NOTICE OF MEETING

MARSHALL PUBLIC LIBRARY BOARD OF TRUSTEES

113 South Garfield

Pocatello, ID 83204

208-232-1263

www.marshallpLorg board@marshallpl.org

The regular meeting of the Board will be held in the Community Room on May 18th,2017 at 4:15 p.m.

The agenda for the meeting is as follows:

CONSENT AGENDA

The following business items may be approved by one motion and a vote. If any onemember of the Board so desires, any matter listed can be moved to a separate agendaitem.

Minutes of the regular meeting April 20th, 2017Financial Reports

AGENDA

• Public Comments

ORDER OF BUSINESS

• Call to order

• Consent Agenda

• Director's Report

• Supervisor's Reports• Agenda Items

• Adjournment

The Marshall Public Library is accessible to persons with disabilities... Program access accommodationsmay be provided with three (3) days' advance notice by contacting Dave Hunt at dhunt@Docatelio.us:208.234.6248 or 5815 South 5 ̂ Avenue, Pocatello, ID.

Posted May 12th, 2017

Library Director's Report

May 18,2017

Eric Suess

• Myers Anderson's Planning Document is attached• The Friends of the Marshall Public Library have elected to support about $30,000 in

Library upgrades, including shelving and other fixtures.• On May 4,1 appeared at the Council budget discussion. With Library reserves, we will be

replacing all light fixtures *this* fiscal year, at an Idaho Power estimated savings of$ 11,400/year. With that savings, we will be able to install a new security camera systemin FY2018, and have been given authority to do so. I also presented information on thepreliminary planning document.

• We have been given permission to advertise for Ramona Hazlett s position. The one-week advertisement runs until Monday, May 22. We hope to interview and hire quickly.

• I will be attending the ALA Annual Conference in Chicago from June 22-27.• We have added upgraded lighting in the atrium.

MINUTES OF THE REGULAR MEETING OF THE MARSHALL PUBLIC

LIBRARY BOARD OF TRUSTEES

April 20th, 2017

Sandy Shropshire called the meeting to order at 4:16 p.m. Present were Trustees SharonManning and Jay Bingham. Staff present included: Trina Bonman, Associate Director;Amy Campbell, Public Services Supervisor; Kathryn Poulter, Children's ServicesSupervisor.

CONSENT AGENDA

The minutes from the March 16th meeting were considered. Sharon Manning moved toapprove them. Jay Bingham seconded.

DIRECTOR'S REPORT presented by Eric Suess

• Myers Anderson has produced their planning document.

• The Friends of the Marshall Public Library spring book sale will be held April 20-

22 . Our April meeting will be in the Children's Comer

• We have officially sold the bookmobile to the Fremont County District Library

• We continue to prepare for the City budgeting process.

• I will be attending a spokesperson training program in Boise in early May.

• I will continue on ALA's Committee on Organization for a second two-year term.

SUPERVISORS REPORTS:

Public Services report• We have received the digital archive of the Idaho State Joumal for 1895-1907.• We have resumed outreach at the Senior Center. Cresta Harwood will be going

out the 3'^'' Wednesday of every month.• We had 9 adult programs this month with 42 attendees• In March we gave out 214 library cards, made contact with 15,206 patrons, and

checked out a total of 23,666 items.

Technical Services report presented by Sberi Waite

• NA

Children's Services report presented by Kathryn Poulter

• Summer Reading plans are going well. Pretty soon we will begin visitingevery classroom and giving out 5,000 backpacks.

AGENDA

• None

Meeting was adjourned at 4:26 pm. Jay Bingham moved and Sharon Manning seconded.

