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City Council Highlights
2
New Facilities Update
2
Wildfire Preparedness Day
3
Free Shred Day 4
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City Calendar Things to Do Save the Date
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The Valley Newsletter A P R I L 2 0 1 7 C I T Y O F S U N S E T V A L L E Y
T H E V A L L E Y N E W S L E T T E R
ArtFest 2017—Saturday, April 22nd Make a plan to come to the 11th Annual Sunset Valley ArtFest on Saturday April 22nd. This is a
FREE community event hosted by the Sunset Valley Arts Commission and is held in the Toney
Burger Center parking lot. This annual celebra#on of art features Central Texas ar#sans, display-
ing various forms of art such as pain#ngs, music, jewelry, cra*s, local foods, and much more.
This is an event for the whole family. The fun begins at 9 A.M. and ends at 4 P.M.
Live music will be played throughout the day on a Main
Stage and a Kid’s Stage.
Main Stage
Bowie High School Steel Drum Band (9:00 am – 10:00am)
Lost and Nameless (10:30am – 11:45am)
Guy Forsyth Blues Band (12:15pm – 1:30pm)
YMCA Youth Dancers (1:40pm – 2:00pm)
Tejas Brothers (2:30pm – 3:45pm)
Kid’s Stage-
Mr. Will with Warren Hood (10:00am – 11:00am)
Biscuit Brothers (11:30am – 12:30pm
Chief Ford Resigns from City Will Retire from Law Enforcement On April 7th, Chief Sean Ford submi@ed his resigna#on to the City
Administrator indica#ng his inten#on to re#re from law enforce-
ment. His last day on the job is April 21st. The selec#on process for a
new Chief will begin soon.
Country White Property—Back on the Market The City is accep#ng bids to purchase the ranch home and 3.13 acres at 3617 Country White
Lane. The City purchased this property in January 2013 for water quality protec#on, and a*er
annexing the property into the City, subdividing the property, and installing a new wastewater
system, the property is ready for sale. Bids will be accepted un#l June 5, 2017. Anyone interest-
ed in purchasing this property will be required to submit a sealed bid and other suppor#ng docu-
ments to the City. For more informa#on, and a copy of the bid requirements, please contact
Sara Wilson in City Hall at (512) 892-1383 or email her at [email protected], to request
the bid packet.
March 21, 2017
City Approved Temporary Special Use Permits for three events in April. Permits were approved for:
• Thomas Carnival at the Toney Burger Center March 28th—to April 3rd.
• Sunset Valley ArtFest, Saturday, April 22nd
• Sunset Valley Shiner Backyard Chili Cookoff, to be held on the pa#o of Doc’s on Saturday, April 29th
from 4 P.M. to 8 P.M. This first #me event is a charity benefit for The Boot Campaign, a non profit or-
ganiza#on that focuses on the challenges service members face during and post service.
Council reviewed the City Hall Facility Use Policy. The Council discussed the current policy regarding the rental
and use of the City Hall facility. The most recent changes to the policy were made in 2013. At that #me, the Council
added a $25 fee for use of the Council Chambers, imposed a 60 day reserva#on policy, and restricted use to exclude
for profit and/or entry fee events. A*er discussion, a mo#on was made not to amend the current rules. All voted
yes; and, while the mo#on passed, the Council did direct staff to bring back the following informa#on:
• Determine rela#onship with AISD regarding parking in the Burger Center parking lot
• Determine liability the City has for use of the facility by a non-city event
• Review rate structure graduated scale for #me use of facility, number of people, etc.
• Prepare a monthly report to Council on facility use
• Prepare an amendment for groups over a certain amount; 100 was suggested
• Condense the Facility Use Applica#on
Council Ac,on—New Facili,es—March 21, 2016
CHASCO Constructors presented the Design Development Cost Es,mate for the City Facili,es project.
With comple#on of Design Development Phase of the project, CHASCO prepared a revised cost es#mate for the pro-
ject. This cost es#mate is based on detailed “bids” provided by subcontractors. While these bids are non-binding at
this stage, they do represent sub-contractor input into the cost es#mate. The total project cost, with the new con-
struc#on es#mate, is $8,005,362. This represents an increase of 6.5% from the previous es#mate provided to the
Council in December 2016.
Council approved the Preliminary Site Plan for the City Facili,es project. Clay Collins, City Administrator present-
ed the Preliminary Site Plan prepared by HALFF Associates. The Council reviewed op#ons to reduce the size of the
project, focusing on three areas in the proposed Police facility: the Emergency Opera#ons Center (EOC)/Training
Room, the fitness room and the sally port. Following a lengthy discussion, the Council approved the site plan
through a series of mo#ons.
