaining the board? Should the board be successful in locating and achieving grand funding, it could actually have a positive effect on the Village budget. Initial set-up of the board should be minimal, and maintaining the board would really be a matter of having the Clerk post meeting notices and minutes. The minutes should be kept by the Board so that all records are current without relying upon staff. Staff expenses for editing grant applications, duplicating, submission and follow-up would be dependent upon the specific grant requirements. A budget of $2000 should be provided for the first year, which would be used primarily for duplication, postage and research beyond the ability of the board.


4. Is the board necessary to enable the village to obtain state or federal grants or other financing? While not specifically mandated, the Grant Writing Board would provide a beneficial aspect to staff by providing assistance in locating and writing grants. This can be immensely time consuming for staff, therefore this volunteer effort would allow the Village to pursue more grants.

5. For boards other than advisory boards, whether the board or committee should have the final authority or whether its decision must be approved by the village commission?

This board would be strictly advisory, with final authority remaining with the Commission.

6. Is the creation of a new board the best method of achieving the benefit desired?

At this time, this new board is an excellent method of achieving the desired benefit.

Resource Impact This board has the potential to bring revenue into the Village for specific projects. While evaluating grants, the board should look at reporting requirements also to make sure it is cost effective. Many small grants have reporting requirements which cause extensive use of staff time, thereby negating the cost benefit. Meetings will be held during open hours of the Recreation Center, so that additional staff expense is not incurred. Recommendation Staff recommends the establishment of the Grant Writing Board.



Page 1 of 2

ORDINANCE NO. 2017-02 1

2 AN ORDINANCE OF THE VILLAGE COMMISSION OF 3 THE VILLAGE OF BISCAYNE PARK, FLORIDA 4 CREATING NEW SECTION 2-38 OF THE CODE OF 5 ORDINANCES OF THE VILLAGE OF BISCAYNE PARK, 6 ENTITLED "GRANT WRITING ADVISORY BOARD"; 7 PROVIDING FOR CONFLICTS; PROVIDING FOR 8 CODIFICATION; PROVIDING FOR SEVERABILITY; 9 PROVIDING FOR AN EFFECTIVE DATE 10

11 WHEREAS, the Village Commission has created several boards and committees to provide 12 the Commission with assistance in fulfilling the needs of the Village; and 13

14 WHERAS, the Village has expressed an interest in obtaining funding for improving its 15 infrastructure and the Village acknowledges its limited revenue stream, therefore, it has become 16 necessary to create a Grant Writing Advisory Board, and 17

18

WHEREAS, the Mayor and Village Commission desire to create Section 2-38 of the 19 Village’s Code of Ordinances relating to the creation of a Grant Writing Advisory Board; 20

21

NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COMMISSION OF 22 THE VILLAGE OF BISCAYNE PARK, FLORIDA: 23

24 Section 1. The foregoing “Whereas” clauses are hereby ratified and confirmed as being true and 25 correct and are hereby made a specific part of this Ordinance upon adoption hereof. 26

27 Section 2. Section 2-38 of the Code of Ordinances of the Village of Biscayne Park, entitled 28 "Grant Writing Advisory Board", is hereby created to read as follows: 29

30

Sec. 2-38 Grant Writing Advisory Board 31

32 a) Purpose. The general purpose of the Grant Writing Advisory Board is to identify 33 grant opportunities that are consistent with the Village Commission’s policy goals and the 34 Village’s adopted plans, as well as consistent with the construction and/or enhancement of 35 public assets. 36 37

b) Board Membership. The Grant Writing Advisory Board shall consist of five (5) 38 members. 39 40 c) Authorization for consultant or support services. The Board shall act as an 41 advisory board to the Commission and all consultant or support services to be furnished to 42 the Board must be requested from and approved by the Village Commission or Village 43 Manager if designated prior to the services being secured. 44

45 d) Duties and responsibilities. The Grant Writing Advisory Board shall seek out 46 grants that are consistent with the Village Commission’s policy goals and adopted plans. 47 The Grant Writing Advisory Board will submit all proposed grant opportunities to the 48


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Village Commission for approval prior to the preparation of and submittal of any grant 1 applications. In addition, the Grant Writing Advisory Board shall provide the monetary 2 cost to the Village and any Village obligations that will be required if the grant is awarded 3 and accepted. The Grant Writing Advisory Board will report to the Village Commission 4 any grants that are accepted by the grant awarding agency. 5

