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© 2004 PresenterNet Page 1
The Showroom Setup Guide
A PresenterNet Publication
© 2008
© 2008 PresenterNet 2
On-Demand Showroom Setup Guide
Basic Setup 3
Advanced Setup 4
Login Screen and Notification Email 4
Auto-Play and Slide Delay Settings 5
Background Music 7
Search Engine Optimization (SEO) 8
Optional Web Site Embedding for Showrooms 8
Voice Narration for PowerPoint Slides 9
Table of Contents
© 2008 PresenterNet 3
To set up your On-Demand Showroom for basic operations, log into PresenterNet, and click
ROOM SETUP to enter settings in the SHOWROOM CONFIGURATION area.
1. Enter a name for the Showroom. This name will be part of the Web address for visitors.
For example, the Showroom named "testdemo" above will be accessed at
http://testdemo.presenternet.com.
2. Entries in the TITLE box are optional. The title shown above "Always Easy
PresenterNet" would be constantly displayed immediately above the Showroom
screen.
3. Open the dropdown box for PRESENTATION, to see a list of all library presentations,
and select the one to be posted.
4. Click UPDATE ROOM DATA
Basic Showroom Setup Instructions
© 2008 PresenterNet 4
Click the plus ( + ) sign under ADVANCED to further define your Showroom operation.
The Advanced Setup area of the Showroom defines several different functions, including:
• Creating an optional login screen to require visitors to enter information before
entering.
• Requesting a notification email for every visitor login.
• Setting up auto-play, and the timing delays between slides
• Choosing background music and setting its controls
• Search Engine Optimization (SEO)
• Optional Web site embedding for Showrooms
Creating an Optional Login Screen:
On-Demand Showrooms may be open to the public like a traditional Web site, or login may be
require visitors to enter specific information as shown below.
To control login with settings within the Advanced Showroom Parameters area, click the
checkbox for each required item.
Advanced Setup
© 2008 PresenterNet 5
• If a password is required, enter the specific characters in the PASSWORD space.
• If a custom field is required (e.g. student #, invite #, etc.) enter the name in the
CUSTOM FIELD LABEL space.
• If the first slide is to be displayed behind the login screen as pictured above, click
SHOW FIRST SLIDE DURING LOGIN. If this is not checked, the login screen will appear
on a white background.
• To receive an email with each guest login, check EMAIL ME WHEN A GUEST LOGS IN
and enter the email address to receive the notifications.
• Click UPDATE ROOM DATA.
Auto-Play and Slide Delay Settings:
Showroom setup offers a choice between automatic advance of slides or having slides
advanced by a visitor clicking the advance arrow.
• If DELAY BETWEEN SLIDES is set at 0 as shown (at red arrow) slides will require the
visitor to click to advance to the next slide.
© 2008 PresenterNet 6
• If DELAY BETWEEN SLIDES is set at any number of seconds other than 0, the
Showroom slide advance will wait until all animations, audio files, and videos have
been executed, and then delay for the number of seconds set before automatically
switching to the next slide.
• For a slide show that changes rapidly to create a video-like effect, the delay can be set
as short as .01 seconds.
• If any slide requires a delay shorter or longer than the setting, it can have an individual
custom setting. To create a custom setting for any slide, click POWERSLIDES, locate the
individual slide, and click the YELLOW PENCIL ICON to enter the PowerSlides editor.
In the space indicated (red arrow) on the following page, enter the required delay for
this individual slide.
Note: If some slides contain InterActors requiring time for a user response, the master
delay under Showroom Configuration may be set at 0, and each slide can have a
custom delay set under the PowerSlides editor. This enables a setup in which
interactive slides require a visitor to provide an onscreen response, and then click the
forward arrow to resume automatic advance for slides that follow.
© 2008 PresenterNet 7
Background Music:
Any Showroom can be set up to play music as a background to a slide show. The music
becomes part of the Showroom, and is not embedded in any presentations. This permits users
to change presentations while using the same background music until the music needs to be
changed or muted. Users can select MP3 music files to be played in a Showroom immediately
after uploading.
As illustrated on the following page, Showroom setup also provides control settings to
optimize background music usage.
To setup background music:
1. Browse and select an MP3 file with background music.
2. Enter a percentage number for the desired music volume. Select and test a level
appropriate to any voice narration levels embedded in the presentation. A typical
music level to be compatible with narrated voice is approximately 50 percent.
