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    THE QUALITY OF THE INFORMATION CONTENT OF

    PUBLISHED GOVERNMENT FINANCIAL STATEMENTS

    BY

    SULEIMAN A.S. ARUWA

    DEPARTMENT OF ECONOMICS AND MANAGEMENT SCIENCES,

    NIGERIAN DEFENCE ACADEMY, KADUNA

    A PAPER FOR PUBLICATION IN

    IN THE BOOK OF READING ACCOUNTING PERSPECTIVE

    DEPARTMENT OF ACCOUNTING, UNIBEN, EDO STATE

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    JANUARY 2005

    THE QUALITY OF THE INFORMATION CONTENT OF

    PUBLISHED GOVERNMENT FINANCIAL STATEMENTS

    By Suleiman A.S. Aruwa+

    ABSTRACT

    This paper investigates three basic qualitative epithets of Government Financial Statements.These are the adequacy of the financial reporting statements in meeting the information need ofdiverse user groups in the country, reports utilization, and compliance of the statements with the

    statutory requirements. To accomplish the objectives of this paper, three hypotheses were

    formulated and tested. On the basis of these hypotheses, personal interview and governmentfinancial statement evaluation questionnaire were used as research instruments. The descriptive

    and parametric statistics were employed in analysing the data and testing the hypotheses,

    respectively. The paper revealed that the Government Financial Statements, in the present form,significantly comply with statutory laws but inadequate for report utilisation. There is high desire

    by the user groups for a more comprehensive and informative Government Financial Statements.

    Consequently, to improve the quality of the financial statements, it is recommended that the

    financial reports should be simplified with special financial reports based on users request. Theneed for emphasis on external reporting over stewardship reporting is strongly advocated. These

    will add value to the usefulness of Government Financial Statements.

    1.1 INTRODUCTION

    A considerable body of literature has developed, particularly in the past thirteen years, which

    examines the nature of governmental accounting and financial reporting. Applied researches in

    governmental accounting and financial reporting have been well documented. Research in this

    category typically explains the practical application of accounting standards in the governmental

    settings, discusses currently unresolved governmental accounting issues, and or questions current

    practices in governmental accounting and financial reporting (Aruwa, 2002; Giroux and

    Apostolou, 1991; Granof and Mayper, 1991; Hay and Antonio, 1990; Raman and Wilson, 1990;

    Ingram, Raman, and Wilson, 1989; Lewis, Patton, and Green, 1988; Ingram, Raman, and Wilson,

    1987). Some of the major issues identified include: a perceived gap in the information content of

    government financial report and information need of users (Aruwa, 2002), the need to integrate

    budgeting, accounting and financial reporting and that a strong and enduring relationship exists

    between government accounting and budgeting (Chan, 1992), and the need to reform budgeting

    processes in view of large budget variances (Granof and Mayper, 1991).

    Nigerian system of government accounting has its roots from the British colonialists who

    were confronted with accounting and reporting problems that required resolution without the

    assistance of professional accounting standard-setting organisations (Anyafo, 1994:61). The

    + Aruwa is a Lecturer with the Department of Economics and Management Sciences, Nigerian Defence Academy,

    Kaduna-Nigeria.

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    primary focus of financial accounting and reporting in those early days was determining whether

    cash, usually generated from general tax levies support current operating activities, was collected

    in amounts that at least equalled the cash paid for those purposes and whether laws restricting the

    collection and expenditure of public funds were followed by those who administered the

    programmes. Holder (1992:41) submits that the primary users of such reports were the

    administrators and legislative representatives of government that were guided by that information

    in performing their duties. Holder (1992:41) opines that little thought was originally given to the

    usefulness of the information content of Government Financial Statements for external financial

    statement users.

    The nature, complexity, intensity of use, and the related costs of acquiring assets, road

    maintenance, and other types of operating equipment have also increased sharply since the

    accounting practices used currently were originally developed. Holder (1992:3) posits that the

    assets that are acquired in one period but that are used for a number of periods pose accounting

    issues today that were far less significant years ago, and this complicates reporting activities in a

    meaningful way.

    The government financial reporting function seems to have been subjected to the greatest

    amount of criticism in recent years with regard to its information content and its apparent inability

    to meet the assumed need of a variety of decision-makers involved in the use of Government

    Financial Statements. In addition, individuals and institutions outside the government have

    become virtually interested in the financial activities and status of governments. Example of such

    users includes creditors, citizen groups (i.e. taxpayers, service recipients or voters), business

    enterprises and others, yet the Government Financial Reports remain the singular picture of the

    resources entrusted, how the resources are employed during a fiscal year, and in what form the

    resources are now held. However, there are overwhelming calls on government to shift emphasis

    from traditional stewardship financial reporting to the presentation of more informative

    Government Financial Statements (Maimako 1997:122).