6 Section 3. Conflicts. That all Ordinances or parts of Ordinances, Resolutions or parts thereof in 7 conflict herewith, be and the same are hereby repealed to the extent of such conflict. 8

9

Section 4. Severability. The provisions of this Ordinance are declared to be severable and if 10 any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid 11 or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, 12 clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent 13 that this Ordinance shall stand notwithstanding the invalidity of any part. 14

15

Section 5. Effective Date. This Ordinance shall be effective upon adoption on second reading. 16 17 18 PASSED AND ADOPTED this _____ day of _________, 2017. 19 20 21 The foregoing resolution upon being 22 put to a vote, the vote was as follows: 23 24 25 __________________________ Mayor Truppman: 26 Tracy Truppman, Mayor Vice Mayor Johnson-Sardella: 27 Commissioner Bilt: 28 Commissioner Ross: 29 Commissioner Tudor: 30 31 Attest: 32 33 34 __________________________ 35 Marlen D. Martell, Village Clerk 36 37 38 Approved as to form: 39 40 41 __________________________ 42 John J. Hearn, Village Attorney 43 44




FROM: Marlen D. Martell, Village Clerk DATE: June 6, 2017 TITLE: Approval of Village Manager’s Contract

Background At the May 2, 2017, Regular Commission Meeting the Commission unanimously hired Mr. Krishan Manners as Village Manager effective May 2, 2017. The Commission directed Attorney Hearn to negotiate an employment contract for Village Manager Manners and place it as an agenda item at the next regularly scheduled commission meeting, Tuesday, June 6, 2017. Resource Impact $82,000.00 annual salary

Attachment Employment contract



1 2

RESOLUTION NO. 2017-32 3 4

A RESOLUTION OF THE VILLAGE COMMISSION OF 5 THE VILLAGE OF BISCAYNE PARK, FLORIDA, 6 AUTHORIZING THE APPROPRIATE VILLAGE 7 OFFICIALS TO EXECUTE THE EMPLOYMENT 8 AGREEMENT BETWEEN THE VILLAGE OF BISCAYNE 9 PARK AND KRISHAN MANNERS APPOINTING 10 KRISHAN MANNERS AS VILLAGE MANAGER OF THE 11 VILLAGE OF BISCAYNE PARK; PROVIDING FOR AN 12 EFFECTIVE DATE 13

14 15 WHEREAS, after the Village Commission conducted a search to fill the position 16

of Village Manager, the Commission unanimously selected Krishan Manners to be the 17

next Village Manager; and 18

WHEREAS, Krishan Manners is willing and qualified to perform the duties and 19

responsibilities of the position of Village Manager and the Commission has found it in 20

the best interests of its citizens to appoint Mr. Manners as Village Manager of the 21

Village of Biscayne Park, Florida; and 22

WHEREAS, an Employment Agreement was negotiated between Krishan 23

Manners and the Village Attorney, after receiving individual input from Commissioners; 24

NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COMMISSION 25

OF THE VILLAGE OF BISCAYNE PARK, FLORIDA, that 26

Section 1. The forgoing “WHEREAS” clauses are hereby ratified and 27

confirmed as being true and correct and are hereby made a specific part of this 28

Resolution upon adoption. 29

Section 2. The appropriate Village officials are hereby authorized to execute 30

the Employment Agreement between the Village of Biscayne Park and Krishan 31

Manners, appointing Krishan Manners as the Village Manager of the Village of 32


Biscayne Park, Florida, which Agreement is attached hereto and incorporated herein as 1

Exhibit “1”. 2

Section 3. This Resolution shall be effective upon adoption. 3

4 PASSED AND ADOPTED this _____ day of ____________, 2017. 5

6

The foregoing resolution upon being put to a 7 vote, the vote was as follows: 8

9 __________________________________ Mayor Truppman: ___ 10

Tracy Truppman, Mayor Vice Mayor Johnson-Sardella:____ 11




Attest: 15

16

17

18

______________________________________ 19


21


23

24

25

______________________________________ 26

John J. Hearn, Village Attorney 27

28

M E M O R A N D U M

TO: Mayor and Village Commission

CC: Krishan Manners, Village Manager

Marlen Martel, Village Clerk

FROM: John J. Hearn, Village Attorney

RE: Summary of Terms of Village Manager Employment Agreement

DATE: June 5, 2017

_____________________________________________________________________________

This memorandum shall serve as a brief summary of the terms of the Employment

Agreement between the Village Manager and the Village of Biscayne Park.