Respectfully submitted,

Trina Bonman, Associate Director

MaishallPUBLIClffiaLIBRARY

Marshall Public LibraryPRELIMINARY PLANNING DOCUMENT

Pocatello, ID March 24, 2017

Myers n Anderson

Wyoming Office Idaho Office

927 Main Street, Suite 300 122 S. Main Street, Ste 1

P.O. Box 2340 (82931-2340) Pocatello, Idaho 83204Evanston, Wyoming 82930 P 208-232-3741

P 307-789-0934 F 208-232-3782

E-mail: maa@mvers-anderson.com Website: www.mvers-anderson.com

PUBLICfMLIBRARY

Myers ■ Anderson• Architecture

■ hterior Design• Historic Presetvation

Marshall Public LibraryPreliminary Planning Document

INTRODUCTION

Myers Anderson Architects has been engaged to provide preliminarY architectural planning services

for a proposed new addition to the Marshall Public Library. This document outlines the required

program for the facility and provides information to be used In initial planning efforts Including

proposed building location, estimated total square footage, and a budget range for construction.

The Information contained in this report Is preliminary in nature and should be revisited, refined, and

further developed as the project moves forward. Myers Anderson Is very pleased to assist in the

planning of such an Important and much-needed community facility.

PROJECT OVERVIEW

Proposed Project Location

Space for expansion of the existing facility is available to the south of the building at the corner of

S. Garfleld & W. Lewis. The lot Is currently a parking area (without marked spaces) with some trees

around the perimeter and would have high visibility and potentially good access to adjacent parking

for large events. The existing parking In this area Is underutilized, and the bookmobile which

previously parked there has been sold.

MAP SHOWING PROPOSED SITE FOR LIBRARY ADDITION

^HISTORICCARNEGIE ̂.BUILDING^ \

^EXlSTlNGvg^P.ARKING

^REMAIN

Myers ■ Andersonfl

Project Description

The primary purpose and vision for the addition is to provide a high quality event space (with

supporting functions) that would be available for the library as well as outside community use, as

appropriate for a community of Pocatello's size. The space is envisioned to provide seating for up to

200 people and could be used for readings, lectures, recitals, community group meetings, publicpresentations and other events as available.

In addition, the expansion would be an opportunity to address other needs and space deficiencies

within the existing library including private study rooms, a computer training room, a reading room,

sorting space for the friends of the MPL, and a maker's space for hands-on training in crafts andtechnology. The proposed location, adjacent to the existing library, would be accessible from the

existing parking, and it would be a visually significant "anchor" to balance the original building.

The new addition should also visually hearken to and reflect the historic and architectural significance

of the original Carnegie Building to complete composition along the block as well as showcasinglibrary events, lectures, and functions. The reworking and remodel of some existing spaces could

allow for improved staff and patron use of the library by addressing shortcomings in current layout,

visibility, and circulation, especially with regard to the location and orientation of the circulation desk

and the children's and young adults' areas.

Building Area

The building program outlined below estimates a total square footage of the new facility to beapproximately 13,400 square feet (SF). Site elements such as sidewalks, landscaping, storm drainage,

etc. are also included. A diagram showing the approximate size of the building footprint

superimposed on the proposed site is included on page 5 of this report.

Budget

A preliminary budget estimate based on typical costs per square foot for similar building types hasbeen compiled including soft costs for design and an allowance for anticipated escalation in

construction costs during the fundraising period. Based on this estimate (shown below), the total

budget is $4,795,220.

DESCRIPTION QUANTITY UNITS $/UNIT TOTAL

1 Main Level (Primary Event Space) 1,800 SF $250 $450,000

2 Main Level (Other areas) 5,800 SF $200 $1,160,000

3 Upper Level 7,600 SF $200 $1,520,000

5 Existing Main Level Remodel 4,400 SF $75 $330,000

6 Subtotal $3,460,000

7 Landscaping/ Site Development @ 5% 5% $173,000 $173,000

8 Escalation during fundraising (S) 10% 10% $346,000 $346,000

9 CONTRAa TOTAL $3,979,000

10 Soft Costs

11 A/E Fees & Testing @ 10% 10% $397,900 397,900

12 Bonding & Insurance @ 3% 3% $119,370 119,370

13 RFIDTag System 1 LS $100,000 100,000

14 FF&E @ 5% 5% $198,950 198,950

15 PROJECT TOTAL $4,795,220

Myers ■ Anderson|2

BUILDING PROGRAM ELEMENTS

Below is a categorized building program outlining space needs for the proposed facility.

