The Rotary Foundation

The Rotary FoundationThe Rotary Foundation

Farid GebranDG 2007-2008Rotary Coordinator 2010-2013 /Zone 20BDRF Chair 2010-2013

PProgramsrograms - - GGrantsrantsFFundingunding & & RRecognitionecognition

The Rotary FoundationThe Rotary Foundation

1

Future Vision Pilot: Purposes

Stewardship /

Compliance

Rotarian Perspective

Quality & Fit of Grant Proposals

Cycle TimeOperational Efficiency

Vision and Success

2

Preparing for The Rotary Foundation Preparing for The Rotary Foundation CentennialCentennial

Immense GrowthImmense Growth Relevance in philanthropic worldRelevance in philanthropic world

Evolving organizationEvolving organization

Rotarian feedbackRotarian feedback

Sustainability, significance, simplificationSustainability, significance, simplification

Overview…Overview…Why PlanWhy Plan

3

Simplify programs and processes.Simplify programs and processes.

Focus Rotarian service efforts to increase global Focus Rotarian service efforts to increase global impact.impact.

Support global and local efforts.Support global and local efforts.

Increase sense of ownership at the district and club Increase sense of ownership at the district and club levels.levels.

Enhance Rotary’s public image.Enhance Rotary’s public image.

Future Vision Plan Future Vision Plan GoalsGoals

4

CALENDARCALENDARa. Preparing a. Preparing DISTRICTDISTRICT for TRF Grantsfor TRF Grants

• July-December: Identify and appoint Chairs for DRF Subcommittees.

• 1st October: Initiate District Qualification Process 2013-14.

• 31st October: District Grant application available for qualified Districts.

• January 2013: Global Grant and Packaged Grant applications open.

• Feb-June 2013: Continue training and qualifying Clubs.

• April 2013: - Qualified Clubs & Districts can begin applying for 2013-2014 TRF online.

- Submit reports for all TRF Grants & Programs

5

• July-December: - Attend DRF Seminar.- Appoint a Club RFCC.

• October-June:

• January 2013: Global Grant and Packaged Grant applications open to qualified Clubs & Districts.

• Feb-June 2013:

• April 2013:

- Attend Grant Management Seminar.- Submit project proposals for District Grant.

- Submit applications for M.G.- Submit reports for all TRF Grants & Programs.- Prepare to apply for 2013-14 RF Global & Packaged

Grants.

Qualified Clubs & Districts begin submitting applications for RF Grants online.

CALENDARCALENDARb. Preparing b. Preparing CLUBSCLUBS for TRF Grantsfor TRF Grants

6

It could be:

1- Scholarship?

2- Vocational Training Team?

3- Humanitarian Project?

What kind of Project would you like to What kind of Project would you like to Organize?Organize?

7

Vocational Trainning

District Grants (from DDF)

Global Grants: min 3 members, max up to

us(minumum 30.000 usd project for two teams)

Package Grants:Aga Khan Universities, Mercy

Ships

The International exchange of young non-Rotarian professionals

8

Scholarship Programs

District Grants (from DDF)

Global Grants: minumum 30.000 usd for a

student.

Package Grants: Unesco IHE

To Support a Student’s Education

9

Humanitarian Programs

District Grants (from DDF):Small projects

Global Grants: Minumum 30.000 usd for a

project.

Package Grants: Oikocredit microcredit finance

To Support Humanitarian Projects

10

*Scholarship

*Vocational Training

*Humanitarian Projects

We We UUse the se the SSame ame MMethod for ethod for AAll!!!ll!!!