DUTIES

Village Manager performs functions as specified in Village Charter and in accordance

with Code of Ethics of the International City/County Management Association

TERM OF AGREEMENT

retroactive to May 2, 2017 and concludes on September 30, 2020 with annual renewals

until terminated by either Village Commission or Village Manager

EXCLUSIVE EMPLOYMENT AND OUTSIDE CONSULTING/TEACHING

requires Village Manager to be exclusively employed by the Village and may accept

limited teaching, consulting or other opportunities upon approval by the Village

Commission, which may restrict or revoke approval when it deems necessary

EFFECTIVE DATE

Retroactive to May 2, 2017

SALARY

$82,000

EVALUATIONS/PROBATION PERIOD

6 month probationary period retroactive to May 2, 2017

within 30 days after the probationary period, the Village Commission shall evaluate the

Village Manager

thereafter, the Village Manager shall be evaluated on or before October 1st of each year

at the time of each evaluation, the Village Commission shall consider any potential

increases to the Village Manager’s salary, benefits and allowances based on performance

TERMINATION BY THE VILLAGE COMMISSION

if terminated for convenience, after the completion of the probationary period, the Village

Manager shall be entitled to severance pay equal to 4 weeks

severance pay, when terminated for convenience, increases by 4 weeks for each year of

employment until reaches cap of 16 weeks

if terminated for cause, as outlined in Section 7, no severance pay is allowed

TERMINATION BY THE VILLAGE MANAGER

Village Manager may terminate Agreement provided at least 30 days’ notice is given

AUTOMOBILE ALLOWANCE AND COMMUNICATIONS EQUIPMENT

$400.00 per month for automobile allowance

$100.00 per month for use of Smart phone and service plan

DUES AND SUBSCRIPTIONS

Village Commission agrees to pay Village Manager’s professional dues for 3 city

manager related associations

PROFESSIONAL DEVELOPMENT

Village Commission agrees to pay for certain travel intended for seminars and

conferences as authorized by the Village Commission

COMMUNITY DEVELOPMENT

Village Commission encourages Village Manager to participate in civic and other

community organizations

TIME OFF

Village Manager shall be entitled to the same paid holidays and vacation as any other

employee under the Village’s Personnel Rules and Regulations

Village Manager commits to amend the current vacation and sick policy on or before

October 1st of this fiscal year for all employees

Village Manager shall receive 40 hours in compensatory time which must be used within

each fiscal year

SECTIONS 14-23 OF THE CONTRACT

outlines health, dental and disability insurance

outlines retirement and life insurance

provides other customary benefits, including indemnification, bonding

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EMPLOYMENT AGREEMENT

This is an agreement entered into this _____ day of ________________, 2017

between the Village of Biscayne Park and Krishan Manners to provide for the

employment of Krishan Manners as Village Manager of the Village of Biscayne Park,

Florida, and to set forth the terms and conditions of his employment and the mutual

obligations, rights and duties of each party.

Now, therefore, in consideration of the mutual promises as set forth in this

Agreement, the Village of Biscayne Park, Florida (the “Village”) and Krishan Manners

(“Village Manager”) agree as follows:

Section 1. Duties

A. The Village Commission employs Krishan Manners as Village Manager

of the Village of Biscayne Park, Florida to perform the functions and duties as specified

in Section 3.01 the Village Charter, and to perform such other legally permissible and

proper duties as required by the Village Commission from time to time.

B. The Village Manager shall perform the duties of Village Manager of the

Village in accordance with the terms, conditions and provisions contained in this

Agreement and the Charter in a professional and respectable fashion required of village

managers generally and as required by the standards of the Code of Ethics of the

International City/County Management Association. The Village Manager recognizes

that the position of Village Manager is not and cannot be an hourly type employment and

agrees to devote an amount of time and energy reasonably necessary for the Village

Manager to fully perform the duties required under this Agreement. Thus, the Village

Manager shall spend sufficient hours at the Village to perform the Village Manager’s

duties and carry out his responsibilities.