New Addition - Main Level

■ Reception Area/Lobby■ Event/ Lecture Space for up to 200 seats (Possibly double height) with dividers to break into

smaller spaces

■ Public Restrooms

■ Event Storage (tables, chairs, equipment etc.)■ Catering Kitchen

■ Custodial Space

■ Mechanical Room

■ Possible relocation of garage to free up space in existing building

New Addition - Upper Level

■ Computer Training Room for 20 computers■ Private Study Rooms

■ Makers room which would house 3d printer, sewing machines, educational equipment, etc.■ Restrooms for staff and library patrons

■ Larger staff room with shower■ Reading Room with fireplace, seating areas

■ Additional Reference Desk

Existing Space to Renovate - Main Level

■ Children's Area: books, play area, story time room. Provide appropriately enclosed areaswhile maintaining sight lines for visual control by staff.

■ Young Adult Area; Enclose/define while maintaining connection to children's area.■ Circulation Desk: Re-configured to improve sightlines to lobby and patron flow.■ Garage: possibly remodel to reclaim space for other functions if required.

Existing Space to Renovate - Upper Level

■ Reference Area & Offices: reconfigure staff offices into non- cubicle format while maintaining

proximity and visibility to Reference collection, computers, etc.

■ inter-library Loan Office

Exterior/Site Elements

■ Site lighting

■ Seating/outdoor reading areas■ Assigned Staff Parking■ Landscaping

■ Sidewalks

Additional Elements (included in cost estimate but not applicable to building area)

■ Interior furnishings and equipment for addition

■ RFID tagging system for security

The table on the following page provides approximate square footage requirements for each of theprogram elements calculating the approximate overall size of the addition.

Myers ■ Anderson] 3

Preliminary Building Area EstimateMarshall Public Library AdditionDate: 1/20/2017

Location: Pocatello, ID

Myers ■ Anderson

Gross Area (SF)

Main Level New Addition

1 Primary Event Space 1,800

2 Meeting room/additional event seating 1,200

3 Catering Kitchen 360

4 Event Storage 500

5 Restrooms ( 2 at 200 SF each) 400

6 Garage 480

7 Corridors, Lobby Entry, Stairwell, Storage 2,860

Main level sub total (Gross Area) 7,600

Upper Level New Addition

10 Computer Training Room ( 20 computers) 860

11 Makers Room & Storage 1,100

12 Private Study Rooms (4 at 180 SF each) 720

13 Reference Desk Area 200

14 Reading Room 580

15 Restrooms ( 2 at 200 SF each) 400

16 Corridors, Lobby, Stairwell, Storage 1,940

17 Upper level sub total (Gross Area) 5,800

19 BUILDING TOTAL 13,400

These numbers are used to inform the cost estimate on page 2. The Primary Event Space in Line 1 is

assumed to be a tall or even two-story space, which accounts for the difference in total area between

the two levels. Lines 7 and 16 have been adjusted to make the footprints of the two levels match.

The diagram on the following page illustrates how the programmed area for the addition (shaded in

red) fits on the proposed site. The area shown on the site diagram reflects the 7,600 SF footprint ofthe Main Level tabulated in the table above. It should be noted that the purpose of the site diagramis simply to indicate the overall size and orientation of the building and site elements and to help

visualize how the available space could be used. Its purpose is not to establish an exact footprint for

the addition. More definite schematic plans will need to be developed as the project moves forward.

Myers ■ Anderson |4

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Circulation & Security

One potential issue that should be resolved during schematic design is the desired relationshipbetween the new Event Space with its associated functions and the library proper. It seems desirableto provide a separate entrance to the event space & meeting rooms but this may require limitingaccess between those spaces and the rest of the library in order to maintain security and notcompromise the control point function of the circulation desk.

The most effective way of resolving the issue, as well as mitigating sight-line issues from thecirculations and improving the Library's efficiency would be the installation of an RFID taggingsystem. This would free up placement of exits without direct visual control. The RFID system hasbeen included in the preliminary cost estimate on page 2 of this report.

Myers ■ Anderson | 5