    In a situation where the government accounting system is caught up between its reports

    based on financial related laws and regulations, and having to consider the needs and problems of

    user groups. It becomes important to investigate the content of Government Financial Statements

    in relation to problems of report adequacy, usefulness and the compliance of reports to relevant

    laws. The contents and formats of Government Financial Reports therefore require consideration.

    Gary (1992:10) observes that various persons who have written on the subject of financial

    reporting in the Federal Government have termed it antiquated, fragmented, incomplete,

    unreliable and lacking timeliness Gary further submits that to a person schooled in government

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    accounting, the Federal Government Financial reporting is disgraceful. All of these epithets may

    have merit, especially in respect of the statutory background of government accounting, the

    adequacy of the information content and the level of usefulness to which the financial reports are

    employed in decision-making.

    Oshisami (1994:12) reports that Morey (1926) acknowledged that many errors of principle

    will be committed if there are no material modification to the public accounts, in adopting private

    sector accounting procedures. In addition, if relevant information contained in Government

    Financial Statements could provide financial information, the timing of publication can impair its

    reliability, completeness, and usefulness and so adversely affect users of Published Government

    Financial Statements.

    In practical essence, the paper shall attempt to achieve the following objectives:

    1) To identify the nature of the information content of Published Government Financial

    Statements;

    2) To ascertain the Government Financial Statements usefulness to user groups in

    decision-making;

    3) To identify the factors that contribute or mitigate the Government Financial

    Statements information content adequacy or inadequacy;

    4) To reveal what major complaints or criticisms the user groups may have against the

    Government Financial Statements, as regard their understanding of them, and to reveal

    the reasons and areas of difficulty; and

    5) To suggest improvements on Government Financial Statements that could enhance its

    informative capacity.

    LITERATURE REVIEW:

    2.1 LEGAL FRAMEWORK OF GOVERNMENT ACCOUNTING

    The public sector accounting in Nigeria is rooted in a number of legal instruments, which sets the

    general framework for the total financial management, government accounting and financial

    reporting. The legal instruments at the federal level include: The Constitution of the Federal

    Republic of Nigeria, 1999, the Finance (Control and Management) Act), 1958, the Audit

    Ordinance No. 28, 1956; and the Annual Appropriation and Supplementary Appropriation Acts.

    Anyafo (1994:1) notes that these legal instruments constitute the statutory bed rock upon

    which the government accounting manuals, treasury circulars, and federal financial regulations

    and states financial instructions are founded. However, financial regulations and financial

    instructions provide for the control and management of public finances at the federal level and for

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    accounting is the superior method for the economic resources of any organisation; it results in

    accounting measurements based on the substance of transactions and events rather than merely

    when cash is received and disbursed, and thus enhances their relevance, neutrality, timeliness,

    completeness and comparability. NCGA recommends use of the accrual basis to the fullest extent

    practicable in the Government environment. However, the report of research conducted by

    Likireman and Vass (1984) on government expenditure recommended continued adoption of cash

    basis of accounting by government.

    The Finance (Control and Management) Act 1958 also requires the preparation of

    government accounts on fund basis. In essence, all funds of a government must be classified into

    one of three fund categories: Governmental, proprietary, and fiduciary, or expendable and non-

    expendable funds. The category of a fund determines the type of accounting and financial

    reporting that is accorded the activities conducted, assets owned or held, and liabilities incurred by

    that particular fund (Brooks, 1992:41).

    A question arose as to whether each fund should also constitute a reporting entity,

    considering the voluminous annual report resulting from this practice. Critics further argue that

    reporting by fund creates a fragmentary and incomprehensible picture of government finances.

    Chan (1992:1) opines that this practice, however justifiable on grounds of stewardship, legal and

    contractual compliance, certainly, it is not user-friendly- it produced comprehensive reports that

    are not comprehensible.

    2.2 OBJECTIVES OF GOVERNMENT ACCOUNTING

    In the light of Financial (Control and Management) Act No. 33 1958, Anyafo (1994:64) states the

    objectives of government accounting as:

    a) To ensure that a full account is made to the legislature on management of public

    finances and that its financial control as prescribed by the operated in accordance with

    the provisions of the Constitution of the Federal Republic of Nigeria (section 5); and

    b) To enable the Accountant-General to present to the Auditor-General for audit purposes,

    the accounts showing fully the financial position as at the last day of each financial

    year of the Consolidated Revenue Fund and all other Government funds (Section 24).

