Embed Size (px)
Citation preview
1
The Riverfly Partnership User Guide
Database guide for monitors and coordinators
Version 2 March 2020
2
Contents
Register an account ........................................................................................................................... 3
For Monitors .............................................................................................................................. 3
For Coordinators ........................................................................................................................ 3
Change Your password .................................................................................................................. 4
Request a new password ............................................................................................................... 4
User Menu ........................................................................................................................................ 5
Add a New Record ......................................................................................................................... 5
Sample Not Possible ...................................................................................................................... 7
Submitted Records and Feedback .................................................................................................. 7
Data and Charts ............................................................................................................................. 7
Coordinator Menu ............................................................................................................................. 8
Confirm Records ............................................................................................................................ 8
Alerts Awaiting Feedback ........................................................................................................... 9
Editing Records ............................................................................................................................ 10
Deleting Records ...................................................................................................................... 10
Setting Up Sites ............................................................................................................................... 10
Trigger Levels .............................................................................................................................. 10
Data ................................................................................................................................................ 11
Data Explorer............................................................................................................................... 11
Downloading and Viewing Data ............................................................................................... 11
Maps ........................................................................................................................................... 12
Interactive Map ....................................................................................................................... 12
Maps ....................................................................................................................................... 13
Open Data ................................................................................................................................... 13
Latest Stats .................................................................................................................................. 14
Forums ............................................................................................................................................ 14
3
Register an account
Registering for an account enables you to upload records. You will also be able to access a personal
user menu with your stats and data.
For Monitors
Please register as soon as you have attended a training workshop and are ready to start monitoring.
Go to www.riverflies.org and select ‘Register Account’
Create your username with your full name in lower case, and the name of your ARMI group, or your
river in capitals. If using your group, you may abbreviate it.
E.g alexjonesTHAMES or alexjonesTAC
For Coordinators
Please register for an account as soon as you are ready to establish a new ARMI group, or start
coordinating an existing group. Coordinator accounts allow you to check all new records that come in
and allows us to coordinate nationally.
Go to www.riverflies.org and select ‘Register Account’
Please create your username by using your full name, and then adding ARMI.
E. g alexjonesARMI
4
Change Your password
The first time you log in, please change your password. Go to ‘My Account’ at the top right.
Select ‘edit’ and type in your new password.
Request a new password
You can request a new password by going to www.riverflies.org and clicking ‘request a new password’.
A new password is sent instantly.
5
User Menu
The User Menu is only available once you are logged in. It contains options to upload records, view
your data, and track any feedback for trigger level breaches you have reported.
The User Menu is on the left of the website in a grey sidebar.
Add a New Record
1. Click ‘User Menu’ on the left of the website. Select ‘New record’ from the sidebar, or ‘Submit
a Record’ from the page.
6
2. Input the location, date, time, and the other monitor(s) present.
3. On the next page enter the taxa quantities. Enter ‘0’ for any unrecorded taxa. The record score
is calculated as you go along.
NB: In case you need to leave the record creation process without submitting, please press ‘cancel record’ at the bottom of the
page. This prevents a blank record from being created.
In case you get stuck there are instructions available at the bottom of the page.
7
Sample Not Possible
In case you were unable to take a sample please select tick the box at the bottom of the second page.
Add explanatory comments to the ‘additional comments’ section. E.g. river was dry.
4. Once you are happy your record has been inputted correctly, click ‘Submit’.
Submitted Records and Feedback
Submitted records go to your coordinator’s home page for verification. Once verified they will enter
the database proper. Pending records are viewable in the ‘Record Feedback’ section. They are
indicated by a blue ‘i’ icon, and the record score and threshold fields will be blank. You may view
record details by clicking the ‘i’ icon.
Data and Charts
In ‘Records and charts’ you can view your records and personal stats. In Taxon Charts you can view
taxon abundance of your records over time. Hover on a data point for details.
8
Coordinator Menu
Confirm Records
If you are a Coordinator you can view any new records that come in for sites registered to your ARMI
Group.
All new records need to be verified by yourself before they enter the database proper. To do this, go
to ‘coordinator menu’. Click ‘Edit’ to the right of any pending record, then scroll to the bottom of the
page and click ‘submit’.
9
Alerts Awaiting Feedback
If you have records that are trigger level alerts, they will appear in the second table on your
coordinator homepage, under ‘alerts awaiting feedback’.
