The University of British Columbia Staff Job Postings · Provides functional financial advice and direction for project and team members. Consequence of Error/Judgement The decisions

THIS POSTING LISTS THE CURRENT UBC VACANCIES AS OF Date:10-DEC-2012

PLEASE POST ON A BULLETIN BOARD IN A CONSPICUOUS PLACE

THE UNIVERSITY OF BRITISH COLUMBIA

APPLICATION INSTRUCTIONS

All career opportunities can be accessed at: www.hr.ubc.ca careers

INTERNAL APPLICANTS

Internal applicants will apply for positions using the myCareer feature in the self-service web portal, accessible by logging in

with their Campus Wide Log-in (CWL) ID.

EXTERNAL APPLICANTS

External applicants will create their online profile by visiting www.hr.ubc.ca careers. Once you have selected the position you

would like to apply for, you can create your online profile and upload your resume.

For those wishing to apply using a paper format, please submit an application resume for each position for which you wish to be

considered, by specifying the Position and Job ID, to:

THE UNIVERSITY OF BRITISH COLUMBIA

Human Resources

350-2075 Wesbrook Mall

Vancouver, BC

V6T 1Z1

The Job Posting does not imply that any applicant will necessarily be selected for the position, nor is the classification as

listed a commitment by the University to appoint an applicant to the classification.

Applications for each of the following vacancies should be submitted by 11:59PM on the posting close date.

VIEW OUR CAREER OPPORTUNITIES WEEKLY

Sign up for Job Alerts within myCareer to receive email notifications when new opportunities are posted online.

VIEW YOUR APPLICATION STATUS

View the status of your application(s) by logging into myCareer. You can also choose to apply for multiple job postings at the

same time.

Note: Unless otherwise indicated, positions are full-time Monday to Friday.

Research Grants, Capital Funds and Self-supporting positions can be continued only as long as funds are available.

UBC hires on the basis of merit and is committed to employment equity. We encourage all qualified persons to apply.

The University of British Columbia

Staff Job Postings________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________

Page No. 1

Job Posting

Job ID: 14551

Location: Kelowna - UBC Okanagan

Employment Group: BCGEU UBC-Okanagan

Job Category: Clerical - BCGEU

Classification Title: Clerk V Business Title: Clerk V

Department: UBCO - Facilities Management

Salary: $ 20.20 (Hourly)

Full/Part Time: Full-Time

Desired Start Date: 2013-02-01

Job End Date: 2014-02-28

Funding Type: Budget Funded

Other: Leave Replacement

Date Closed: 2012-12-14 Available Openings: 1

Job Summary

The Facilities Assistant will provide support to the Manager of Facilities and to the staff of the department. Responsible for the

ongoing administrative operations of the department, under the direction of the Manager of Facilities, including accounting

functions, human resource management, records management, space bookings, security issues and special projects. This position will

also provide enquiry and Facilities operational support for Faculty, Staff, Students and general public.

Organizational Status

Reports to the Manager of Facilities.

Work Performed

1.Provides administrative support to the Manager of Facilities and the Facilities department by:

- Responding to front line and general enquiries from faculty, staff, students and the public.

- Ensuring operation of all office functions.

- Organizing resources for Facilities Staff for complex events.

- Assisting with initiating and coordinating janitorial contracts.

- Maintaining inventory, ordering and distributing office equipment and supplies.

2.Provides human resource management support by:

- Preparing all documentation and forms for Payroll and Human Resources, such as

appointment forms, change of status forms, and time sheets for auxiliary staff and overtime for

permanent staff.

- Acting as a liaison with Payroll for corrections and amendments.

- Answering general questions about salary and wages.

- Preparing and maintaining records for sick time, vacation and other absences.

- Maintaining up to date knowledge of human resource policies and procedures.



________________________________________________________________________________________________________________________

Page No. 2

3.Provides accounting and financial support by:

- Preparing and tracking financial management forms, including journal vouchers, requisitions

for payments, invoices, deposits, and travel claims.

- Ensuring financial transactions conform to departmental guidelines as well as UBC policies

and procedures.

- Creating and maintaining filing system for copies of paid invoices.

- Coordinating payment of invoices for work performed or requisitioned by Purchase Orders,

ensuring accuracy of invoices and forwarding to Accounts Payable.

- Creating invoices for non-institutional charge backs, tracking internal work orders requiring

charge backs, and forwarding charge backs to relevant department.

- Creating and maintaining accounts receivable register for internal and non-institutional

charge backs and performing follow-up on outstanding accounts.

4.Provides administrative support for facilities functions by:

- Receiving work requests from Faculties, departments, staff and student groups, and

generating work orders in priority sequence for Facilities Staff.

- Entering completion of work order in tracking system and generating charge back or invoice if

required.

- Liaising with IT Services on work orders as required.

- Creating and maintaining security key register, administering key access policy.

- Initiating, following up and documenting lock key changes with Locksmith.

- Receiving card access requests and issuing cards.

- Initiating card reader location changes, additions deletions with service provider and keeping

current with software changes.

- Maintaining card access database and receiving and responding to deficiency reports on the

card access system. Calling service providers for service requests, following up to ensure

work is completed and checking invoices for same as to accuracy.

5.Supports security functions by:

- Maintaining intrusion alarm system and database. Receiving requests and initiating changes

with service provider.

- Generating access reports of intrusion alarms and card access systems to assist in

investigations in possible unauthorized entries.

- Responsible for responding to all 911 and emergency calls including First Aid calls during

office hours.

- Ensuring Security receives emergency calls and assisting Security and First Aid responders

by providing radio and telephone back up.

- Receiving and distributing incident reports from Security.

6.Provides administrative assistance for space allocation by:

- Completing room bookings for Faculties, Departments and for the public and raising relevant

charge backs and invoices.

- Initiating non-institution booking form, obtaining relevant signatures, documenting liability

insurance and collecting appropriate fees.

- Making bookings for non-classroom space including foyers in Arts and Student Services, Arts

Atrium and Centre Courtyard.

- Creating weekly room booking reports for departments, Facilities Engineers and Maintenance

Staff, Security and Janitors.



________________________________________________________________________________________________________________________

Page No. 3

7.Performs other related duties as required.

Supervision Received

Supervised by the Managers of Facilities.

Supervision Given

This position does not directly supervise any staff.

Consequence of Error/Judgement

Errors in judgment could result in damage to buildings and or equipment, classes being cancelled or delayed, lost revenue from

chargeable booking, unnecessary over time, delayed or cancelled events.

Errors in dealing with security and or emergency calls could lead to increased risk of injury or property damage.

Qualifications

Completion of Grade 12 or equivalent, plus a minimum of one year post-secondary education and training in administrative

secretarial practices. A minimum of two years related experience. Intermediate experience in MS Office, computer and internet

skills required. Ability to type 60 wpm and to operate a normal range of office equipment is required. Strong attention to detail

and accuracy. Knowledge of University policies and procedures and UBC systems an asset.

UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We

especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,

persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively

with diverse communities. Canadians and permanent residents of Canada will be given priority.



________________________________________________________________________________________________________________________

Page No. 4

Job Posting

Job ID: 14554



Job Category: Clerical - BCGEU

Classification Title: Support Services Asst II Business Title: Support Services Asst II

Department: UBCO-Health & Wellness


Full/Part Time: Part-Time



Funding Type: Grant Funded

Other: BCGEU (UBCO) - Auxiliary


This is an Auxiliary position working an average FTE of 40%

Job Summary

The Finance Administrator performs administrative functions relevant to financial and human resources management for grants.

Grants include research, program development and projects. This position also collaborates with and supports the functions of the

Finance and Health Clinic Coordinator. Duties range from routine to highly complex and include confidential and professional

record keeping, correspondence and communications.


Reports to the Principal Investigator(s) of the grant(s), e.g. the Campus Health grant. Provides financial administrative support

and direction for the Principal Investigator(s) and team members. Works with various University departments. Contacts and works

with external agencies.

Work Performed

1.Financial Administration:

-Establishes and coordinates office administrative procedures for grant-funded

activities related to financial and human resources management.

-Provides budget projections and estimates for grant-funded activities, to support

existing grant management and proposal development.

-Monitors grant-related operating accounts, updates budget accounts, and tracks

expenditures to ensure budget parameters are being followed. Reports at regular intervals to

grant holder(s) and additionally when parameters are off.

-Ensures adherence to funding agency terms (e.g. reporting requirements and

payment schedules) for various grant and contract agreements.

-Extends and inactivates financial processes for grants with the support of ORS and

Financial Services.

-Prepares letters of agreement, processes purchase requisitions, processes and

reconciles invoices and tracks expenditures against multiple contract grant criteria to ensure

compliance.

-Reconciles grant funded purchases with online statements, and generates related



________________________________________________________________________________________________________________________

Page No. 5

reports.

-Prepares and processes invoices, requisitions, purchase orders, and expense

claims as required.

-Initiates and coordinates human resources and financial processes for grant-

funded contracts and employment and voluntary positions (student and non-student).

2.Supports leadership:

-Provides administrative support for advertising, contracting, hiring and appointing

staff team members.

-Ensures that differences in the contractual relationships of team members (i.e.

contractor, employee and volunteer) to the University are recognized and complied with

according to legislated guidelines.

-Supports research and project work connected with grants (e.g. evaluation

research).

-Manages accesses for contractors (Salto, CWL, Novell, etc.). Assists with any

issues.

-Coordinates office filing systems and archives for grant-funded activities (electronic

and non-electronic).

3.Contributes to a healthy and productive work environment by:

-Assists the Finance and Health Clinic Coordinator with financial reporting,

budgeting, proposal development, human resources, as time permits.

Normal office environment. Required to visit departments in various locations. Ability to travel.


This position reports to the Principal Investigator(s) of the grant(s) e.g. the Campus Health grant. This position works

independently under broad objectives of the Principal Investigator(s).

Supervision Given

Provides functional financial advice and direction for project and team members.


The decisions and recommendations of the Finance Administrator has or may have legal, financial, contractual and operational

implications for the University, department and team members, both in the short and long term.

Qualifications

-A diploma in business administration or a combination of appropriate education, training and experience with an emphasis on

accounting and business practices.

-Minimum of four years experience or the equivalent combination of education and

experience, preferably within a university environment focusing on financial management,

and or research grant and contract financial management.

-Financial and budgetary; records management; organizational; proven ability to

analyze and resolve financial issues; ability to effectively maintain relationships with all levels

of faculty, staff and students, University officials, Industry and other government organizations.

-Intermediate level proficiency in University human resources systems.



________________________________________________________________________________________________________________________

Page No. 6

-Advanced level proficiency in University financial systems, spreadsheet, database,

and electronic mail applications, a thorough knowledge of University policies, procedures,

and documentation preferred;

-Proven ability to complete work under pressure with frequent interruptions, be

flexible, set priorities and meet deadlines. Exercise good judgment, tact and discretion when

handling sensitive and confidential matters.

-Effective oral and written communication, interpersonal, organizational, analytical,

problem-solving, facilitation and conflict resolution skills.

-Effective computer skills.

-Demonstrated ability to establish and maintain supportive working relationships.

-Proven ability to work independently and in a team and collaborate with others.

-Proven ability to develop and implement strategies to meet needs.

-An understanding of the university environment and culture is an asset.

-Ability to function effectively within a changing environment.







________________________________________________________________________________________________________________________

Page No. 7

Job Posting

Job ID: 14539



Job Category: Library Technicians - BCGEU

Classification Title: Library Technician I Business Title: Library Technician I - AUXILLIARY

Department: UBCO - Library






Other: BCGEU (UBCO) - Auxiliary


The FTE for this position is 20% and On-Call.

Job Summary

Under the general supervision of the Reference Coordinator, is responsible for answering directional and reference questions, and

referring to Librarian questions which are complex or require group instruction. May be assigned collection maintenance tasks as

necessary.

Works with other members of the UBC Okanagan campus Library staff as well as the public. Participates in team activities such as

meetings, training and skills-building events.


Under the general supervision of the Reference Coordinator.

Work Performed

1.Provides assistance to students, faculty, staff and the public by:

- Answering reference questions using the UBC Okanagan campus Library resources

including the catalogue, on-line databases, electronic resources as well as the print

reference collection.

- Referring questions to subject specialists or allied campus resources as appropriate.

- Answering questions concerning library resources and services.

- Providing assistance with the Learning Commons equipment, explaining library policies and

procedures, and reporting problems to designated individuals or departments.

- Assisting Learning Services librarians with orientation or instructional sessions.

- Preparing support or instructional materials for students and faculty as directed and

completing reference projects as assigned.

- Participating in reference team meetings, including training sessions as available.

2.Performs other related duties as assigned.




________________________________________________________________________________________________________________________

Page No. 8

Direct supervision received from the Reference Coordinator.

Supervision Given

This position does not supervise staff.


Errors of judgment, untimely or inaccurate advice, and inappropriate decisions on procedures or policies could reflect negatively

on Learning Services.

Qualifications

Library Technician diploma or equivalent in experience and education (such as a Bachelor's degree). A minimum of one year recent

experience in an academic library environment is preferred. Experience using standard workplace software such as MS Office is an

asset. Excellent oral communication skills; effective written communication, customer-service, multi-tasking and organizational

skills. Ability to work in a team environment, as well as under limited supervision. Ability to exercise tact, courtesy,

discretion and sound judgement. Ability to work flexible hours and evenings and weekends.







________________________________________________________________________________________________________________________

Page No. 9

Job Posting

Job ID: 14536



Job Category: Research/Technical - BCGEU

Classification Title: Technician IV Business Title: Tech IV, Laboratory Assistant

Department: UBCO - Southrn Medical Program




Job End Date: 2013-12-31 Possibility of Extension: Yes


Other:


Job Summary

This position is responsible for maintaining all aspects of the Gross Anatomy and Multi-Purpose Laboratories, and other teaching

areas on behalf of the Anatomy Instructor. The incumbent creates functional lab spaces for medical students to learn and study.

The Lab Assistant will be responsible for providing technical assistance in planning and execution of teaching sessions, creating

inventories of materials, supplies and equipment, ordering supplies and equipment, managing protocols, developing and or

maintaining safety standards. This position ensures environmental policies are enforced. Within the scope of responsibilities,

the work will involve handling chemicals and biological hazards, which will require the appropriate safety precautions.

Until the full four-year curriculum has been implemented, this position is in a state of evolution whereby duties may be added or

removed as operational requirements are developed and refined. This position will require an individual who is comfortable in an

atmosphere of ambiguity while systems and processes are being established.


The incumbent reports to the Anatomy Instructor. The incumbent will communicate and work effectively with faculty, staff and

students, and individuals throughout the University of British Columbia Vancouver and Okanagan campuses and its communities, and

with representatives of the partner universities (UNBC and UVic). The incumbent will liaise with representatives of other

external organizations (e.g., suppliers) as required.

Work Performed

Gross Anatomy and Multi-Purpose Laboratories (70%):

1. Provides laboratory maintenance and administration support by:

-Managing and maintaining Gross Anatomy and Multi-Purpose laboratory spaces,

morgue, storage and dissecting areas to the operational standards required by the Anatomy

Instructor, following all applicable policies and procedures.

-Maintaining administrative and operational continuity across these laboratories in

the SMP by providing a consistent point of contact between the Anatomy Instructor, faculty, staff

and students.



________________________________________________________________________________________________________________________

Page No. 10

-Setting up laboratory spaces for the Anatomy Instructor, faculty and students;

including moving cadavers into coolers and onto dissecting tables; moving dissecting tables

and other lab equipment.

-Ensuring spaces are cleaned to the standard appropriate to the teaching activities,

including cleaning cadaver trays, counters, sinks, commodes and laboratory floors as

required; washing instruments; tidying rooms; replacing and organizing supplies; putting

away specimens; preparing solutions.

-Locating and ordering materials, chemicals, supplies and equipment relevant to

the activities occurring within these laboratories and other teaching areas.

-Coordinating routine maintenance and repair of equipment; performing minor

maintenance in the lab, as required.

-Repairing skeletons and anatomical models, maintaining and organizing student

bones collection and prosected specimens; cataloguing these collections.

-Preparing solutions and maintaining laboratory chemical documentation in

accordance with UBC Chemical and Biosafety policies and procedures.

-Following all guidelines as outlined by UBC's Health, Safety and Environment

Office; updating MSDS (Material Safety Data Sheets) and Safety requirements, WHMIS

(Workplace Hazardous Materials Information System); disposing of supplies, solutions and

other lab materials appropriately and in accordance with these policies and procedures.

-Enforcing standards and training others in appropriate protocols within the

laboratories.

-Assisting with anatomy instruction during scheduled anatomy and or histology

laboratory periods, interacting with students, teaching and presenting curricular objectives,

working within a team educational environment.

-Assisting Anatomy Instructor with prosections and plastinated materials, as

required.

-Assisting instructors during student laboratory sessions and external workshops.

-Supporting Histology teaching in the Multi-Purpose Laboratory as required.

-Performing other duties as required in the Gross Anatomy and Multi-Purpose

Laboratories.

Other Duties (30%):

2. Provides general administrative support by:

-Researching products, materials and equipment.

-Procuring products, materials and equipment through approved mechanisms.

-Preparing a comprehensive inventory of products, materials and equipment and

tracking re-orders, expiries, warranties, etc. Consultation with the Anatomy Instructor will only

be required for new systems, processes or protocols or when unique or unusual

circumstances arise. When the Anatomy Instructor is away, this position will be the most

senior resource counsel for problem solving.

-Generating reports as required.

-Researching documents, articles and other materials pertinent to the operation of

the Gross Anatomy and Multi-Purpose Laboratories in collaboration with the Anatomy

Instructor.

-Contributing to operation of the Gross Anatomy and Multi-Purpose Laboratories

using knowledge and expertise gained through academic preparation.

-Solving day-to-day problems.

-Assisting AV technicians with minor duties in the lab and lecture theatres, as

required.

-Participating in committees, as required.



________________________________________________________________________________________________________________________

Page No. 11

-Providing valuable and informed opinion and consultation to the Anatomy Instructor

in the process of hiring graduate and or senior undergraduate Teaching Assistants.

-Performing other duties in the teaching areas as may be required by the SMP.

3. Performs other related duties as necessary in keeping with the qualifications and

requirements of the job.


Daily duties are carried out with autonomy, but having regard to UBC Medical Program Policies and Anatomy Lab Rules; unusual

problems are referred to the Anatomy Instructor. New work procedures will result in greater supervision until processes are

streamlined.

Supervision Given

This position is senior to students in the laboratories.


Work is directed by the Anatomy Instructor. This is a key position to the Gross Anatomy and Multi-Purpose Laboratories. Although

responsibilities, procedures and protocols will be clearly defined by the Anatomy Instructor, significant independent

decision-making and problem solving will be required. The incumbent must be able to set priorities and understand the complex

environment and the need to work to important deadlines with accuracy. Good judgment must be exercised in the sensitivity of the

Gross Anatomy Lab and in working with teaching staff as well as students.

Qualifications

Appropriate undergraduate degree or Masters, e.g., Bachelor of Science. Master of Science in Anatomy degree preferred. Minimum

of three years of related experience or equivalent combination of education, training and experience. In-depth knowledge of gross

anatomy and anatomical terminology, a knowledge and familiarity of medical school curriculum (specifically laboratory components),

and an understanding of how laboratory curriculum relates to clinical medical practice. Honours level knowledge of Histology

preferred and or strong motivation to learn Histology. Demonstrated ability to carry out moderately complex procedures without

supervision. Superior skills in verbal and written communication. Ability to exercise high level of tact and discretion and be

diplomatic in stressful situations while maintaining confidentiality in dealing with students and faculty. Ability to exercise

discretion in dealing with the Gross Anatomy and UBC Neuroanatomy Body Donor Program. Demonstrated strong interpersonal, planning,

independent problem-solving and organizational skills. Demonstrated ability to take initiative and to work under pressure to meet

constant deadlines. Attention to high level detail must be maintained. Ability to work independently and within a team

environment. Flexible, comfortable working in ambiguity, and high action orientation and invigorated by change. Comfortable

learning new technologies. Ability to use MS Office Suite (Word, Excel, PowerPoint), FileMaker Pro, web browsers, MS Outlook.

Experience with audiovisual videoconference equipment. Ability to work after regular hours as required.







________________________________________________________________________________________________________________________

Page No. 12

Job Posting

Job ID: 14586

Location: Vancouver - Point Grey Campus

Employment Group: CUPE 116(Service/Techs/Trades)

Job Category: Research/Technical - CUPE 116

Classification Title: Research Asst/Tech 1 Business Title: Research Asst/Tech 1

Department: Psychology






Other:


Job Summary

With direction from the supervisor, will perform routine research tasks. Assists with coordinating research studies, maintaining

supplies, performing experiments, and acquiring and recording data.


Works under the direction of the laboratory supervisor. Interacts with student researchers and other members of the research team.

Work Performed

Assists in organizing, preparing and running experiments, which includes photocopying and preparing forms; contacting and

scheduling appointments with participants; running participants through experimental procedures; recording test data. All

components follow set lab protocols.

Adheres to guidelines concerning the confidentiality and respectful treatment of results and participants.


The lab director provides direct supervision. Written and or verbal protocols for all procedures will be provided.

Supervision Given

None.


The applicant will be expected to behave in a professional manner in carrying out all duties. Work will be checked by faculty

supervisor on a regular basis. There are only limited opportunities for exercising judgement or making decisions in this position.

Errors may potentially result in the loss of otherwise useful data for the laboratory and the waste of money used to pay

participants, and the slowing down of productivity in the laboratory.



________________________________________________________________________________________________________________________

Page No. 13

Qualifications

High School graduation. Bachelor's degree in biological or psychological science preferred. Minimum of 1 year of related

experience or the equivalent combination of education and experience. Previous experience in experimental psychology

laboratories, including running sensitive populations of subjects; EEG technician experience, including capping, using

Presentation for computerized experiment management, and using EEGLAB and MATLAB. Computer experience required (MS Office, Adobe

Suite, SPSS). Effective oral and written communication. Effective interpersonal and organizational skills. Ability to follow

established guidelines and protocols. Ability to maintain accuracy and attention to detail. Ability to work both independently and

within a team environment. Ability to prioritize, multi-task and work effectively under pressure to meet deadlines.







________________________________________________________________________________________________________________________

Page No. 14

Job Posting

Job ID: 14565



Job Category: Trades - CUPE 116

Classification Title: Storeperson Business Title: Storeperson

Department: Building Ops - Stores

Salary: $36,648.00 (Annual)







Job Summary

Positions in this classification receive, store, and distribute inventory, furniture, tools, and related materials, supplies, and

equipment.


Reports to the Manager.

Work Performed

Receives, stores and issues inventory, furniture, materials and supplies, tools and equipment.

Participates in the counting of stores inventory and related items.

Completes documentation and maintenance of manual and electronic records as required by established or new procedures.

Follows and adheres to established security and safety measures.

Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this

classification.


Under general supervision; works from oral and written instructions and according to established procedures.

Supervision Given

None.


Determines sequence of duties performed; inappropriate decisions may result in minor delays and poor customer service.

Qualifications



________________________________________________________________________________________________________________________

Page No. 15

High School graduation. 1 years relevant experience or the equivalent combination of education and experience.







________________________________________________________________________________________________________________________

Page No. 16

Job Posting

Job ID: 14577




Classification Title: Service Worker - Bldg Ops Business Title: Service Worker - Building Operations

Department: Building Ops - Custodial



Desired Start Date: 2013-01-07 Ongoing: Yes

Job End Date:


Other:


Full time evening shift; Monday to Friday; 6:00 PM to 2:00 AM.

Job Summary

Under direction and supervision, this position is responsible for cleaning and service work of the University's building and

fixtures; this role is required to observe safe working conditions and habits.


Reports to the Assistant Supervisors Head Service Worker.

Work Performed

-Requests and receives materials and equipment for the work assigned and maintains adequate level of cleaning supplies and

equipment according to instructions; maintains and ensures such equipment are in good operating conditions.

-Dusts desks, furniture and all surfaces; sweeps and dust-mops floors, and vacuums all types of floor surfaces; cleans, washes,

waxes and polishes interior surfaces, furnishings and fittings; operates light duty power polishers to buff waxed surfaces,

operates heavy duty commercial power-operated cleaning equipment.

-Cleans and maintains washrooms including washing walls, floors, basins, toilets and related plumbing.

-Cleans the interior and exterior of windows, shades and Venetian blinds.

-Collects garbage from garbage sacks; empties waste receptacles into garbage sacks; collects and removes garbage from interior of

buildings to collecting points.

-Cleans up spillages, spot washing and spot waxing floors where spillage occurred.

-Sweeps and cleans building entrances, sidewalks and related areas; cleans snow from building entrances and sidewalks.

-Fills vending machines and attends to petty cash.

-May be required to move and set up furniture and equipment as and when required.



________________________________________________________________________________________________________________________

Page No. 17

-Submits reports regarding maintenance or repairs needed to buildings and utilities.

-Reports any unusual circumstances related to building security; assists in emergencies such as evacuation of persons from

buildings, etc., as directed.

-Carries out any other related duties as necessary in keeping with the requirements and qualifications of the job.


Receives specific instructions only on new or unusual problems. Is expected to develop appropriate work procedures.

Supervision Given

None.


Errors may have minor impact on service

Qualifications

Completion of Grade 10. 1 years relevant experience or the equivalent combination of education and experience. Related

training and experience. General knowledge of cleaning rules and regulations, security and safety policies and procedures.

Ability to meet physical requirements involving considerable walking, climbing and manual work. Ability to follow instructions and

to adopt new methods and practices. Ability to understand written and oral English.







________________________________________________________________________________________________________________________

Page No. 18

Job Posting

Job ID: 14578







Full/Part Time: Part-Time (67%)


Job End Date:


Other:


Part time evening shift; Monday to Friday; 7:00 PM to Midnight.

Job Summary

This position is responsible for cleaning and service work of the University's building and fixtures.



Work Performed

- Requests and receives materials and equipment for the work assigned and maintains adequate level of cleaning supplies and

equipment according to instructions; maintains and ensures such equipment are in good operating conditions.

- Dusts desks, furniture and all surfaces; sweeps and dust-mops floors, and vacuums all types of floor surfaces; cleans, washes,

waxes and polishes interior surfaces, furnishings and fittings; operates light duty power polishers to buff waxed surfaces,

operates heavy duty commercial power-operated cleaning equipment.

- Cleans and maintains washrooms including washing walls, floors, basins, toilets and related plumbing.

- Cleans the interior and exterior of windows, shades and Venetian blinds.

- Collects garbage from garbage sacks; empties waste receptacles into garbage sacks; collects and removes garbage from interior

of buildings to collecting points.

- Cleans up spillages, spot washing and spot waxing floors where spillage occurred.

- Sweeps and cleans building entrances, sidewalks and related areas; cleans snow from building entrances and sidewalks.

- Fills vending machines and attends to petty cash.

- May be required to move and set up furniture and equipment as and when required.



________________________________________________________________________________________________________________________

Page No. 19

- Submits reports regarding maintenance or repairs needed to buildings and utilities.

- Reports any unusual circumstances related to building security; assists in emergencies such as evacuation of persons from


- Carries out any other related duties as necessary in keeping with the requirements and qualifications of the job.


Receives specific instructions only on new or unusual problems. Is expected to develop appropriate work procedures.

Supervision Given

None.


Errors may have minor impact on service.

Qualifications

Completion of Grade 10. 1 years relevant experience or the equivalent combination of education and experience.







________________________________________________________________________________________________________________________

Page No. 20

Job Posting

Job ID: 14544









Job End Date:


Other:


Part time weekend shift; Saturday and Sunday; 4:00 PM to Midnight.

Job Summary

Positions in this classification provide cleaning and servicing of campus buildings and fixtures.



Work Performed

Requests and receives materials and equipment for the work assigned and maintains adequate level of cleaning supplies and

equipment according to instructions; maintains and ensures such equipment is in good operating conditions.

Dusts, sweeps, mops, washes, vacuums, strips, waxes, polishes, shampoos, disinfects and scrubs, as applicable, all surfaces of

floors, walls, fixtures, furniture and appliances in various areas of buildings, operating light or heavy duty hand or power

operated cleaning equipment in the performance of duties, as required.

Cleans up spillages and spot washes and waxes floors where spillages occur.

