Upload
anahi-wynns
View
216
Download
1
Tags:
Embed Size (px)
Citation preview
THE SICK LEAVE POOLTHE SICK LEAVE POOLProcedures Overview and Benefit Value
Texas A&M University, Human Resources
DIVISION OF FINANCE
February 24, 2011
Human ResourcesSick Leave Pool Procedures Overview and Benefit Value
2/24/2011Page 2
Sick Leave Pool Overview Today
Sick Leave Pool History and Statistics General Guidelines and Procedures Catastrophic Condition Defined Department Obligations Pool Value – University Pool Value – Employee
Human ResourcesSick Leave Pool Procedures Overview and Benefit Value
2/24/2011Page 3
History and Facts
Authorized by State Legislation in 1993
Governed by System Policy 31.06.01 –
Sick Leave Pool Administration
Each System component administrates its own sick leave pool
Human ResourcesSick Leave Pool Procedures Overview and Benefit Value
2/24/2011Page 4
History and Facts
The pool is comprised of voluntary donations; donations may be submitted: during active employment; and/or at the date of termination or retirement.
Texas A&M University Pool Balances 1993: 0 2002: 479,000 Now:985,000 +
Human ResourcesSick Leave Pool Procedures Overview and Benefit Value
2/24/2011Page 5
General Guidelines
Use of pool hours are consistent with sick leave policies, i.e., employees may access the pool to: care for an immediate family member; or take leave for their own medical condition.
Human ResourcesSick Leave Pool Procedures Overview and Benefit Value
2/24/2011Page 6
General Procedures
Necessary Forms withdrawal medical certification form returned hours (hours granted but not used) donation form
Important: Use the forms directly from our website due to necessary revisions (required Genetic Information Nondiscrimination Act disclosure, etc.)
Human ResourcesSick Leave Pool Procedures Overview and Benefit Value
2/24/2011Page 7
Catastrophic Condition
Defined as a documented medical condition which results in: 160 hours of missed work time for full-time
employees (80 hours for 50%-effort, etc.); AND
exhaustion of available sick, vacation, and comp time.
Pool hours may not be used for time lost due to Workers’ Compensation injuries or “routine” pregnancies
Human ResourcesSick Leave Pool Procedures Overview and Benefit Value
2/24/2011Page 8
General Procedures
Eligible employees must apply for pool hours through their department’s HR Liaison or designee
Applications must be promptly forwarded to Human Resources; retroactive pay through the pool is prohibited
Human ResourcesSick Leave Pool Procedures Overview and Benefit Value
2/24/2011Page 9
Department Pool Obligations Under The FMLA
Employees on Family and Medical Leave (FML) must be given access to the sick leave pool in a timely manner
Departments must ensure pool paperwork is initiated if an eligible employee is taking FML for a catastrophic condition
Human ResourcesSick Leave Pool Procedures Overview and Benefit Value
2/24/2011Page 10
Departmental Discretion
Departments may use discretion in allowing an employee to access the pool if the employee: is ineligible for FMLA leave; or has exhausted his/her FMLA leave
A department’s denial of pool access to an employee should be: based on business reasons; and consistent with previous department decisions
Human ResourcesSick Leave Pool Procedures Overview and Benefit Value
2/24/2011Page 11
Pool Value to the University
Supports the University’s commitment to be the “employer of choice” in the Brazos Valley in terms of wages and benefits.
Reduces the chances of an employee reporting to work while sick (and spreading illness to coworkers) because s/he has no available paid leave.
Helps retain employees by allowing them to stay home and recover from an extended illness.
Human ResourcesSick Leave Pool Procedures Overview and Benefit Value
2/24/2011Page 12
Pool Value to Our Employees: Statistics
71% of pool withdrawals are allocated to women
1 in 5 pool users withdraw hours to care for their family members
Of the pool users who withdraw hours to care for a family member, 80% are women
Average donation at end of A&M employment: Men: 625 hours Women: 275 hours
Human ResourcesSick Leave Pool Procedures Overview and Benefit Value
2/24/2011Page 13
The sick leave pool allows employees to balance the demands of work and family if paid leave benefits are exhausted due to serious health conditions.
Pool benefits are particularly important to: Women Children
Single parent householdsDual-income families
Pool Value to Our Employees
Human ResourcesSick Leave Pool Procedures Overview and Benefit Value
2/24/2011Page 14
In Closing…
All FMLA – eligible employees must be allowed access to the pool.
The pool adds value to the University as an employer.
Pool benefits are particularly valuable to female employees and their family members.
Human ResourcesSick Leave Pool Procedures Overview and Benefit Value
2/24/2011Page 15
Questions?
Jim R. KuhlmannLeave Specialist
Phone: (979) 862-4971
Email: [email protected]