Section 2. Term of Agreement

A. The term of this Agreement shall be for an initial term beginning

retroactively on May 2, 2017 (“Effective Date”), and concluding on September 30, 2020,

unless otherwise terminated, as set forth below. This Agreement shall remain in full

force and effect until terminated by the Village Commission or the resignation of Village

Manager pursuant to Sections 7 and 8 below. The Village Manager shall serve at the

pleasure of the Village Commission and nothing in this Agreement shall prevent, limit or

otherwise interfere with the right of the Village Commission to terminate the services of

the Village Manager at any time, subject only to the provisions set forth in Section 7 of

this Agreement.

B. Nothing in this Agreement shall prevent, limit or otherwise interfere with

the right of the Village Manager to resign at any time from the position of Village

Manager, subject only to the provisions set forth in Section 8 of this Agreement.

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C. After September 30, 2020, this Agreement shall be renewed annually until

either the Village Commission terminates the Agreement as specified in Section 7 or the

Village Manager terminates the Agreement as specified in Section 8.

Section 3. Exclusive Employment and Outside Consulting/Teaching

The Village Manager agrees to remain in the exclusive employment of the

Village. Recognizing that certain outside consulting or teaching opportunities provide

indirect benefits to the Village and the community, the Village Manager may elect to

accept limited teaching, consulting or other business opportunities with prior Village

Commission approval. Any outside consulting or teaching arrangements shall not

commence before December 31, 2017 or interfere with the Village Manager’s

performance of his duties hereunder or constitute a conflict of interest with his

responsibilities under this Agreement. The Village Commission may restrict or revoke

approval of any outside employment when it deems necessary.

Section 4. Effective Date

This Agreement shall be effective retroactive to May 2, 2017.

Section 5. Salary

The Village agrees to pay the Village Manager for his services under this

Agreement an annual base salary of $82,000.00, payable in installments at the same time

as other Village employees are paid. This salary, and any other benefits provided in this

Agreement, is subject to all legally required deductions.

Section 6. Evaluations/Probation Period

A. The Village Manager shall serve a six (6) month probationary period,

retroactive to the Effective Date of this Agreement.

B. Within thirty (30) days after the probationary period, the Village

Commission shall evaluate the performance of the Village Manager. Thereafter, the

Village Commission shall evaluate the Village Manager on or before October 1st of each

year. The evaluation shall be in a form the Commission deems appropriate based on

criteria jointly developed by the Village Commission in consultation with the Village

Manager. The Village Manager will place on the agenda prior to October 1st of each year

an item addressing his evaluation. The Village Commission shall determine the amount

of any merit increase prior to the end of each fiscal year.

C. At the time of the scheduled evaluations, the Village Commission will

consider any potential increases in the Village Manager’s salary, benefits and allowances,

based on performance.

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Section 7. Termination by the Village and Severance Pay

A. In the event the Village Commission wishes to terminate the Village

Manager, it shall do so in accordance with Section 3.03 of the Charter and the provisions

of this Agreement.

B. Should the Village Commission terminate the services of the Village

Manager "without cause," the Village Manager shall receive a severance payment in

accordance with this Agreement.

C. The Village Manager shall not be entitled to severance during the

probationary period. After completion of the probationary period, the Village Manager

shall be entitled to severance pay equal to four (4) weeks. For each year thereafter, the

Village Manager shall be entitled to four (4) additional weeks per year of service, with a

cap of sixteen (16) weeks total severance, consistent with state law. The severance shall

be paid in two (2) equal payments: the first upon separation from the Village, the second

within thirty (30) days thereafter. Severance pay shall not be construed as compensation

for services performed and severance payment shall not include automobile, cell phone

allowance, earned and accrued annual, sick, compensatory, or administrative leave, or

other similar benefits. Said payment of severance benefits made under this paragraph

shall constitute full and complete payment and satisfaction of any claim the Village

Manager may have against the Village arising under, or related to this Agreement or

otherwise.