Cleans the interior and exterior of windows, other glass surfaces, shades and Venetian blinds.

Replenishes supplies, such as soap, toilet paper, paper towels and writing papers in designated areas according to need.

Sweeps and cleans sidewalks and related areas and clears snow when required.

Collects garbage and waste, empties waste receptacles and deposits in containers or at pick up points.

Performs minor maintenance tasks, such as, hanging pictures, drapes and blinds, changing light bulbs, oiling hinges and locks,

unplugging toilets, removing and cleaning light fixtures and tightening loose fixture screws.

May be required to re-arrange, move and set up furniture and equipment.

May be required to make beds, distribute and change linens, remove soiled linen to designated collection area and collect laundry.

May be required to fill vending machines and attend to petty cash.

Submits reports regarding maintenance or repairs needed to building and utilities and reports signs of abuse or failure of

fixtures and furnishings.

Reports any unusual circumstances related to building security; assists in emergencies such as evacuation of persons from


Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this

classification.



________________________________________________________________________________________________________________________

Page No. 21


Works under general supervision and from oral and written instructions and in accordance with standard procedures to complete the

work; receives specific instructions on new or unusual problems.

Supervision Given

None


Makes decisions related to the sequence of duties; errors may have minor impact on service.

Qualifications

Completion of Grade 10. 1 years relevant experience or the equivalent combination of education and experience.







________________________________________________________________________________________________________________________

Page No. 22

Job Posting

Job ID: 14545


Employment Group: CUPE 2950 (Cler/Secr/Library)

Job Category: CUPE 2950 Administrative Suppt

Classification Title: Administrative Support 3 (Gr6) Business Title: Communications and Learning Administrator

Department: Payment and Procurement Svcs




Job End Date:


Other:


Job Summary

This position is responsible for the coordination and administrative tasks associated with Communication and Learning activities

within Payment & Procurement Services (PPS).

Responsibilities include:

-Logistical planning of training sessions and other learning activities

-Development and maintenance of systems for learning program registration

-Maintenance of accurate training databases for multiply training & learning programs

-Responding to training enquiries via telephone, e-mail, and in-person enquiries

-Support the delivery of the Communications & Learning Strategy

Prepare and distribute communications for the PPS portfolio via print, web, e-mail, and social media. This includes writing,

editing and coordinating communications including graphic design & layout; website maintenance and development; ensuring content

is accurate, streamlined and consistent with branding; writing and editing


Reports to the Communications & Learning Specialist. Works collaboratively with other members of staff to organize training

programs and produce communication materials in support of PPS communication strategies.

Work Performed

-Plans and coordinates arrangements for learning events and training. Coordination includes liaising with Comptroller wide

functions to ensure the timely production, printing and distribution of training material this may include coordinating packages

for instructors, workshop handouts, binders and information material;

-Acts as first point of contact for facilitators, checks that all equipment and supplies are present and operational. Schedules

room bookings and arranges for equipment materials for communication and learning events and training programs.

-Develops and maintains a system for monitoring workshop requirements and materials, ensuring their availability for delivery of

workshop on a specified date.

-Participates in the scheduling of workshops with facilitators, in a timely, accurate and professional manner. Scheduling

activity involves taking the lead on preparing the tentative course calendar, contacting and liaising with facilitators for date



________________________________________________________________________________________________________________________

Page No. 23

confirmation, and communicating the finalized calendar to all parties involved.

-Designs and develops promotional materials including mini-brochures and flyers as needed.

-Responds to routine written and oral enquiries about PPS Learning programs, evaluating context of enquiry and identifying related

issues for referral as required.

-Coordinates registration and scheduling of individuals into training programs. Such work includes: entering registration

information into a data base, preparing class schedules, preparing confirmation of registrations, etc.

-Develops and maintains a system for monitoring workshop registration, recommending course of action to Learning & Communications

Specialist and taking appropriate action as required. This may include scheduling additional sessions for workshops that are

oversubscribed, or contacting participants and instructors for workshops that are undersubscribed regarding potential cancellation

or postponement, and canceling equipment orders as required.

-Prepares journal vouchers and cheque requisitions for Learning & Communications related expenses. Investigates and reports

discrepancies and resolves routine service discrepancies as required.

-Follows-up on payment information on FMS online, working from established protocols and procedures. Develops and maintains a

system for monitoring expenses and revenue per workshop.

-Writes, edits and coordinates a variety of materials including but not limited to: newsletters, announcements and reports

utilizing various communication tools.

-Maintains PPS webpage, ensuring accuracy of content and refreshing the site regularly. Takes a coordinated approach to ensure

that the website and other communications content is integrated across both print and web social media etc. and any relevant

suitable other duties as required.

-Compiles information and various statistical data relating to Learning and Communications for reporting.


Work is performed under limited supervision and most duties are performed independently, consulting staff on related matters as

required. Decisions regarding cancellations are made in consultation with the appropriate facilitator.

Supervision Given

Is not required to supervise; may explain work procedures to new or inexperienced staff.


The position exercises judgment and initiative in handling matters of a non-routine nature. The incumbent also acts as

front-line representative for the Communications & Learning function within PPS. Errors in communications or training scheduling

could seriously impact the production of critical reports, delivery of training and online certification process.

Qualifications

High School graduation and 1 year post-secondary education. 4 years related experience or the equivalent combination of

education and experience. Computer experience required (MS Office including Access, Dreamweaver , Drupal Content Management and

PageMaker preferred). Experience in program administration, organizing events and workshops. Experience working with numbers.

Ability to compose correspondence, reports, presentations, and other written materials. Ability to accurately proofread for

spelling, grammar, and punctuation. Ability to organize, prioritize and work effectively under pressure to meet deadlines. Ability

to communicate effectively verbally and in writing. Ability to deal with a diversity of people in a calm, courteous, and effective

manner. Ability to exercise tact and discretion. Ability to work effectively independently and in a team environment.







________________________________________________________________________________________________________________________

Page No. 24

Job Posting

Job ID: 14541




Classification Title: Administrative Support 3 (Gr7) Business Title: Administrative Support 3 (Gr7)

Department: Senate & Curriculum Services








Job Summary

The Academic Governance Assistant performs complex secretarial and clerical work requiring independent action and judgment to

support academic governance bodies, including the Senate, Council of Senates, Committees of the Senate and Council of Senates, and

Faculty Councils.


Reports to the Associate Registrar, Senate & Curriculum Services. Interacts with Associate Academic Governance Officers, Academic

Governance Officers, the AVP Enrolment Services & Registrar, members of Senate, and Deans of Faculties.

Work Performed

-Provides meeting support for academic governance bodies; schedules meetings, prepares agendas, maintains contact lists, records

minutes, maintains records coordinates meeting facilities.

- Prepares and distributes packages of meeting materials for academic governance bodies; handles distribution of paper or

electronic documents: arranges delivery of time-sensitive documents;

-Responds to requests for information about student appeals, prepares appeals files for hearing, schedules hearings, and

circulates hearing decisions;

-Responds to inquiries of an interpretive nature based upon a thorough knowledge of University, Enrolment Services, Senate and

Faculty policies and procedures;

-Assists with research and data collection in support of Senate & Curriculum Services Management & Professional staff;

-Maintains content on the Senate & Curriculum Services website;

-Assists with data entry, proofreading, and editing of content for the University Calendar in compliance with established

procedures;

-Provides general secretarial support to the Associate Registrar, Senate & Curriculum Services and to Academic Governance

Officers;

-Maintains files for academic governance bodies;

-Performs other related duties as required.




________________________________________________________________________________________________________________________

Page No. 25

Reports to the Associate Registrar, Senate & Curriculum Services. Receives direction from other Management & Professional staff

on specific projects, as appropriate. Works independently, under general supervision. Sets priorities and performs most duties

independently, occasionally consulting supervisor with reference to new or complex problems.

Supervision Given

Coordinates the work of and provides project direction to temporary or part-time secretarial or clerical staff.


Exercises initiative, tact and judgment in handling governance inquiries of a routine and non-routine nature. Works with

conflicting demands and independently determines priorities. Must respect confidentiality of highly sensitive information.

Errors or incorrect decisions could result in failure to meet governance and student-service objectives, delays for other staff,

and embarrassment to the University. Damage to the University's reputation may occur if the incumbent does not respond

appropriately to requests from Senators, senior administrators, student appellants, and other members of the University community.

Qualifications

High School graduation and 1 year post-secondary education. Training in word processing (keyboard speed at least 75 wpm).

Training in office procedures and practices. University graduation preferred. 4 years related experience or the equivalent

combination of education and experience. Ability to deal effectively and tactfully with students, faculty and the general public.

Ability to work under pressure with minimum supervision in dealing with the demands of a busy office. Ability to communicate well

both orally and in writing. Ability to take and transcribe minutes. Ability to accurately interpret, apply and make decisions

within established UBC guidelines and regulations. Computer and word processing skills required (Word, Access, Excel). Experience

with UBC systems, e.g., SIS, FSC, and SSC, an asset;). Training and or experience in writing minutes and succinct summaries of

complex proceedings. Knowledge of office procedures and practices and computer skills (PC Windows environment with Microsoft

Office and web publishing). Excellent oral and written communications skills, including ability to make presentations. A high

degree of judgment applicable to handling sensitive policy issues and personal issues, such as student appeals. Proficiency in

English grammar, spelling and punctuation.







________________________________________________________________________________________________________________________

Page No. 26

Job Posting

Job ID: 14543




Classification Title: Administrative Support 4 (Gr8) Business Title: Administrative Support 4 (Gr8)

Department: St. John's College




Job End Date:


Other:


Job Summary

The incumbent is responsible for overseeing the coordination and administration of residential (graduate student and visiting

scholar) residency at St. John's College, including alumni relations. The incumbent also provides senior level administrative

and secretarial support to the College Principal. The incumbent processes all financial paperwork for the College, including

journal vouchers, requisitions for payment, travel requisitions, payroll forms, etc., and ensures maintains related filing

systems. The incumbent is the primary back-up for the Reception Guest Room coordinator and assists the Event Coordinator with

various event-related tasks as required.


Works largely independently. Reports to the Operations Manager primarily for administrative and time scheduling responsibilities;

also reports to the Principal for specific work assignments

Work Performed

MEMBERSHIP ASSISTANT

- Oversees the administration of all aspects of St. John's College Membership

- is the contact liaison person for membership inquiries from students, post-doctoral fellows, visiting scholars, administrators,

staff, faculty and community; receives written, telephone and e-mail inquiries regarding membership and the application process,

responds to inquiries, receives and coordinates application materials documentation

- ensures that all inquiries from the public, university community and prospective residents are responded to in an informed,

friendly and expeditious manner

- composes, types and edits correspondence as required

- coordinates the membership process, starting with initial enquiries from prospective residents, through the application and

adjudication process, communicating acceptances and rejections, and providing assistance and advice to residents throughout their

residency at the College

- maintains applicants' files, ensuring files are complete and generates appropriate correspondence when they are not; prepares

and distributes applications for adjudication; keeps track of decisions; ensures applicants are notified of decisions

- works closely with the College Membership Selection Committee; takes, transcribes, edits and distributes and maintains minutes

of the Membership Selection Committee meetings and other meetings as required; assembles needed data and documentation



________________________________________________________________________________________________________________________

Page No. 27

- creates and maintains confidential correspondence and filing system with regard to all aspects of membership, including current

members and rejected applicants; ensures that all documentation required at check-in is completed and filed; prepares welcome

packages for incoming residents ("Resident's Handbook") including all required documentation and keys

- tracks College residential rooms bookings using a computerized room management system; determines and confirms availability of

rooms; works closely with Student Housing and Hospitality Services (SHHS) to assign rooms to new members, ensuring that double

booking does not occur; tracks and maintains statistics on vacancies and provides related reports as required

- maintains meal plan information on College residents, ensuring that correct fees are entered in spreadsheets or other tracking

software so that students are charged correct amounts

- works closely with the College Guest Room Coordinator on Summer Accommodation availability; ensures that vacant rooms are

transferred into Summer Accommodation pool, and then transferred out and prepared in time for September student intake

- processes leaves of absences; receives requests, forwards to Principal for approval, maintains records of approved requests

- ensures that the Membership, Resident Member Accommodation, and Visitor Accommodation sections of the College website are

accurate and up-to-date by providing information to the webmaster for inclusion, including maintaining computer based reference

lists

- develops, maintains and analyses the College's alumni database, extracts and provides information and reports on Alumni

whereabouts and activities as required

- supports the Principal College in all areas of College alumni relations; contacts alumni by phone, letter and or e-mail in order

to maintain current contact information and to assess alumni needs and maintain strong relationships

- provides senior confidential secretarial and administrative support to the College Principal, scheduling meetings and

appointments, identifying and communicating high priority requests, and coordinating with other schedules, particularly with

regard to committee meetings

- provides information to Principal with regard to sensitive issues concerning faculty, residents, and guests based on thorough

knowledge of the College's policies and procedures

- handles all invitations to Principal's special functions and follows up with guests who have not responded; organizes venue,

catering and any other requirements in concert with the Event Coordinator; plays a key role in planning Principal's special

functions; for example, investigating and making recommendations on activities for alumni reunions and other similar events

- makes and coordinates travel arrangements for the Principal, guests and committee members, as required

- prepares and distributes confidential and sensitive material for Governance Committee, Membership Selection Committee, Academic

Committee and other committee meetings as directed by the Principal

- compiles and prepares agendas; takes, transcribes and or edits minutes and distributes

- works closely with student committees groups in order to facilitate and support academic, social and other programming

- interprets and communicates University, Faculty and College policies and procedures to faculty, staff, residents and the general

public; provides direction, advice, and resolves problems

- sets up and oversees the maintenance of filing system and records

- conducts web searches

- prepares a variety of material from draft copy, formats and edits electronic drafts using a variety of computer applications,

composes routine correspondence, responds to a variety of written and oral inquiries of an interpretive nature, ensures other

faculty and staff are kept informed of relevant correspondence and St. John's College issues, and provides routine and non-routine

information to a wide variety of people

EVENT ASSISTANT

- provides assistance as required to the College Event coordinator

May include:

- overseeing event coordination, catering, scheduling, liaison with external clients and vendors; liason with St. John's College's

food service provider; providing trouble-shooting where required

- liasing between clients, faculty, staff, catering service provider, and possible outside vendors on event and catering

arrangements; giving tours and presentations as required; ensuring the smooth organization events with respect to booking of

facilities, equipment requirements and other services offered by the College; undertaking any necessary follow-up and resolves

customer concerns and complaints;

- coordinating set up and other event logistics, including ensuring all event setup details are in order, - solving last-minute

problems with room arrangements equipment etc. May be required to be present at events;



________________________________________________________________________________________________________________________

Page No. 28

- invoicing and payment collection of venue bookings, processing payments for academic programming

- assisting with travel, accommodation, honoraria and hospitality arrangements for special visitors to the College (e.g. Green

Visiting Professors), working with the Principal, staff, faculty convenors, and graduate students;

- assisting in the creation, updating, and distribution of promotional and informational materials, including but not limited to

website, brochures, and posters. Drafts and edits materials for review.

- maintaining and monitoring merchandise inventory, ensuring appropriate levels are in stock

FINANCES

- prepares and processes the College's financial paperwork; prepares JVs, Payment Requisitions, Staff and Student Appointments and

other financial documents; maintains related filing systems; resolves related issues, questions and discrepancies

RECEPTION BACK-UP

- acts as primary back up to the Receptionist Guest Room Coordinator:

- responds to all telephone, in-person and e-mail enquiries requiring broad knowledge of College programs and facilities, screens

all incoming calls and takes messages or directs enquiries to the appropriate College staff person; answers a wide variety of

queries from out-of-town guests and residents regarding UBC, Vancouver, and the Lower Mainland

- coordinates College guest rooms bookings using a computerized room management system; determines and confirms availability of

rooms; assigns rooms to guests, ensuring that double booking does not occur; ensures that confirmations and invoices are

dispatched in a timely manner and that payment is received for same; follows up on non-payments in a tactful manner; reviews and

resolves problems with bookings, including discounting complimenting room fees if guests experience significant problems with

their rooms

- works closely with housekeeping staff to arrange for the appropriate set up and cleaning of College guest rooms; ensures that

rooms with back to back check out ins are cleaned promptly; determines guestroom housekeeping needs and advises housekeeping staff

accordingly; ensures that weekend housekeeping needs are organized; liaises with Housing and Conferences administration as

required regarding changes or additions to scheduling of housekeeping needs

- resolves problems with guest rooms; receives any guest complaints, determines appropriate compensation if required (e.g. waiving

room fees, providing "extra services" such as luggage storage), develops new policies and procedures to prevent recurrence of same

problems

- prepares welcome packages for incoming guests; greets and welcomes guests upon their arrival, or ensures that welcome packages

and keys are left in key box for after-hours or weekend check ins


Works under the supervision of the Operations Manager and Principal. Duties are performed independently, referring to supervisors

only for consultation in case of anomalies or unusual problems.

Supervision Given

Formally trains new staff on work procedures, and or oversees work of students and or temporary staff May distribute work

assignments and provide training to employees in lower classifications. Explains office routines and practices to new employees


This is a key position in terms of maintaining good relations with potential and current residents. Errors or incorrect decisions

could have a serious negative impact on College revenues, public relations and fundraising. Inability to exercise patience, tact

and diplomacy may result in lost residential revenues and or donations

Qualifications

High School graduation and two year post-secondary diploma. 4 years related experience or the equivalent combination of



________________________________________________________________________________________________________________________

Page No. 29

education and experience. Minimum four years of related experience (UBC experience preferred); experience working with graduate

students preferred. Computer experience required (Word, Excel, Access, Electronic Mail and Internet preferred). Experience with

UBC financial systems and procedures (FMIS). Experience with UBC Student Registrations System (SIS). Experience in a culturally

diverse environment and in organizing the activities of a Committee are assets. Ability to maintain accuracy and attention to

detail. Ability to compose correspondence, reports, presentations, and other written materials using clear concise business

English. Ability to efficiently and effectively coordinate tasks. Ability to create and accurately maintain record and filing

systems. Ability to effectively use <job-specific software> at an intermediate level(e.g., Outlook, MS Word, MS Excel). Ability to

take and transcribe accurate meeting minutes. Ability to effectively manage multiple tasks and priorities. Ability to respond

appropriately to inquiries in person, on phone, and in writing, and make appropriate referrals. Ability to prioritize and work

effectively under pressure to meet deadlines. Ability to accurately process UBC financial forms within required timelines.

Ability to provide quality service to customers in a courteous, patient manner. Ability to deal effectively with a diversity of

people. Ability to work effectively independently and in a team environment. Ability to identify and respond to contentious or

politically sensitive issues with discretion. Ability to approach interactions with an awareness of sensitive issues. (e.g.,

issues concerning specific cultures) Ability to exercise tact and discretion. Ability to analyze problems, identify key

information and issues, and effectively resolve. Ability to prepare and complete job-related documents using relevant content and

appropriate format (e.g., forms, letters). Ability to analyze and reconcile accounts. Ability to accurately prepare bank deposits.

Ability to effectively use room booking software (Opera and custom-developed at a medium-to- advanced level.) Ability to deal with

a diversity of people in a calm, courteous, and effective manner. Ability to identify and correct missing and incomplete data. May

be required to work occasional flexible hours, including evenings and weekends.







________________________________________________________________________________________________________________________

Page No. 30

Job Posting

Job ID: 14562



Job Category: CUPE 2950 Financial

Classification Title: Financial Proc. Spec 5 (Gr7) Business Title: Financial Proc. Spec 5 (Gr7)

Department: Faculty of Law




Job End Date:


Other:


Job Summary

Provides financial support and coordination of the Faculty of Law's research, endowment, special purpose, fee for service and

general operating accounts.


Reports to the Finance Manager.

Work Performed

Handles all aspects of financial management support for approximately half of the Faculty of Law's general operating, endowment,

special purpose, research, fee for service and conference agency funds, including variance tracking and deficit management.

Monitors, reconciles and investigates errors and exceptions in accounts.

Financial Activities:

- Assists with University year-end financial statement preparation by performing duties such as year-end accruals.

- Assigns and modifies chartfields in the Financial Management System (FMS).

- Coordinates and processes training and support for faculty and staff on finance-related policies and procedures.

- Monitors, reconciles and investigates errors and exceptions related to payroll, accounts receivable, Consolidated Banking Module

(CBM), donations etc.

- Reviews the work of others when required, checking accuracy and compliance with policies and procedures.

- Prepares payments for non-resident visiting lectures for services rendered.

- Prepares complex reports and statistics.

- Processes journal vouchers, requisitions for payment, travel requisitions cash deposits, and purchase requisitions on a daily

basis.

- Handles the accounts receivables for the Faculty of Law.

- Prepares invoices for the collection of funds due (ex: contribution from law firms for competitive moots).

- Prepares monthly reconciliation of project grants.

- Prepares monthly reconciliation of all cash receipts donations etc to FMIS to ensure all monies expected are received; follows

up on discrepancies.

- Processes the Professional Development Reimbursement claims made by Faculty members.



________________________________________________________________________________________________________________________

Page No. 31

- Prepares financial or ad hoc reports as requested by Financial Manager.

- Acts as Petty Cash Custodian and administers parking passes.

- Investigates and resolves contentious issues involving vendors, Supply & Management, and Financial Services.

- Researches and resolves discrepancies and complex problems.

Administration:

- Maintains, modifies and revises financial procedures manual.

- Supports Junior Financial Specialist in the following:

Processes student appointment forms.

Processes appointments for Teaching Assistants (TA).

Interprets the collective agreement to determine the appropriate classification and pay level of TA.

Communication:

- Responds to written, telephone and in person inquiries; assists faculty, staff and students by providing information, and

interpreting policies and procedures as they relate to finance (ex: travel policy).

- Assists faculty members on the interpretation of financial statements.

- Interprets financial rules and policies and communicates policies to faculty, staff and students.

- Communicates with the University's central departments such as, Financial Services, Research and Trust Accounting, Budget

Office, Payroll etc.

Performs other duties, as required.


Establishes own priorities in accomplishing work, receives instructions only on unusual problems. Work is done with minimal

supervision. Performs duties independently, consults with the Finance Manager on new and complex problems.

Supervision Given

Assigns work and explains work to Work Study Student.


Job duties cover work of an intermediate technical and or analytical nature

Uses initiative and interpretation to identify potential or actual problems, investigate causes, and resolve problems.

Frequently resolves moderately complex problems, and occasionally resolves complex problems, in specialized areas, including for

faculty and staff.

Ideas developed could result in moderate changes to existing procedures, practices, or services.

Qualifications

High School graduation and CGA CMA Level 2 or Payroll CPA Level 1. 4 years related experience or the equivalent combination of

education and experience. Ability to communicate in a clear, attentive, and polite manner. Ability to maintain accuracy and

attention to detail. Ability to apply generally accepted accounting principles in an appropriate manner. Ability to prioritize and

work effectively under pressure to meet deadlines.






________________________________________________________________________________________________________________________

Page No. 32




________________________________________________________________________________________________________________________

Page No. 33

Job Posting

Job ID: 14576



Job Category: CUPE 2950 Financial

Classification Title: Financial Proc. Spec 5 (Gr7) Business Title: Financial Proc. Spec 5 (Gr7)

Department: StudentHousing&HospitalityServ




Job End Date:

Funding Type: Self Funded

Other:


Job Summary

Provides complex accounts receivable and payable support for multiple cost centres within Student Housing and Hospitality

Services. Reconciles accounts and performs bookkeeping and advanced clerical duties.


Reports directly to the Senior Financial Manager. Takes direction from other departmental managers on invoicing, account

statement, and purchasing and expense matters. Interacts regularly with all Student Housing and Hospitality Services staff,

administrative staff in other UBC departments, suppliers, and clients.

Work Performed

Balances and reconciles FMIS accounts, credit card deposits, and bank deposits. Investigates and corrects discrepancies between

FMIS accounts and financial reports from internal management information systems. Coordinates with Financial Services to resolve

problems arising from FMIS-related transactions.

Initiates the month end transfer of funds from the Deferred Revenue and or Clearing accounts to appropriate Revenue accounts.

Balances and reconciles accounts receivable. Produces invoices, statements and all related correspondence. Collects, posts, and

deposits payments.

Verifies vendor invoices against Purchase Orders and for account accuracy. Liaises with departmental purchasing personnel to

address discrepancies.

Completes data entry and verification functions for Accounts Payable functions as required, including travel and other payment

requisitions.

Initiates, tracks and follows up on outstanding account credits.

Creates and maintains filing systems for current and historical accounts.



________________________________________________________________________________________________________________________

Page No. 34

Responds to enquiries regarding accounts. Investigates and resolves issues.

Produces financial reports on a regular basis, involving ageing reports and other accounts-related statistical analysis.

Maintains FMS certification for data entry purposes.

Completes other related tasks as required, in keeping with the qualifications and requirements of positions of this level.


Reports to the Senior Financial Manager. Plans and executes work within established guidelines. Works independently day to day

and is expected to resolve problems of a complex nature.

Supervision Given

Participates in training of new staff. May distribute work assignments and provide supervision to temporary clerical support

staff.


Inaccuracies, failure to accurately balance and reconcile accounts and ledgers, or failure to collect on over-due accounts can

result in a direct loss of revenue and or write-offs. Poor handling of complaints can damage guest relations and as a result

repeat business may be lost.

Qualifications

High School graduation and CGA CMA Level 2 or Payroll CPA Level 1. 4 years related experience or the equivalent combination of

education and experience. Preference given to candidates with FMS on-line training and certification.

Excellent written and verbal communication skills.

Accuracy and attention to detail.

Ability to organize work load and meet deadlines.

Ability to exercise tact, discretion and diplomacy and maintain confidentiality.







________________________________________________________________________________________________________________________

Page No. 35

Job Posting

Job ID: 14567

Location: Robson Square


Job Category: CUPE 2950 Program Assist

Classification Title: Program Assistant 2 (Gr6) Business Title: Registration and Program Advisor (Exec. Education)

Department: The Sauder School of Business




Job End Date:


Other:


Job Summary

The Program Advisor acts as a key front line "ambassador" for Executive Education by handling the registration and coordination

process for Open Enrollment and other programs at Executive Education and is responsible for the providing information, sales,

promotion and marketing of EE programs.

This position plays a vital role in all aspects of the client experience by promoting courses on the website, providing

information to clients on course offerings, monitoring clients special interest areas, tracking the effectiveness of promotions,

informing registrants of other programs to register in to complete a certificate, registering participants, welcoming and signing

participants in, introducing instructors, presenting certificates, creating and sending course evaluations to participants

directly after course completion and creating evaluation reports to show where improvements can be made. Resolves complex queries

and provides suggestions and information concerning appropriate course selection, deals with concerns and problems that arise in

the registration process. Compiles statistical reports on registration and inquiries. Updates administrative procedures and makes

recommendations to streamline procedures and policies already in place. Makes arrangements for workshops and courses, and liaising

with outside vendors to ensure that preparations are completed. Responsible for a range of other administrative support duties.

Works flexibly and collaboratively within a high profile, cross-functional team environment.

This position will be located at the university's downtown campus, UBC Robson Square where the hours of Operation are

approximately 8:30 - 5:00pm. Earlier start and finish times are regularly required. Able to work flexible hours and come in on

weekends or early mornings if necessary.


Dual reporting relationship to the Client Services Manager and the Director, Open Enrollment Programs, Executive Education. Works

collaboratively within Executive Education team. Works closely with all stakeholders at UBC Robson Square.

Work Performed

1. Advising:

Provides information to clients and potential clients via telephone, e-mail and in person regarding course offerings,

certificates and general information concerning Executive Education events on-site, courses, seminars, instructors or other

matters

- Educates participants as the value of completing a certificate through additional courses.

- Tracks seminar participation and identifies and advises those candidates eligible for the various certificates offered.



________________________________________________________________________________________________________________________

Page No. 36

2. Registration & Coordination

Responsible for co-ordinating the registration process for all Open Enrollment and Custom courses:

- Updates courses and offerings as well as client and company profiles on ERS system

- Processes telephone, e-mail, faxed, and walk-in registrations

- Issues receipts, invoices, credit notes and attendance confirmation letters

- Maintains Executive Education participant database system for all Open Enrollment programs consisting of over 20,000 clients and

companies, ensuring it is kept up-to-date

- Conducts follow up with clients and provides information on course content, instructors and prerequisites to potential clients

via initiating outbound telephone calls and e-mails in a professional manner.