Let’s Choose Global Grant to OrganizeLet’s Choose Global Grant to Organize

11

Six Areas of FocusSix Areas of FocusPurpose and Goals StatementsPurpose and Goals Statements

12

IntroductionIntroductionWith respect to the areas of focus policy statements, TRF notes that:

1.The goals of Future Vision are to increase efficiency in grant processing and ensure quality of funded projects;

2. The content of each policy statement is intended to represent eligible and ineligible activities;

3.Eligible activities reflect those that Rotary clubs and districts have most often implemented;

4. Project planning is a bottom‐up and host club/district‐driven process;

5. All grant requests must comply with the policy statements related to each area of focus.

13

Peace and Conflict Peace and Conflict Prevention/ ResolutionPrevention/ Resolution

14

TRF enables Rotarians to promote the practice of peace and conflict prevention/ resolution by:

1.Training leaders, including potential youth leaders, to prevent and mediate conflict;

2.Supporting peace‐building in communities and regions affected by conflict;

3.3. Supporting studies for career‐minded professionals related to peace and conflict prevention/resolution.

I. I. Areas of Focus Statement of Purpose & GoalsAreas of Focus Statement of Purpose & Goals

15

1.Community activities targeting non‐Rotarian participants, including conferences, trainings, and camps, in support of nonviolence, peace‐building, and human rights;

2.Facilitated conflict resolution workshops related to topics addressing community needs;

3.Supporting initiatives addressing psychological effects of conflict;

4.Educating youth on preventive measures to avoid conflict;

II.II. Parameters of Eligibility Parameters of Eligibility 1/3


16

5. Training programs or campaigns to address negative social dynamics in a community;

6. Communication and arbitration among parties previously engaged in direct conflict;

7. Vocational training teams

8. Scholarships for graduate‐level

II. II. Parameters of Eligibility Parameters of Eligibility 2/3


17

Are NOT Eligible:Are NOT Eligible:

1.Peace conferences targeting Rotarian participants;

2. Enrollment at a Rotary Peace Center partner university in the same, or similar, academic program as those pursued by Rotary Peace Fellows.

II.II. Parameters of Eligibility Parameters of Eligibility 3/3


18

TRF enables Rotarians to prevent disease and promote health by:

1.Improving the capacity of local health care professionals;

2.Promoting disease prevention programs;

3.Enhancing the health infrastructure of local communities;

4.Educating and mobilizing communities to help prevent the spread of major diseases;

5.Preventing physical disability resulting from disease or injury;

6.Supporting studies for career‐minded professionals

I. Areas of Focus Statement of Purpose & GoalsI. Areas of Focus Statement of Purpose & Goals

Disease Prevention Disease Prevention & Treatment& Treatment

19

1.Testing with counseling and referrals/admission to treatment;

2.Education on preventing transmission of disease

3.Providing mobile technology equipment & vehicles to monitor & treat patients;

4.Equipment supported by the local health infrastructure

5.Provision of prevention programs;

6.Providing technical platform and training;

7.Treatment of diseases that includes a training of health service professionals, or provide public health education.

II. Parameters of Eligibility II. Parameters of Eligibility 1/2


20

8.Scholarships for graduate‐level study in programs related to disease prevention and treatment;

9.Vocational training teams that focus on educational components related to activities outlined above.


1.Projects that consist exclusively of an equipment purchase, unless supported by the local health infrastructure that includes appropriate operational and maintenance plans;

2.Medical missions/surgical team trips that do not provide educational outreach programs or significant capacity building in the project country.


II. Parameters of Eligibility II. Parameters of Eligibility 2/2

21

TRF enables Rotarians to ensure that people have sustainable access to water and sanitation by:

1.Providing equitable community access to safe water, improved sanitation and hygiene.

2.Strengthening the ability of communities to develop, fund and maintain sustainable water and sanitation systems;

3.Supporting programs that enhance communities’ awareness of the benefits of safe water, sanitation and hygiene;

4.Supporting studies for career‐minded professionals related to water and sanitation.