D. In the event the Village Manager is terminated for just cause, such

termination will take effect immediately and the Village shall have no obligation to pay

the amounts outlined in this Agreement except for any accrued and unpaid salary and

benefits earned, consistent with Village policies, including leave policies, all earned paid

holidays and other time noted in Section 13 of this Agreement. For the purposes of this

Agreement, just cause is defined and limited to mean (1) breach of any material term or

condition of this Agreement after ten (10) days written notice and an opportunity to cure

(opportunity to cure not required if incurable offense); (2) misconduct in office such as an

act of fraud or dishonesty; (3) misconduct as defined in Florida Statute, Section

443.036(29) in which case, by statute, such payment would be prohibited; (4) gross

insubordination; (5) willful neglect of duty; (6) a knowing or intentional violation of the

International City/County Management Association, Florida or Miami-Dade County

conflict of interest and code of ethics laws and Village Charter; (7) moral turpitude; or,

(8) conviction of any criminal act (except for minor traffic infractions).

E. Although this Agreement expires September 30, 2020, the Agreement is a

continuing contract, which automatically renews annually unless expressly terminated by

either party. If the Agreement expires without being continued, severance consistent with

this Section will be provided.

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Section 8. Termination by the Village Manager

The Village Manager may terminate this Agreement at any time by delivering to

the Mayor and members of the Village Commission a written notice at least thirty (30)

days prior to the effective date of his resignation, unless the parties otherwise agree in

writing. If the Village Manager voluntarily resigns pursuant to this Section, the Village

shall pay to the Village Manager all accrued compensation due to Village Manager up to

his final day of employment. The Village shall have no further financial obligation to the

Village Manager pursuant to this Agreement. This subsection shall not prevent the

Village Manager from collecting any money earned as a result of participation in the

Village's deferred retirement program, if any.

Section 9. Automobile Allowance and Communications Equipment

A. The Village Manager is required to be on call for twenty four (24) hours a

day and therefore, the Village shall provide a four hundred dollar ($400.00) per month

vehicle allowance for use of his private automobile. The amount may be increased from

time to time upon approval by the Village Commission. The Village agrees to reimburse

Village Manager for mileage for travel that the Commission determines is extensive and

out of the ordinary, such as seminars outside the South Florida area with prior approval of

the Village Commission.

B. The Village Manager shall be provided with a cell phone allowance of

$100.00 per month for the use of a “smart” phone and associated service plan (“Cell

Phone Allowance”).

Section 10. Dues and Subscriptions

The Village Manager agrees to maintain his membership with the International

City/County Management Association, Miami-Dade City County Management

Association and the Florida City/County Management. The Village agrees to pay Village

Manager's professional dues for membership in the International City/County

Management Association, Miami-Dade City County Management Association and the

Florida City/County Management Association. The Village shall not be obligated to pay

other dues and subscriptions on behalf of Village Manager, including necessary

continuing education unit credits, unless approved in the Village's annual budget (on a

line item basis) or as authorized separately by the Village Commission.

Section 11. Professional Development

A. The Village agrees to pay for the Village Manager's travel and attendance

at seminars and conferences requested by the Manager and approved by the Commission

consistent with the Village budget or as authorized separately by the Village

Commission.

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B. The Village recognizes that certain expenses of a non-personal nature but

job-related nature are incurred by the Village Manager, and agrees to reimburse or to pay

said general expenses, including local expenses for parking, transportation, membership

in organizations contributing to a member’s ability to fulfill leadership roles and

communication expenses. The Commission’s authorization to disburse such monies shall

be upon the furnishing of receipts, statements or personal affidavits.

Section 12. Community Involvement

The Village recognizes the desirability of representation in and before local civic

and other organizations, and encourages the Village Manager to participate in these

organizations to foster a continuing awareness of the Village's activities as well as the

community's attitudes and ideas.

Section 13. Time Off

A. The Village Manager will be entitled to the same paid holidays as all other

full-time employees of the Village.

B. The Village Manager shall be entitled to leave consistent with Section 12

of the Village’s Personnel Rules and Regulations, as amended from time to time. Both

the Village and the Village Manager recognize a need to amend Section 12 and the

Village Manager will address that issue before the next fiscal year.

C. Compensation Time. In recognition of the fact that the Village Manager is

expected and will be regularly working in excess of forty (40) hour work weeks, the

Village Manager shall receive, on October 1st of each year, forty (40) hours in

compensatory time. This time must be used during the fiscal year that he receives the

compensatory time, or such time will expire. In addition, this time will not be paid out

upon separation, whether by resignation or termination.