- Responsible for greeting, checking attendance, and collecting outstanding payments from participants on first day of seminars

- Delivers welcome message at start of class, and introduces instructor faculty if Director of Open Enrollment is unavailable

- Responsible for thanking participants for attending seminar and presenting certificates to eligible participants at the end of

seminar

- Coordinates wait lists, tracks enrollments and recommends creation of overflow classes to maximize revenue.

- Resolves complex issues and deals with special situations or unsatisfied customers, ensuring the client experience is positive

and efficient

- Creates operations reports for discussion in weekly coordination team meetings

- Coordinates weekly Open Enrollment course luncheons for seminar participants, including arranging rooms and meal selection while

ensuring dietary requirements are strictly followed

- Creates online course evaluations and issues to participants immediately after completion

- Compiles and analyzes evaluation reports from feedback received on course evaluations

- Maintains certificate tracking record and creates certificates, congratulation letters and seminar history letters for

applicable candidates after program completion

- Approves and processes clients' transfers, withdrawals and refunds in accordance with division policies

- Occasionally handles queries within broader UBC context; redirecting and servicing all UBC clients professionally

3. Marketing

- Promotes courses to current and potential clients; monitors clients special interest areas

- Monitors the registration system data to identify new participants and send program materials to maximize course participation

rates

- Assists the Executive Education Business Development team in executing e-mail and telemarketing activities to meet program sales

targets

- Informs past clients of upcoming course offerings

- Ensures Executive Education web site is up-to-date with current course offerings and information

- Creates comparative fill rate reports for weekly marketing meetings to identify problem areas and develop strategies to address

them

4. Finance:

- Processes and tracks all refund requests and provide supporting documentation to the Accounts Office

- Process journal vouchers and payments and ensures timely payments from clients

- Creates speedcharts and program codes in ERS and assigns programs codes to courses

- Handles speedcharts lists, program code lists and proper allocation of money for the Executive Education team

- Accurately assigns catering costs to appropriate speedcharts when reviewing catering invoices

- Organizes and maintains tracking of gift certificates awarded to clients, journal voucher payments, pin pad transaction

receipts, and daily transaction reports

- As per guidelines determines bonuses for instructors based on revenue generated in courses assigned

6. Other

- Provides input for changes to programs and administrative procedures

- Performs administrative duties such as drafting correspondence and updating manuals

- Resolves complex problems in specialized areas, including for other staff

- Provides back-up and lunch coverage for Front Desk Reception duties and other EE staff as needed

- Performs other duties as required



________________________________________________________________________________________________________________________

Page No. 37


Works independently under broad direction from the Client Services Manager. Exercises independent judgment in completing job

duties in a fast-paced, deadline-driven environment.

Supervision Given

Trains and supervises temporary staff and student positions.


All information must be accurate and provided in a respectful, timely and supportive way. Client service decisions have a direct

impact on revenues and registrations. For example, inaccurate fee payment and inappropriate refunds can result directly in revenue

losses or a decision to attend another institution. Incomplete information or mishandling of client inquiries, concerns or

problems can cause a negative impact on UBC's reputation for excellent service. Providing accurate and timely feedback from

clients to program coordination staff is critical to the ongoing improvement of our programs and promotional plans.

Qualifications

High School graduation and 1 year post-secondary education. Training in office procedures and bookkeeping practices preferred. 3

years of related experience or the equivalent combination of education and experience. Customer service experience a definite

asset. Experience working in a Call Centre or client services environment preferred. Experience working in a fast paced

environment. Understanding of general accounting principles preferred. Computer experience required intermediate (Word, Excel,

Access and Outlook preferred). Experience using Foxpro and Amacus preferred. Thorough knowledge of business procedures and

practices. Good knowledge of word processing, database, and spreadsheet software (e.g. MS Word, Excel). Good knowledge of Internet

and Intranet access and usage. Advanced interpersonal skills required Excellent organizational skills. Excellent oral and written

communication skills. Solid presentation skills. Some knowledge of Freedom of Information and Protection of Privacy Act (FOIPOP).

Some knowledge of services available to prospective and current students. Some knowledge of UBC paper and on-line Publications

(e.g., Continuing Studies Publications and Sauder School of Business Publications). Ability to operate standard equipment (e.g.,

photocopiers, calculators, cash registers, switchboard headsets, etc.). Ability to maintain accuracy and attention to detail.

Ability to work independently and in a team environment. Ability to prioritize work in a fast-paced environment with multiple

demands and deadlines. Ability to exercise tact and discretion. Ability to type 60 w.p.m. Ability to work flexible hours including

evenings and weekends.







________________________________________________________________________________________________________________________

Page No. 38

Job Posting

Job ID: 14582



Job Category: CUPE 2950 Program Assist

Classification Title: Sr Program Asst-Gen (Gr8) Business Title: Senior Program Assistant, BFC





Job End Date:


Other:


Job Summary

The Business Families Centre located at UBC's downtown campus is part of the Sauder School of Business. Its purpose is to assist

business families by providing unparalleled support, conducting research in this field, and providing education in the field of

family enterprise. The Centre's education programs from two day courses to residential retreat programs.

As part of the Operations Team at the Business Families Centre, the incumbent is responsible for administration and coordination

of all aspects of the BFC programs and BFC office such as program materials, facility & AV requirements, catering, and course

evaluation. The position supports the Operations Manager of the Business Families Centre.


The incumbent reports to the Operations Manager at the Business Families Centre and works collaboratively with all BFC staff, BFC

advisory board, as well as colleagues within the Sauder School of Business and the University

Work Performed

Administration:

Organises and maintains all programming-related file folders and documents on the BFC network. Builds on existing standards and,

where necessary, develops new administrative procedures related to knowledge management.

Operates as the main point of contact for all instructor communication.

Coordinates with the instructors to book dates for 40+ programs every year.

Ensures all instructor contracts have been signed and are on file at the beginning of each year. Clarifies details in the

contracts if need be.

Develops and maintains system for checking inventory and maintenance of program supplies and re-orders when supplies are running

low. Keeps the storage space tidy and organised in an efficient manner.

Prepares a project plan for each cohort that includes course flow, instructor utilization, material prep and shipment, facility

oversight. Programs are expected to be operated in three Canadian cities.

Prepares invoices, collects course fees, and tracks and verifies expenses from departmental credit cards and BFC suppliers.

Assists with managing and tracking the program budget.

Performs other duties as and when required.

Material Preparation:



________________________________________________________________________________________________________________________

Page No. 39

Obtains all necessary copyright information for required articles from Sauder. Develops and maintains a system for tracking this

information.

Assists with preparing and formatting materials for courses. Prepares any necessary handouts.

Prepares and ships training material as required.

Coordinates with the printer to get the material printed and delivered on time.

Program Coordination:

Assists in any logistical preparation for courses including space selection and booking, AV arrangements, catering, etc. as

required.

Manages and supervises catering system and menus for courses and events. Facilitates regular negotiations on price point, as well

as continually seeking to enhance the catering services used by the Business Families Centre.

Facilitates negotiations with Hotels regarding special pricing for the Business Families Centre. Handles travel arrangements for

instructor(s) either coming or going out-of-town. Liaises with campus suppliers (e.g., Food Services, Financial Services, etc.)

and non-campus suppliers (Hotel Vancouver, St Andrews Club, Robson Square, Impark, etc.) with respect to work required for

seminars, programs or facilities.

Evaluation and Wrap-up:

Summarizes course evaluations. Distributes summary to staff, and maintains course summary binder. This is completed 3-5 business

days following the course.

Produces thank-you letters and mails or faxes or emails to instructor(s) with evaluation summary.

Reviews results from course evaluation forms and takes appropriate action on negative comments relating to program logistics and

administration.

This position is based at the Sauder School of Business- Business Families Centre office located at 800 Robson Street. Courses and

programs are in multiple locations and the incumbent must have the ability to travel. The incumbent must also have the ability to

work flexible hours (including some weekends and evenings) to ensure BFC success.


This position is supervised by the Operations Manager for the Business Families Centre. The position is reasonably independent and

the incumbent is expected to perform to a high level in fulfilling his her responsibilities.

Supervision Given

n a


Exercises judgement and decision-making in a wide variety of duties and responsibilities; errors in completing work and scheduling

or planning events may result in unnecessary expenditures, inconvenience and or embarrassment to participants, faculty and

students. Handling enquiries in an inappropriate manner can adversely affect relations between the faculty and its clients, and

the public perception of the University.

Qualifications

High School graduation and two years post-secondary education. Prefer university degree 4 years related experience or the

equivalent combination of education and experience. Strong customer service attitude.

Ability to work in a fast pace environment, prioritize work and meet deadlines.

Effective oral and written communication, interpersonal, customer service and organizational skills.

Ability to use word processing, spreadsheet, Powerpoint and electronic mail applications at an intermediate level.

Ability to prioritize work, multi-task and meet deadlines.

Ability to maintain accuracy and attention to detail.



________________________________________________________________________________________________________________________

Page No. 40

Ability to exercise tact and discretion.

Ability to interpret policies and procedures.

Ability to work independently and as a member of a team.

Ability to work variable hours (although typically normal business hours will be sufficient).







________________________________________________________________________________________________________________________

Page No. 41

Job Posting

Job ID: 14528 (Repost)



Job Category: CUPE 2950 Reception

Classification Title: Front Counter 3 (Gr4) Business Title: Front Counter 3 (Gr4)

Department: Geography




Job End Date:


Other:


Job Summary

This position is responsible for providing secretarial and financial accounting support; communications - both internally and

externally by coordinating departmental newsletter, blogs, Facebook, Twitter and website; and providing receptionist support to

the department.


Supervised by Office Manager. Reports to Administrator.

Work Performed

- Processing journal vouchers, cash receipts, requisitions, travel claims and advances

- Inputting data on FMS Live

- Maintaining filing system for financial records

- Operating cash register in the main office, inputting online cash receipts and deposits

- Responsible for communications in the department by producing departmental newsletter by collecting information, writing

articles, formatting newsletter and distributing information via our website, Facebook, Twitter and blogs;

- Distributes current information using these platforms on a regular basis;

- Gathers information for display on our HDTV hall displays;

- Responsible for an annual Geogramme sent to all alumni and others

- Processing mail, couriers, deliveries and facsimilies

- Photocopying confidential materials

- Typing, formatting and editing drafts of manuscripts, CVs and publications records, research documents, grant applications and

proposals

- Maintaining alumni database and recording donation information

- Acting as receptionist to the Main office by answering phone, handling counter enquiries, using cash register for sales of

photocopy printing transparencies, etc.

- Performing any other duties related to the qualifications and requirements of the job




________________________________________________________________________________________________________________________

Page No. 42

Performs most duties independently. Exercises judgment and initiative in handling matters of a non-routine nature, in planning

sequence of duties and action to be taken. Work related to financial matters is subject to check by Administrator.

Supervision Given

None.


Errors made would have impact on the flow and output of work as well as the professional image of the department.

Qualifications

High School graduation and one year of related post-secondary education. 3 years relevant experience or the equivalent

combination of education and experience. Computer experience required (Word, Excel, SIS, FSC, FMS and Peoplesoft preferred).

Ability to work with blogs, Facebook, Twitter and some knowledge of HTML to work on dept website.







________________________________________________________________________________________________________________________

Page No. 43

Job Posting

Job ID: 14542



Job Category: CUPE 2950 Student Info Support

Classification Title: Student Info Support 4 (Gr7) Business Title: Student Financial Processing Specialist

Department: Student Financial Services








Job Summary

The Student Financial Processing Specialist independently provides complex information and direction to various clients including

students, faculties, departments, and other staff members throughout the Enrolment Services organization regarding awards and

financial assistance for post-secondary studies, tuition and UBC loans payments and collections. Main duties include the support

and administration of merit-based and need-based programs, such as, but are not limited to: Recommended Awards, Affiliation and

Entrance Scholarships and Bursaries, Winter and Summer Bursaries, UBC Loans, and External Awards; accurately applying payments to

student tuition and loan accounts, approving tuition refund requests, initiates collection of outstanding tuition and student loan

accounts to a collection agency, works with students who are in arrears on payment plans, communicates with students, parents, the

UBC community, and external community regarding student tuition and fees, UBC loans, and awards.


This position reports to the Coordinator, Student Financial Services, and may also report to a Manager in the unit. The individual

interacts with all other functional areas in the unit and within Enrolment Services as well as with faculty members, department

heads, Faculty Scholarship Chairs, administrative personnel, collection agencies, donors, external agencies, Development Office,

University Counsel, and other UBC departments as required.

Work Performed

Awards Administration:

-Evaluates award recommendations submitted by Faculty Scholarship Chairs, only bringing forward complex exceptions to senior

staff for decisions.

-Accesses student data, such as course load, program of study and fee payments, in order to determine eligibility for various

award programs and for specific awards.

-Acts as a primary resource for new and continuing Scholarship Chairs and assists them in understanding the University's policies

and procedures for identifying candidates, awarding and disbursing funds to students.

-Liaises with Faculty regarding award recommendations and student eligibility, requesting alternate recommendations in some cases

or rationales, where appropriate.

-Researches donor agreements and other legal documents and assists Scholarship Chairs in interpreting Senate regulations, award

criteria and other specifics related to award adjudication and disbursement.

-Synthesizes and disseminates award information to accurately inform Scholarship Chairs of the awards, their status and funds



________________________________________________________________________________________________________________________

Page No. 44

available in their programs to ensure that the University is making every effort to give out all awards to students on an annual

basis.

-Processes external awards, including assignment, amendments, cancellations and refunds.

-Synthesizes information provided in essays, reference letters and on applications into student biographies for receptions, phone

offers and publications.

-Fields complex queries regarding external awards.

-Evaluates applications for completeness and determines whether students meet preliminary eligibility criteria for programs.

-Routinely modifies and creates award records and payments on the Student Information System (SIS).

-Verifies and monitors student enrolment to ensure students are eligible for merit funding offered by governments and other

external agencies.

-Produces student notices of awards and donor letters.

-Answers inquiries by faculty and donors regarding award recommendations, calendar descriptions, and cheque production

procedures.

-Processes bulk assignments for some merit-based and need-based programs, such as, but not limited to Trek Scholarships, Go

Global, Affiliation and Entrance Scholarships and Bursaries.

-Reviews various award error reports, such as, but not limited to those in PEND state, WTRA state, failing restrictions after

being offered, and disbursement errors.

Tuition Administration:

-Provides information about fee assessments; exercises judgment and makes decisions to defer fees and or remove late charges

assessed to a student's account.

-Investigates, analyzes and resolves complex problems related to fee appeals, fee assessment errors, payment errors, rejected

student payments, and student instalment and tuition plans.

-Provides expertise and assistance in troubleshooting difficult fee related questions and student account irregularities via

phone and email.

-Communicates with all students who are in arrears and about to be sent to collection.

-Reviews and verifies outstanding accounts to be sent to collection, communicates to students, and arranges repayment plans with

students within guidelines and works with the collection agency to collect the outstanding balance, and updates student accounts

accordingly.

-Communicates with faculties and departments regarding students' who have been forwarded to a Collection Agency.

-Accurately applies tuition and fee payments into SIS (some of the payments include, but are not limited to: debit and credit

card, EFT, cheque, Passport to Education, Teacher Certificates, wires, faculty and staff waivers, upload and download bank tapes).

-Prepares cheques for daily courier to HSBC; including reconciling cheques and payment slips and contacting any students with

payment errors and organizing shipment.

-Reviews, confirms eligibility or payment, and reconciles Passport to Education scholarships, and invoices the Ministry of

Education for payment, and organizes shipment to the Ministry in a timely fashion. Monitors, tracks, and follows up as required on

the collection of payment from the Ministry.

-Verifies Teacher Certificate tuition amount prior to applying it to the student's account. Informs the Education department of

any changes in registration or discrepancies that may affect the removal of the certificate. Adjusts student accounts and T4As

accordingly.

-Monitors Staff and Faculty Tuition Fee waiver reports. Ensures that the number of credits requested on the staff faculty waiver

report is correct based on the information on Student Information System (SIS). Notifies Finance of adjustments to be made due to

any changes in registration.

-Process USD cheques for deposit, and when needed, makes the required entry on the Financial Management System (FMS).

-Processes and adjusts student accounts regarding all tuition NSF cheques and assesses NSF charge for each student.

-Verifies and ensures JVs from Departments are accurately processed. Liaises with Departments notifying them of the appropriate

payment amounts.

-Responsible for approving and processing all refunds on SIS and Consolidated Billing Module (CBM).

UBC Loans Administration:

-Accepts cash and cheques for UBC loan payments, and issues receipts.



________________________________________________________________________________________________________________________

Page No. 45

-Communicates with students and their respective guarantors who are in arrears and about to be sent to collection.

-Reviews and verifies outstanding accounts to be sent to collection, works with the collection agency to collect the outstanding

balance, and updates student loan accounts accordingly.

-Accurately applies UBC loan and advance payments into SIS (some of the payments include, but are not limited to: Interac, EFT,

cheque, bank draft, cash).

-Prepares cheques for daily courier to HSBC; including reconciling cheques and payment slips and contacting any students with

payment errors and organizing shipment.

-Processes and adjusts student loan accounts regarding all loan NSF cheques and assesses NSF charges.

Other Related Duties:

-Performs T4A reconciliation between FMS and SIS for awards and tuition waivers. Prepares amended T4A slips to reflect award and

tuition waiver adjustments where required. Answers inquiries and provides information and assistance to students and parents

regarding issues about T4As.

-Reviews, understands and communicates accurately complex regulations in the UBC calendar and other Enrolment Services

publications.

-Audits and or prepares financial documentation for data entry into FMS PeopleSoft including verification of account coding,

signing authorities, appropriateness of expenditures, and adherence to University policies.

-Performs efficient and accurate FMS data entry of financial documents including cash receipts, journal vouchers, domestic and

international travel claims, purchase requisitions and requisitions for payment. Ensures timely processing of these payments and

transfers.

-Coordinates event and workshop organization including booking rooms, maintaining registrant lists and fielding questions,

contacting speakers, calling for synopses, scheduling, creating handout packages and nametags, working out logistics, etc.

-Identifies and makes recommendations for improving processes.

-Provides training and assessment of new staff, student assistants, and temporary staff.

-Assists with special and ongoing projects.

-Supervises temporary staff and Work Study staff as required.

-Answers routine correspondence received by mail, fax and e-mail.

-Receives, opens, and distributes incoming mail to appropriate staff.

-Performs other duties in keeping with the qualifications and requirements of the job.


Reports to the Coordinator, Student Financial Services. Works independently within established policies, procedures and accepted

practices.

Supervision Given

May oversee and direct the work of student staff or temporary staff and be responsible for the accuracy, production and control of

their work. May have input into staff selection and performance evaluation of employees. May participate in the training of new

employees at this and lower classifications.


Judgment is exercised based on thorough knowledge and interpretation of established University policies and procedures for the

administration of merit and need-based programs. Failure to follow award criteria may result in donor dissatisfaction, loss of

donations, and cancellations of donor agreements with the University and may also lead to legal proceedings against the

University. A combination of experience and good judgment is required to be intuitive as to whether things are correct or not

(e.g. working on core duties or on projects). Judgment is essential to determine whether they have all the facts required before

making a decision or a recommendation (e.g. deciding on eligibility for awards).

Attention to detail and thorough knowledge of UBC policies and procedures is critical. This position is responsible for ensuring

that tuition fee assessments and payments and award assignments are entered correctly on SIS. Errors could result in incorrect

processing of student assessments and payments resulting in significant financial implications for the University as well as late



________________________________________________________________________________________________________________________

Page No. 46

charges interest charges being assessed incorrectly to student tuition accounts.

This position interacts with various departments, faculties, and other Enrolment Services units and is responsible for responding

to diverse questions concerning University and office policy and procedures on fee payments, assessments and awards processing.

All information must be accurate and provided in a respectful, timely and supportive manner. Failure to provide service that

meets these standards affects public perception of Enrolment Services and the University.

Qualifications

High School graduation and two year post-secondary diploma. CGA CMA Level 2. 4 years related experience or the equivalent

combination of education and experience. Strong analytical and problem solving skills. Ability to interpret, apply, and make

decisions within complex guidelines and regulations. Ability to work independently and strong organizational skills. Ability to

multi-task, work under pressure and prioritize work to meet deadlines. Ability to adapt to changing priorities. Knowledge of

university financial and student systems, policies and procedures. Detailed-oriented and ability to maintain high degree of

accuracy. Extensive knowledge of spreadsheet (Excel) applications and a thorough knowledge of other personal computer software and

the Web. Working knowledge of integrated financial and human resource application software packages (PeopleSoft preferred), and

Student Information Systems (SIS). Excellent communication (written, oral and presentation) and interpersonal skills required.

Strong teamwork and collaboration skills required. Ability to exercise tact and discretion. Ability to maintain confidentiality.

Ability to type 60 w.p.m. and to operate normal range of operating equipment. Demonstrated experience in performing detailed

reconciliations. Proficient understanding of accounting principles.







________________________________________________________________________________________________________________________

Page No. 47

Job Posting

Job ID: 14579


Employment Group: Exec.Admin(non-union clerical)

Job Category: Secretarial - Non Union

Classification Title: Admin Assistant 3 Business Title: Legal Assistant

Department: Faculty of Law

Salary: $ 21.64 - $ 24.04 (Hourly)



Job End Date:


Other:


Position is on call. Hours will vary according to need.

Job Summary

To provide assistance and support to a staff lawyer and students; administer the UBC First Nations Legal Clinic program. The

program office is located at 101-148 Alexander Street.


Works with a supervising lawyer and 6 law students. The program represents up to 400 clients at any given time.

Work Performed

CLIENT INTAKE:

-Interviews potential clients of the program to determine eligibility. Must consider whether the person's legal problem falls

within the parameters of the program. Provides clients with form letters with instructions on obtaining adjournments, if

required.

-Questions potential clients about the nature of their problem and the dates involved to assist the articled students and lawyers

to determine limitation dates and issues.

-Provides information to persons not accepted as clients about possible alternative sources of legal assistance.

TRIAL COORDINATION:

-Liaises with the students fixing trial dates so that there is no more than one trial per day. Ensures that the students are

aware of the Clinic's policies re the setting of trial dates.

-Maintains a trial schedules and master timetables.

DOCUMENT PREPARATION AND OFFICE MAINTENANCE:

-Assists in the preparation of a variety of legal documents such as affidavits, powers of attorney, representation agreements,

residential school lump sum award payments, wills and living wills. Refers students to practice manuals or other materials for

information on proper execution, certification, and methods of filing.

-Assists in the preparation of factums, including colour requirements of various higher courts in British Columbia and the

Federal Court. Ensures that the factums are set up correctly with appropriate pagination, tabs, tables of contents, pleadings

(provided by students or lawyer), exhibits, affidavits, Orders, Judgments and Transcripts in their proper order as defined by the

particular proceeding.



________________________________________________________________________________________________________________________

Page No. 48

-Refers students to sources of information on preparation of documents such as precedents, court rules, regulations, practice

manuals, practice rulings and in-house manuals.

-Maintains the Clinic library containing pertinent resources for the program. Ensures that up-to-dates annotated criminal codes

are in stock. Up-dates office and practice manuals as appropriate. Maintains subscriptions on up-date services as appropriate.

-Trains students on all office policies and practices procedures.

ADMINISTRATIVE AND SECRETARIAL SUPPORT:

-Transcribes from Dictaphone or copy to produce correspondence legal documents etc, composes general correspondence (letters

faxes file memos) and other material with limited guidance.

-Maintains physical and computerized case files; bring forward system, limitation diary and court calendar;

-Liaises extensively with a variety of courtworker agencies, Legal Services, Registries, Crown counsel, etc.

-Sets up and maintains precedent files.

-Maintains log book for case file disbursements; maintains reconciles petty cash fund; verifies approves accounts payable up to

$500.00; deposits and writes cheques from civil disbursement account; orders and signs for office supplies; collects receives

submits deposit client user fees or contributions; submits report to Law foundation UBC after each term, stats, etc. Maintains

submits monthly stats to law foundation.

-Photocopies faxes, arranges filing and service of court documents; interview clients, gathers information, makes notes to file;

responds to telephone enquiries from clients, makes appointments for lawyer or opens maintains closes files; maintains filing

system; storages and destruction; obtains crown particulars etc.

-Maintains adequate supplies, places orders and maintains office equipment.

-Provides training to all new articling students on office policies and procedures.

-Opens closes student files, ensure proper referrals are obtained, maintains appropriate lists

-Advises UBC supervising lawyer of any concerns regarding student's work and performance

-Schedules for guest speakers to the Clinic (lawyers and judges).

-Provides secretarial support to students and supervising lawyer

-Responds to enquiries from public regarding student centre program. Responds efficiently to inquiries and requests, prioritizing

work based on level of urgency and communicating timing expectations to individuals assigning work. Answers telephones, screens

and re-routes calls.

-Orders supplies and initiates repair of equipment as necessary.

Performs other related duties as required.


Receives general instruction from supervising lawyer.

Supervision Given

Monitors the work of the students in the program.


Errors in judgment during the intake process could result in the client being without legal representation, failure to report

student errors could result in a client not receiving adequate representation. Failure to be sensitive to 1st Nations issues and

culture could result in alienation of clients and of the 1st Nations community, resulting in loss of credibility of program.

Qualifications

High School graduation and two years post-secondary education. Completion of a recognized Legal Assistant program (e.g., Capilano

College), familiar with the workings of the Provincial Court system, particularly in the Vancouver area. 4 years related

experience or the equivalent combination of education and experience. Computer experience required (Word, Excel, Access, Outlook,

Explorer preferred). Experience in administrative poverty law preferred. Knowledge of legal procedures and terminology. Knowledge



________________________________________________________________________________________________________________________

Page No. 49

of registry practice and procedures, rules relating to administrative poverty practice and procedure of law, and legal procedure

relating to poverty law. Knowledge of court and tribunal procedures. Knowledge of current issues affecting aboriginal communities.

Ability to perform word processing at 60 words per minute and to operate normal range of office equipment. Effective oral and

written communications, interpersonal, organizational skills and time management skills. Understanding of Aboriginal issues.

Ability to exercise sensitivity to cultural differences. Ability to communicate and relate to aboriginal people and their

communities. Ability to work independently in a fast paced environment environment, handling multiple, simultaneous tasks,

prioritizing and meeting deadlines effectively. Ability to work in a team environment and to take instructions. Ability to use

own initiative and make independent decisions. Ability to draft routine correspondence. Ability to organize workload, identify

urgent work items, and set priorities. Ability to cope with a heavy workload. Ability to exercise discretion and maintain

confidentiality. Ability to deal with distressed, demanding and or hostile clients. Ability to work effectively with a wide range

of people including those with low incomes, physical emotional disabilities, limited literacy, or otherwise disadvantaged.

Ability to exercise empathy and to assist disadvantaged clients, including those with mental disabilities, those with low income,

or those whose first language is not English. Ability to exercise sensitivity to aboriginal people's issues. A second language and

or demonstrated awareness of the aboriginal community's cultural diversity an asset.







________________________________________________________________________________________________________________________

Page No. 50

Job Posting

Job ID: 14585


Employment Group: Management&Professional (AAPS)

Job Category: Accounting

Classification Title: Accounting, Level A Business Title: Finance Manager

Department: Cellular&PhysiologicalSciences

Salary: $47,315.00 - $56,799.00 (Annual)



Job End Date:


Other:


Job Summary

Responsible for managing the general ledger (GL) and accounts payable (AP) functions in the Department of Cellular & Physiological

Sciences. The Financial Officer, GL & AP will provide financial management by overseeing the co-ordination and review of general

ledger, accounts payables, and purchase requisitions processed through the department, interprets University and Faculty policies

and procedures, and the implementation of financial systems and internal controls relating to GL and AP. The incumbent will be

responsible for creating internal control measures to mitigate the deficits in the department's research, special purpose,

fee-for-service and operating accounts. The incumbent will also be responsible for preparing management financial reports.


The Financial Officer reports to the Department Head and the Associate Director of Finance. The incumbent will work with the

Operations Manager and all Researchers within the department. The Financial Officer, GL & AP will also direct a Financial

Processing Specialists 5 with regard to the general ledger and accounts payable functions of the department.