Water and SanitationWater and Sanitation

22

1. Access to safe drinking water;

2. Access to improved sanitation;

3. Improved hygiene;

4. Community development and management of systems for sustainability;

5. Watershed management and food security plans that depend on adequate water supply;

6. Water for production;

7. Vocational training teams supporting the above activities;

8. Scholarships for graduate‐level study in programs related to water and sanitation.

II. Parameters for EligibilityII. Parameters for Eligibility

Water and SanitationWater and Sanitation

23

TRF enables Rotarians to improve the health of mothers and their children by:

1.Reducing the mortality and morbidity rate for children under the age of five;

2.Reducing the maternal mortality and morbidity rate;

3.Improving access to essential medical services, trained community health leaders and health care providers for mothers and their children;

4. Supporting studies for career‐minded professionals related to maternal and child health.


Maternal and child HealthMaternal and child Health

24

1. Prenatal care for pregnant women;

2. Labor and delivery services for pregnant women;

3. Providing medical equipment to underserved clinics and hospital maternity wards, when provided in conjunction with prenatal care educational activities;

4. Training and/or “train the trainer” initiatives for maternal and child health professionals and leaders

II. Parameters for Eligibility II. Parameters for Eligibility 1/4


25

5. Training and/or “train the trainer” initiatives for skilled birth attendants;

6. Prenatal and child care educational activities for parents and families;

7. Initiatives that build upon and/or improve capacity of existing community initiatives and/or local women’s groups pertaining to maternal and child health;

8. Education about and access to birth control, family planning and/or disease prevention and reduction initiatives, inclusive of HIV/AIDS and human papillomavirus1 (HPV);



26

9. Education and training on sexual health, particularly for adolescent girls;

10. Vocational training teams that focus on educational components related to activities outlined above, whether intended for the public, traditional health leaders or health professionals in the recipient community;

11. Scholarships for graduate‐level study in programs related to maternal and child health;

12. Relevant immunization for children under five;

13. Relevant immunizations for women and adolescent girls;

14. Interventions to combat pneumonia, diarrhea, malaria, and/or measles for mothers and children under five;



27

15. Interventions to reduce the impact of sexually transmitted disease in women, e.g., HIV/AIDS, cancer of the cervix, gonorrhea and syphilis, etc.

16. Preventing mother‐to‐child transmission of HIV;

17. Promotion of breastfeeding and other interventions to fight malnutrition;

18. Surgical repair of fistula;

19. Surgeries/procedures to correct cleft palates;

20. Lifesaving surgeries and surgeries to address congenital problems provided they are supported by the local health infrastructure and include appropriate follow-up care.



Are NOT Eligible: Are NOT Eligible: Medical missions/surgical team trips that do not provide significant capacity building in the project country.

28

TRF enables Rotarians to ensure that all people have sustainable access to education and literacy by:

1.Involving the community to support programs that strengthen the capacity of communities to provide basic education and literacy to all;

2. Increasing adult literacy in communities;

3. Working to reduce gender disparity in education;

4. Supporting studies for career‐minded professionals related to basic education and literacy.


Basic Education and LiteracyBasic Education and Literacy

29

1. Access to quality basic primary and secondary education;2. Educating adults in literacy;3. Providing training in teaching literacy, curriculum

development and school administration;4. Strengthening educational experience through improved

materials and facilities;5. Community management of education systems;6. Vocational training teams supporting the above activities;7. Scholarships for graduate‐level study in programs related to

basic education and literacy.



30


1.Projects that consist exclusively of equipment purchases;

2. Projects that provide tuition or school supplies without the means for the community to provide these in the future.



31

TRF enables Rotarians to invest in people by creating sustainable, measurable and long term economic improvements in their communities and livelihoods by:

1.Building the capacity of entrepreneurs, community leaders, local organizations, and community networks to support economic development in impoverished communities;2. Developing opportunities for productive work;3. Reducing poverty in underserved communities;4. Supporting studies for career‐minded professionals related to economic and community development.