Section 14. Health and Dental Insurance

The Village Manager shall be provided the same health insurance coverage as

provided to all other non-union full-time employees of the Village, in accordance with

the Village’s Personnel Rules and Regulations. The Village Manager agrees to be

responsible for any additional insurance (i.e., dental and vision).

Section 15. Disability

If the Village Manager becomes permanently disabled or is otherwise unable to

perform his duties because of sickness, accident, injury, medical incapacity or health for

twenty (20) working days over a thirty (30) working day period, the Village shall have

the option of terminating this Agreement, subject to the severance pay requirements of

this Agreement. The severance owed to the Village Manager pursuant to this Agreement

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shall be reduced by all disability benefits the Village Manager receives from disability

insurance.

Section 16. Retirement

The Village shall enter the Village Manager in the Florida Retirement System at

the compulsory Senior Management Level rate and agrees to contribute all applicable

employer mandated payments into such system on behalf of the Village Manager. The

employee mandated payments shall be automatically deducted from the Village

Manager’s paycheck by the Village.

Section 17. Life Insurance

The Village shall provide a term life insurance policy to the Manager in the

amount equal to one hundred percent (100%) of one (1) year’s salary, including all

increases in the base salary during the life of this Agreement. The Village Manager shall

designate the beneficiary of this policy.

Section 18. Other Customary Benefits

The Village shall afford the Village Manager the right to participate in any other

benefits or working conditions as provided for the administrative and management

employees of the Village pursuant to the Village’s Personnel Rules and Regulations, as

amended from time to time.

Section 19. Indemnification

To the extent permitted by law and as limited by Section 768.28, Florida Statutes,

the Village shall defend, hold harmless and indemnify the Village Manager against any

tort, (not including intentional torts), professional liability claim or demand or other legal

action arising out of an alleged act or omission occurring in connection with the

performance of the Village Manager duties so long as the Village Manager is acting

within the scope of his employment. The Village shall present any and all claims,

demands or other legal actions to its insurance carrier.

Section 20. Bonding

The Village agrees to bear the full cost of any fidelity or other bonds as may be

required pursuant to the Village Charter.

Section 21. Code of Ethics

Inasmuch as the Village Manager will be an active, full member of the

International City/County Management Association (ICMA), the "Code of Ethics"

promulgated by ICMA is incorporated herein and by this reference made a part hereof.

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Said "Code of Ethics" shall furnish principles to govern the Village Manager's conduct

and actions as Village Manager of the Village.

Section 22. Days

Other than as specified in Section 13, any reference to “day” in this Agreement

shall mean calendar day.

Section 23. Other Terms and Conditions

A. If any provision, or any portion thereof, contained in this Agreement is

held to be unconstitutional, illegal, invalid or unenforceable, the remainder of this

Agreement, or portion thereof, shall not be affected and shall remain in full force and

effect.

B. The waiver by either party of a breach of any provision of this Agreement

by the other shall not operate or be construed as a waiver of any subsequent breach by

that party.

C. This Agreement shall be binding upon and inure to the benefit of the heirs

at law or personal representative of the Village Manager.

D. This Agreement contains the entire Agreement of the parties.

E. Florida law shall govern this Agreement and any litigation that may arise

from this Agreement shall be filed and litigated in the state and federal courts of Miami-

Dade County, Florida.

F. Upon Village Manager's death, the Village's obligations under this

Agreement shall terminate except for:

1. Transfer of ownership of retirement funds, if any, to his designated

beneficiaries;

2. Payment of accrued leave balances in accordance with this Agreement;

3. Payment of all outstanding hospitalization and medical bills in accordance

with Village's insurance policies or plans; and

4. Payment of all life insurance benefits in accordance with this Agreement

and the Village's insurance policies or plans.

G. The parties acknowledge that each has shared equally in the drafting and

preparation of this Agreement and accordingly, no court or administrative hearing officer

construing this Agreement shall construe it more strictly against one party than the other

and every covenant, term and provision of this Agreement shall be construed simply

according to its fair meaning.

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H. It is understood and agreed that this document incorporates and includes

all prior negotiations, correspondence, conversations, agreements, and/or understandings

applicable to the matters contained herein and that the parties agree that there are no

commitments, agreements, or understandings concerning the subject matter of this

Agreement that are not contained in this document. Accordingly, it is agreed that no

deviation from the terms hereof shall be predicated upon any prior representations or

agreements, whether oral or written.