Work Performed

-Provides financial advice and training to staff, lab managers, and department head with regards to UBC accounting and purchasing

policies and procedures;

-Coordinates the Department's year-end general ledger and accounts payable process including accruals and providing training to

staff and lab managers;

-Manages online budgeting system regularly and report variances;

-Conducts detailed monitoring of research, special purpose, fee-for-service and operating accounts for the entire Department and

discuss resolutions with respective researchers including liaising with Central Finance to assist in resolving deficit issues;

-Directs and reviews the general ledger and accounts payable functions of the Department Office;

-Co-ordinates purchase requisitions and purchase orders for the department and research labs;

-Developing and implementing financial policies and procedures for efficiency improvements;

-Evaluating and making recommendations on internal controls, accounting and reporting systems, and ensuring compliance with

generally accepted accounting principles;

-Investigating and recommending solutions on issues and disputes of a financial nature for the whole department;

-Reviews reconciliations performed by the Financial Processing Specialist 3

-Creating and developing financial reports using various software packages (e.g. excel etc.) to support financial decision making



________________________________________________________________________________________________________________________

Page No. 51

and financial management and monitoring;

-Preparing information and analysis for use by the Head, the Operations Manager, and the Department Executive Committee;

-Utilizing information from a variety of systems and UBC units such as Treasury, Office of Research Services, etc. to develop

reports and provide information to various parties such as the Dean's Office;

-P-card coordinator for the department

-Supervises and directs staff

-Performs other related duties


Receives direction from the Department Head and Associate Director of Finance. The incumbent is expected to work independently

and at the level of an accounting professional. The Operations & HR Manager will describe the overall goals of a project or

provide a general overview of the information required and the Finance Officer will direct and work with Financial Specialist 3 to

produce the end product.

Supervision Given

The Finance Officer supervises the Financial Processing Specialist 5 responsible for general ledger and accounts payable

activities.


This Financial Officer, GL & AP is expected to work independently at a professional accountant level to produce a product that

requires little detailed review. This position is key to maintaining the structure which supports all financial reporting for the

department. Errors and poor decisions by this position could result in unreliable information or no information being available to

effectively manage the finances.

The accountability of this position requires the incumbent to deal effectively with the appropriate personnel, both professional

and non-professional, at all such levels of involvement and responsibility, both within and outside the University.

Qualifications

Undergraduate degree in a relevant discipline and Completion of one year in an accredited accounting program (CGA or CMA or CA).

Minimum of two years experience or the equivalent combination of education and experience. Experience working in post-secondary

education or health care sectors preferred. Experience in fund accounting, financial control, and policy interpretation.

Experience in working with people at senior levels and other professionals and with large enterprise systems. Ability to maintain

accuracy and attention to detail. Ability to communicate effectively verbally and in writing. Ability to prepare complete,

concise, and understandable technical documentation. Ability to conduct needs analyses, plan, organize, manage, monitor, complete,

and evaluate projects within allocated time and resources. Ability to provide effective and appropriate guidance and counsel on

funding and other financial matters. Ability to design and implement financial models.







________________________________________________________________________________________________________________________

Page No. 52

Job Posting

Job ID: 14566



Job Category: Administration

Classification Title: Administration, Level A Business Title: Program Development Manager

Department: Asian Research, Institute of

Salary: $43,809.00 - $52,592.00 (Annual)



Job End Date:


Other:


This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the

University.

Job Summary

The Institute of Asian Research (IAR) is aiming to build itself up to become a campus hub for initiatives and events connecting

UBC with Asia. To achieve this strategic vision, the incumbent works with the Director, providing effective and efficient support

for the strategic planning of research initiatives and programs, fundraising activities, and the development of links with

partners in Canada, USA and Asia. Short-term projects to enhance campus links with Asia and the Institute's role in these will be

developed by the Program Development Manager, the Director and faculty of the Institute. Incumbent performs research and analysis

duties for multiple projects and initiatives within the Institute.

This strategic vision also includes an expanded alignment of student management and of the graduate program. The position manages

all aspects of the Master of Arts, Asia Pacific Policy Studies (MAAPPS) Program as well as other teaching initiatives. Major

responsibilities include expanding the program's recruitment pool, managing the admissions process, developing and managing

student services, increasing engagement with the MAAPPS alumni community and deepening relations with the program's practicum

hosts. This position would be dedicated to strategic developmental work for approximately 60% and teaching program for

approximately 40% of the time.


The incumbent reports to the IAR Director on matters related to strategic developmental initiatives and to the Graduate Advisor

on all matters related to the graduate program (MAAPPS) . Liaises with the IAR Administrative Manager on staffing, space and

financial resource needs. Liaises with the IAR's Administrative Assistant and Communications Assistant to ensure that MAAPPS, IAR

special projects, initiatives and events are fed into the Institute's communications channel. Sits on the Teaching Committee and

implements its decisions. The incumbent is key liaison with the Faculty of Graduate Studies, UBC Faculties and departments. The

Manager must be able to communicate and work effectively with university researchers, community and government partners,

collaborators, university administrators, and other stakeholders. The incumbent will be located at IAR on the Point Grey Campus,

UBC. This position may require domestic travel primarily within BC and some foreign travel, and the position requires flexibility

in working hours in order to meet submission and reporting deadlines and to participate in events and meetings held with scholars

at UBC.

Work Performed



________________________________________________________________________________________________________________________

Page No. 53

Work Performed

Research and facilitation (60%)

- Manages IAR projects from the conceptual stages through planning, designing, organization, implementation and follow-up

- Conducts research, analyses data and develops and presents recommendations on a variety of initiatives to enable the IAR

Director's Council's Committee's decision-making

- Participates in developing the fundraising strategy

- Nurtures a wide net of relationships across the university with units having policy interests in Asia; with universities and

partners in BC (SFU, UVic, BC gov't, APFC); and with organizations from the external community

- Leads one-off large conferences and events, initiatives and activities connecting UBC to Asia; some of which may be

collaborative in nature with foreign partners in consultation with the Director

- Manages the database of UBC Asia specialists and faculty conducting regular links with Asia (e.g. China and India census;

subsequently moving onto other regional areas of Asia)

-Finds linkages between projects and faculty including those not so apparent on the database

- Researches and develops a database of target universities in Asia and beyond for joint projects with UBC IAR

- Conducts and organizes surveys in consultation with the IAR Director IAR Council

- Coordinates visits of guests to campus which would usually entail a combination of public seminars, private meetings, roundtable

sessions and guest lectures

- Determines the communications plan for each visit event to ensure that interested and relevant parties and partners across

campus and the greater community are informed

- Develops and manages working relationships with organizations from the external community

- Researches, writes, and edits reports, grant applications, and publications for faculty and student services related purposes

- Conducts research necessary for the China Council and for the launch of initiatives

- Conducts research to support to collaborative thematic research clusters approved by the IAR Director Council

- Assists cluster leaders with funding applications, facilitation of events, communication strategies, and long-term planning

MAAPPS Program (40%)

- Manages all aspects of the operational running of the MAAPPS Program (admissions, student orientation and registration,

advising, curriculum changes, practicum placements)

- Leads the development, upgrade and enlargement of the MAAPPS Program in consultation with the IAR Director and Graduate Advisor

- Manages the adjudication of awards and scholarship applications (both for MAAPPS Program and outside i.e. Nehru Humanitarian,

IAR Student Fellows Program, etc.)

- Devises and implements new strategies for recruitment

- Represents MAAPPS at graduate school and professional fairs and develops contacts with professional networks particularly in

North America and Asia

- Leads the program's pursuit of its re-designation as a professional program

- Provides consultation to prospective and current students on a variety of issues including university admission, academic

policies and requirements, awards and scholarships

- Evaluates graduate applications, including complex assessment of both domestic and international students

- Coordinates campus visits and teaching involvement of practitioners; and maintains a network of potential contributors on

specific topics

- Assesses performance measures for the MAAPPS program and reports results to the Teaching Committee

- Connects with new host institutions for the practicum component of the program and develops deeper ties with existing hosts

- Works with Teaching Committee to increase MAAPPS alumni engagement

- Oversees the processing of paperwork, documentation, record-keeping and database for all MAAPPS students throughout various

stages (from admission to completion to alumni follow-up)

- Responsible for the MAAPPS web and social media presence

- Works in close consultation with the Graduate Advisor to implement improved processes for the efficient running of MAAPPS




________________________________________________________________________________________________________________________

Page No. 54

The incumbent is expected to work independently under the general guidance and direction of the Director and the Graduate Advisor

of the Institute. Works within established policies, procedures and standards.

Supervision Given

Manages research assistants, work study students, and volunteers. Reviews the performance of the MAAPPS Program Asst (a part-time

CUPE 2950 staff). Submits hiring and termination recommendations to the Administrative Manager.


The incumbent exercises considerable judgment and must demonstrate professionalism, diplomacy, tact and discretion. This position

will play a central role in helping IAR achieve one of its strategic goals of becoming a campus hub for events connecting UBC with

Asia. Consequence of error will affect IAR's working relationships with other UBC units, faculty, and projects as well as

university-community relationships, accountability on the project, and may result in loss of support and cancellation of the

initiatives.

Consequence of error is high and incorrect actions or decisions could jeopardize students' academic programs and their ability to

graduate or acquire funding for their studies. The incumbent represents first impressions of the Graduate Program. Poor

decisions could lead to appeals that would negatively affect the reputation of MAAPPS, IAR, and The University.

Qualifications

Undergraduate degree in a relevant discipline. Minimum of two years experience or the equivalent combination of education and

experience. Experience conducting research and need analysis, project management experience, student advising experience,

familiarity with university student systems (FSC, SISC, FoGS online application) preferred. Work experience in Asia and

proficiency in a non-English Asian language are preferred assets. Ability to communicate effectively verbally and in writing.

Ability to deal effectively with a diversity of people. Ability to deal with people in a courteous, calm, professional and

diplomatic manner. Ability to effectively resolve client complaints in a calm, non-confrontational manner, and by exercising sound

judgment. Ability to effectively manage tasks and priorities and work effectively under pressure to meet deadlines. demonstrates

strong organizational and interpersonal skills Ability to analyze and interpret data, determine implications, and provide

recommendations Ability to maintain accuracy and attention to detail. Ability to exercise tact and discretion. Ability to work

effectively independently and in a team environment. Ability to use MS Office applications at an intermediate level Ability to

identify key results from scientific, statistical, and quantitative research findings. Ability to conduct needs analyses, plan,

organize, manage, monitor, complete, and evaluate projects within allocated time and resources. Ability to travel independently

within Canada and Asia.







________________________________________________________________________________________________________________________

Page No. 55

Job Posting

Job ID: 14584

Location: Vancouver - Hospital Site



Classification Title: Administration, Level A Business Title: Education Coordinator

Department: Paediatrics

Salary: $43,809.00 - $52,592.00 (Annual)



Job End Date:


Other:


Job Summary

The Education Coordinator has responsibility for the administrative and operational day-to-day running of the Undergraduate and

Postgraduate programs within the Department of Pediatrics. This position ensures that all training matches or exceeds faculty and

national accreditation standards and curriculum guidelines. The main functions include planning, implementing, tracking,

monitoring and evaluating education activities and events as well as initiating and driving special projects. An additional

function is the development of administrative systems to ensure smooth delivery of educational services. The Coordinator will

formulate, articulate, and document policies and procedures for the Education team and ensure their clear communication and

adherence. This position plays both key strategic and operational roles in ensuring the smooth delivery of education programs.


The incumbent reports directly to the Manager, Education and is expected to work closely with the Associate Head, Education, the

Undergraduate Clerkship Directors, the Residency Program Director, the Pediatric Chief Residents, Residents, Fellows and

Sub-Specialty Residents, the Scholarly Activities Coordinator and the Teaching Fellow(s). This position provides day-to-day

oversight of four Program Assistants. The administrative office of UBC Department of Pediatrics is located at BC Children's

Hospital in Vancouver. The Department is one of the largest and most complex within the Faculty of Medicine. Programs include the

general Pediatric Residency, 18 Pediatric Subspecialty Divisions, Undergraduate Pediatric Clinical Clerkships. There are over 60

Clinical Fellows, two Chief Residents and over 50 Pediatric Residents, and over 300 medical students.

Work Performed

MANAGEMENT SUPPORT and LEADERSHIP

-Provide direct operational assistance and support to the Manager, Education on ongoing programs

and special projects.

-Collaborate and work closely with Associate Head Education, Residency and Undergraduate Program Directors, Chief Residents to

ensure smooth functioning of education activities.

-Monitor workloads of Program Assistants. Make recommendations to the Manager, Education and mediate where necessary.

-Provide input into career and performance review process of Program Assistants.

-Participates in recruitment, hiring, training, and evaluation of employees as required.

-Ensure that program assistants complete activities and facilitate events in an effective, efficient and timely manner. Ensure

completion of projects. Troubleshoot and resolve issues as they arise.



________________________________________________________________________________________________________________________

Page No. 56

-Ensure program assistants undertake appropriate professional development activities to perform and to succeed in their respective

jobs. Identify common training needs. Provide training as appropriate.

-Determine when staff issues escalate enough to involve the Manager, Education.

-Provide revenue and expense information and analysis to the Manager, Education during budget preparation. Analyze expenses

quarterly. Identify variances. Provide projections, forecasts, and analysis of teaching costs and other statistics.

-Analyze issues and present options for strategic planning and decision making.

-Keep statistics for planning and budgeting processes.

-Any other tasks as required.

COORDINATION:

-Recruitment of Examiners for Undergraduate, Residency and Subspecialty OSCEs.

-Coordinate with Undergraduate Program Assistant to ensure smooth running of six OSCEs per year.

-Arrange honorarium payments to OSCE volunteer mothers and patients.

-Organize, run, and evaluate four post-graduate OSCEs per year. Maintain database of cases, questions, and examiners. Brief

Program Assistant(s) to ensure smooth running of exams.

-Evaluate, revise and maintain orientation materials for postgraduate trainee groups. Maintain and update the Resident Policies

and Procedures CD.

-Plan Orientation sessions. Attend particular Orientation sessions as required. Provide briefings to residents arriving during

the year.

-Support CaRMS process. Ensure logistics are completed in accordance to national timetable.

-Collaborate with Chiefs and or Program Directors to create annual residency program Master Schedule.

-Maintain vacation, conference and absence approvals databases for the residency program. Analyze recurring problems and make

recommendations to the Manager, Education and the Residency Program Director.

-Create CTU call schedules and documentation, Nursery call schedules and documentation

-Coordinate annual Education events and special projects which include the Resident Spring and Fall Retreats, Graduation and

Awards Banquet, and Curriculum Retreats.

-Facilitate process to ensure that technology requirements for trainees are met. This includes Medicol, EVE, WebCT, and WebEval.

Ensure Program Assistants have registered trainees for access to programs. Liaise with technical support services to implement

improvements and introduce e-learning options.

-Assist program assistants with WebEval usage and bring technology issues to the attention of Manager, Education.

-Approve Resident expenses in consultation with Manager, Education. Track expenses and reconcile budgets for quarterly reporting.

-Ensure Resident Activity Funds are administered properly and in a timely manner. Collaborate with Manager, Education to develop

policies and procedures.

-Maintain calendar of annual and recurring events. Ensure Program Assistants meet deadlines.

-Ensure Department of Pediatrics education policies and procedures comply with PHSA, BCCH, UBC and Royal College standards.

-Ensure all Education policies, procedures, and operations are documented. Maintain Operations Manual for the Education group.

-Develop and maintain systems for more efficient and effective implementation of programs and projects.

-Support the Residents in various initiatives and activities. Respond to incidents that may arise.

-Any other tasks as required.

MEDICAL SCHOOL EXPANSION

-Provides guidance to program assistants in their day-to-day interactions with expansion sites and distributed programs.

-Assist as needed with queries from sites and provide Orientation materials to program administrators and faculty at sites.

-Maintains documentation of expansion sites and distributed programs for central office files.

-Assists Manager, Education with planning for on-site visits.

-Attends program assistant meetings and teleconferences with various sites.

-Works with clinical faculty on sites to apply for their UBC Clinical Faculty appointments for eligibility to receive teaching

payments.

-Assist in the planning and organization of workshops that may be required for educational planning across the province

COMMITTEES:



________________________________________________________________________________________________________________________

Page No. 57

-Attend Resident Training Committee meetings. Consult with the Chair and prepare agenda and issues' overview. Take minutes and

circulate in a timely manner.

-Participate in Chief Residents' meeting and follow-through on actions as required.

-Quarterly attends Undergraduate Dean's Office Program Assistant meetings.

-Attends monthly Undergraduate Education Committee Meetings.

-Attend any other committees as required.


Once trained, responsibilities should be carried out independently and will report weekly to the Manager, Education. Direction of

programs will be discussed through a team approach.

Supervision Given

Supervise the day-to-day work of four Program Assistants and temporary staff.


This position requires effective organizational planning, coordination and management skills to provide ongoing improvements and

upgrades to the administrative support for trainee education. Providing incorrect data that lead to budgeting errors could

adversely affect both the Undergraduate and Postgraduate programs. Failure to represent the Department of Pediatrics in a

professional manner would diminish the credibility of the Education group and the Department.

Qualifications


experience. Experience in a hospital setting. Ability to incorporate and foster a team approach. Ability to work effectively

with minimal supervision. Computer experience in word processing, database development and maintenance, data analysis and

computation, and graphics presentations. Ability to communicate effectively verbally and in writing. Organizational,

time-management, and interpersonal skills. Highly motivated with an ability to show initiative. Discretion, sound judgment and

high ethical standards. Ability to integrate educational technology within the program.

All positions in the Department of Paediatrics at BC Children's Hospital require a Criminal Record Check (CRC). A pre-employment

CRC is required as part of the recruitment process and any offer of employment is contingent pending positive results of the CRC.







________________________________________________________________________________________________________________________

Page No. 58

Job Posting

Job ID: 14547




Classification Title: Administration, Level B Business Title: Manager, Governance & Recognition

Department: Medicine - Dean's Office

Salary: $51,099.00 - $61,343.00 (Annual)



Job End Date:


Other:


Job Summary

The Manager, Governance & Recognition is responsible for managing the Faculty of Medicine's governance administration and

recognition programs. This includes directing the process around reviews of the Faculty of Medicine's Departments, Schools,

Centres, Research Institutes, Chairs and Professorships, and senior leadership portfolios; managing the search, selection and

offer letter processes for all senior leadership positions in the Faculty; managing the orientation process and on-going support

and review of senior leadership positions; managing the administration of the Faculty of Medicine standing committees including

annual elections; organizing a variety of recognition events; and overseeing Faculty-wide internal and external award

competitions.

This position is based on the Point Grey campus in the Woodward IRC building, but will be required to work in the Diamond Health

Care Centre (DHCC) as well.


The largest of the 12 faculties at the University, the Faculty of Medicine (FOM) is composed of 19 academic basic science and or

clinical departments, two schools and a number of research centres and institutes. The Faculty's annual consolidated budget is

over $400 million including operating, research, special purpose, endowment and trust funds. The Faculty has approximately 1800

administrative support, research technical, and management and professional staff, as well as over 700 full-time academic and over

5000 clinical faculty. Together with its partners including BC's six Health Authorities and their affiliated teaching hospitals,

the Faculty provides innovative programs in the areas of health and life sciences through a province-wide delivery model with

learners, faculty and staff located throughout British Columbia.

Work Performed

Governance

-Leads, and continuously improves, all aspects of the formal internal and external review and search, selection and offer letter

processes for senior leadership positions within the Faculty of Medicine reporting to the Dean, as well as joint positions

involving the Faculty of Medicine and a Health Authority, including Department Heads, School Directors, Executive Associate Deans,

Regional Associate Deans, Associate Deans, Assistant Deans, and other FOM leadership portfolios. This involves developing project

plans and liaising with the senior administration of BC's six Health Authorities.



________________________________________________________________________________________________________________________

Page No. 59

-Develops and implements the orientation process and ongoing support and review of senior leadership positions within the Faculty

of Medicine

-Manages various reviews during the term of each of these administrative positions prior to formal scheduled internal or external

reviews.

- Oversees the review process around Chair and Professorship holders in the Faculty of Medicine.

-Directs the processes for elected and appointed members to those Faculty of Medicine Standing Committees that report to Faculty,

the Dean or the Faculty Executive; liaising with the Faculty of Medicine Nominating Committee; ensuring changes to the membership,

composition and or terms of reference of these standing committees are approved appropriately; and that a formal overall review of

all standing committees is conducted for approval by the Faculty Executive at five year intervals. Directs the process for

replacement of Faculty of Medicine representatives to UBC committees and Senate; ensures the Faculty of Medicine voting membership

is in compliance with Senate policy; initiates the appointment of representatives to external organizations and bodies as

required.

-Provides guidance and interpretation of Faculty and University policies with respect to governance issues such as voting

membership, elections, and reviews.

-Oversees the review and regular updating of the Faculty of Medicine's governance policies and guidelines, including

organizational structures, and ensures this information is accurate on MedNet.

Recognition

-Develops and implements initiatives to ensure that Faculty of Medicine faculty members are appropriately recognized for their

achievements, service and milestones during their academic careers, such as by receipt of awards, promotion to professors, service

to the Faculty (i.e. long service, committee work, administrative leadership, attaining emeritus status ).

-Plans and executes various annual events hosted by the Dean such as an Awards Reception, an Academic Gowns Presentation Dinner,

the Margolese Prizes Ceremony, the Faculty of Medicine Seasonal Reception, and other events as required.

-Develops project plans and reference materials for events; manages logistics such as venue contracts, communication materials,

schedules, programs, entertainment, gifts, budget and attendance management as well as pre post event assessment to ensure each

function is contributing to the advancement of the Faculty's Strategic Plan.

-Directs the annual Faculty of Medicine Awards competitions, developing appropriate criteria, arranging communications regarding

these competitions, arranging adjudication and appropriate recognition of the recipients. Oversees other internal and external

award competitions as required (e.g. Order of Canada, Medical Hall of Fame).

-Develops communication plans, and executing strategies to maximize opportunities for faculty and staff recognition in

collaboration with the Faculty of Medicine Communications team.

-Oversees the development of the annual FOM Awards Report for circulation.

-Provides guidance and interpretation of Faculty and University policies and guidelines with respect to recognition awards and

events.

Other

-Manages the finances for searches, reviews, and recognition programs including monitoring the budget and approving journal

vouchers, invoices, credit card statements, travel requisitions, and requisition payments.



________________________________________________________________________________________________________________________

Page No. 60

-Manages two CUPE 2950 employees ensuring efficient and strategic workflow and business processes.

-Communicates with faculty members, staff, and others in a professional manner on behalf of the Dean, Vice Dean and the Dean's

Office by phone, email, and in person. Consistent with the Faculty's Professional Standards document, the Governance and

Recognition Manager must be committed to the highest level of professionalism in all interactions.

-Performs other related tasks as required.


Works independently under the general supervision of the Director, Faculty Affairs. Takes direction from the Dean, Vice Dean

Academic Affairs and Executive Director, Faculty Affairs.

Supervision Given

This position directly oversees two CUPE 2950 staff members.


This position requires judgment, tact, discretion and initiative to an outstanding degree. Errors in judgment with internal or

external constituents could have negative impact on the Dean's Office and the University resulting in legal action, negative

public relations, financial costs, and loss of credibility.

Qualifications

Undergraduate degree in a relevant discipline. Minimum of three years experience or the equivalent combination of education and

experience. Minimum of three years of related generalist human resource, event management experience, and administrative

experience preferably within a complex environment.

Experience working with individuals at senior levels. Intermediate computer skills, including the use of MS Office software

(Word, Excel, Outlook and SharePoint). Effective organizational, problem-solving, planning and analytical skills, public relations

and time management skills. Knowledge of University policies, procedures, governance and administrative systems. Knowledge of

rules and regulations of Citizenship and Immigration Canada, NAFTA, Employment Standards, Service Canada and the Freedom of

Information and Protection of Privacy Act an asset. Knowledge of the organization and operations of the BC Health Authorities an

asset. Knowledge of the Collective Agreement with the Faculty Association an asset. Excellent command of the English language.

Ability to maintain accuracy and attention to detail. Ability to prioritize and work effectively under pressure to meet deadlines.

Ability to exercise a high level of tact and discretion when communication with internal and external contacts. Ability to deal

with a diversity of people in a calm, courteous, and effective manner. Ability to work independently and to participate as an

effective member in a team environment. Ability to use videoconferencing and teleconferencing for events. Ability to research and

compile information drawn from various sources. Ability to manage staff performance by establishing standards and goals,

evaluating performance, providing feedback and taking corrective action. Ability to exercise judgment, tact, discretion and

diplomacy.







________________________________________________________________________________________________________________________

Page No. 61

Job Posting

Job ID: 14537



Job Category: Building Maintenance

Classification Title: Building Maintenance, Level F Business Title: Mechanical Systems and HVAC Manager

Department: UBC Utilities

Salary: $73,448.00 - $91,809.00 (Annual)



Job End Date:


Other:


Job Summary

The Mechanical Systems, Heating, Ventilation and Air Conditioning Manager oversees the leadership and management of the

maintenance, repair, operation and minor renovation of the UBC Vancouver Point Grey campus-wide Mechanical, Heating, Ventilation

and Air Conditioning systems ensuring compliance with relevant acts, codes, regulations, and standards. In support of this, the

Manager also leads and directs the development of SOPs and inspects and verifies plans for their further compliance. Aditionally

they are also responsible for organizing, coordinating and allocating personnel, equipment and funds; developing and monitoring

costs, methods and procedures to comply with budgets they have developed, as well as established standards and policies.


Reports to the Director, Utilities and Energy Services

Work Performed

Provides leadership to the Head Refrigeration crew, Head Building Management Systems Operations crew, Heads of Heating

Ventilation & Air Conditioning Operation crews, Head Millwright and all mechanical maintenance crews engaged in maintenance,

shut-downs, start-ups and operation of all mechanical systems related to facility heating, cooling, refrigeration, chemical water

treatment, cooling towers, fume hoods, ductwork, supply and exhaust (strobic) fans including inspection and testing in order to

ensure safe and efficient operation.

Oversees all health and safety aspects of campus-wide Mechanical, Heating, Ventilation and Air Conditioning including cooling

towers, in collaboration with Building Operations Risk Management, to ensure that work is performed in conformance with the

applicable codes, standards and regulations, proactively addressing safety issues, acting as the primary liaison with WorkSafeBC,

managing injury and accident claims, leading safety committees and environmental reviews, performing safety investigations,

developing recommendations and implementing corrective action.

Prepares the operating and capital (minor and cyclical) budgets for their unit. Participates with the Director, Utilities and

Energy Services to develop the business and infrastructure plan for the unit and implements plans within the unit. Controls the

expenditures of the sections within the approved budget appropriation; identifies budget over or under expenditures immediately

and to recommend and or take timely corrective action and implements new or improved procedures to avoid re-occurrence of budget

problems.



________________________________________________________________________________________________________________________

Page No. 62

Leads the development and revision of Technical Guidelines. Interprets the guidelines or provides additional operational

information (eg. for Heating and Ventilation system components, materials of construction, layout and installation) that assists

University of British Columbia Properties Trust (UBCPT), Project Managers (PM) and architects at the design phase of construction.

Provides technical advice to the UBCPT, Sustainability department, Superintendents, Trades Managers, Project Coordinators, Project

Managers, Technical services and consultants to review new projects during all phases of design and construction, ensuring

necessary information is available, projects are efficiently coordinated, energy conservation is considered, aids in commissioning

of new projects and ensures work is completed on schedule and within budget.

Consults, in collaboration with the Manager of Technical Services, on the commissioning and acceptance of new facilities and

renovated buildings systems.

Works with Construction Office Manager to prepare Requests for Proposal contract documents for maintenance contracts of related

mechanical systems with tenders for material, chemical, consultant and contractor needs as required. Responsible for the contract,

payment arrangements, changes and completion requirements as needed. Directs and reviews the work of consultants and contractors.

Develops maintenance programs to maximize the reliability and the life cycle of all related Mechanical, Heating, Ventilation and

Air Conditioning systems and reviews technical guidelines.

Provides governance and ensures overhead doors and cranes are inspected, maintained and certified safe to use in accordance with

applicable codes and regulations.