Mayor Pro Tem Bruner mo#oned to remove the EOC/Training Room and the sally port from the Preliminary Site
Plan. Council Member Rosengarten seconded the mo#on. Vo#ng yes: Mayor Pro Tem Bruner and Council Member
Rosengarten; vo#ng no: Council Member Jenkins and Council Member Kharod; Mayor Cardona broke the #e vo#ng
no. (Council Member Powers was excused from the mee�ng.) The mo#on to remove the EOC/Training Room and
sally port failed.
Mayor Pro Tem Bruner, then made a mo#on to remove the EOC/Training Room from the Preliminary Site Plan.
Council Member Rosengarten seconded the mo#on. Vo#ng yes: Mayor Pro Tem Bruner and Council Member
Rosengarten; vo#ng no: Council Members Jenkins and Council Member Kharod; Mayor Cardona broke the #e vo#ng
no. The mo#on to remove the EOC/Training Room failed.
Mayor Pro Tem Bruner made a mo#on to approve the Preliminary Site Plan for the City Facili#es project at 3205
Jones Road. Council Member Jenkins seconded the mo#on. All voted yes and the mo#on carried.
A Final Site Plan will be required to be approved at a future mee#ng. The watershed development permit and any
required variances will be considered with the Final Site Plan.
City Council Highlights P A G E 2
T H E V A L L E Y N E W S L E T T E R
Observe the City’s Tree Protection Ordinance Before you start your Firewise project, get to know the tree protec#on code. The City of
Sunset Valley’s Tree Protec#on Ordinance regulates the removal and major pruning of
protected, heritage or ancestral trees. For large trees such as oaks and elms, protected
status is for trees with a diameter of 10 inches or more,
measured four and one-half feet above ground level. Small
trees such as Mountain Laurels are protected star#ng at 5
inches in diameter. Trees of this size can be decades old, so it
is important to carefully evaluate and consider alterna#ves.
For more informa#on please contact Sam Cantu, in Public
Works: (512) 891-9103
P A G E 3
T H E V A L L E Y N E W S L E T T E R
WILDFIRE PREPAREDNESS DAY—Saturday, May 6, 2017 Residents Reducing Wildfire Risk Wildfire Preparedness Day is a na,onal day of ac,on. This year, all Sunset Valley residents
are encouraged to take ,me to make the community a li6le safer by engaging in wildfire
mi,ga,on ac,vi,es either on your own property, or consider helping out a neighbor.
Over the past 5 years, the City of Sunset Valley has been a recognized Firewise Community. The
Firewise program is based on the idea that everyone contributes to the safety of the communi-
ty from wildfire. Every property owner should know and understand the wildfire risks and how
to reduce their risk, not only for yourself but for your neighbors and community.
The City of Sunset Valley is invested in this effort to reduce wildfire risk on publically owned
land. Each year, the City budgets and completes projects related to wildfire mi#ga#on on city
property. These ac#vi#es typically take place in the summer using both summer teen and con-
tract labor. The work projects can be summarized into three categories: improving or crea#ng
shaded fire breaks, removing dead vegeta#on and improving access for first responders.
Firewise Things to do :
• Rake and remove dry leaves within a minimum of 3 to 5 feet of a home’s founda#on. As
#me permits – con#nue up to a 30-foot distance around the home. Dispose of collected
debris in appropriate trash receptacles.
• Get out your measuring tape and see what is located closer than 30 feet. Relocated and
move “fuels” away from your home. Fuels are combus#ble materials.
• Rake under decks, porches, sheds and play structures. Make sure you dispose of debris.
• Mow grasses to a height of four inches or less.
• On mature trees, use hand pruners and loppers to remove low-hanging tree branches up
to a height of 4 feet from the ground (specific height depends on the type and size of tree).
• Collect downed tree limbs and broken branches .
• Develop and prac#ce a home evacua#on plan.
• Create a Family Communica#on Plan (what will your family do in an emergency)
• Build or update a 72-hour kit (supplies your family, including pets)
• Teens that babysit outside the home, schedule a conversa#on with the parents of the kids
they’re responsible for and learn their emergency plan and what they should do if a wild-
fire starts, or an evacua#on issued.