I. No modification, amendment or alteration in the terms or conditions

contained herein shall be effective unless contained in a written document executed with

the same formality and with equal dignity herewith.

J. The rights and obligations herein granted are personal in nature and cannot

be transferred by the Village Manager.

__________________________________ _______________________________

Krishan Manners, Village Manager Tracy Truppman, Mayor

ATTEST:

__________________________________________

Marlen D. Martell, Village Clerk

APPROVED AS TO FORM:

__________________________________

John J. Hearn, Village Attorney


VILLAGE OF BISCAYNE PARK Village Commission Agenda Report #Item 12.b REGULAR MEETING


FROM: Commissioner Harvey Bilt DATE: June 6 2017 TITLE: Discussion Items

1. Lowering of speed limit to 20 mph 2. Traffic calming, bumps, humps, tables, cushions and semi circles 3. Changing amount of yard trash 4. Household trash side yard pickup

Recommendation Getting input from fellow commissioners Background

1. Making the village more walkable with lower speed limits (Florida Speeding Statute 316.183) i.e. Key Biscayne

2. Making drivers obey speed limits and stop signs 3. We have had the same limit for over 50 years and we have more foliage 4. Household trash containers out on wrong days and not taken in. This problem

did not exist when we had side yard pickup. Resource Impact Too early to know

Attachment List attachments…none

Prepared by: Harvey Bilt


VILLAGE OF BISCAYNE PARK Village Commission Agenda Report #Item 12.c REGULAR MEETING

TO: Honorable Members of the Biscayne Park Village Commission

FROM: Mayor Truppman DATE: June 6, 2017 TITLE: Methods to Improve Communication and Transparency with Village

Residents

Recommendation The purpose of this discussion item is to have the Commission work in collaboration with the Village Administration to expand the scope, quality, and accuracy of information provided to our residents in order to improve the Village’s overall level of communication. Since the Village cannot afford a designated communication department, the Commission and Village Administration need to explore efficient and cost effective methods to improve communication and transparency through timely dissemination of items relevant to our residents. Methods might include: improving our website, use of notifications, active campaigns to increase residents’ website subscriptions, re-instating a quarterly or semi-annual newsletter, and direct correspondence when appropriate. Background The Village has 3000+ residents and only ~10% subscribe to the Village’s website. Additionally, the website template being used has functional limitations. As it is currently designed, the site does not allow for streamline professional correspondence from its elected officials. Many residents have expressed frustration with the level in which the Village communicates with its residents. Not all of our residents are available to attend our Commission meetings, and have asked for an easier way to obtain categorical information and/or an overall synopsis. I am asking that the Commission explore methods to assure improved levels of communication and transparency with our residents. Below are some possible avenues to improve customer service:


Centralized information related to main municipal services. This might include information on:

o Public safety Crime Prevention Traffic Enforcement Reporting Hazards (line of sight issues, pot holes, water pipe leaks,

etc.) o Maintaining clean, safe and beautiful properties: top ten most common

code violations, upcoming targeted enforcement areas, link to our code of ordinances

o Rules for garbage, trash, and recycling and citations o Home improvements that require permits, online permit application and

fees, and process from start to closing including board reviews and inspection process

o Rental properties requirements – permits, fees, and inspections o Selling properties and inspection process and fees o Protecting and enhancing our medians – report parking on, driving across,

or damage to the medians o Ed Burke Recreation Center o Home business registration o Facility rentals

Residents would be able to subscribe to receive any and all of the following reports that are regularly presented at our Commission meetings:

o Weekly Village Manager’s report on status of village operations o Monthly and annual police report (crime stats, traffic enforcement, staffing,

and crime prevention o Quarterly finance department report (updates on fiscal status and access

to current status of budget allocations) o Monthly code department priorities, progress, and statistics

New home owners - explaining our policies to ensure compliance with the Village’s regulations. This might include information on the process to obtain permits for home improvements and proper property maintenance.

Resource Impact TBD

Attachment None

Prepared by: Mayor Truppman

Documents

The Village of Biscayne ParkD1E17BCD...a resolution of the village commission of the village of biscayne park, florida, authorizing the appropriate village officials to execute a mutual