3. Enter a number of times that the uploaded music is to be repeated in
BACKGROUND SOUND LOOPS. This is typically the number of repetitions required
to ensure that music is present for the duration of an auto-play presentation.
However, interactive presentations that may require an indeterminate time span
may set music to repeat indefinitely. In this situation, set BACKGROUND LOOPS to
999 so that music will continue as long as Showroom remains open.
4. Click UPDATE ROOM DATA
© 2008 PresenterNet 8
Search Engine Optimization (SEO):
Users can set the Showroom to be scanned and indexed by search engines like Google, Yahoo
and MSN.
As illustrated on the following page, ROOM SETUP/ADVANCED provides for entry of
information to be picked up by these search engines, including keywords, descriptions and
descriptions.
Users can enter keywords—either individual words, or multi-word phrases—that are likely to
be searched and uniquely associated with the Short Description and Long Description that
follow. The Short Description of up to 250 characters may comprise the opening words listed
by search engines. The Long Description can state the substance of the presentation and
helps search engine software to calculate a score that determines the listing level to be
assigned.
Web site Embedding for Showrooms:
Showrooms may be embedded on company Web sites, as well as public sites like MySpace,
Facebook, etc. In this kind of operation, the Showroom player becomes an element of the site,
while the actual slides are linked transparently from the user's PresenterNet online library.
© 2008 PresenterNet 9
Following is the two-step process for embedding the Showroom player on any Web site.
1. From ROOM SETUP/SHOWROOM CONFIGURATION/ADVANCED, select a size that
will fit appropriately on the target Web page. PresenterNet provides buttons to
select one of four standard sizes. It's also possible to create a custom size, though
it must maintain the standard aspect ratio (height-width proportion).
2. Click SELECT ALL TEXT, copy and paste as required by the target Web page. The
text provided in this area will point back to link to the PresenterNet library.
Users add voice narration to their slides in PowerPoint, before uploading. To ensure effective
results, voice narrated slides must meet two important criteria.
• Voice files must be EMBEDDED not linked from an external file location. PowerPoint
may place audio files to be linked externally unless users uncheck the setting that links
them.
• Voice narration must be recorded so that each segment is fully contained in an
individual slide. This means that the speaker must press the ESC (escape) key after
completing the speech portion of each slide.
PowerPoint varies slightly according to the version used. The following instructions are for the
most commonly used version.
1. In PowerPoint, go to SLIDE SHOW and select RECORD NARRATION.
2. Set the audio quality to RADIO QUALITY or ADVANCED. (Note RADIO QUALITY will
produce smaller, more efficient slides.)
Voice Narration for PowerPoint Slides
© 2008 PresenterNet 10
3. Leave the LINK NARRATIONS box unchecked. (Note unchecked box with red
underline in the preceding graphic.)
4. Click OK and speak into the microphone to record narration for the first slide.
5. Press Esc (escape) after you finish the narration for the selected slide.
6. Repeat steps 4 and 5 for each slide.
7. PowerPoint slides with embedded voice will be very large. PresenterNet will
compress them for efficient playback. However, we recommend that you limit the
voice narration to 1-2 minutes per slide to ensure that you do not violate limits of
PowerPoint files before we compress them.
8. After the slide is converted and uploaded into your online PresenterNet library,
select it as your Showroom presentation. Go to the ROOM SETUP tab, and change
the presentation in the dropdown box under SHOWROOM CONFIGURATION.
9. Save the room changes.
Additional tips:
• You have the option in your Showroom of having slides advanced by the viewer
clicking the advance arrow, or automatic advance after a preset delay. If you do not set
the delay, it’s a good practice to tell the viewer to click the advance arrow.
• To set a Showroom for auto advance, go to ROOM SETUP, click the plus ( + ) sign for
ADVANCED settings and set the delay to any number of seconds greater than zero, as
indicated in the first attached picture. If there are no embedded narrations, a
consistent delay time (e.g. 10 seconds) may leave enough time for the viewer to read
and understand the slide. This varies depending on the expected audience and the
amount of information on the longest slides.
����� For additional help on using PresenterNet, please send email to [email protected] or
call us at 949.309.2408 Ext 1.