Economic & Community DevelopmentEconomic & Community Development

32

1. Access to financial services for the poor, which may include but are not limited to microcredit, savings, or insurance;

2. Training related to economic and community development including but not limited to entrepreneurship, community leadership, vocational, and financial literacy;

3. Small business/cooperative/social enterprise development and income generating activities for the poor;

4. Agricultural development for subsistence and small farmers;5. Community‐led and coordinated adopt‐a‐village or comprehensive

community development activities;6. Vocational training teams supporting the above activities;7. Scholarships for graduate‐level study in programs related to grass‐roots economic development



33




1.Community infrastructure projects, if they are not part of a larger income generating activity;

2. Community beautification projects;

3. Construction or rehabilitation of community centers.

Promotion & Education

Fundraising- Donations- Club Contributions- DDF

Polio Plus Grants

a.Applications can be submitted only by:

-Partner Agencies or

-National Polio Plus Committees

b.Applications:

-Reviewed by F. International Polio Plus Committee

-Considered by the Trustees

V- POLIO PLUSV- POLIO PLUS

34

Elements of Successful ProjectsElements of Successful Projects

Global Grants are:

1.1.SustainableSustainable – communities are able to address their needs after the Rotary club/district has completed its work;

2. MeasurableMeasurable – sponsors can select standard measures for their area of focus from the Monitoring and Evaluation Toolkit or use their own measures to show the good results of their work;

3. Community driven Community driven – global grants are designed by the host community based upon the needs they have identified;

4. Aligned with an area of focus Aligned with an area of focus – as defined in the policy documents.

35

Districts & ClubsDistricts & ClubsQUALIFICATIONSQUALIFICATIONS

36

I- DISTRICT Qualifications I- DISTRICT Qualifications 1/2

37

District Officer Responsibilities

District Officers are: DG- DGE- DRFCC. Their Responsibilities include:

38

I- DISTRICT Qualifications I- DISTRICT Qualifications 2/2

Online Process for district qualification

2012 Governors-elect Training Seminar 39

1-District Governor

2-District Governor Elect

3-Rotary Foundation Chair

2012 Governors-elect Training Seminar 40

Online Process for district qualification

District Qualification

41


42


43


44


45


46


47


48


49


50

51

II. CLUB Qualification

52

1. Why must a club be qualified to apply for Rotary Foundation Grants?

2. How does a club be qualified?

3. Who sign the club MOU?

4. When should the grant management seminar take place?

5. Can the grant management seminar be conducted via webinar or other virtual medium?

QuestionsQuestionsII-II- ClubClub QualificationsQualifications

53

6. Can clubs attend training in another district?

7. Who attends the grant management seminar?

8. Can the district add requirements to club qualification?

9. What extra requirements can a district have?

10. How should a district handle requests for district grant funds from nonqualified clubs?

11. Who is responsible for club qualification?

QuestionsQuestionsII- II- ClubClub QualificationsQualifications

TRF GRANTSTRF GRANTS

A.A.

1.1. 2.2. 3.3.

54

1. District Grants1. District Grantsa. Grant Planning

-One DG annually-Up to 50% of DDF-District Administration-Clubs submit funding requests to the District for

the following projects:•Service Projects•Scholarships•Vocational Training

55

b. District Spending Plan- DG- DRFCC- DGSC create the District Grant

Spending Plan.

c. Business Cycle- DG, DRFCC, DGSC submit and authorize applications online

through Member Access

- Application may be submitted at anytime:

• Before 1st July Payment after 1st July• After 1st July Payment within 10 business days approx.

- Funds issued once the spending plan is approved and all pre-payment requirements have been met.

- Deadline for 2013-14 is 15th May, 2014.

56

1. District Grants .. 1. District Grants .. continuedcontinued

d. Payment-One block payment-Can be made from 1st July to 15th May-All previous D.G. must be closed before new payment.-Districts must be current on reporting

57


e. Reporting- Final report 12 months of payment once they have fully

distributed DG funds to individual projects.- Must include final list using the same format as the D.

spending plan- Any changes must be noted.- Clubs projects do not need to be complete before district

report.- It is the District’s responsibility.- Districts are required to report use of DDF to Clubs.