VOLUNTEERS NEEDED
RESIDENTS REDUCING
WILDFIRE RISK
Sara Wilson and Carolyn
Meredith have iden#fied
projects for volunteers to
work on private residen-
#al property (Neighbors
Helping Neighbors). Vol-
unteers of all ages and
abili#es are welcome to
join. If you are interested
to volunteer , please con-
tact Sara Wilson at (512)
892-1383 or email
.
TENTATIVE
VOLUNTEER SCHEDULE
MAY 6, 2017
8:00 A.M.
Meet at City Hall
Safety Briefing and Pro-
ject Assignments
(Coffee and Light Break-
fast provided)
8:30 – 11:30 A.M.
Work on assigned pro-
jects
12:00 P.M.
Regroup at City Hall
(Lunch provided)
Protect Against Identity Theft—Manage Home Records FREE SHRED DAY—Saturday, April 29th from 8 AM to 1:30 PM
ACC Highland Mall campus (523 E. Highland Mall Blvd)
With the increased awareness of iden#ty the*, it is more important than ever to carefully dispose of personal rec-
ords such as credit card statements, checking account records, prescrip#on documents and medical insurance files.
The Aus#n chapter of ARMA, along with Balcones Shred, Iron Mountain and Shred-It are sponsoring a 14th Annual
Free Spring Shred Day.
They will only accept dry paper paced in cardboard boxes with fiRng lids (or securely closed box flaps) that are no
larger than 24” x 24” x 36”. No hard plas#cs, no plas#c bags, no electronic media, no ba@eries and no three-ring
binders. At the event, there will be two choices: the “Express Lane”, a speedy and secure op#on that will allow
a@endees to drop off their boxes on a secure truck. The truck will be driven by insured and bonded shred vendors
to an Aus#n based shred facility. These boxes will be shred within 48-72 hours. Or, for those who wish for their
items to be shred in their presence, mobile shred units will be available on site during the event.
ARMA Interna#onal is a not for profit professional associa#on. Its members include records and informa#on man-
agers, informa#on governance professionals, archivists, corporate librarians, imaging specialists, legal profession-
als, IT managers, consultants, and educators, all of whom work in a wide variety of industries. While this is a free
event, monetary dona#ons will be accepted with 50% of the proceeds going
to the local Aus#n ARMA Chapter and 50% going to the Central Texas Food
Bank. For more informa#on, contact Debi Tadd via email at
P A G E 4
T H E V A L L E Y N E W S L E T T E R
March 2017
Police Blotter
Accidents 18
Alarms 18
Animal Related 3
Assist Others 34
Assault/Injury FV 1
Auto Theft 1
Auto/Pedestrian 1
Community Policing 486
Disturbance/Other 7
DWI/PI/Drugs 3
DWLI 1
Found Property 2
Fraud/Other 2
Graffiti 1
Harassment 1
Indecent Exposure 1
Intoxicated Assault 1
Loose Livestock 1
Nature Unknown 1
Open Door/Window 2
Public Intoxication 1
Reckless/Aggressive Driving 2
Suspicious/Check Welfare 45
Thefts 11
Traffic Related 70
Violation of City Ord./Parking 11
Warrant Arrest 1
Type of Record Length of Reten,on
Birth, marriage or death cer#ficate Permanent
Divorce/separa#on/adop#on papers Permanent
Property Se@lement, Will, Military papers Permanent
Real Property Deeds, #tle papers, ab-
stracts, mortgage and lien documents
Dura#on of ownership plus 10
years proved any ac#on rela#ng
to property has been completed
Tax assessment no#ces, purchase contracts
or records of capital improvements
Dura#on of ownership
Bank Statements 3 years
Cancelled checks 3 years
Tax Records 7 years
Home repair bills 10 years
Pay stubs
Keep last statement. Annual
statement should be retained
with tax.
Credit card statement Most current 3 months, unless
used for documenta#on for taxes.
