The SAU Website The SAU Website WorkshopWorkshop

The SAU Website WorkshopThe SAU Website Workshop

• Using the site

• Website Management

• The Campus Directory

• Form Manager

• Other available resources

Getting the mostout of the site

Using the SiteUsing the Site

The Campus DirectoryThe Campus Directory

The Document RepositoryThe Document Repository

The document repository is a central location to store and organize documents campus-wide.• Scholarship applications• Meeting minutes archives• Human resources paperwork• Catalogs and handbooks• Etc.

Searching the WebsiteSearching the Website

Maintaining Your Departmental Website

Website ManagementWebsite Management

Mapping the Network DriveMapping the Network Drive

1. Click Start > My Computer

2. Click Tools > Map Network Drive

Mapping the Network DriveMapping the Network Drive

• Select a drive letter from the drop down menu

• Enter your drive path in the “Folder” textbox.

• Click “Finish”

Editing FilesEditing Files

• Opening in FrontPage

• Making changes• Codes and shortcuts

• Saving the file

Opening in Front PageOpening in Front Page

• Right click file name

• “Open With” > Microsoft Office FrontPage

Making ChangesMaking Changes

The website will automagically format

• Fonts

• Colors

• Sizes

So you don’t need to do it in your pages.

Saving the FileSaving the File

In order for your changes to show up on the website you MUST save it as the same file name.

Working with ImagesWorking with Images

• Re-sizing: how and why• Max size 400 pixels wide• Preferred max width 250 pixels wide

• Using it in your file• “content/images/image.jpg”

• FrontPage weirdness

Adding New PagesAdding New Pages

1. Make a copy of an existing page

2. Delete page contents and add your new information

3. Submit a Web Work Order to have it added to the site.

LimitationsLimitationsContent managers are unable to:

• Edit menus• Add pages to the template system• Alter templates

Why?• Maintain navigational consistency• Track site pages for search engines,

grammar/spelling, and timeliness• Single template is used to manage entire site

design

Updating your Directory Listing

Campus DirectoryCampus Directory

Accessing the IntranetAccessing the Intranet

• Visit www.saumag.edu/intranet

Logging in to the IntranetLogging in to the Intranet

• Enter your username & password• This information is sent to you by slot mail.

Accessing the Employee Directory ManagerAccessing the Employee Directory Manager

• Once you’ve logged in, you will see a screen with 2 or more icons. Click the icon for “Directory Manager” (shown below)

Managing Your ListingManaging Your Listing

• The management screen allows you to alter all aspects of your employee listing• Department• Name• Contact information• Website• Photograph• More!

A Close-Up of the Listing ScreenA Close-Up of the Listing Screen

• Each field has basic instructions to the right.

Adding A Website to Your ListingAdding A Website to Your Listing

• In the “Website URL” field add the address to your website. Remember to include the ENTIRE address starting with HTTP://

This shows how the website address will

show up on the directory page.

This shows how the website address will

show up on the directory page.

This website should be your faculty/staff/department web page.

Personal interest sites, if appropriate, should be listed in the additional content area, see slide 10.

Adding A PhotoAdding A Photo

• You can add your photo to your employee listing using the “Thumbnail Image” field.

1. Click the “Add/Edit Image” link2. Select “Browse”3. Choose your desired photo

(you must have it on your computer)4. Click “Save Changes” on the small window5. Click “Save Changes” on the directory manager

Your photo will be displayed at exactly 100x100 pixels. Using a photo close to that size is recommended.

Managing Your Department(s)Managing Your Department(s)

• The departments are setup around the organizational chart and by special requests from the VP’s.

To select multiple departments:• Press & hold down the CTRL key while clicking the department names• When you’ve selected all of the applicable departments, click “Save Changes”

If you find an error with the department listings please email smkeith@saumag.edu

The Sky is the Limit - Additional ContentThe Sky is the Limit - Additional Content

• The content manager at the bottom of the page will allow you to add almost unlimited information using controls very similar to Microsoft Word.

You can add links, notes, and more! This field is searchable using the directory search so make this information relevant.

How to access and manage your form submissions

Form ManagerForm Manager

Form ManagerForm Manager

• Forms are used to collect data on the website• Admissions application• Event registration• Schedule save request• Newsletter subscription• Etc.

Accessing your form dataAccessing your form data

• Login to the intranet (www.saumag.edu/intranet)

• Click on the Form Manager icon

Working with Form DataWorking with Form Data

Your online toolbox

Other ResourcesOther Resources

Other ResourcesOther Resources

• Calendar• Reynolds Center• Continuing Education• Homepage

• Polls

• Frequently Asked Questions Manager