58


f. Benefits of District Grants

59


a. Terms & Conditions

60

2. Global Grants2. Global Grants

a. Terms & Conditions- Global Grants offer a minimum World Fund Award of $ 15,000

for a minimum project of $30,000.- World Fund Award based on:• 100% match of DDF• 50% match of cash contributions- G.G must have 2 primary sponsors (clubs or districts)- Both sponsors must be qualified- Additional partners do not have to be qualified- G.G. may support:• Scholars for a term of 1 to 4 years, covering tuition, room and

board, other expenses (different from Ambassadorial Scholarships).• Vocational Training: each team at least 1 Rotarian Team Leader

and 3 non Rotarian Team Members.

61

2. Global Grants … 2. Global Grants … continuedcontinued

b. Business CycleGlobal Grants first step: List of questions will be asked in the application must be answered.

Following these steps will help your club or district develop an eligible global grant project or activity:

1. Assess needs2. Choose area of focus.3. Select goals.4. Determine sustainability.5. Complete your proposal.6. Submit your application.

62


b. Business Cycle (Steps)

1. Your needs assessment should help you determine the scope of your project/ activity.

2. Next, consider how community needs and member interests fit one or more of the areas of focus.

3. The next step in developing a global grant is to choose an area of focus and specific goals that your project/ activity will target.

63


b. Business Cycle (Submit your Proposal)

4. Once you know the needs of the community and have identified the areas of focus that align with that need, begin to plan your project/ activity. Be sure to include strategies for the project/ activity to continue after the grant funds are expended.

5. You will need to explain how your proposed project or activity will be funded. This includes an itemized budget, description of community involvement, and legal authorization.

64


b. Business Cycle (Submit your Application)

Rotary Foundation staff review your grant proposal. If

it meets minimum requirements, you’ll be asked to

submit the application online for an in-depth review.

The application should provide detailed project

information and the authorizations of the DRFC and

DG.

65


b. Business Cycle (Application Process)

- Club qualifies.

- Club submits club-developed global grant proposal online.

- TRF reviews proposal for initial approval.

- Club submits global grant application.

- District approves online.

- TRF reviews for final approval. 66


b. Business Cycle (Payment)

67


b. Business Cycle (Reporting)

• Progress report submitted 12 months after funds received.

• Every 12 months until project is complete.

• Final report submitted within 2 months of project completion.

68


- Provide opportunities for districts & clubs to work with RF Strategic Partners.

- Activities funded from the World Fund.

- Projects support the Areas of Focus and can include scholarships, humanitarian projects & vocational training.

69

3. Packaged Grants3. Packaged Grants

Supporting The Rotary Foundation Supporting The Rotary Foundation

Annual Programs FundFor Support Today

Permanent FundTo Secure Tomorrow

PolioPlus FundEnd Polio Now

1570

Our Rotary Foundation Is UniqueOur Rotary Foundation Is Unique

The Rotary Foundation is your Foundation

Addresses the greatest needs

World reach greater than the United Nations

We can go where politicians and religious groups cannot

1471

Foundation Foundation FundingFunding

Contributions

SHARE System

Contributions

Earnings

872

The The SHARESHARE System System

Divides Annual Programs Fund into – District Designated Fund (DDF)– World Fund

Transforms contributions into grants and more Allows clubs to determine how district

contributions are spent

973

Annual Programs Annual Programs FundFund

Supports grants and programs through the SHARE system

Contributions credited to donor’s club and applied to club’s per capita goal

1774

Annual Programs Fund Annual Programs Fund ContributionsContributions

At the end of Rotary year, Annual Programs Fund contributions split evenly: 50% to the World Fund 50% credited to the district’s DDF

1075

76

Permanent Fund Permanent Fund EarningsEarnings

The Trustees determine the spendable percentage of earnings. If a district has contributions designated to Permanent Fund-SHARE, the earnings are split: 50% to the World Fund 50% credited to the district’s DDF

1177

TwoTwo Funds Funds

District Designated Fund– District controlled – Used by Rotarians in

the district– Spent on Foundation

grants and programs

World Fund– Trustees control– Used by Rotarians

worldwide– Spent on Foundation

grants and programs

1278

District governor District governor-elect District Rotary Foundation

committee chair District Rotary Foundation

subcommittee chairs

Who is involved in planning?Who is involved in planning?