Monitors should contact you as soon as a trigger level breach has been confirmed, so you should be
aware of any trigger level alerts before you view them in your coordinator homepage.
The database allows you to record feedback for them. Once you open the record there is a dropdown
at the top with four different options.
Trigger breach NOT confirmed statutory body
This is when the local statutory body (EA/NRW/SEPA/NIEA/EPA) investigated and pollution was not
confirmed.
Trigger breach confirmed statutory body
The local statutory body (EA/NRW/SEPA/NIEA/EPA) investigated and pollution was confirmed.
2nd sample on or above trigger level
This record was below the trigger level, but the following was not so a trigger level breach alert was
not raised.
Historic record
This record was uploaded much later than initial collection, and alert feedback is not available or
known.
Non-pollution trigger breach
The trigger level was breached but not due to pollution, e.g., due to drought conditions or recently
completed/ongoing in channel project work.
10
Editing Records
If you need to edit a record, we are only able to edit the taxa quantities. Please contact Alex Domenge
at [email protected] in this case.
Otherwise, please create the record again, and we can delete the erroneous one.
Deleting Records
If you are a monitor and you need one of your records deleted, please contact your coordinator with
the record details.
If you are a coordinator, you will be able to delete any unverified records from your coordinator
homepage.
For verified records that need deleting, please contact Alex Domenge at [email protected] with the
record details.
Setting Up Sites
Site location is usually determined with the assistance of your local statutory body officer. It is very
important that your sites are safe, accessible, and you have land-owners permission.
A copy of the site registration form is available in the coordinator menu. The following site details
should be sent to [email protected] or [email protected] to be registered on the database; Site
Name, 10 digit NGR, River/ waterway name, Catchment, ARMI Group, Trigger level if set.
Trigger Levels
Trigger levels are set by your local statutory body. Depending on location and available data they may
be able to set it straight away, or they may require a period of monitoring. Sites can be registered
without trigger levels, in which case it will be ‘0’ until updated.
11
Data Available in the top menu.
Data Explorer Allows you to explore and download the data in a variety of angles and formats.
Downloading and Viewing Data Within the data explorer tool is the ‘Download and View’ button. It enables you to view data in full.
You can search within datasets using the search bar on the top left, you can also filter via the search
box at the bottom of each column.
Select ‘copy’ ‘CSV’ ‘excel’ ‘PDF’ or ‘print’ for your preferred version of the data.
12
Maps
Interactive Map The Interactive map has layers so you can explore Riverfly sites, EA sites, CaBA boundaries and UK
Rivers Trusts.
Clicking an information point on the map will bring up a blue box, clicking the right arrow on the box
will bring up further information. A summary of the available information is given below.
Layer Information Available
Riverfly Sites River, ARMI Group, Authority Area, Easting, Northing,
EA Sites Survey programme type, National Site ID, Easting, Northing,
UK Rivers Trusts Name, Year established, Website, Email, Phone, Facebook
CaBA Boundaries CaBA Website, CaBA Catchment, EA and NE Area, WFD River Basin
District, EA Water Management Area
13
Maps The Maps feature is a great way to visualise site locations, taxa densities and occurrence. The
information displayed is based on the last samples taken for each site.
Toggle the layers using the layers icon in the top right. You can search by ARMI Group or river and the
sites will be displayed as red stars. Zoom using the options in the top left. Click on a data point for
further information. Toggle taxa layers to view occurrence and densities.
Open Data The open data tool is a fast and easy way to view raw data. You can click on the coloured ‘i’ to the
right of each record to view the record in full.
Please note, we are unable to give trigger level, or trigger breach information for historic records as it cannot be guaranteed.
You can search by Catchment, river, site or ARMI Group.
Once your search has been returned, you can filter your results by searching in the boxes available at
the bottom of each column. You are also able to search for general terms using the box on the top
right.
14
There is an option to print or copy the data or download as a CSV, PDF, Excel document.
To view a record in full, press the coloured ‘I’ icon to the right of each record.
Latest Stats The latest stats for the database via this page. It includes information such as the number of users,
sites, records and alerts.
Forums
You can create posts on a variety of topics related to river health, monitoring and entomology. We
also have a Website Help forum.
To post you just need to have an account with us.