Manages revenue generating facility maintenance agreements for all related mechanical, heating and cooling systems.

Consults, in collaboration with the Manager of Technical Services on the commissioning and acceptance of new facility renovation

of all related mechanical systems.

Manages Human Resources issues, in collaboration with Building Operations HR, in the areas of recruitment, performance evaluation,

training, coaching, attendance management, discipline, labor relations and terminations.

Participates in energy conservation planning by participating in the Campus as living lab working committee meetings and

participates in the planning and coordination of any future energy reduction plan on heating and cooling the campus.

Communicates and liaises with the community to resolve problems and provide a controlled building environment.

Develops & implements and monitors procedures and policies applicable to the unit.

Consults with the Facilities Managers (Zones) to identify and prioritize customer service and facility operational needs.

Demonstrates a strong leadership role, along with the central shop heads, in supporting the campus Zones to continually improve

the Zones' Net Promoter Score' (NPS).

Manages the Heads and Sub-Heads of each crew within their area of responsibility. Ongoing training and coaching of Heads is

required to ensure that the Heads are effectively managing the safety, training, productivity, customer service, etc., of their

staff.

Works closely with Campus Chief Engineer for liaison on the current steam (future Hot Water) thermal energy systems to ensure

thermal load matches supply, and for operational Boiler Pressure Vessel (BPV) regulatory issues.

Works closely with the Mechanical Trades Manager to share resources where applicable and provide support as appropriate within

union boundaries. Covers for Mechanical Trades Manager if required.



________________________________________________________________________________________________________________________

Page No. 63

Works closely with Building Management System Manager to optimize Heating, Ventilation and Air Conditioning systems effectively

and reduce energy consumption.

Performs other related duties or projects as maybe required.


Works within broad objectives under the Director, Utilities and Energy Services, Building Operations.

Supervision Given

Is responsible for the operation of units and or shops which employ approximately 50 trades people, in collaboration with

unionized Heads and Sub-Heads. This position manages the Heating, Ventilation and Air Conditioning zone crews, Refrigeration

crew, BMS Operations crew, Millwright and Mechanical Assistants crew and has direct supervisory responsibility over contractors

working on building systems.


Makes complex decisions regarding the immediate, emergency and future supply of heat within campus buildings. The Mechanical

Systems, Heating, Ventilation and Air Conditioning Manager must be able to make quick and accurate assessment of a situation in

conformity with extensive regulations. Errors in judgment could lead to serious personal injury or loss of life, shutdown to

university heating system, expensive repairs to equipment and property, poor operation of the steam (Hot Water) system, increased

operating and labor costs, and decreased life of the steam (Hot Water) piping system

Qualifications

Undergraduate degree in a relevant discipline. Minimum of 9 years experience or the equivalent combination of education and

experience. Professional Engineer eligible for membership with APEGBC

Experience in the management, maintenance and operation of complex HVAC systems

Experience with designing HVAC systems and equipment specifications would be an asset

Extensive and in depth knowledge of complex mechanical systems and mechanical trade operations.

Working knowledge of building construction materials and methods.

Experience leading and managing a large unionized workforce (approximately 50 unionized employees).

A British Columbia First or Second Class Power Engineer certificate would be an asset

LEED qualifications would be an asset

Knowledge of Siemens, Honeywell, Johnson & Delta BMS controls would be an asset

Demonstrated ability to plan, coordinate and schedule projects.

Excellent knowledge of the indoor air quality EPA requirements, ASHRAE, LEED, BC BPV Act, WorkSafeBC and other applicable acts,

codes and regulations.

Demonstrated ability to manage competing demands, establishes priorities, manage budgets and meet deadlines.



________________________________________________________________________________________________________________________

Page No. 64

Ability to effectively use Microsoft Office; knowledge of a variety of project and scheduling software is an asset, notably the

UBC software PeopleSoft.

Effective interpersonal and customer service skills.

Valid B.C. Class 5 Driver's License and a good driving record.







________________________________________________________________________________________________________________________

Page No. 65

Job Posting

Job ID: 14473



Job Category: Information Systems & Tech

Classification Title: Info.Sytems&Technlgy, Level D Business Title: Systems Analyst II

Department: UBC IT - HR & Payroll Systems

Salary: $64,369.00 - $77,274.00 (Annual)





Other:


This role is best suited for a PeopleSoft HRMS expert. This role will work primarily with the PeopleSoft HRMS System, for UBC -

and perform analysis, development and sustainment on cyclical support, small and medium sized process improvements, upgrades and

implementations. If you have experience in this system and would like a challenge, please consider the following position.

Job Summary

The Systems Analyst II implements, integrates and supports complex or campus-wide vendor supplied applications. In addition he she

designs custom computer application solutions for complex or campus-wide enterprise computer systems.


Applications Group is responsible for the life cycle management (develop, enhance, implement and maintain) of its portfolio of

software systems that support core UBC business services.

Systems Analyst II reports to the Applications Manager, Team Lead or Senior Systems Analyst. The incumbent liaises with all staff

in UBC IT and with technical and functional staff from user departments and other Universities. The incumbent may liaise with

technical staff from external federal, provincial and local government agencies, granting agencies and business partners to

facilitate effective business solutions and to meet regulatory requirements.

Work Performed

Specific Duties:

- Designs, develops and programs custom software, defines detailed application specifications, standards, and diagrams and

develops coding logic flowcharts.

- Develops overall systems design.

- Packages in house developed applications for production or integrates vendor supplied applications.

- Develops or modifies software application design and specific modules.

- Conducts testing of new or customized application modules to ensure application meets specifications.

- Documents functions and changes to new or modified modules, tests activities results, error handling and backup recovery

procedures.

- Provides ongoing maintenance and operational support for applications.

Core Duties:

- Researches and evaluates vendor supplied applications, develops recommendations, and implements accordingly.

- Analyzes and reviews existing or proposed system features and integration, security,



________________________________________________________________________________________________________________________

Page No. 66

scalability and performance requirements with clients, business analysts, and team

members.

- Manages production and non-production application environments.

- Maintains core application infrastructure, including virtual servers, networks and

firewalls.

- Plans and performs global configuration changes or module deployments for

enterprise or complex applications.

- Integrates vendor supplied applications with existing infrastructure and applications

through custom interfaces and components.

- Manages small to medium sized projects and related budgets.

- Provides technical expertise, training, and consultation to other staff.

- Develops or modifies software code to meet specifications or facilitate integration.

- Conducts testing of new or customized application modules to ensure application

meets specifications.

- Develops application documentation requirements for functions, modifications, backups

and operating procedures. Provides ongoing maintenance and operational

support for applications.

- Supports application lifecycle and applies and follows appropriate change

management methodologies and best practices.

- Maintains appropriate professional designations and up-to-date knowledge of current

information technology techniques and tools and provides input to strategies for

ongoing support and upgrade of these systems.

- Builds and maintains good working relationships and collaborates with others to

achieve client objectives.

- Performs other related duties as required.


Works under the guidance of the immediate supervisor (Manager, Project Manager, Team Lead or Senior Systems Analyst) within the

agreed objectives and work plan. Within assigned areas of responsibility, carries work through to completion, keeping supervisor

informed of the status of work in progress and seeking guidance on unusual problems.

Supervision Given

Manages directly and indirectly through subordinates.


Decisions and actions taken by the Systems Analyst II will have a direct impact on how efficiently and effectively the

applications will perform and function. Errors in judgment, poor analysis, or failure to act decisively could have a detrimental

effect on the business area.

Unreliable systems or failure to meet Service Levels Commitments for performance and availability will damage the reputation of

Information Technology and UBC. This could adversely impact the University community, including the large majority of students,

faculty and staff, and could cause significant losses in productivity, funding and revenue.

Qualifications

Undergraduate degree in a relevant discipline. Undergraduate degree in Computer Science preferred. A minimum of 5 years of

experience, in-depth knowledge of applications and the business requirements supporting them or the equivalent combination of

education and experience. In-depth knowledge and experience of applications and the business requirements supporting them.



________________________________________________________________________________________________________________________

Page No. 67

Ability to effectively facilitate groups to achieve appropriate outcome.

Ability to develop and deliver effective presentations and workshops.

Experience and ability to effectively use relevant development tools, specific application and system architecture.

Experience with data analysis and modeling; relevant development tools, specific application and system architecture.

Ability to effectively manage multiple tasks and priorities and work on mission-critical situations in a demanding environment.

Experience interacting with both technical and non-technical clients.

Collaboration - Actively solicits ideas and opinions from others to efficiently and effectively accomplish specific objectives

targeted at defined business outcomes. Openly encourages other team members to voice their ideas and concerns. Shows respect for

differences and diversity, and disagrees without personalizing issues. Utilizes strengths of team members to achieve optimal

performance.

Communication for Results - Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways

that support troubleshooting and problem solving. Seeks and shares relevant information, opinions, and judgments. Handles conflict

empathetically. Explains the context of interrelated situations, asks probing questions, and solicits multiple sources of advice

prior to taking action when appropriate.

Problem Solving - Applies problem-solving methodologies and tools to diagnose and solve operational and interpersonal problems.

Determines the potential causes of the problem and devises testing methodologies for validation. Shows empathy and objectivity

toward individuals involved in the issue. Analyzes multiple alternatives, risks, and benefits for a range of potential solutions.

Recommends resource requirements and collaborates with impacted stakeholders.

Accountability - Sets objectives that meet organizational needs. Provides recommendations to individuals and teams on ways to

improve performance and meet defined objectives. Monitors and provides feedback on individual and team performance against defined

standards.

Business Process Knowledge - Maps full business processes and designs operational process flow. Facilitates group input and drafts

proposals for process improvements. Identifies resource implications. Implements process improvement recommendations within the

context of overall business processes.

Information Systems Knowledge - Resolves escalated problems of technical support. Identifies root causes. Sets up and integrates

new and enhanced information systems. Identifies customer needs and determines the appropriate approach to apply and ensure

resolution. Solicits the input of appropriate technical experts and managers as required.







________________________________________________________________________________________________________________________

Page No. 68

Job Posting

Job ID: 14474




Classification Title: Info.Sytems&Technlgy, Level D Business Title: Systems Analyst II

Department: UBC IT - HR & Payroll Systems

Salary: $64,369.00 - $77,274.00 (Annual)



Job End Date:


Other:


This role is best suited for a PeopleSoft HRMS expert. This role will work primarily with the PeopleSoft HRMS System, for UBC -

and perform analysis, development and sustainment on cyclical support, small and medium sized process improvements, upgrades and

implementations. If you have experience in this system and would like a challenge, please consider the following position.

Job Summary

The Systems Analyst II implements, integrates and supports complex or campus-wide vendor supplied applications. In addition he she

designs custom computer application solutions for complex or campus-wide enterprise computer systems.


Applications Group is responsible for the life cycle management (develop, enhance, implement and maintain) of its portfolio of

software systems that support core UBC business services.

Systems Analyst II reports to the Applications Manager, Team Lead or Senior Systems Analyst. The incumbent liaises with all staff

in UBC IT and with technical and functional staff from user departments and other Universities. The incumbent may liaise with

technical staff from external federal, provincial and local government agencies, granting agencies and business partners to

facilitate effective business solutions and to meet regulatory requirements.

Work Performed

Specific Duties:

- Designs, develops and programs custom software, defines detailed application specifications, standards, and diagrams and

develops coding logic flowcharts.

- Develops overall systems design.

- Packages in house developed applications for production or integrates vendor supplied applications.

- Develops or modifies software application design and specific modules.

- Conducts testing of new or customized application modules to ensure application meets specifications.

- Documents functions and changes to new or modified modules, tests activities results, error handling and backup recovery

procedures.

- Provides ongoing maintenance and operational support for applications.

Core Duties:

- Researches and evaluates vendor supplied applications, develops recommendations, and implements accordingly.

- Analyzes and reviews existing or proposed system features and integration, security,



________________________________________________________________________________________________________________________

Page No. 69

scalability and performance requirements with clients, business analysts, and team

members.

- Manages production and non-production application environments.

- Maintains core application infrastructure, including virtual servers, networks and

firewalls.

- Plans and performs global configuration changes or module deployments for

enterprise or complex applications.

- Integrates vendor supplied applications with existing infrastructure and applications

through custom interfaces and components.

- Manages small to medium sized projects and related budgets.

- Provides technical expertise, training, and consultation to other staff.

- Develops or modifies software code to meet specifications or facilitate integration.

- Conducts testing of new or customized application modules to ensure application

meets specifications.

- Develops application documentation requirements for functions, modifications, backups

and operating procedures. Provides ongoing maintenance and operational

support for applications.

- Supports application lifecycle and applies and follows appropriate change

management methodologies and best practices.

- Maintains appropriate professional designations and up-to-date knowledge of current

information technology techniques and tools and provides input to strategies for

ongoing support and upgrade of these systems.

- Builds and maintains good working relationships and collaborates with others to

achieve client objectives.



Works under the guidance of the immediate supervisor (Manager, Project Manager, Team Lead or Senior Systems Analyst) within the

agreed objectives and work plan. Within assigned areas of responsibility, carries work through to completion, keeping supervisor

informed of the status of work in progress and seeking guidance on unusual problems.

Supervision Given

Manages directly and indirectly through subordinates.


Decisions and actions taken by the Systems Analyst II will have a direct impact on how efficiently and effectively the

applications will perform and function. Errors in judgment, poor analysis, or failure to act decisively could have a detrimental

effect on the business area.

Unreliable systems or failure to meet Service Levels Commitments for performance and availability will damage the reputation of

Information Technology and UBC. This could adversely impact the University community, including the large majority of students,

faculty and staff, and could cause significant losses in productivity, funding and revenue.

Qualifications

Undergraduate degree in a relevant discipline. Undergraduate degree in Computer Science preferred. A minimum of 5 years of

experience, in-depth knowledge of applications and the business requirements supporting them or the equivalent combination of

education and experience. In-depth knowledge and experience of applications and the business requirements supporting them.



________________________________________________________________________________________________________________________

Page No. 70


Experience and ability to effectively use relevant development tools, specific application and system architecture.

Experience with data analysis and modeling; relevant development tools, specific application and system architecture.

Ability to effectively manage multiple tasks and priorities and work on mission-critical situations in a demanding environment.

Experience interacting with both technical and non-technical clients.

Collaboration - Actively solicits ideas and opinions from others to efficiently and effectively accomplish specific objectives

targeted at defined business outcomes. Openly encourages other team members to voice their ideas and concerns. Shows respect for

differences and diversity, and disagrees without personalizing issues. Utilizes strengths of team members to achieve optimal

performance.

Communication for Results - Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways

that support troubleshooting and problem solving. Seeks and shares relevant information, opinions, and judgments. Handles conflict

empathetically. Explains the context of interrelated situations, asks probing questions, and solicits multiple sources of advice

prior to taking action when appropriate.

Problem Solving - Applies problem-solving methodologies and tools to diagnose and solve operational and interpersonal problems.

Determines the potential causes of the problem and devises testing methodologies for validation. Shows empathy and objectivity

toward individuals involved in the issue. Analyzes multiple alternatives, risks, and benefits for a range of potential solutions.

Recommends resource requirements and collaborates with impacted stakeholders.

Accountability - Sets objectives that meet organizational needs. Provides recommendations to individuals and teams on ways to

improve performance and meet defined objectives. Monitors and provides feedback on individual and team performance against defined

standards.

Business Process Knowledge - Maps full business processes and designs operational process flow. Facilitates group input and drafts

proposals for process improvements. Identifies resource implications. Implements process improvement recommendations within the

context of overall business processes.

Information Systems Knowledge - Resolves escalated problems of technical support. Identifies root causes. Sets up and integrates

new and enhanced information systems. Identifies customer needs and determines the appropriate approach to apply and ensure

resolution. Solicits the input of appropriate technical experts and managers as required.







________________________________________________________________________________________________________________________

Page No. 71

Job Posting

Job ID: 14574




Classification Title: Info.Sytems&Technlgy, Level F Business Title: Program Manager

Department: UBC IT - IT Transformation&PMO

Salary: $87,264.00 - $109,080.00 (Annual)





Other:


Job Summary

The Program Manager provides overall management of every aspect of the design, development, and implementation of major programs

and ensures that the work effort achieves the outcome specified in the business and IT strategies.

The position directs and coordinates a cross-functional team of Project Managers and multiple staff, and manages inter-project

dependencies and communication. The Program Manager ensures that the formal project management methodologies established by UBC

IT's Project Management Office (PMO), are followed. The incumbent develops and oversees project plans, schedules, resources,

budgets, issues and risks logs and establishes metrics to monitor the quality of deliverables and the level of customer

satisfaction. The role also provides regular program status reports to the program Steering Committee, UBC IT management teams,

and key stakeholders.


The Program Manager reports to the Director, IT Transformation and Project Management Office, while working closely with senior

management and staff in UBC IT, and other administrative and academic units.

Work Performed

Specific Duties:

The Program Manager leads and manages a portfolio of projects to develop and implement large and complex enterprise programs

related to information systems and business processes that involve UBC IT and the greater UBC community. Examples of such programs

are:

- Student Interaction Transformation Program, a comprehensive collection of projects whose outcomes together will support UBC's

commitment to transformative student learning.

- Integrated Reporting Program, an ample compilation of projects that will design and implement a comprehensive business

intelligence platform to deliver a full range of analytic and reporting capabilities to the University.

- IT Service Management Program: a comprehensive set of project to provide a framework for IT groups to collaborate and implement

an aligned approach to IT Service Management processes across UBC.

Core Duties:

- Defines requirements for large-scale strategic programs (consisting of multiple projects) to meet organizational goals and

prioritizes efforts for those programs.

- Negotiates, sources and obtains financial, physical, or human resources to support long-term projects and programs.



________________________________________________________________________________________________________________________

Page No. 72

- Establishes program schedule and integrates development of best practices, project standards, procedures, and quality objectives

across multiple projects programs.

- Reviews project plans, schedules, and staffing requirements developed by project managers.

- Manages and directs project managers for some all projects within the Program portfolio and removes roadblocks which may inhibit

project success.

- Evaluates and ensures for sponsor client satisfaction at project completion.

- Researches and implements new delivery options, training, life cycle methodologies, and project management approaches.

- Mentors and develops leadership strength and acts as an information resource on project management.

- Oversees the development of contracts and Service Level Agreements and the evaluation, selection and procurement of products and

or services from vendors.

- Initiates and promotes cross functional working relationships with project sponsors, senior professionals, vendors and key

clients both at the University and at other institutions.

- Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques



Works within broad policies and strategic plans under senior administrative direction. Work is reviewed for achievement of broad

long-term goals.

Supervision Given

Manages staff directly and indirectly through subordinate managers.


Information Technology plays a key role in enabling the University to achieve its goal of becoming one of the world's leading

universities. The Program Manager plays a significant role in the implementation, maintenance and management of large programs.

Should these projects not be completed successfully or the results not support the activities of the University, this would

compromise the University's ability to achieve its strategic goals and vision. Inability of IT Groups to support the University's

needs could seriously compromise daily business and activities at the University. This position must assume responsibility for

project decisions that could cost the University millions of dollars. This position must be able to foresee potential problems

before they occur and take corrective action.

Qualifications

Post-graduate degree. Minimum of 10 years experience and 4 years managerial experience and 3 years specialized experience in the

design and implementation of major computer systems or the equivalent combination of education and experience. Post-graduate

degree in an IT related discipline or Business Administration preferred.

Demonstrated ongoing career development through active and self-motivated professional development in the field of project and

program management Minimum of 10 years experience and 4 years managerial experience and 3 years specialized experience in the

design and implementation of major computer systems or the equivalent combination of education and experience. Project Management

Professional designation is an asset. Minimum ten years IT-related experience demonstrating progressive responsibility, preferably

in a University or other public sector environment or the equivalent combination of education and experience.

Minimum four years in the role of project manager, managing, developing and implementing large scale IT systems or processes.

Solid knowledge of project management disciplines and best practices.

Good knowledge of applications development methodologies.

Knowledge of IT application development and implementation best practices, "rules of thumb", and benchmarks.

An understanding of key trends and players in the IT industry and higher-education sector.

Ability to build relationships, consult with customers and potential customers.

Effective leadership, consulting, facilitation, consensus building, conflict resolution, and negotiation and team-building skills.



________________________________________________________________________________________________________________________

Page No. 73

Ability to mentor and coach staff, and act as a resource.



Ability to effectively manage multiple tasks and priorities within a fast paced environment.

Collaboration - Identifies and improves communication to bring conflict within the team into the open and facilitate resolution.

Openly shares credit for team accomplishment. Monitors individual and team effectiveness and recommends improvement to facilitate

collaboration. Considered a role model as a team player. Demonstrates high level of enthusiasm and commitment to team goals under

difficult or adverse situations; encourages others to respond similarly. Strongly influences team strategy and processes.

Communication for Results - Converses with, writes strategic documents for, and creates delivers presentations to internal

business leaders as well as external groups. Leads discussions with senior leaders and external partners in ways that support

strategic planning and decision-making. Seeks a consensus with business leaders. Debates opinions, tests understanding, and

clarifies judgments. Identifies underlying differences and resolves conflict openly and empathetically. Explains the context of

multiple, complex interrelated situations. Asks searching, probing questions, plays devil's advocate, and solicits authoritative

perspectives and advice prior to approving plans and recommendations.

Problem Solving - Anticipates problem areas and associated risk levels with objective rationale. Uses formal methodologies to

forecast trends and define innovative strategic choices in response to the potential implications of multiple integrated options.

Generates and solicits the approval of senior leadership prior to defining critical issues and solutions to unclear, multi-faceted

problems of high risk which span across and beyond the enterprise.

Accountability - Defines strategic areas of responsibility. Plans and decides upon the reassigning and restructuring of

significant organizational resources. Influences and sponsors cross-organizational decisions on work prioritization, resource

allocation, and long-range standards of performance.

Analytical Thinking - Establishes strategic goals and enterprise-wide priorities. Uses techniques of advanced business and

organizational analysis to identify and assess problem definitions and potential solutions, and compares and contrasts them

against predetermined criteria. Creates framework for reviewing large volumes of unorganized data. Probes for, and points to,

subtle and unclear relationships in highly complex matters and evaluates the merit of problem definitions and potential solutions.

Anticipates the possible outcome of potential solutions. Systemically identifies and resolves complex enterprise-wide issues,

while educating senior leaders as to their solution.

Business Enterprise Knowledge - Sponsors enterprise-wide initiatives. Defines strategic imperatives in terms of the links between

increased value, enterprise needs, and technological solutions. Procures support and funding from the leading stakeholders in the

enterprise. Explains complex relationships and technological solutions in terms that meet the needs of the affected parties.







________________________________________________________________________________________________________________________

Page No. 74

Job Posting

Job ID: 14575




Classification Title: Info.Sytems&Technlgy, Level F Business Title: Program Manager

Department: UBC IT - IT Transformation&PMO

Salary: $87,264.00 - $109,080.00 (Annual)





Other:


Job Summary

The Program Manager provides overall management of every aspect of the design, development, and implementation of major programs

and ensures that the work effort achieves the outcome specified in the business and IT strategies.

The position directs and coordinates a cross-functional team of Project Managers and multiple staff, and manages inter-project

dependencies and communication. The Program Manager ensures that the formal project management methodologies established by UBC

IT's Project Management Office (PMO), are followed. The incumbent develops and oversees project plans, schedules, resources,

budgets, issues and risks logs and establishes metrics to monitor the quality of deliverables and the level of customer

satisfaction. The role also provides regular program status reports to the program Steering Committee, UBC IT management teams,

and key stakeholders.


The Program Manager reports to the Director, IT Transformation and Project Management Office, while working closely with senior

management and staff in UBC IT, and other administrative and academic units.

Work Performed

Specific Duties:

The Program Manager leads and manages a portfolio of projects to develop and implement large and complex enterprise programs

related to information systems and business processes that involve UBC IT and the greater UBC community. Examples of such programs

are:

- Student Interaction Transformation Program, a comprehensive collection of projects whose outcomes together will support UBC's

commitment to transformative student learning.

- Integrated Reporting Program, an ample compilation of projects that will design and implement a comprehensive business

intelligence platform to deliver a full range of analytic and reporting capabilities to the University.

- IT Service Management Program: a comprehensive set of project to provide a framework for IT groups to collaborate and implement

an aligned approach to IT Service Management processes across UBC.

Core Duties:

- Defines requirements for large-scale strategic programs (consisting of multiple projects) to meet organizational goals and

prioritizes efforts for those programs.

- Negotiates, sources and obtains financial, physical, or human resources to support long-term projects and programs.



________________________________________________________________________________________________________________________

Page No. 75

- Establishes program schedule and integrates development of best practices, project standards, procedures, and quality objectives

across multiple projects programs.

- Reviews project plans, schedules, and staffing requirements developed by project managers.

- Manages and directs project managers for some all projects within the Program portfolio and removes roadblocks which may inhibit

project success.

- Evaluates and ensures for sponsor client satisfaction at project completion.

- Researches and implements new delivery options, training, life cycle methodologies, and project management approaches.

- Mentors and develops leadership strength and acts as an information resource on project management.

- Oversees the development of contracts and Service Level Agreements and the evaluation, selection and procurement of products and

or services from vendors.

- Initiates and promotes cross functional working relationships with project sponsors, senior professionals, vendors and key

clients both at the University and at other institutions.

- Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques



Works within broad policies and strategic plans under senior administrative direction. Work is reviewed for achievement of broad

long-term goals.

Supervision Given

Manages staff directly and indirectly through subordinate managers.


Information Technology plays a key role in enabling the University to achieve its goal of becoming one of the world's leading

universities. The Program Manager plays a significant role in the implementation, maintenance and management of large programs.

Should these projects not be completed successfully or the results not support the activities of the University, this would

compromise the University's ability to achieve its strategic goals and vision. Inability of IT Groups to support the University's

needs could seriously compromise daily business and activities at the University. This position must assume responsibility for

project decisions that could cost the University millions of dollars. This position must be able to foresee potential problems

before they occur and take corrective action.

Qualifications

Post-graduate degree. Minimum of 10 years experience and 4 years managerial experience and 3 years specialized experience in the

design and implementation of major computer systems or the equivalent combination of education and experience. Post-graduate

degree in an IT related discipline or Business Administration preferred.

Demonstrated ongoing career development through active and self-motivated professional development in the field of project and

program management Minimum of 10 years experience and 4 years managerial experience and 3 years specialized experience in the

design and implementation of major computer systems or the equivalent combination of education and experience. Project Management

Professional designation is an asset. Minimum ten years IT-related experience demonstrating progressive responsibility, preferably

in a University or other public sector environment or the equivalent combination of education and experience.

Minimum four years in the role of project manager, managing, developing and implementing large scale IT systems or processes.

Solid knowledge of project management disciplines and best practices.

Good knowledge of applications development methodologies.

Knowledge of IT application development and implementation best practices, "rules of thumb", and benchmarks.

An understanding of key trends and players in the IT industry and higher-education sector.

Ability to build relationships, consult with customers and potential customers.

Effective leadership, consulting, facilitation, consensus building, conflict resolution, and negotiation and team-building skills.



________________________________________________________________________________________________________________________

Page No. 76

Ability to mentor and coach staff, and act as a resource.



Ability to effectively manage multiple tasks and priorities within a fast paced environment.

Collaboration - Identifies and improves communication to bring conflict within the team into the open and facilitate resolution.

Openly shares credit for team accomplishment. Monitors individual and team effectiveness and recommends improvement to facilitate

collaboration. Considered a role model as a team player. Demonstrates high level of enthusiasm and commitment to team goals under

difficult or adverse situations; encourages others to respond similarly. Strongly influences team strategy and processes.

Communication for Results - Converses with, writes strategic documents for, and creates delivers presentations to internal

business leaders as well as external groups. Leads discussions with senior leaders and external partners in ways that support

strategic planning and decision-making. Seeks a consensus with business leaders. Debates opinions, tests understanding, and

clarifies judgments. Identifies underlying differences and resolves conflict openly and empathetically. Explains the context of

multiple, complex interrelated situations. Asks searching, probing questions, plays devil's advocate, and solicits authoritative

perspectives and advice prior to approving plans and recommendations.

Problem Solving - Anticipates problem areas and associated risk levels with objective rationale. Uses formal methodologies to

forecast trends and define innovative strategic choices in response to the potential implications of multiple integrated options.

