The Registrars Office Office of the Registrar RO 103
Grades
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Ro-103 Grades GRADES Grade Modes What are they? Why are they
important to me? Grades What does each grade symbol mean? Grade
Submission Prior to final submission deadline After final
submission deadline Grade Replacement Policy GPA and Academic
Standards Suspended!! Why?
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Ro-103 Grade Modes Grade Modes are determined during initial
course setup. The course grade mode will transfer automatically to
each section of the course. A Audit An Auditor is a student who
enrolls and pays for a course, but observes only. G Graduate
Standard Letter Normal A-F letter grade for graduate students L
Academic Renewal N Undergraduate Standard Letter Normal A-F letter
grade for undergraduate students S Satisfactory/Unsatisfactory no
IP
Ro-103 Grades Letter Grades of A, B, C, D, and F Letter Grades
of A-F and WF are used to calculate the institutional Grade Point
Average (GPA). The institutional GPA is calculated by dividing the
number of hours scheduled in courses attempted in which an A-F or
WF was awarded into the number of grade points earned on those
hours. (adjustments granted for repeat courses.
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Ro-103 Grades IP In Progress This grade indicates credit has
not been given for courses that require a continuation of work
beyond the semester for which the student registered. The use of
this grade is ONLY approved for dissertation, thesis hours and
project courses. This symbol cannot be substituted for an "I"
(incomplete). IP grades may not be changed to other grades. Student
must re-register for the course each term.
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Ro-103 Grades I - Incomplete Grades This grade indicates the
student was doing satisfactory work and for non- academic reasons,
was unable to meet the full requirements of the course. An
undergraduate student must complete the course requirements during
the next semester of enrollment or within one year, whichever comes
first One year deadline for graduate students. It is the
responsibility of the student to work with the instructor or
department chair in regards to how the course work is to be
completed.
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Ro-103 Grades K CLEP, AP, Proficiency, etc. This symbol
indicates that a student was given credit for the course through a
credit by examination program approved by UWG. Examples include:
CLEP Testing, AP Credits Departmental Proficiency Exams
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Ro-103 Grades S- Satisfactory This grade indicates that credit
has been given for completion of degree requirements. Grade is
approved for thesis hours, student teaching, clinical practicum,
internships, and proficiency requirements in graduate programs. U
Unsatisfactory This grade indicates unsatisfactory work in an
attempt to complete degree requirements. Grade is approved for
thesis hours, student teaching, clinical practicum, internships,
and proficiency requirements in graduate programs.
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Ro-103 Grades V Audit This grade is given to students that were
given permission to audit a course. Students may not transfer from
audit to credit status or from credit status to audit status.
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Ro-103 Grades Withdrawal Grades W Withdrew This grade indicates
the student withdrew before midpoint of the semester. W is not
included in GPA calculation. WF Withdrew Failing This grade
indicates the student withdrew after midpoint of the semester. WF
is included in GPA calculation (equal to earning a F) WM Withdrew
Military This grade indicates the student was allowed to withdraw
at any point in the semester for military service.
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Ro-103 Grades Entering Grades Timeframe At the end of each term
Not at the end of each session during a term Due at noon the Monday
after Graduation Process BanWeb prior to deadline
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Ro-103 Grades How to Enter Grades on BanWeb
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Ro-103 Grades
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Grade Changes.WHEN? Prior to Final Grade Submission Deadline
Can be completed online via BanWeb through process outlined above
No approval necessary Automatic/Batch transfer from BanWeb to
Banner After the Final Grade Submission Deadline Complete a Grade
Change Request Form for every student Department Chair approval for
every student Manual processing in Banner by Registrars Office
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Ro-103 Grades Grade Replacement Policy A student may repeat a
course taken at West Georgia in order to replace an earlier grade
earned in a course taken Fall 1996 or later. Grades earned in
courses taken at other institutions cannot replace grades earned in
here. In courses with variable course titles, the repeated course
must have the exact same title. Beginning Summer Semester 2001,
students can repeat XIDS 2001, 2002 and 2100 regardless of the
titles of the courses taken. The academic standing and graduation
GPA will be based on the last attempt at all courses taken.
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Ro-103 Grades Academic Standards for Undergraduates Students
will be evaluated each semester on the basis of cumulative grade
point average and the total number of hours attempted. (Please note
that this is Academic Standards of Progress and is separate from
Financial Aid Satisfactory Academic Progress) Hours AttemptedGrade
Point Average 1-301.8 31-601.9 61+ hours2.0
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Ro-103 Grades Academic Standards for Graduates Graduate
students must maintain a cumulative grade point average (GPA) of
3.0 or higher to remain in Good Academic Standing. The cumulative
GPA of 3.0 also applies to undergraduate courses which are
sometimes taken during a students graduate program. Students must
be in Good Academic Standing to be eligible for graduation and
admission to Doctoral Candidacy.
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Ro-103 Grades Academic Warning All students who fail to meet
academic standards will be on Academic Warning the next semester of
enrollment. There are three possible outcomes from a semester on
Academic Warning: ( 1) A student who raises his/her institutional
grade point average to meet the Academic Standards will be removed
from Academic Warning. (2) A student who receives a term GPA of 2.0
but does not raise the institutional GPA enough to meet above
standards, will remain on Academic Warning. (3) A student who fails
to achieve a semester grade point average of 2.0 while on Academic
Warning will be placed on Academic Probation.
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Ro-103 Grades Academic Probation All students, who fail to meet
the conditions to be removed from or stay on Academic Warning will
be placed on Academic Probation the next semester of enrollment.
There are three possible outcomes from a semester on Academic
Probation: (1) A student who raises his/her institutional grade
point average to meet the Academic Standards will be removed from
Academic Probation. (2) A student who receives a term GPA of 2.0
but does not raise the institutional GPA enough to meet above
standards, will remain on Academic Probation. (3) A student who
fails to achieve a semester GPA of 2.0 while on Academic Probation
will be placed on Academic Suspension. Once on Probation, a student
will not return to Academic Warning, but will remain on Academic
Probation unless he/she meets outcome 1 or 3.
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Ro-103 Grades Academic Suspension Students who do not earn a
minimum semester grade point average of 2.0 while on Academic
Probation regardless of the cumulative GPA will be suspended for
one semester. Readmission on probation will be automatically
allowed after one semester of suspension. Students on one term
suspension who do not make satisfactory progress after returning
from an initial suspension will again be suspended, this time for
one calendar year.
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Ro-103 Grades Academic Dismissal Students on probation after a
one year suspension, who do not make a 2.0 on all work attempted in
each subsequent semester of enrollment regardless of the cumulative
GPA will be dismissed. Dismissed students are eligible to return
only when they have earned an associate degree Dismissed students
are eligible for Academic Renewal after a five-year absence from
any post-secondary institution.