1379

TRFTRF Financial Position Financial Position 11

80

TRFTRF Financial Position Financial Position 22

81

TRF TRF Statement of Activities Statement of Activities 20122012 11

2012

82


83


2011

84


85

TRFTRF Statement of Functional Expenses Statement of Functional Expenses 20122012

Program Program AwardAward

ExpensesExpenses TotalTotal

EducationEducation 16,904 5,265 22,169

HumanitarianHumanitarian 48,415 6,772 55,187

PolioPlusPolioPlus 102,774 2,227 105,001

Global GrantsGlobal Grants 10,580 3,816 14,396

District GrantsDistrict Grants 5,094 --- 5,094

Other ProgramsOther Programs 1,924 268 2,192

185,691 18,348 204,039

91% 9% 100%86

TRF TRF Statement of Functional Expenses Statement of Functional Expenses 20112011

Program Program AwardAward

ExpensesExpenses TotalTotal

EducationEducation 16,592 5,202 21,794

HumanitarianHumanitarian 40,547 6,925 47,472

PolioPlusPolioPlus 75,620 2,250 77,870

Global GrantsGlobal Grants 9,310 3,516 12,826

District GrantsDistrict Grants 6,064 231 6,295

Other ProgramsOther Programs 2,114 270 2,384

150,247 18,394 168,641

89% 11% 100%87

100% Member Participation

US$100 per capita

Annual Programs FundAnnual Programs Fund

1688

Contributes at least US$100 every year to the Annual Programs Fund

TRF Sustaining MemberTRF Sustaining Member

2009-2010

1889

Rotarian who contributes US$1,000 or in whose name $1,000 is contributed

Paul Harris FellowPaul Harris Fellow

1990

http://www.rotary.org/foundation/development/recognition/sustain.html

Contributes US$1,000 each year to the Annual Programs Fund-SHARE, PolioPlus, or approved grants

Paul Harris Society MemberPaul Harris Society Member

2091

100% Paul Harris Fellow Club

Club Banner RecognitionClub Banner Recognition

Top ThreePer Capita Giving Clubs

2192

Club Banner RecognitionClub Banner Recognition

100% Rotary Foundation Sustaining

Member Club

Every Rotarian, Every Year Club

2293

Permanent FundPermanent Fund

Rotary’s endowment fund Contributions invested in

perpetuity Only earnings are spent

2394

Endowed Naming Endowed Naming OpportunitiesOpportunities

$25,000: earnings support SHARE or World Fund

$50,000: general support to Rotary Peace Centers

2495

$100,000: general support of an area of focus

$250,000: support donor’s district participation in global grants, or endow a Rotary Peace Fellow (certificate program)

25


96

$500,000: specify area of focus and geographic preference, or endow a Rotary Peace Fellow (two-year master’s program)

$1,000,000: individually crafted with increase in specificity

26


97

Rotary Peace CentersRotary Peace Centers

Seeks to fully endow program

Goal of US$95 million by 2015

Major Gift focus

Rotary Peace Centers Major Gift Initiative

2798

BenefactorBenefactor

A provision in estate plan to gift a minimum of US$1,000 to The Rotary Foundation

An outright gift of $1,000 to Permanent Fund

2899

Bequest SocietyBequest Society

A provision in an estate plan totaling US$10,000 or more to the Foundation

Examples: living will, life insurance policy

29100

Major DonorMajor Donor Personal outright or cumulative gifts of US$10,000 or more

to the Foundation Cash, life income agreements, bequests, real estate, or

securities

30101

Arch C. Klumph SocietyArch C. Klumph Society Trustees Circle US$250,000 to 499,999.99 Chair’s Circle US$500,000 to 999,999.99 Foundation Circle US$1 million and above

31102

THANK YOU!

Documents

The Rotary Foundation