Generates and solicits the approval of senior leadership prior to defining critical issues and solutions to unclear, multi-faceted

problems of high risk which span across and beyond the enterprise.

Accountability - Defines strategic areas of responsibility. Plans and decides upon the reassigning and restructuring of

significant organizational resources. Influences and sponsors cross-organizational decisions on work prioritization, resource

allocation, and long-range standards of performance.

Analytical Thinking - Establishes strategic goals and enterprise-wide priorities. Uses techniques of advanced business and

organizational analysis to identify and assess problem definitions and potential solutions, and compares and contrasts them

against predetermined criteria. Creates framework for reviewing large volumes of unorganized data. Probes for, and points to,

subtle and unclear relationships in highly complex matters and evaluates the merit of problem definitions and potential solutions.

Anticipates the possible outcome of potential solutions. Systemically identifies and resolves complex enterprise-wide issues,

while educating senior leaders as to their solution.

Business Enterprise Knowledge - Sponsors enterprise-wide initiatives. Defines strategic imperatives in terms of the links between

increased value, enterprise needs, and technological solutions. Procures support and funding from the leading stakeholders in the

enterprise. Explains complex relationships and technological solutions in terms that meet the needs of the affected parties.







________________________________________________________________________________________________________________________

Page No. 77

Job Posting

Job ID: 14502



Job Category: Information Services

Classification Title: Information Services, Level A Business Title: Assistant Communications Coordinator

Department: UBCO - University Relations

Salary: $47,315.00 - $56,799.00 (Annual)







Job Summary

Performs a wide variety of media relations and public relations tasks designed to publicize and promote the University's

activities, facilities, services, goals and objectives to external audiences at the local, regional, provincial, national and

international level.


Reports to the Media Relations Coordinator.

Work Performed

1.Publicizes and promotes the University's activities by:

- Monitoring media coverage and following major trends and issues affecting the University.

- Researching and writing articles for UBC Reports and internal and external newsletters.

- Researching and writing media releases, and publicity materials such as brochures.

- Helping to compile UBC Experts' Guide and media contact lists.

- Handling inquiries from the public.

- Providing photography for publicity materials.

2.Provides support to the Media Relations Coordinator by:

- Assisting with media contacts, event support, article approvals and other duties.

- Acting as liaison with Deans, department heads, faculty, staff, students and members of the

media, under the direction of the Director of University Relations and the Media

Relations Coordinator, referring to experts or other sources of information, providing

factual background information and actively promoting story ideas.

- Working with the Media Relations Coordinator to provide briefings and media training

workshops to departments about public and media relations.

- Assisting with organizing of news conferences and other events as

required and in conjunction with senior University administrators, faculty and outside



________________________________________________________________________________________________________________________

Page No. 78

organizations, including government.

- Assisting in the development of media plans and communications strategies to meet the

University's objectives.

- Assisting in planning and implementing of crisis and issuing response strategies.

3.Performs others related duties as required.


Reports to the Media Relations Coordinator. Works under broad guidelines established by the Director of University Relations and

the Media Relations Coordinator with minimal technical guidance.

Supervision Given

None.


The Assistant Communications Coordinator is expected to function in a team setting with a degree of autonomy and independence,

working under broad guidelines. The consequence of error in this area could be very serious for the University as it concerns the

public image and profile of the UBC Okanagan campus on a provincial, national and international level. Incorrect or insufficient

information and advice subsequently passed on to the senior administration could have grave consequences.

Qualifications

Undergraduate degree in a relevant discipline; minimum of four years experience or the equivalent combination of education and

experience. A minimum one year experience in the communications field, with print and or broadcast journalism or public relations

skills preferred.

- Strong writing skills and the ability to adapt writing styles for various purposes (promotional to

research) and for different media requirements.

- Ability to work effectively with all levels of University personnel, including senior

administration.

- Excellent knowledge of the journalistic requirements of regional, national and international

news media organizations.

- Excellent English oral and written communication skills and internet-based archival research

skills.

- Proven ability to write in news style under deadline pressures on several projects

simultaneously. Excellent knowledge of the University of British Columbia Okanagan.

- Exceptional organizational and multitasking skills.

- Proven experience with Microsoft Office applications, and Adobe Creative Suite.

- Dreamweaver or equivalent HTML experience preferred.

- Photography experience would be an asset.







________________________________________________________________________________________________________________________

Page No. 79

Job Posting

Job ID: 14581



Job Category: Information Services

Classification Title: Information Services, Level A Business Title: Writer, Business Families Centre


Salary: $47,315.00 - $56,799.00 (Annual)





Other:



University.

Job Summary

The Writer for the Business Families Centre is responsible for sourcing research, writing, editing, and developing content for a

variety of mediums including newsletters, whitepapers, and articles of interest for BFC stakeholders, website, and social media

channels.


The position resides within the Business Families Centre at the Sauder School of Business. The position reports to the Marketing

Manager.

The position liaises and works closely with other members of the BFC team as well as with members of the Sauder marketing and

communications team, with faculty and various program offices throughout the school, and with colleagues in the field of family

enterprise. He or she may occasionally liaise with industry contacts and suppliers as needed.

Work Performed

Research, write and edit a variety of communication materials, including newsletters, white papers, and summaries from academic

research papers.

Consults with faculty representatives and industry experts to source dynamic content leading edge topics in the field of family

enterprise, family enterprise advising and entrepreneurship; synthesizes research and develops communications to engage

prospective program participants (and donors to encourage financial participation).

Develops communications strategies undertaken by Annual Giving on behalf of all faculties and campuses. This includes message

planning, developing strategies to ensure the accuracy and consistency of messaging and content of high profile communication

pieces across faculties and making decisions regarding the content of high profile donor solicitation materials.

Performs author and contributor tasks on various social media channels to innovate the way we deliver and post content to our

stakeholders.



________________________________________________________________________________________________________________________

Page No. 80

Works out of the Business Families Centre office at the Sauder School of Business located at the UBC Robson Square Campus in

Vancouver

Ensure multiple, overlapping deadlines are met.

Performs other related duties.


Reports to the Manager, Marketing at the Business Families Centre. Some guidance may be provided by the Executive Director. The

position is reasonably independent and the incumbent is expected to perform to a high level in executing marketing campaigns and

successful events with skill and tact.

Supervision Given

n a


This position is an important contact for the business community, media, external vendors, donors and stakeholders for the

Business Families Centre and requires skill and tact. The interactions of this position with others external to the University can

have serious implications for the BFC and Sauder. Further this position has an impact on the sales leads generated for courses and

programs. Poor judgment could lead to the alienation of donors, loss of sales, embarrassment to the Centre the Sauder School of

Business and the University of British Columbia and thus have bottom line impacts.

Qualifications

Undergraduate degree in a relevant discipline. Prefer Bachelor level degree or relevant diploma in journalism, communications,

writing, e-communications or related field. Minimum of four years experience or the equivalent combination of education and

experience. Working experience with dynamic content management and social media an asset.

Experienced at writing different types of content, including whitepapers, research summaries, newsletters, and news articles.

General understanding of web-based customer experience issues related to content, usability, user experience, and information

architecture.

Adept at research, writing and editing with a proven track record.

Excellent written and oral communication skills

Ability to work effectively independently and in a team environment.







________________________________________________________________________________________________________________________

Page No. 81

Job Posting

Job ID: 14559



Job Category: Human Resources

Classification Title: Human Resources, Level A Business Title: Human Resources Manager

Department: Computer Science

Salary: $43,809.00 - $52,592.00 (Annual)





Other:


Leave replacement with possible extension.

Job Summary

Responsible for leading, planning, coordination and operational management of all departmental Human Resource issues, including

staff management and bargaining unit non bargaining unit faculty HR management. Provides advice to the Head and internal

management team on a wide variety of labour relations and human resources issues and ensures compliance with UBC policies, various

Agreements, and employment laws and legislation.


Reports to the Director of Finance and Administration. Provides advice, guidance, support and oversight to the Head, three

Associate Heads and all faculty and staff who have supervisory roles on all human resources issues and management best practices.

Resource to the Department on HR matters. Functional supervisor of 5 Group Assistants in regards to visitor and postdoc

appointments. Directly interacts with various agencies on campus including HR, Faculty Relations, UBC Occupational Health and

Wellness, Payroll, etc.

Work Performed

Overall Human Resources Responsibilities

Responsible for the operational management of all human resource activities and processes for the Department including review,

development, monitoring, implementation and continued improvements updates to internal processes and systems to support these

activities in an effective and efficient manner.

Responsible for ensuring that the department's Human Resources activities are consistent with UBC policies and procedures; works

closely with UBC Human Resources and Faculty Relations personnel and communicates the expectations, procedures and objectives to

the appropriate departmental members.

Handles all human resource issues in collaboration with UBC Human Resources Advisors and ensures compliance with all UBC

Collective Agreements. Interprets collective agreements for all relevant employee groups, including CUPE 2950, CUPE 116, AAPS,

and Faculty Association.

Develops and implements Departmental policies related to Human Resources policies and practices, often in conjunction with the



________________________________________________________________________________________________________________________

Page No. 82

senior managers.

Responsible for preparing all appointments and reappointments for faculty and staff in the department. Ensures that all HR

procedures are followed in accordance with the University and Canada Immigration requirements.

Manages the intake and outtake process for new faculty and staff, including preparing and updating orientation materials.

Oversees all leave management activities for faculty and staff, including sabbatical, maternity, parental, medical and unpaid

leaves as well as reduced appointments and secondments.

Monitors end dates of all faculty and staff positions, ensuring individuals are reappointed or terminated as necessary.

Responds to disciplinary issues and grievances on behalf of the Department for all issues for all employee groups. Represents the

Department in grievances and appears at hearings regarding discipline.

Guides, instructs and supports supervisors with the management of AAPS and CUPE staff. This includes developing and managing

annual performance development reviews, ensuring that all probationary reviews are completed, assisting with the reclassification

process, participating in all disciplinary meetings involving bargaining unit staff, overseeing grievance handling and ensuring

effective and consistent resolutions, identifying skill upgrading needs of support staff and ensuring appropriate training is

received and ensuring appropriate increases (probationary, step, mid-point progression, and merit) are considered as required.

Ensures integrity and confidentiality of all staff and faculty personnel files for the department. Oversees all Freedom of

Information requests. Maintains confidential, up-to-date and historical personnel files and personnel database for staff,

post-doctoral fellows, research associates, and visitors.

Collects statistics and produces reports as required. Compiles yearly statistics on CUPE 2950,CUPE 116 and M&P staff for UBC HR

office.

Acts as a resource person for faculty and staff with regard to information on Human Resources, payroll and benefits, immigration

status, and orientation questions; keeps current on and ensures compliance to applicable UBC policies, immigration and employment

regulations.

Serves as a Department resource for faculty, staff and students.

Staff Lead for the Faculty Affairs Committee, Faculty Recruiting, Peer Evaluation, and Standing Committee, which includes working

with Committee Chairs on developing agendas, goal setting and annual planning, budget management, supervision of support staff for

the committee and managing projects resulting from the committee. Member of the Finance Committee, Operations Working Group and

Status Meeting.

Responsible for HR sections of the department website.

Staff HR

Manages the department's recruitment of administrative staff, including coordinating and sitting on all staff hiring committees,

designing appropriate behavioral based interview questions and in-basket tests, recommending short lists, performing reference

checks and appointing new hires.

Responsible for the coordination of leave management records (vacation, sick and attendance) for all staff including accurate

accounting of leave taken, identification of patterns of sick leave usage, meeting with supervisors regarding leave patterns,

advising supervisors on issues around leave management issues and providing other department supervisors with the tools to manage

their staff leave records.



________________________________________________________________________________________________________________________

Page No. 83

Acts as a resource person on leave management, employee development and performance management, vacation and sick leave benefits;

prepares various materials regarding HR policies, processes, etc., to provide to supervisors, posting on the Department website

and for presenting to supervisors and staff.

Ensures job descriptions are updated and maintains departmental organization charts.

Establishes practices for the department on attracting, retaining and developing staff. Includes staying current on issues such

as HR Best Practices, Health & Wellness, Performance Management, Coaching & Mentoring.

Facilitates in recruitment for grant funded research staff; identifies appropriate job families and pay scales within the

Management & Professional bargaining unit positions already evaluated in Position Management System; works closely with faculty

members to establish appropriate job families and pay scale for new job descriptions. Evaluates position scope and function and

coordinates with UBC Compensation Analysts in establishing newly classified job descriptions. Responsible for the recruiting and

hiring process in eRecruit. Sets reminders for and facilitates where necessary on probationary reviews.

Faculty HR

Oversees and coordinates the hiring of new faculty, ensuring compliance with equity and immigration requirements.

Manages the faculty appointment, reappointment, promotion and tenure process by working with the Head and ensuring compliance with

University policies and procedures. Oversees the preparation of cases for departmental Standing Committee, Dacopat and UBC Senior

Appointments Committee.

Interprets and advises faculty members, candidates, and Associate heads and the Head regarding the UBC Agreement on Conditions of

Appointment for faculty, other Faculty Association groups and other related matters related to their employment at UBC.

Develops and manages the faculty recruitment process including ensuring that all faculty advertisements are in accordance with UBC

advertising policies and recruitment guidelines; advises and implements appropriate changes when needed for review by the

Department Head, Dean and VP Academic and Provost. Liaises with Faculty Relations, the Dean's Office, Payroll and Treasury as

necessary to ensure appointment logistics are followed.


This position works under limited supervision and has very broad guidelines. Sets own priorities based on the workload; receives

no day-to-day supervision. The work is not subject to checking and makes authoritative decisions and exercises considerable

judgment and initiative in duties and responsibilities on a daily basis regarding the complex array of human resources issues.

Receives some duties from the Department Head and the Director of Finance and Administration. Reports to the Director of Finance

and Administration

Supervision Given

Provides guidance, support and oversight to all faculty and staff who have supervisory roles on all human resources issues and

management best practices. Has functional supervision over five group Assistants in regards to visitor and postdoc appointments.


This position requires a high level of tact, discretion and accuracy and has direct impact on Human Resources matters relating to

all faculty and staff employee groups in the Department of Computer Science.. Errors in judgment will reflect negatively on the

Head's office and UBC, and could easily lead to irreparable damage to the department in the form of lost opportunities in hiring,



________________________________________________________________________________________________________________________

Page No. 84

grievances, lawsuits, or the loss of existing personnel. If confidentiality is mishandled or breached, professional and academic

careers may be affected. Providing incorrect data could have adverse budgetary consequences; mistakes in management of staff

could cause distress, diminish workflow, affect staff morale and the operation of the Department.

Errors made could affect future funding for researchers, result in failure to pay faculty and staff, loss of work permits and

other immigration problems. Frequent interaction with other departments and outside organizations requires excellent

communication skills and tact to avoid negative impact on the Department and University.

Qualifications

Undergraduate degree in a relevant discipline. University degree in related area. Minimum of three years of experience in

related field or an equivalent combination of education and experience. Minimum of two to three years of related experience or

the equivalent combination of education and experience. Knowledge and skills in human resource management required. Experience

with collective agreements and unionized environment required. Ability to effectively use MS Word, Excel, Outlook, Power Point,

internet and database programs at an advanced level Highly effective oral and written communication, interpersonal,

problem-solving, analytical, planning and organizational skills. Ability to work effectively independently and in a team

environment. Ability to be creative and proactive, to prioritize and to work effectively under pressure to meet

deadlines.Knowledge of university policies and procedures required. Ability to exercise tact, discretion and judgment required.

Ability to maintain accuracy and attention to detail. Ability to effectively manage multiple tasks and priorities. Ability to

analyze and interpret data, determine implications, and provide recommendations. Ability to understand and apply policies,

procedures and instructions. Ability to make thoughtful, informed and thorough decisions. Ability to establish effective

relationships with a variety of stakeholders, including unions and associations. Ability to interpret and apply collective

agreements in a complex, unionized environment. Ability to prepare for and present grievances at arbitration. Ability to

effectively source and recruit candidates. Ability to provide effective and appropriate guidance and counsel. Ability to

approach interactions with an awareness of sensitive issues. Ability to analyze problems, identify key information and issues,

and effectively resolve. Ability to analyze and redesign work flow business processes to make them more efficient and effective.







________________________________________________________________________________________________________________________

Page No. 85

Job Posting

Job ID: 14564



Job Category: Research & Facilitation

Classification Title: Research&Facilitation, Level A Business Title: Clinical Research Coordinator

Department: Neurology Division

Salary: $43,809.00 - $52,592.00 (Annual)





Other:


Job Summary

Responsible for planning, organizing, implementing and coordinating the activities of clinical research projects in the Multiple

Sclerosis Clinic. Responds as required to the informational needs of potential subjects, health care workers, and the public

regarding multiple sclerosis research.


Reports to the MS Clinical Trials Nurse Manager and Office Manager, working under the Direction of the MS Clinic Clinical Trials

Director. Liaises, in conjunction with the MS Clinical Trials Principal Investigator(s), with research approval committees and

with the Pharm. Company representatives or funding sources who are initiating or monitoring research studies.

Work Performed

Implements study procedures in accordance with research protocols.

Screens and recruits research subjects and devises strategies for effective recruitment.

Provides patient education on study background, purpose, procedures and potential benefits and risks.

Conducts patient clinical, behavioral and neuropsychological assessments.

Trains and supervises junior staff and or student volunteers.

Prepares submissions to Clinical Research Ethics Board.

Ensure Accurate and timely data collection and study queries.

Organizing collection, storage and shipment of biomarkers.

Organizes and prioritizes workload to meet the study deadlines and sponsor queries requests.

Acting as a key liaison with research manager, Principal Investigator (PI), sponsors and Contract Research Organizations (CRO'S).

Managing study supplies, maintaining inventory and is accountable to the Investigator, sponsor and federal regulatory bodies as

per ICH-GCP guidelines.

Creating and maintaining quality documentation on research subjects: source documents, Case Report Forms (CRFs), resolving

queries.

Ensuring study conduct with adherence to GCP guidelines.

Informing the investigator of the clinical progress of the study subjects.

Meeting with pharmaceutical company representatives, consultants and Contract Research Organizations (CROs) for trial initiation,

maintenance and monitoring of subjects' visits.



________________________________________________________________________________________________________________________

Page No. 86

Transmitting study data to sponsors with strict adherence to privacy and confidentiality guidelines (GCP).

Ensuring enrolment expectations are met.

Ensuring collection of appropriate subject samples including blood, urine and cerebrospinal fluid.

Assisting with health assessment report collection (bloodwork, MRI, Dermatology. Ophthalmology etc.).

Carrying out research functions including checking subject history, conducting interviews and questionnaires, making observations

and assessing subjects.

Collecting, coding, entering data in a timely manner for enrolled subjects into paper and electronic CRFs programs (Certified

User)

Informing manager, investigator and sponsor of any Serious Adverse Events to subjects during the trial.

Communicating regularly with the help desk teams of different sponsors to address technical problems on site or with patient's

devices.

Responding to and answering subject questions, concerns, and problems (general study related questions [non-health related]).

Conducting the close out of the study ensuring proper storage according to regulatory requirements.

Monitoring subject progress: Identifies, problem-solves, monitors and assesses subjects for adverse events and and ensures

adherence to protocol under direction of the Investigator.

Educating subjects and care partners about study, medication, and potential serious adverse events.

Attending investigator meetings, teleconferences and education workshop sessions.

Communicating and coordinating study related activity with (UBC and VGH) nursing staff, laboratory staff, Pulmonary Function,

Laboratory staff , Pharmacy staff, MRI staff.

Developing study source documentation to meet both study site and study protocol requirements.

Paying strict attention to detail, maintains a high level of organization and a strong commitment to meeting study timelines.

Other tasks

Travel as required to attend meetings and conferences.

Assist in subject recruitment for other studies

Acting as a blinded interviewer for other studies as required

Acting as a backup coordinator for other studies with other PIs when necessary

Maintaining education and training on ICH-GCP, research involving human subjects and trial related training.

Performing other related duties as required to meet study goals and timelines.


Training and supervision for the Research Coordinator will be provided by the Research Nurse Manager. Reports directly to the

Research Nurse Manager and the Office Manager (Research Manager(s)).

The PI and or his her designate will provide broad directives. The coordinator collaborates with the Research Managers, Research

Nurses and CRO's.

Supervision Given

The coordinator advises educates nurses, other research staff, contracted service providers, laboratory staff and UBC VGH

laboratory staff, who are involved with the subjects or study conduct on the study protocol(s). The coordinator also acts as a

resource with hospital staff, subjects and colleagues, and manages subject progress and follow-up.


The coordinator is responsible for:

a)Lack of careful attention to regulatory guidelines and approvals could suspend Investigator physician and hospital University

as a site for further clinical research and or funding. The performance of clinical trials and research projects must strictly

conform to appropriate regulations: 1) personal: maintaining professional behavior and respect for subjects and staff 2) local:

the UBC Clinical Research Ethics Board 3) Provincial: B.C. Privacy Act 4) Federal: Health Canada, International Conference on



________________________________________________________________________________________________________________________

Page No. 87

Harmonization, Tri-Council Policy Statement, Good Clinical Practice and 5) International: U.S. Food & Drug Administration.

b)Clinical mistakes made by the coordinator could be life threatening to subjects. Ensuring subject safety includes: 1)

accurately judging study eligibility 2) being prepared for any side effects (expected or unexpected) and 3) updating clinical

skills and knowledge to meet the demands of clinical complexity.

In addition, the Research Manager(s) and PI rely on the coordinator to alert them to clinical problems and unexpected events

concerning study subjects and trial conduct: 1) Lack of study enrollment and completion of work according to deadlines would

threaten loss of funding and consideration for future invitations to participate in clinical trials and 2) Poor communication

skills with subjects would jeopardize their participation, and with sponsors and referring community physicians would reflect

badly on the reputation of the research group.

Qualifications


experience. Knowledge of current research regulatory guidelines and standards is preferred. Experience with psychometric testing

and knowledge of standard neuropsychological tests required. Working knowledge of research methodology and design. Ability to

exercise judgement and make decisions in accordance with the broad research objectives. Ability to independently organize

workload. Computer proficiency required, including use of Word and Excel spreadsheets and similar applications. Knowledge of

statistical methods and database applications is an asset. Effective interpersonal, oral and written communication, negotiation,

organization and problem-solving skills. Ability to maintain accuracy and attention to detail and to work effectively under

pressure to meet deadlines. Ability to work both independently and within a team environment. Ability to exercise tact, discretion

and diplomacy. Some after-hours and week-end work may be required.







________________________________________________________________________________________________________________________

Page No. 88

Job Posting




Job Category: Scientific Engineering

Classification Title: Scientific Eng., Level C Business Title: Research Eng. in Image Guided Medical Intervention

Department: Inst. for Comp,Info&Cogntv Sys

Salary: $59,602.00 - $71,550.00 (Annual)





Other:


Job Summary

The purpose of the position is to provide engineering support to laboratories in ICICS related to research involving the recent

CFI LEF equipment acquisitions for the Biomedical Technologies research group addressing Image Guidance in Medical Procedures.

The candidate is responsible for the integration, interfacing, operation and maintenance of new, highly advanced, scientific

research equipment, and the supervision of graduate students and post-docs working with this equipment that this maintenance and

operation entails. Our infrastructure components will be operated together in an integrated manner, and as such the candidate

will also operate and maintain the necessary communications protocols between the various pieces of equipment, and will provide

coordination and advice to those integrating this equipment with other components designed in-house or available commercially.


This position reports to the Professors in the Robotics and Control Laboratory (RCL Lab), namely Prof. Purang Abolmaesumi, Robert

Rohling, Mehdi Moradi and Tim Salcudean. The contact person for direct supervision and work assignment will be Professor

Salcudean. The person in this position works closely with researchers, post doctoral fellows, and graduate students and interacts

with UBC departments and units including IT Services, Supply Management and Plant Operations, as well as with relevant off-campus

organizations (e.g. equipment or software suppliers, open-source software organizations, research groups and labs at other

universities, etc.).

Work Performed

Working in the RCL Lab and in support of the researchers in the Anatomical Models for Image Guidance in Medical Procedures Theme,

the Research Engineer (RE) will provide recommendations for and participate in the integration, operation, maintenance and support

of medical robotics, medical imaging and medical sensing equipment purchased through the ICICS CFI LEF. The RE will support

researchers and students in the deployment, integration, and maintenance of this equipment as both an engineering consultant and

an implementer.

The equipment to be supported by the RE include: the Intuitive Surgical da Vinci Si and S robots, several ultrasound machines from

Ultrasonix and BK Medical, optical (Certus) and electromagnetic (Aurora) medical instrument tracking equipment from Northern

Digital, an X-ray fluoroscopy machine still to be acquired, the computing and software infrastructure used to operate this

equipment, and the integrated systems employing this equipment.

In conjunction with researchers, the RE will support the set up and integration of this equipment into complex systems that can be



________________________________________________________________________________________________________________________

Page No. 89

used in a laboratory and clinical environment for research in how medical image acquisition and computing can be used in guiding

medical procedures. Such complex systems will include software and hardware components purchased and or developed in-house and or

by collaborating institutions.

The RE will be responsible for the deployment and maintenance of software upgrades and associated documentation to allow continued

operation of the equipment by students and postdoctoral fellows for the duration of the ICICS CFI LEF project. This will also

require the maintenance of the interfaces between the different equipment components, from low-level equipment interface code to

high level integration of complex image processing functions and graphical user interfaces. The RE will work with other personnel

and students in making sure that the specification and design of mechatronics hardware for the aforementioned complex systems,

which may include attachments, jigs and fixtures and electronic instrumentation that are necessary to use the equipment in a

clinical application is compatible with the proper operation and maintenance of the equipment.

The RE will support students carrying out research projects in image guided interventions that employs the ICICS CFI LEF

equipment. The RE will provide technical operation and maintenance documentation on setups, systems, code, etc. under their

purview. The majority of this documentation will be stored on the lab wiki, but may also be requested to provide documentation for

technical reports and research papers.

.


Works independently; position reports directly to the Professors of the RCL Lab. The assignments will be given in terms of

functional requirements and research project objectives. Work is reviewed against requirements objectives.

Supervision Given

Supervises activities of graduate students and undergraduate research assistants for short-term projects related to set up of

research equipment.


This position is responsible for managing and supporting research equipment valued in excess of $5M. Work is expected to be at a

high level of professional quality to avoid damage to valuable equipment, personal harm, and delays in research. Errors could

cause serious consequences for researchers. Decisions on purchases must show sound and practical resource management.

Qualifications

Undergraduate degree in Engineering or Applied Science. Undergraduate degree in Computer Science, Biomedical Engineering,

Software Engineering, Electrical and Computer Engineering, Systems Design Engineering, Integrated Engineering or Mechanical

Engineering with a specialization in mechatronics. A Master's degree in one of these areas is desirable. A minimum of 5 years of

experience or the equivalent combination of education and experience. Demonstrated experience in one of the above areas as well

as software development experience, preferably in the area of image analysis and image guided medical interventions.

Basic machine shop, electronics and related fabrication skills are an asset, as is experience with rapid prototyping techniques

and software (e.g. SolidWorks). Ability to familiarize him herself with new technologies quickly, both to work with existing

equipment at our facility, and to be able to make purchasing recommendations to students and faculty members.

Effective interpersonal and problem solving skills.

Ability to learn new skills and rapidly adapt to new situations.

Ability to work effectively independently and in a team environment.

Ability to exercise judgment, take initiative, and work under pressure to meet deadlines.

Ability to manage time and prioritize duties.

Ability to be thorough, accurate, and have a high level of attention to detail.

Must be sincerely interested in working with faculty and students in a multidisciplinary teaching and research environment.

Must be sincerely interested in seeing research work lead to an improvement in the treatment of patients.



________________________________________________________________________________________________________________________

Page No. 90







________________________________________________________________________________________________________________________

Page No. 91

Job Posting

Job ID: 14522



Job Category: Development Office

Classification Title: Development Office, Level B Business Title: Development Coordinator, Faculty of Law

Department: Development Office

Salary: $47,315.00 - $56,799.00 (Annual)



Job End Date:


Other:


Job Summary

To coordinate specific development related duties in support of the University's fundraising mandate.