ATM receipts Un#l verified on the bank state-
ment
Guide to Personal Records Reten,on (from ARMA)
Tuesday, April 18th, 6:00 P.M. City Council Mee,ng City Hall Chambers
Wednesday, April 19th, 6:00 P.M. Community and Economic Development Conference Room
Thursday, April 20th, 7:00 P.M. Public Works Commi@ee City Hall Chambers
Saturday, April 22nd 9 A.M.—4:00 P.M. ArtFest Toney Burger
Monday, April 24th, 6:00 P.M. Public Safety Commi@ee Conference Room
Saturday, April 29th, 10 A.M. Uplands Community Mee#ng #2 City Hall Chambers
Tuesday, May 2nd, 6:00 P.M. City Council Mee,ng City Hall Chambers
Thursday, May 4th, 6:30 P.M. Planning and Environmental City Hall Chambers
Thursday, May 4th, 7:00 P.M. Budget, Finance and Administra#ve Conference Room
Saturday, May 6th, 8:00 A.M.—Noon Wildfire Preparedness Day
Saturday, May 6th, 6:00 PM.-8 P.M. Spring Fling Doc’s Backyard
Wednesday, May 10th, 6:00 P.M. Community and Economic Development Conference Room
Wednesday, May 10th, 7:00 P.M. Board of Adjustment (if needed) City Hall Chambers
Tuesday, May 16th, 6:00 P.M. City Council Mee,ng City Hall Chambers
Thursday, May 18th, 7:00 P.M. Public Works Commi@ee City Hall Chambers
Saturday, May 20th, 10:00 A.M. Arts Commission Conference Rooom
Thursday, May 25th, 7:00 P.M. Budget, Finance and Administra#ve City Hall Chambers
Monday, May 29th City Offices Closed—Memorial Day
P A G E 5
T H E V A L L E Y N E W S L E T T E R
SATURDAY , MAY 6TH 6 P.M.—8 P.M.
@ Doc’s Backyard Patio
You are Invited to Spring Fling. Spring Fling is a free event for
Sunset Valley residents hosted by the Community and Economic
Development Committee.
Come out, meet your neighbors and enjoy food from Doc’s Backyard
and Orange Leaf Frozen Yogurt. Household gift, while supplies last.
Rain Date: Sunday May 7th from 4 PM to 6 PM
April Showers Bring May Flowers by Karen Chappell
April showers bring May flowers,
That is what they say.
But if all the showers turned to flowers,
We’d have quite a colourful day!
There’d be bluebells and cockleshells,
Tulips red and green,
Daffodils and Chinese squill,
The brightest you’ve ever seen.
You’d see #ger lilies and water lilies,
Carna#ons pink and blue,
Forget-me-not and small sundrop
Glistening with the dew.
We’d have fireweed and milkweed
And many more different flowers.
Mexican star and shoo#ng star,
Falling in the showers.
And if all the showers turned to flowers
On that rainy April day,
Would all the flowers turn to showers
In the sunny month of May?
City of Sunset Valley Newsletter 3205 Jones Road Sunset Valley, TX 78745
Board of Adjustment Committee Members Randall Rosengarten, Chair Alternates Susan Durso, Vice Chair Wade Buckner Robert Browning Thomas Cedel Jennifer Fadal Sandy Cox
Richard Hayes John Moore Marshall McHone
************************************
Budget, Finance & Administrative
Committee Members Rudi Rosengarten, Council Liaison
J.R. Esquivel, Chair Michael Francis, Vice Chair John Bellanca
Melissa Gonzales
Donny Hurwitz Wanda Reetz
************************************
Community & Economic
Development Committee Members Mickie Powers, Council Liaison Karen Flournoy, Chair Sandi Williams, Vice Chair Anezeka Carmona Penny Cedel
Ruth Pifer ************************************
Zoning Commission
Committee Members Robert Skewis, Chair Miguel Huerta, Vice Chair Brant Boozer John Frick
Robert Reetz Cynthia Nelson—alternate Philip Ellett—alternate
Rose Cardona, Mayor [email protected]
Marc Bruner, Mayor Pro tem
Ketan Kharod, Council Member
Walter Jenkins, Council Member
Mickie Powers, Council Member
Rudi Rosengarten, Council Member
************************************
Arts Commission
Committee Members Walter Jenkins, Council Representative John Frick, Chair Sasha Russell, Vice Chair Karen Medicus, Secretary
James Hart Erika Montero
Wanda Reetz Cat Quintanilla, alternate Betty Dunn- alternate Kim Moncus—Honorary—SV Elementary
Planning & Environmental Committee Members Walter Jenkins, Council Liaison
Helen Besse, Chair Zoe Treiff, Vice Chair Forrest Arnold
Terry Cowan
Edward Grimes Lucy Hairston
Karen Medicus Patricia Murphy
Myrna Zapata ***********************************
Public Safety Committee Members Ketan Kharod, Council Liaison
Jeff Burdett, Chair Art Williams, Vice Chair Rob Case Ruth Dawson
Erwin Haddon
Rema Hariharan
Carla Jenkins ***********************************
Public Works Committee Members Marc Bruner, Council Liaison
Randy Machemehl, Chair Ken Schroeder, Vice Chair John Bellanca Mary Black
Alfonso Carmona Melissa Gonzales Charles Goyette Richard Leigh —alternate