The Development Coordinator is responsible for providing program support to develop, implement and coordinate development programs

and services. This position is instrumental in the delivery of programs and services designed to facilitate a lifelong

relationship with UBC donors, alumni and students. Participates in on-going fundraising planning.


Reports to: One of: Associate Director, Manager, Senior Associate Director, Director Assistant Dean, or Executive Director of

Development.

Works with: UBC faculty and staff involved in fundraising

Contacts: Donors, outside community groups and organizations.

Supervises: No supervisory responsibilities

Work Performed

-Prepares briefing notes, plans and reports for management, including analyzing research, drafting notes for review, developing

plans for approach of prospects, and preparing subsequent updates based on outcome of meetings;

-Supports the development and implementation of new unit initiatives that advance UBC`s strategic plan, Place and Promise;

-Writes donor prospect solicitation materials and correspondence;

-Researches and drafts fundraising proposals for senior management for presentation to donors;

-Ensures accuracy of donor contact activity on donor and alumni database;

-Develops and maintains a deep understanding and expert use of the University's donor and alumni database;

-Ensures that appropriate donor recognition, acknowledgement and stewardship programs are in place;

-Reviews invitation lists for UBC donor events;

-Ensures processing of donor gifts, pledges and receipts;

-Develops unit analytical reports as requested by manager;

-Develops and maintains processes and procedures as needed;



________________________________________________________________________________________________________________________

Page No. 92

-Participates in on-going fundraising planning and practice and process development;

-Needs to accommodate flexible hours, attending events;



Works under direction from manager to achieve objectives. Work is reviewed for achievement of objectives, soundness of judgement

and quality of work.

Supervision Given

None.


Programs conducted by the Development and Alumni Engagement portfolio on behalf of the University are very public. The financial

and moral responsibility to the University and to donors is significant. The interactions of this position with donors and others

external to the University can have serious implications for the Development and Alumni Engagement portfolio. Poor judgement

could lead to the alienation of donors, embarrassment to UBC and its senior administration and can result in the loss of

significant financial support to the University.

Qualifications

Undergraduate degree in a relevant discipline. Minimum of one year experience or the equivalent combination of education and

experience. Excellent verbal and written communication skills. Strong organizational, analytical and interpersonal skills.

Effective computer skills. Proven ability to interact effectively and positively with staff, managers and donors.







________________________________________________________________________________________________________________________

Page No. 93

Job Posting

Job ID: 14511



Job Category: Development Office

Classification Title: Development Office, Level D Business Title: Development Officer

Department: Development Office

Salary: $55,187.00 - $66,252.00 (Annual)



Job End Date:


Other:


Job Summary

Responsible for administering fundraising programs, including research, developing strategy, preparing proposals, stewardship and

moving fundraising accounts through the donor cycle and raising an average minimum of $.75-1.5M annually; or responsible for

supporting development related activities of senior university administration by managing complex relationship with multi-unit

stakeholders. Participates in comprehensive plans for identifying, cultivating, soliciting, and stewarding major gift prospects

and donors. Assists in developing strategies for closing gifts.

Annual targets to be set by workplan goals and objectives. If position has direct donor contact, metrics are included. If no

direct donor contact, annual targets to be set by workplan goals and objectives.


Reports to: One of: Manager, Senior Associate Director, Director Assistant Dean, or Executive Director of Development.

Works with: UBC faculty and staff involved in fundraising.

Contacts: Donors and outside community groups and organizations.

Supervises: May supervise Development Coordinators, Development Associates and support staff.

Work Performed

-Works in partnership with senior management to facilitate maximum private and public sector support for the unit;

-Develops and implements a plan for identifying, cultivating, soliciting, and stewarding major gift prospects and donors;

-Develops and implements strategies for closing major gift solicitations and coordinates staffing for major gift solicitations;

-Develops and manages a portfolio of major gift prospects (75-125) making face-to-face visits (100-125 annually) for the purpose

of discovery, cultivation and solicitation strategies for major gift prospects (a major gift is defined as a donation of $25,000

or more); or is responsible for supporting development related activities of senior university administration by managing complex

relationships with multi-unit stakeholders;

-Develops proposals and works with donors to generate gifts for priority projects, with an expectation to make solicitations

(20-25 annually) at the major gift level; or administering fundraising programs, conducting research, developing strategies and



________________________________________________________________________________________________________________________

Page No. 94

preparing proposals;

-Ensures that appropriate donor recognition, acknowledgment and stewardship programs are in place;

-Generates donor prospect solicitation materials and correspondence;



Works independently with general direction from manager to achieve objectives. Difficult technical problems and matters

non-conforming to UBC policy can be referred to manager.

Supervision Given

May supervise Development Coordinators, Development Associates, and support staff.


The position is a critical point of contact for donors and university staff in relation to development activities. Incorrect

interpretation or communication of university policy and procedures or lack of tact, diplomacy or sensitivity in dealing with

major donors and senior administrators could potentially result in damaged relationships and credibility, leading to the potential

loss of significant donations.

The position shares responsibility for ensuring proper interpretation and implementation of academic and fiscal policies. If

inappropriate advice is given, policies are interpreted incorrectly, or erroneous financial information is provided, the

University could be in direct violation of stewardship and trusteeship obligations to donors.

The nature of the work involves a high level of judgement and decision-making. The incumbent participates in decisions concerning

the planning, organization and utilization of staff, providing input into staff selection and job performance reviews.

Qualifications

Undergraduate degree in a relevant discipline. A degree in commerce, marketing or economics would be an asset. Minimum of three

years experience or the equivalent combination of education and experience. Requires UBC wide knowledge and understanding of

priorities, projects and opportunities. Thorough knowledge of the university environment and academic structure is preferred.

Ability to work independently while exercising good judgement at all times. Computer experience required; MS Windows environment,

Microsoft Office preferred. Experience working with a centralized fundraising system an asset. Ability to plan, co-ordinate and

supervise the work of others, execute a variety of complex projects, and meet imposed deadlines. Strong verbal and written

communication skills, both verbal and written. The ability to communicate appropriately and effectively with donors, co-workers

and other campus departments.







________________________________________________________________________________________________________________________

Page No. 95

Job Posting




Job Category: Graphic Design & Illustration

Classification Title: GraphicDesig&Illustr, Level A Business Title: Communications Officer: Print Design/Web Design

Department: Alumni Association

Salary: $47,315.00 - $56,799.00 (Annual)



Job End Date:


Other:


Please include your work samples as a PDF attachment, or via a linked site with your application.

Job Summary

Delivers graphic design services to Alumni Affairs, in both web and print. Incumbent is responsible for establishing and

maintaining the graphic standards of UBC's Alumni Affairs unit and keeping the organization's brand relevant in a rapidly changing

environment, in consultation with unit staff and management. Designs and produces press-ready files for Trek Magazine (a 56-page

publication distributed two times annually) as well as layout and graphics for Trek Online, distributed 4-6 times annually. Works

with web coordinator and communications coordinator to execute digital strategy, designing and producing web pages, mass e-mails,

and content for social media and other web sites as required. Designs and produces materials to support Alumni Affairs

programming, including promotional materials, collateral, online intellectual content, event packages, invitations, certificates,

letterhead, and other advertising materials as required. Consults with program officers to determine targeting and project

scheduling.


Reports to the Manager of Communications and Marketing. Works closely with members of the Communications team other Alumni Affairs

teams. Position requires interaction with faculty representatives, departmental staff and external suppliers.

Work Performed

Design and Production Responsibilities

-Designs and produces 56-page print issues of Trek Magazine twice annually.

-With Web Coordinator, designs and produces Trek Online 4-6 times annually.

-With Web Coordinator, handles UI UX Design for web and mobile for www.alumni.ubc.ca, other sub-sites, e-publications, and mobile

apps.

-Assists in creative solutions for presentation of UBC's intellectual content online

-Prepares graphics and produces text for www.alumni.ubc.ca as well as social media sites. Prepares and uploads web pages.

Prepares website material submitted from other departments such as photos from past events, information about new events and

services, and intellectual content.

-Designs and produces communications material in support of Alumni Affairs programs, events and other activities.

-Designs all print and web collateral materials for Alumni Affairs, maintaining responsibility for consistent application of

brand.

-Working in consultation with program officers, identifies and produces appropriate print and web content for Alumni Affairs



________________________________________________________________________________________________________________________

Page No. 96

activities. Involves being aware of various aspects of Alumni Affairs functions, and sensitive to the needs of those functions.

Ability to set priorities and express them to co-workers.

-Liaises directly with external suppliers in web, multimedia and print.

-Develops and maintains photo storage and retrieval system for current and archived images.


Reports to Manager of Communications and Marketing. Develops concepts for design in consultation with the Communications team and

other Alumni Affairs units. Works independently to produce communications materials.

Supervision Given

N A


Works with members of other university units to ensure common university messaging. Works independently to produce materials.

Damage to the reputation of the Alumni Association and or the university would be a consequence of inappropriate judgment, as well

as alienation of alumni members and volunteers, university faculty members and officials.

Qualifications

Three year Graphic Design program. Minimum of two years experience or the equivalent combination of education and experience.

Ability to communicate effectively verbally and in writing. Excellent design, typography, and layout skills, for web and print.

Excellent skills in design for web user interface. Ability to use word processing, page layout and design and web publishing

software. Good knowledge of computer hardware configurations. Working knowledge of print production. Mastery of Adobe CS, Word,

Dreamweaver, HTML, CSS. Ability to work effectively independently and in a team environment.







________________________________________________________________________________________________________________________

Page No. 97

Job Posting

Job ID: 14580



Job Category: Student Management

Classification Title: Student Management, Level B Business Title: Student Development Coordinator

Department: Science, Dean's Office

Salary: $43,809.00 - $52,592.00 (Annual)







Job Summary

The Student Development Coordinator, Science participates in the development and evaluation and is responsible for the

coordination and implementation of programs that contribute to a positive living and learning environment in the Faculty of

Science at the University of British Columbia.

The Student Development Coordinator is instrumental in the delivery of programs and services designed to support a culture of

learning, leadership, involvement, and service for students in the Faculty of Science. The Student Development Coordinator works

with students, staff, faculty, and alumni in student organizations, student government (AMS SUS), faculty departments, the

community, and with other student service areas to support student learning, leadership and career development, and student

involvement.

The Student Development Coordinator works in strong collaboration with the Science Student Services Team and the UBC Student

Development team, to both lead and support teams of student staff and volunteers, and to work independently to complete assigned

duties.


The Student Development Coordinator reports to the Director, Student Academic Services. Incumbents work independently with

general supervision of the Director and the Associate Dean Students. The Student Development Coordinator is also a member of the

Student Development team.

Work Performed

The Coordinator position will be responsible for assisting with the delivery of programs and services for the Faculty of Science,

in the areas of student learning, leadership, career development and involvement that support and enhance student engagement. The

Incumbent works cooperatively with other staff, students and faculty to ensure that common goals are established and achieved.

Responsibilities include:

Coordinate current student development programs and services designed to bridge students' curricular and co-curricular

experiences. Programs may include those developed in collaboration with Faculty of Science departments and academic programs, UBC

Orientations and Transition, SCI Team, Science Peer Academic Coaches, Tri-Mentoring programs, or other student development

programs within the Faculty of Science.



________________________________________________________________________________________________________________________

Page No. 98

Responsibilities may include: marketing; maintaining and enhancing collaboration with partners; developing system requirements and

managing aspects of logistical planning; developing action plans to achieve program targets and outcomes; and making

recommendations to improve future programs and services.

-Participate in the development of all aspects of the delivery of various peer-led programs and activities designed to enhance

the student experience. Focus on supporting student leaders and identifying ways to remove obstacles for student leaders in the

development of sustainable student development programs.

-Exercise resourcefulness in the coordination and delivery of Student Development programs in the Faculty of Science.

-Assist in the developing and building of resources and program supports (both online and face to face) to support student

engagement. Identify current gaps in the provision of resources and program supports and develop solutions.

-Assist in Identifying programmatic areas, student life issues, and initiatives where programs and services would support and

enhance student engagement. Take a lead in the development and delivery of new programs and services.

-Advise the direction of the Tri-Mentoring program, and assist in the supervision of the Science WorkStudy student.

-Provide support to the Orientations and Transition programming in Science, including leader development and integration of the

Science Learning Plan into current programming.

-Support, train and supervise student leaders as they design and deliver programs and services. Provide vision and direction to

the Sci Team through planning, research and program development.

-Participate in cross campus committees such as UBC Peer Programs, charged with responsibility for programs or initiatives to

support student engagement. Represent the views and perspectives of the Faculty of Science and Student Development in a thoughtful

and clear way.

-Provide clear communication to students, staff, faculty, parents and departments on the web and in print about Student

Development programs and services.

-Develop and maintain the Science Student Development Website "my.science.ubc.ca"

-Develop Science First-year student Handbook the "Distillation" and supervise student team working with the project.

-Work alongside Student Development Staff and Science Academic Advisors to organize content and distribute weekly "Distillation

Newsletter" to all Science students representing the priorities of the Faculty and needs of the Science student body.

-Remain current in the literature and research in the field of Student Development.

-Perform other responsibilities as required.


The Student Development Coordinator reports directly to the Director, Student Academic Services with input from the Associate Dean

Students. Works autonomously within general guidelines. Work is reviewed in terms of the overall effectiveness of services

provided by the function, program or unit. The Student Development Coordinator exercises resourcefulness in the coordination and

delivery of Student Development programs in the Faculty of Science. Work is reviewed for quality and effectiveness of results.

Supervision Given

Supervises student employees and program volunteers. Responsible for recruitment, hiring, discipline, evaluation, and termination

of student positions.


Errors in judgment may cause serious results and identifiable deterioration to faculty and student relations; reduce services;

cause embarrassment; increase event and program costs; and impact negatively the department's reputation and accountability with

organizations, students, faculty and staff. Decisions have an impact on the development of relationships both within the

university and in external communities. Decisions affect the credibility of the Student Development and the Faculty of Science

programs and services, and hence the success of these initiatives university and community-wide.

Qualifications



________________________________________________________________________________________________________________________

Page No. 99

Undergraduate degree in a relevant discipline. Master's Degree preferred. Minimum of two years experience or the equivalent

combination of education and experience. Two years' of related experience working either professionally or as a student in a

post-secondary environment in event management, program development or an equivalent combination of education, training, and

experience. Experience in designing and delivering training and developmental or skill-building workshops. Demonstrated ability

to work collaboratively with a variety of different stakeholders. A highly motivated, creative person with outstanding critical

thinking. Proven ability to envision and implement innovative programs and initiatives. Proven ability to organize events, lead

promotion activities, and coordinate and support student development programs. Excellent communication skills, both verbal and in

written, interpersonal and problem-solving skills. Ability to communicate well in a cross-cultural environment. Ability to plan

ahead, anticipate problems, and meet deadlines efficiently. Ability to lead others and to function as an effective team member.

Working knowledge of website design and or Wordpress website management. Experience working with Adobe Creative Suite (include

InDesign) an asset. Experience in a Windows-based environment, good knowledge of Internet technologies and willingness to learn to

use new systems. Ability to work flexible hours, including evenings and weekends.







________________________________________________________________________________________________________________________

Page No. 100

Job Posting

Job ID: 14555



Job Category: Student Management

Classification Title: Student Management, Level C Business Title: Co-ordinator

Department: Arts, Dean's Office

Salary: $47,315.00 - $56,799.00 (Annual)





Other:



University.

Job Summary

The Coordinator, Associate Deans Students (U G) and Student Services (U G) Office manages the student discipline and appeals

process, mature student applications process, Teaching and Learning Enhancement Fund, student elections in the Faculty of Arts,

student awards for research (AURA--Arts Undergraduate Research Award, Russell Patrick Award for Excellence in Research Writing),

travel (ATLAAS--Arts Travel and Learn Abroad Award for Students) and ARCAAP (Arts Research Course Abroad Award Program),

curriculum development and Broad-Based Admission process. The position advises students on behalf of the Associate Dean, counsels

students on discipline cases and evaluates student requests for appeals providing appropriate advice, action and follow-up. The

position acts as a liaison to Faculty of Arts Department Heads and Administrators, Enrolment Services, Human Resources and Payroll

as well as between the Associate Deans Students and Student Services.

The Faculty of Arts is the one of the largest faculties in the University with more than 500 FTE faculty, 170 sessional lecturers,

500 teaching assistants, 300 staff, over 50 departments, schools, programs and more than 12,000 undergraduate and graduate

students. The position plays a key role in the office of the Associate Deans Students and Student Services, handling a number of

student cases which are directed to the Associate Deans from Arts Academic Advising.


The position reports directly to the Associate Deans Students and Student Services and works collaboratively with CASS and its

units (Arts Academic Advising, Arts Co-op), the Dean's Office and its units (Arts ISIT, Development), other Associate Deans, Heads

and Directors, program chairs, advisors, administrators and clerical staff in the departments and schools in the Faculty of Arts,

and with the administrative and clerical staff in Enrolment Services and Senate. The position works closely with the

Administrative Assistant to the Associate Deans Students and Students Services and with staff in student services areas throughout

the University. The position reports also to the Assistant Dean Facilities and Human Resources (on administrative matters) and

liaises with the Executive Coordinator to the Dean and others in the Dean's Office.

Work Performed

- Manages the Associate Deans' Office, ensuring that the Associate Deans have adequate administrative support and that activities

are coordinated; works closely with the Administrative Assistant for the Associate Deans, coordinating and following up on

workflow;



________________________________________________________________________________________________________________________

Page No. 101

- Manages the student discipline and appeal process, liaises with and corresponding with the President's office and with relevant

faculty members. Supports related committees formed by the Associate Dean to deal with discipline issues; liaises with Senate and

University committees regarding student discipline, appeals and other matters; liaises with Arts Academic Advising

representatives; may represent the Office of the Dean at hearings called by the President's Advisory on Academic Mis-conduct;

- Advises students regarding discipline cases, ensures that student are aware of resources available to them (counseling, etc);

- Evaluates student requests for appeals and provides appropriate advice and direction, action and follow-up (admission appeals,

late admissions to UBC or to a Faculty);

- Advises students on admission, cross-campus admission, faculty transfer, external transfer and student awards;

- Investigates and resolves student admission, award, and appeal issues;

- Identifies students in crisis, either personal or academic, and directs them to appropriate support services on campus;

- Manages Broad-Based Admissions processes, including consultation with university-level systems staff; consultation with

Enrolment Services; recruiting, training and evaluating readers; designing and managing processes for distributing Personal

Profiles to readers and communicating admissions decisions to Enrolment Services; evaluating processes and outcomes;

- Evaluates programs and makes recommendations for improvements;

- Manages the application process for the various awards including the Teaching and Learning Enhancement Fund (TLEF), determines

faculty deadlines; receives and summarizes applications, prepares them for review and ranking by the Dean and Associate Dean,

Students; creates the adjudication committee and communicating decisions to applicants;

- Plays a key liaison role for the Associate Dean Students CASS office;

- Manages the processing of job offers and appointments (for ASWR)

- Responsible for financial reporting in the Associate Dean Students, Associate Dean CASS, and ASRW portfolios

- Reviews and recommends policy development around student discipline, student appeals, admission, scholarship awards, curriculum;

- Reviews and recommends changes in curriculum development; liaises with the Curriculum Committee as needed;

- Manages Student Elections in the Faculty of Arts;

- Works closely with the Chair of Student Awards;

- Annually evaluates the academic performance of Faculty of Arts undergraduate students for scholarship and award distribution;

determine eligibility per UBC Senate policy; work closely with the Arts Awards Chair to determine recommended awards winners and

communicates these decisions to the Awards Office. Liaises with Arts Development Office regarding implementation of scholarships

awards;

- Participates in Faculty of Arts events designed to improve the undergraduate experience and assist students with admissions and

awards;

- Participates in admission and awards events organized by other UBC faculties and departments;

- Contributes to the ongoing development of the Centre for Arts Student Services web-site, providing feedback to the Manager of

Communications and Web-based Student Services;



Works independently under the general direction of the Associate Deans Students and Student Services

Supervision Given

This position manages work of the Arts Associate Dean Students and Student Services Administrative Assistant


Must exercise judgement based upon a thorough knowledge of student services, student disciplinary policies and procedures,

administrative and human resource procedures, guidelines and regulations. Errors in judgment or failure to provide correct and

timely information to students or provide information in a sensitive manner could impact the or students or Faculty of Arts in a

very negative way. Failure to attend to detail in discipline cases or in curriculum planning procedures could cause embarrassment

or delay or result in poor decision making. Delays in providing services to students and to faculty dealing with curriculum

matters would cause disruptions for individuals and departments. Failures in confidentiality could bring the office into disrepute

and obstruct its work.



________________________________________________________________________________________________________________________

Page No. 102

Qualifications

Undergraduate degree in a relevant discipline. University degree in a relevant discipline Minimum of three years experience or

the equivalent combination of education and experience. - Experience in a post-secondary institution;

- Experience with UBC Students Services systems. - Knowledge of UBC HR policies and procedures

- Fluency in University policies and procedures related to students, finance;

- Exceptional initiative and highly productive;

- Exceptional integrity in dealing with confidential material and enquiries;

- A high degree of professionalism, tact, discretion and integrity;

- Exceptional multi-tasking skills; ability to work calmly under pressure of critical deadlines or heavy volumes during peak

periods in a team environment;

- Ability to take initiative, to work both independently and within a team environment;

- Excellent analytical skills; detail-oriented;

- Demonstrated ability to think conceptually and organize new tasks;

- Effective oral and written communication skills;

- Excellent interpersonal, problem solving, judgement and organizational skills;

- Competence in office software, including spreadsheets (advanced level), word processing, e-mail, database software (MS Access);

- Ability to learn new technical and administrative procedures







________________________________________________________________________________________________________________________

Page No. 103

Job Posting




Job Category: Unassigned Athletic Coaches

Classification Title: Soccer Coach Business Title: Head Coach Women's Soccer

Department: Athletics and Recreation

Salary:



Job End Date:


Other:


Job Summary

The head coach is responsible for the coaching, management and coordination of the women's soccer program. The objectives are to

provide opportunities for athletically talented soccer players and develop them to their fullest potential as student-athletes.


Reports to the Associate Director, Intercollegiate and High Performance Sport on a daily basis and is responsible to the Director

of Athletics and Recreation.

Work Performed

Responsible for the coaching, management and coordination of the women's soccer program.

Responsible for the recruitment of highly skilled student-athletes.

In conjunction with the Associate Director, Intercollegiate and High Performance Sport, responsible for orienting student-athletes

to the policies and regulations of the University, Department of Athletics, Canada West and the CIS.

Works with the Associate Director, Development in support of alumni relations and team fundraising initiatives.

Ensure the participating student-athletes meet all necessary and required eligibility regulations as set out in the Canada West

and CIS rules and regulations.

Works with the Associate Director, Intercollegiate and High Performance Sport in game scheduling and budget preparation.

Fiscally responsible for the women's soccer budget.

Performs administrative duties in conjunction with the Varsity office in regards to travel arrangements, student-athlete financial

awards, housing and eligibility requirements.

Encourage student-athletes to maintain and develop good academic standing and monitors and assists student-athletes with academic

progress.

Cooperates with Sports Information Director in conducting interviews and player information for media guides and website.

Supports department initiatives such as the Big Block Banquet and Hall of Fame as well as the Millennium Scholarship Breakfast.

Attends department meetings and participates in the management of the department as required.

Participation in provincial and national programs and community events is encouraged to enhance coaching ability and the overall

program.

Know and abide by CIS and Canada West rules, regulations and ethical guidelines.

In conjunction with UBC Sports Camps, conducts summer soccer camps where appropriate.



________________________________________________________________________________________________________________________

Page No. 104

Other duties may be substituted as required.


Reports to the Associate Director, Intercollegiate and High Performance Sport on a daily basis and is responsible to the Director

of Athletics and Recreation.

Supervision Given

Part-time assistant coaches, student-trainers and student-athletes


This position represents the UBC Women's Soccer Program, the students and the University. Incorrect decisions judgment will

directly affect the Department and UBC's reputation within the community at large. The women's soccer program must be managed with

the utmost of integrity so as to positively impact not only the University but also the alumni who are associated with the women's

soccer program.

Qualifications

Bachelor's degree required. Master's degree beneficial.

Minimum Coaching Certification: B License.

Minimum of five years coaching experience preferably at the University or national level, or equivalent. . Excellent leadership

skills and ability to recruit.

Knowledge of academic system at the University.

Ability to communicate effectively and efficiently.

Strong organizational, administrative and computer skills an asset.

A proven record of integrity, high principles, and demonstrated skill in developing motivating student-athletes both

academically and athletically.

A pleasant personality together with a positive attitude is essential.

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse

community.

Ability to foster a cooperative work environment, get along and work well with members of the department, supervisors and other

employees of the university .







________________________________________________________________________________________________________________________

Page No. 105

Job Posting

Job ID: 14573


Employment Group: Technicians & Research Assists

Job Category: Research/Technical - Non Union


Department: Psychiatry

Salary: $36,122.00 - $37,889.00 (Annual)





Other:



University.

Job Summary

Research Assistant will assist with basic tasks for research study including data entry, records management and other routine

tasks.


The Lab Administrator will supervise daily work.

Work Performed

Entering data packages into the database, uploading data to the main CFRI server

Training volunteers and Co-op students in data entry and office protocol

Scheduling appointments with participants for blood work, psychiatric appointments, MRI follow-ups and appointments with the

Research Assistants conducting the interviews

Performing standard urine tests

Record management: locating hospital records for participant; identifying records and blood-work and assigning correct study

identifiers as well scrubbing all personal identifiers from records: stamping packages and ensuring all packages are correctly

identified and assigned to the correct participant; filing, organizing and ensuring all records and packages are accounted for.

Ordering supplies, preparing data packages, locating records and information when needed from within the office.

Coordinating study group meetings

Other related duties as required


Works under direct supervision in accordance with detailed instructions, routine duties are carried out under general supervision.

Supervision Given

None.



________________________________________________________________________________________________________________________

Page No. 106


Work involves simple techniques and methods requiring procedures that are easily trained and used generally in simple

applications.

Little judgment is required; problems are referred to the supervisor.

Qualifications

High School graduation. Minimum of 1 year of related experience or the equivalent combination of education and experience.

-Technical proficiency using various word processing software, spreadsheet programs, presentation software, electronic data bases

and use of the internet

Ability to be thorough, accurate, and have a high level of attention to detail

Effective oral and written communication skills

Attention to detail

Fact checking







________________________________________________________________________________________________________________________

Page No. 107

Job Posting

Job ID: 14548





Department: Biomedical Research Centre

Salary: $36,122.00 - $37,889.00 (Annual)





Other:


Job Summary

To work within The Biomedical Research Centre's specific pathogen free animal unit monitoring the health status of animals and

participating in daily routines of animal husbandry, cleaning and sterilization.


Reports to the Manager of the Animal Unit and works closely with other members of the animal unit.

Work Performed

Duties include:

-Animal husbandry - ensuring food and water for the lab mice

-Operates cage washer, autoclave, generator, bedding disposal unit, bottle washer and gamma cell irradiator

-Animal husbandry in the BRC Biobubble containment facility as required

-Cleans and disinfects animal cages, rooms and equipment daily

-Receives and stocks animal food, bedding and cleaning chemicals

-Performs other related duties as required


Operates independently, checking with supervisor when animal welfare is in question.

Supervision Given

May provide training and instruction to seasonal staff as required.


Incorrect euthanasia techniques will result in animal suffering. Failure to input correct data into the BBMouse database will

result in incorrect stock and breeder records. Failure to complete required cleaning and sterilizing protocols will result in

contamination of the unit and the mice which will delay research results and publications.



________________________________________________________________________________________________________________________

Page No. 108

Qualifications

High School graduation. Animal Health Technology diploma preferred but not required. Minimum of 1 year of related experience or

the equivalent combination of education and experience. Minimum of two years of practical related experience. Experience in an

animal research facility, hospital environment or veterinary clinic would be an asset, as would CALAS certification (ARLAT).

Previous animal handling husbandry experience an asset. Have the ability to work with lab mice with no known allergies to

fur-bearing animals. Computer experience required. Ability to lift 20kg bags of food or bedding. Effective oral and written

communication, interpersonal, organizational skills required; ability to prioritize, multitask, and work effectively under time

pressure; ability to maintain accuracy and attention to detail; ability to work both independently and with a team environment.

Required to work a flexible schedule, stat holidays, including evenings and weekends (including one day per weekend). Potential to

full time.







________________________________________________________________________________________________________________________

Page No. 109

Job Posting

Job ID: 14572






Salary: $ 18.52 - $ 19.43 (Hourly)





Other:



University.

Job Summary

Research Assistant will assist with basic tasks for research study including data entry, records management and other routine

tasks.


The position reports to the PI.

Work Performed

Entering data packages into the database, uploading data to the main CFRI server

Training volunteers and Co-op students in data entry and office protocol

Scheduling appointments with participants for blood work, psychiatric appointments, MRI follow-ups and appointments with the

Research Assistants conducting the interviews

Performing standard urine tests

Record management: locating hospital records for participant; identifying records and blood-work and assigning correct study

identifiers as well scrubbing all personal identifiers from records: stamping packages and ensuring all packages are correctly

identified and assigned to the correct participant; filing, organizing and ensuring all records and packages are accounted for.

Ordering supplies, preparing data packages, locating records and information when needed from within the office.

Coordinating study group meetings

Other related duties as required


Works under direct supervision in accordance with detailed instructions, routine duties are carried out under general supervision.

Supervision Given

None.



________________________________________________________________________________________________________________________

Page No. 110


The Lab Administrator will supervise daily work. Work involves simple techniques and methods requiring procedures that are

easily trained and used generally in simple applications.

Little judgment is required; problems are referred to the supervisor.

Qualifications

High School graduation. University graduation preferred. Minimum of 1 year of related experience or the equivalent combination

of education and experience. Technical proficiency using various word processing software, spreadsheet programs, presentation

software, electronic data bases and use of the internet;

Ability to be thorough, accurate, and have a high level of attention to detail;

Effective oral and written communication skills;

Attention to detail;

Fact checking.







________________________________________________________________________________________________________________________

Page No. 111

Job Posting

Job ID: 14570





Department: Popultn&PublicHealth,Schoolof

Salary: $ 19.55 - $ 21.42 (Hourly)





Other:



University.

Job Summary

The research assistant will work on the grant-funded research study entitled "Development of an Integrated Risk Assessment and

Risk Management Tool for Health Care in BC. Phase 1 - Assessment of Chemical Exposure Hazards Encountered by Health Care Workers

in BC" This is a two-year grant funded research project sponsored by WorkSafeBC.

The position involves coordination of research activities for the purpose of developing a Risk Assessment Risk Management tool in

support of health care workers in BC. Activities will include the collection of historical exposure measurements and other

site-specific data from one health authority in the lower mainland as well as communication key informants to collect qualitative

data regarding exposures and risks.


The Occupational and Environmental Health (OEH) theme of the School of Population and Public Health, which is part of the Faculty

of Medicine, UBC. The OEH theme is a teaching and research unit with the primary objective to prepare professionals and

researchers with the expertise to evaluate risks from physical, chemical and biological exposures and the skills and sensitivities

to effect changes that will protect human health and well-being.

The incumbent reports to the Principal Investigator and the study coordinator of the study. The candidate may be required to

interact with the external stakeholders - Fraser Health, BC Nurses Union and their representatives, faculty and support staff at

SPPH (OEH) UBC.

Work Performed

The key work tasks to be performed include:

-Assist in the collection of historical exposure data, the conduction of interviews of key informants, and assist in the

development of Risk Assessment Risk Management tool protocol.

-Under the direction of the study coordinator, conduct of field assessments (walk through surveys), ensuring data quality,

calibration, and administration of surveys.

-Assisting in report writing and preparation of conference proceedings and materials for knowledge exchange of research findings.



________________________________________________________________________________________________________________________

Page No. 112


This position operates with some independence but does receive direct work supervision. The incumbent must be able to identify

circumstances that require consultation with other staff and or faculty, and be able to seek out that consultation under the

guidance of the PI or the study coordinator.

Supervision Given

N A


-Must be able to exercise judgment regarding the validity of the analytic data, checking the quality of the data against expected

values.

-Must be able to allocate time efficiently and appropriately.

-Errors in judgment could lead to serious errors in data analyses, affecting the validity and credibility of the research.

-Must be able to creatively and with minimal guidance address data collection problems

Qualifications

High School graduation. Post Graduate degree or an equivalent in environmental or occupational health or a related discipline, or

equivalent combination of education and experience is preferred. Minimum of 2 years related experience or the equivalent

combination of education and experience. Minimum of one year of broadly related practical experience in project design,

management, and data collection. Must have experience in environments involving multiple stakeholders.

-Excellent analytical and communication skills.

-Demonstrated knowledge of Risk Assessment for Occupational Health & Safety

-Demonstrated knowledge of employee health and safety management principles and best practices.

-Previous experience in preparation of grant applications and research publications would be an asset.

-Demonstrated ability to plan, organize, prioritize, and well-developed problem solving abilities ensure project success.

-Good workgroup coordination skills.

-Ability to work independently and as a team member.

-Working knowledge of relevant regulations and legislation.

-Demonstrated ability to take initiative.

-Highly developed time-management skills.

-Knowledge of occupational and environmental exposure data collection and analysis

-Knowledge or experience with statistical software (STATA, SAS, SPSS)

-Excellent listening and interviewing skills.







________________________________________________________________________________________________________________________

Page No. 113

Job Posting

Job ID: 14569






Salary: $ 19.55 - $ 21.42 (Hourly)





Other:



University.

Job Summary

To assist with The PATHWAYS project: Evaluating the Transition of Psychiatric Services from Hospital to Community.


This position works with the principle investigator, project coordinators, other research personnel in the lab, professionals in

various healthcare facilities, and patients with severe mental illness.

Work Performed

Work performed:

-participant recruitment and consent processes;

-data collection and entry;

-other related duties including routine support for the research team.

This position will require travelling within Metro Vancouver to support the research initiatives.


This position reports to the project coordinators and principal investigator.

Supervision Given

None


The successful applicant will be professional, reliable, and collaborative. This project relies heavily on maintaining a strong

working relationship with healthcare professionals and patients. Therefore, professionalism is of utmost importance. In

addition, any errors in data recording and entry will reduce the relevance of the findings and detract from the potential benefit



________________________________________________________________________________________________________________________

Page No. 114

to this vulnerable population. Errors tarnish the project and lab's reputations and could lead to loss of data. Breaches of

confidentiality could seriously harm participants and result in study closure.

Qualifications

High School graduation. Undergraduate or Graduate student.

University degree in Psychology (or a related field) preferred or equivalent combination of education, experience, and training.

Minimum of 2 years related experience or the equivalent combination of education and experience. in a research environment.

Clinical experience interviewing persons with mental health problems is essential and experience in administering structured

interviews will be considered an asset.

Experience with recruitment, data collection, research protocols and with consent procedures.

Training in Structured Professional Judgment risk assessments such as HCR-20 or START is critical. Computer experience required

(word processing, spreadsheet, internet and electronic mail applications). Effective oral and written communication skills.

Effective interpersonal, and organizational skills. Ability to maintain accuracy and attention to detail. Ability to multi-task

and prioritize work to meet deadlines. Ability to work effectively independently and in a team environment. Ability to travel

around the Metro Vancouver area. The successful candidate can opt to work a flexible schedule, including evenings and weekends but

business hours is sufficient.







________________________________________________________________________________________________________________________

Page No. 115

Job Posting

Job ID: 14561






Salary: $38,116.00 - $41,769.00 (Annual)





Other:



University.

Job Summary

The primary focus of the Research Assistant is in the reviewing of charts, completing the Case Report Forms (CRF's) and electronic

data entry for the Cedar database. Exceptional organizational skills, as well as a high degree of motivation, enthusiasm, and

initiative will enable the Research Assistant to focus the direction of activities within the Division of Pediatric Neurology.

The Research Assistant is required to conduct the research activities in an ethical manner. Any procedures or data recorded as

part of a trial must be accurate and must accurately reflect the work performed. Strict confidentiality of all study participants

must be adhered too. All activities involving participants are accountable to the Principle Investigator, the Department Head,

and the Research Assistant's governing professional organization.

The research assistant will be allocated work space within the Division of Neurology.


Reports to the Principal Investigator and Research Manager. Works with the Principal Investigator, the research manager, nurses,

and clerical staff.

Work Performed

-Reviews charts

-Maintains and updates the CEDAR database

-Enters information on the CEDAR database

-Works according to ethical guidelines and GCP

-Maintains appropriate regulatory documentation


Most of the work will be done independently; however, the Principle Investigator(s) and the Research Manager supervise all

projects.



________________________________________________________________________________________________________________________

Page No. 116

Supervision Given

N A


Incorrect data entry into the database would cause the research project to be undermined.

Qualifications

High School graduation. Minimum of 2 years related experience or the equivalent combination of education and experience.

Undergraduate Degree preferred. Ability to maintain accuracy and attention to detail. Ability to identify and correct missing and

incomplete data. Exceptional communication and organizational skills. Ability to effectively use Outlook, MS Word, MS Excel)

Ability to work with minimal supervision. Ability to exercise sound judgment. Ability to exercise tact and discretion.









________________________________________________________________________________________________________________________

Page No. 117

Job Posting

Job ID: 14571






Salary: $ 19.55 - $ 21.42 (Hourly)





Other:



University.

Job Summary

To assist with The PATHWAYS project: Evaluating the Transition of Psychiatric Services from Hospital to Community.


This position works with the principle investigator, project coordinators, other research personnel in the lab, professionals in

various healthcare facilities, and patients with severe mental illness.

Work Performed

Work performed:

-participant recruitment and consent processes;

-data collection and entry;

-other related duties including routine support for the research team.

This position will require travelling within Metro Vancouver to support the research initiatives.


This position reports to the project coordinators and principal investigator.

Supervision Given

None


The successful applicant will be professional, reliable, and collaborative. This project relies heavily on maintaining a strong

working relationship with healthcare professionals and patients. Therefore, professionalism is of utmost importance. In

addition, any errors in data recording and entry will reduce the relevance of the findings and detract from the potential benefit



________________________________________________________________________________________________________________________

Page No. 118

to this vulnerable population. Errors tarnish the project and lab's reputations and could lead to loss of data. Breaches of

confidentiality could seriously harm participants and result in study closure.

Qualifications

High School graduation. Undergraduate or Graduate student.

University degree in Psychology (or a related field) preferred or equivalent combination of education, experience, and training.

Minimum of 2 years related experience or the equivalent combination of education and experience. in a research environment.

Clinical experience interviewing persons with mental health problems is essential and experience in administering structured

interviews will be considered an asset.

Experience with recruitment, data collection, research protocols and with consent procedures.

Training in Structured Professional Judgment risk assessments such as HCR-20 or START is critical. Computer experience required

(word processing, spreadsheet, internet and electronic mail applications). Effective oral and written communication skills.

Effective interpersonal, and organizational skills. Ability to maintain accuracy and attention to detail. Ability to multi-task

and prioritize work to meet deadlines. Ability to work effectively independently and in a team environment. Ability to travel

around the Metro Vancouver area. The successful candidate can opt to work a flexible schedule, including evenings and weekends but

business hours is sufficient.







________________________________________________________________________________________________________________________

Page No. 119

Job Posting

Job ID: 14553




Classification Title: Research Asst/Tech 3 Business Title: Immunology/Neurobiology Research Asst/Tech 3

Department: Pathology

Salary: $40,190.00 - $43,829.00 (Annual)





Other:


Job Summary

Short term contract position to perform neuroinflammation-based research in a translational research laboratory. Research focuses

on the role of inflammation in disease and repair of the nervous system, including both in vitro systems and animal models of

disease.


The successful applicant will report to the Principal Investigator and may assist in overseeing technical work of students and

trainees.

Work Performed

-Plans and performs experiments and summarizes results in reports and lab presentations. Nature of experimental work: molecular

biology including molecular and cellular biology techniques, including many of the following: RNA DNA isolation, quantitative PCR,

transfection, flow cytometry, immunohistochemistry, ELISA, protein isolation and western blotting; siRNA knockin or knockdown

strategies; cell culture of primary and cell lines, immunohistochemistry and immunofluorescence.

-Provides technical instruction and training for those activities.

-Assists in writing SOPS lab protocols.

-Assists with equipment, laboratory and supply purchase.

-Responsible for implementation and enforcement of laboratory safety rules and procedures.


The successful applicant will report to the Principal Investigator.

Supervision Given

The successful applicant will assist in training graduate students trainees including instruction in use of lab equipment and

procedures and will troubleshoot experiments in their area of expertise.




________________________________________________________________________________________________________________________

Page No. 120

Exercises a considerable amount of responsibility and initiative and judgment in determining work procedures and methods.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. Degree in Science preferred.

Minimum of 3 years related experience or the equivalent combination of education and experience. Extensive experience with cell

culture and aseptic technique preferred, involving both isolation and maintenance of rodent primary cultures as well as cell

lines. Demonstrated resourcefulness and ability to perform and troubleshoot a wide variety of molecular and cellular biology

techniques, including many of the following: RNA DNA isolation, quantitative PCR, transfection, flow cytometry,

immunohistochemistry, ELISA, protein isolation and western blotting; siRNA knockin or knockdown strategies; an understanding of

experimental design and assay optimization is important.







________________________________________________________________________________________________________________________

Page No. 121

Job Posting

Job ID: 14546






Salary: $ 20.61 - $ 22.48 (Hourly)





Other:



University.

Job Summary

This position is responsible for coordinating clinical research projects for the Principal Investigator.


This position reports directly to the Principal Investigator.

Work Performed

-Plans and performs experiments, utilizing complex procedures or techniques; troubleshoots problems; collects, records, analyzes

and interprets experiment results.

-Assists senior level staff with the design of experiments and or development of new techniques for laboratories or facilities.

-Writes reports, presents research results at laboratory meetings and assists with the writing of grant applications.

-Sets up, maintains, provides supplies, tests experiments and participates in experiment development for numerous teaching

laboratories for a variety of different courses, usually at higher or at varying course levels.

-Provides training to undergraduate students, new and lower level technicians in the use of equipment, techniques and procedures.

-Performs complex technical tasks such as respiratory gas exchange analysis (indirect calorimetry), body composition analysis

(bioelectrical impedance analysis) in human subjects and research participants.

-Researches, coordinates and performs regular field sampling and analysis for several research projects.

-Coordinates, monitors and ensures the implementation and enforcement of laboratory safety rules and procedures.

-Sets up, tests, operates and maintains common laboratory and other equipment.



________________________________________________________________________________________________________________________

Page No. 122

-May assist in running a laboratory, performing tasks, such as, purchasing supplies and minor equipment and maintaining parts of

accounts.

-May oversee and direct the work of one or two incumbents in lower level classifications.

-Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this

classification.

-While the work may be of a complex nature, tasks are assigned and the incumbent plans and schedules his her own work.


Works under general supervision of the Principal Investigator; receives detailed instructions on the assignment of new duties and

thereafter only on new or unusual problems.

Supervision Given

May oversee and direct the work of one or two employees at lower classifications in which case they are responsible for the

accuracy, production, and control of the work unit.


Accuracy, timeliness, and sound judgment are required to maximize the effectiveness of the research being conducted. Errors in

ability to perform administrative and technical tasks may lead to concerns about research credibility and integrity.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. Minimum of 3 years related

experience or the equivalent combination of education and experience. Ability to analyze and interpret data, determine

implications, and provide recommendations Ability to understand and apply policies, procedures, and instructions. Ability to

maintain accuracy and attention to detail. Ability to effectively use Microsoft Office at an intermediate level. (e.g., Outlook,

MS Word, MS Excel) Ability to exercise sound judgment. Ability to identify key results from scientific, statistical, and

quantitative research findings. Ability to communicate effectively verbally and in writing. Ability to efficiently and effectively

coordinate tasks. Ability to prioritize and work effectively under pressure to meet deadlines.









________________________________________________________________________________________________________________________

Page No. 123

Job Posting

Job ID: 14550





Department: Obstetrics & Gynaecology

Salary: $ 20.61 - $ 22.48 (Hourly)





Other:



University.

Job Summary

The primary purpose of the position is to apply conventional and molecular cytogenetic analyses to accumulate data for a research

project with implications for application in infertility diagnosis and treatment.

The individual will also oversee management duties in a research lab setting. This will include training students on molecular

and cytogenetic techniques, maintaining lab equipment and ordering reagents for experiments.


The individual will primarily work independently with some supervision.

Work Performed

The position will routinely involve:

-Performing established and or new clinical genetic procedures in molecular and or cytogenetics and immunocytegnetics

-Karyotype analysis of banded metaphases with digital image analysis system,

-Preparation of tissue cells for fluorescence in situ hybridization (FISH) and comparative genomic hybridization (CGH) of samples

pertaining to the research projects.

-Performing molecular techniques involving PCR, genotyping and gene sequencing.

-Design and implementation of new pyrosequencing assays for the analysis of DNA methylation.

-Compiling data collection of results acquired from the experiments done.

-Preparing solution following standard operation procedures.

-Maintaining the general lab equipment.


Aspects of the work will be done independently and under supervision of the Principal Investigator. Specific duties will be

assigned by the Principal Investigator.



________________________________________________________________________________________________________________________

Page No. 124

Supervision Given

There are no supervisory attributes to this position, however, the candidate may be involved in training students on molecular and

cytogenetic techniques.


The candidate is required to conduct all research activities with adherence to the Tri-Council Policy Statement concerning Ethical

Conduct for Research Involving Humans. Procedures and data must be accurately performed and recorded. Strict confidentiality of

all study participants, under ethical conduct, must be adhered to. Should errors be made in performance of experiments and

recording of data, they must be addressed with the Principal Investigator as they may compromise the research project. All

activities involving participants are accountable to the Principal Investigator.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. BSc degree in Molecular

Biology, Biochemistry or related field, or a MSc degree in a thesis-based program would be preferable. Minimum of 3 years related

experience or the equivalent combination of education and experience. Computer experience an asset. Experience and knowledge in

assisted reproductive technologies an asset. There are minor biohazard and chemical hazards to be aware of, which with

appropriate precautions can be minimized. The candidate will be required to receive certification in Biosafety and Chemical

Safety from the Department of Health, Safety and Environment at UBC. Good practical knowledge of conventional and molecular

cytogenetic techniques. Ability to work effectively independently and in a team environment. Ability to deal with a diversity of

people in a calm, courteous, and effective manner. Excellent organizational skills. Ability to be thorough, accurate, and have a

high level of attention to detail. Ability to compose correspondence, reports, presentations, and other written materials using

clear concise business English. Academic research writing skills would be an asset. Exceptional ability to communicate

effectively verbally and in writing. Valid BC drivers license and access to vehicle.







________________________________________________________________________________________________________________________

Page No. 125

Job Posting

Job ID: 14568




Classification Title: Research Asst/Tech 3 Business Title: ASPIRE Program Coordinator

Department: Medical Genetics

Salary: $40,190.00 - $43,829.00 (Annual)





Other:



University.

Job Summary

The Autism Spectrum Interdisciplinary Research (ASPIRE) Program Coordinator works as part of an interdisciplinary research team

investigating autism. This position will develop and coordinate phenomics and genomics studies and a concordant data entry system

for the ASPIRE database, perform data analysis, phenotype analysis and develop phenomic subgrouping analyses for correlative

genomic studies.

The ASPIRE Program Coordinator provides project status reports to the Project Leader on a weekly basis and works closely with

other members of the team on an on-going basis.

The ASPIRE Program Coordinator may receive additional related job duties from the Project Leader.


The ASPIRE Program Coordinator will report directly to the Project Leader and will work closely with the Project Leader. The

ASPIRE Program Coordinator will support the ASPIRE Clinic Manager and train work-study students on the integral research

protocols, data entry, ensuring data integrity and completeness.

Work Performed

Duties will include performing a variety of complex tasks of a technical nature. These include administering forms or

questionnaires and recording and or coding data or observations and identifying and conducting, analyzing and interpreting

experiment results or research data by performing tasks, such as, assembly, compilation and summary of statistical and other data.

Other responsibilities include:

-Coordination of the regional agency enrollment in contributing to a regional and national ASPIRE database

-Contact with study facilities, co-investigators, participants by e-mail, telephone and by mail as necessary

-Supports the conduct of patient family study surveys

-Assists in coding of survey results,

-Reviews surveys for completeness of data

-Coordinates computer entry and analysis of survey results

-Prepares summary reports



________________________________________________________________________________________________________________________

Page No. 126

-Trains volunteer and work study students in data entry or other ASPIRE protocols

-Ethics submissions

-Publication development

-Distribution of work assignments to employees at lower classification levels and initiation of new employees into routines,

procedures and operation of equipment.

-Performs other related duties


The ASPIRE Program Coordinator reports directly to the Project Leader and works independently to meet the goals as set by the

Project Leader. New or unusual problems are referred to the Project Leader.

Supervision Given

The ASPIRE Program Coordinator provides training to volunteer, work-study and undergraduate students who contribute to the

execution of ASPIRE study protocols.


This position is key to the collection of quality data and the subsequent data analysis. If errors were to be made, subsequent

data analysis could be inaccurate. The individual must sign a confidentiality form stating that any identifying information will

be held in the strictest confidence. Failure to do this will result in the immediate dismissal.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. Minimum of 3 years related

experience or the equivalent combination of education and experience. Experience with database management is an asset. Computer

experience required (Word, Excel and Access preferred). Effective oral and written communication, interpersonal, analytical,

troubleshooting and organizational skills. Ability to exercise tact and diplomacy. Ability to work effectively both

independently and within a team environment. Accuracy and attention to detail required.







________________________________________________________________________________________________________________________

Page No. 127

Job Posting

Job ID: 14549





Department: Obstetrics & Gynaecology

Salary: $40,190.00 - $43,829.00 (Annual)





Other:



University.

Job Summary

The primary purpose of the position is to apply conventional and molecular cytogenetic analyses to accumulate data for a research

project with implications for application in infertility diagnosis and treatment.

The individual will also oversee management duties in a research lab setting. This will include training students on molecular

and cytogenetic techniques, maintaining lab equipment and ordering reagents for experiments.


The individual will primarily work independently with some supervision.

Work Performed

The position will routinely involve:

-Performing established and or new clinical genetic procedures in molecular and or cytogenetics and immunocytegnetics

-Karyotype analysis of banded metaphases with digital image analysis system,

-Preparation of tissue cells for fluorescence in situ hybridization (FISH) and comparative genomic hybridization (CGH) of samples

pertaining to the research projects.

-Performing molecular techniques involving PCR, genotyping and gene sequencing.

-Design and implementation of new pyrosequencing assays for the analysis of DNA methylation.

-Compiling data collection of results acquired from the experiments done.

-Preparing solution following standard operation procedures.

-Maintaining the general lab equipment.


Aspects of the work will be done independently and under supervision of the Principal Investigator. Specific duties will be

assigned by the Principal Investigator.



________________________________________________________________________________________________________________________

Page No. 128

Supervision Given

There are no supervisory attributes to this position, however, the candidate may be involved in training students on molecular and

cytogenetic techniques.


The candidate is required to conduct all research activities with adherence to the Tri-Council Policy Statement concerning Ethical

Conduct for Research Involving Humans. Procedures and data must be accurately performed and recorded. Strict confidentiality of

all study participants, under ethical conduct, must be adhered to. Should errors be made in performance of experiments and

recording of data, they must be addressed with the Principal Investigator as they may compromise the research project. All

activities involving participants are accountable to the Principal Investigator.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. BSc degree in Molecular

Biology, Biochemistry or related field, or a MSc degree in a thesis-based program would be preferable. Minimum of 3 years related

experience or the equivalent combination of education and experience. Computer experience an asset. Experience and knowledge in

assisted reproductive technologies an asset. There are minor biohazard and chemical hazards to be aware of, which with

appropriate precautions can be minimized. The candidate will be required to receive certification in Biosafety and Chemical

Safety from the Department of Health, Safety and Environment at UBC. Good practical knowledge of conventional and molecular

cytogenetic techniques. Ability to work effectively independently and in a team environment. Ability to deal with a diversity of

people in a calm, courteous, and effective manner. Excellent organizational skills. Ability to be thorough, accurate, and have a

high level of attention to detail. Ability to compose correspondence, reports, presentations, and other written materials using

clear concise business English. Academic research writing skills would be an asset. Exceptional ability to communicate

effectively verbally and in writing. Valid BC drivers license and access to vehicle.







________________________________________________________________________________________________________________________

Page No. 129

Job Posting

Job ID: 14552





Department: Medical Genetics

Salary: $46,003.00 - $50,020.00 (Annual)





Other:



University.

Job Summary

The Director for the Centre for Applied Neurogenetics (CAN) at the University of British Columbia seeks applications for a

Research Assistant Technician Level 4 to study the genetics factors and neurobiology of disease. The position is for one year with

possibility of extension.

The successful applicant will be joining a dedicated, experienced and highly motivated team of neurogeneticists and

neurobiologists. The work and environment is fast-paced and exciting, at the cutting edge of molecular insights into Parkinson's

disease. Work is focused on 1) the identification of novel genetic factors involved in neurodegeneration through familial studies

as well as large series of cases and control from all over the globe and 2) the functional role of these proteins in the

neurodegeneration process involved in Parkinson's disease. The final goal is to translate this work in potential therapies to at

least halter the progression of this devastating disease.

Applicants will be expected to think creatively in the design and execution of the research projects, therefore maximizing the

resources for the successful discovery of novel genetic causes of disease.


Technician will report to the Lab Manager and Research Associates, who are under mentorship and supervision of Dr. Matthew Farrer.

Results are reviewed by the principal investigator and additional experiments outlined. Attends weekly meetings of all laboratory

workers and presents results.

Work Performed

The successful applicant will be part of the neuroscience team. Duties responsibilites involve:

- Maintaing a laboratory notebook, including a record of all procedures and protocols.

- Generating and maintaining hippocampal, cortical and striatal primary cultures.

- Isolating and quantifying DNA, RNA and protein from blood, eukaryotic cells and tissues.

- Performing a number of biochemical technics such as western blots, immunohistochemistry, immunocytochemistry,

immunoprecipitations, protein purification, etc.



________________________________________________________________________________________________________________________

Page No. 130

- Managing the animal colonies, including genotyping and performing expression assays.

- Maintains and updates lists of the lab equipment and reagents.

- Analyzing data and presenting it in team meetings.

- Conducting literature searches and reviewing articles.

- Troubleshooting assays.


The successful applicant will join a laboratory with ongoing research and expertise in: a) the human genetics of neurologic

disease, and; b) recombinant mouse modeling and neuroscience research.


The applicant will work as a part of a team that includes Graduate students and Technicians (Level 2 and 3), Research fellows and

Research Associates. The applicant will supervise junior staff and will report directly to a Lab manager who will report to Dr

Farrer. Where required, or desirable, training in advanced techniques will be provided that will help in career advancement.

Supervision Given

The applicant will work as part of a team. They will have joint responsibility to supervise and train other technicians, graduate

students, and visiting scientists. It is expected that the applicant will be able to troubleshoot technical issues.


The successful applicant will be directly responsible for errors in their work, for reporting problems and mistakes in a timely

way, and for correcting those errors. Aspects of the research will be jointly reviewed by Senior Research Fellows, other Research

Associates and Dr. Farrer.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. Graduation from B.C.I.T. or

obtained a BSc in a relevant science field, as well as technical experience from an institute would be desired. Minimum of 4

years of related experience or the equivalent combination of education and experience. 3 years of relevant laboratory experience

preferred. Experience with viral generation and infecting cell culture is desirable. Experience and certification in animal

manipulation will be an asset. Experience in BAC recombineering and macrorestriction mapping would be advantages. A working

knowledge of the etiology and neuropathology of neurodegenerative disease is desirable. Knowledge of molecular biology. Many

plasmids for the project have already been created in the Gateway® system but further cloning, mutagenesis and viral packaging is

required.

Excellent communication skills. Expected to read, summarize and present relevant literature at journal clubs. Expected to provide

hands-on assistance to trainees - molecular genetics and related technologies. Knowledge of next-generation sequencing, Sanger

sequencing, genotyping and gene expression assays in a wide range of platforms would be advantages. Familiarity with laboratory

automation and LIMS would be desirable. Ability to work independently, understand instructions and work effectively under

pressure.







________________________________________________________________________________________________________________________

Page No. 131