    In essence, the purpose of government accounting is to provide information about the

    economic and financial affairs of government agencies, institutions and units. It is tailored to

    emphasize the use of funds provided to accomplish objectives designed in the best interest of tax

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    payers. However, use of funds requires stewardship reporting, which preclude external reporting

    by the government.

    Similarly, Glyn (1987:7) reports that in Australia, the report of the committee on Public

    Sector Accounting stated the primary objectives of accounting in the public sector organisations as

    provision of information necessary for management controls and public accountability. Glyn

    (1987:8) relates these objectives to include:

    i) To provide information useful for determining and predicting the flows, balances and

    requirements of short-term financial resources of the government unit;

    ii) To provide information useful for determining and predicting the economic condition of

    the government unit and changes therein;

    iii) To provide financial information useful for monitoring performance under terms of legal,

    contractual and judicial requirements;

    iv) To provide financial information useful for planning and budgeting and allocation of

    resources on the achievement of operational objectives; and

    v) To provide information useful for evaluating managerial and organisational performances.

    Comparatively, lacking in the legal requirement of financial reporting in the Nigerian

    context is the external reporting by government. After considering the governmental environment

    and users needs, Governmental Accounting Standard Board (GASB) of USA (1987) proposed the

    following objectives:

    a) Financial reporting should assist in fulfilling governments duty to be publicly accountableand should enable users to assess that accountability;

    b) Financial reporting should assist users in evaluating the operating results of the

    government entity for the year; and

    c) Financial reporting should assist users in assessing the level of services that can be

    provided by the government entity and its ability to meet its obligations as they become

    due.

    It is however observed that what is published varies greatly in the relative emphasis given

    to each of these objectives and functions. The importance of using Published Government

    Financial statements as a vehicle for public accountability through meeting external reporting

    requirements has been steadily increasing.

    A comparison of Nigerian Governmental Accounting system and the United Nations

    model for Government Accounting further highlights the areas of discrepancies (Ngwu,1999:200):

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    Cash accounting seems to constrain the realization of Accounting system being capable of serving

    the basic financial information needs of development, programme-planning and appraisal of

    performance in physical and financial terms, planning programming budgeting system (PPBS) and

    the accrual basis of accounting need to be firmly implemented for the accounts to provide

    financial data useful for economic analysis and reclassification of government transactions to

    assist in development of national accounts..

    2.3 GOVERNMENT FINANCIAL STATEMENTS AND USES

    The five Audited Financial Statements made available by the Auditor-General of the Federation

    represents the authentic and legal financial position of government at any time (Oshisami,

    1992:166). These financial statements include, Consolidated Revenue Fund (CRF), Statements of

    Revenue, Statement of Recurrent Expenditure, Statement of Assets and Liabilities, and the

    Development Fund. All of the financial data in these publications contain up-to-date figures.

    The five statements conform to the basic minimum which should be prepared for

    government, under operational criteria: the balance sheet, statement of operations, statement of

    sources and operation of funds. However, the five statements suffer from some technical

    deficiencies in three areas (Oshisami, 1992:179): finalisation of accounts for publication, the

    presentation format, and the inadequacies inherent in the application of cash basis of accounting

    without supplementary information. Although the federal government supplies additional

    information, but do not remove all the inadequacies. It is held also that a presentation of financial

    statements for the year without budgetary comparisons is first of all not in conformity with

    standard accounting principles and practice, and is generally considered short of full disclosure

    (Anyafo, 1994:64).

    In the corporate report (1975) published in the United Kingdom, the users of corporate

    reports are defined as: Having a reasonable right to information concerning the reporting entity.

    We consider that such rights arise from the public accountability of the entity whether or not

    supported by legally enforceable powers to demand information.

    The National Council on Governmental Accounting (NCGA, 1981) of USA sponsored

    research paper identified many internal and external groups (and uses) as potential users. The

    Governmental Accounting Standard Board (GASB, 1987) of USA however, following the

    approach similar to that of Financial Accounting Standard Board (FASB, 1978) and the American

    Institute of Certified Public Accountants (AICPA, 1974) paper group on the objectives of financial

    statement, focused on external users who have limited authority, Ability or resources to obtain

    specific information.

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    Ngwu (1998:12) identified internal users (and uses) of Government financial reports as

    Government, Public official, and Trade unions. Chan (1992:1) equally identifies external users of

    Government financial statements as: Citizens group: as service recipients, as voters, and as

    taxpayers; Legislative and oversight officials, Investors and Creditors, and other external users.

    Hay and Antonio (1990:92) observe that interviewees indicated that notes disclosures on

    government financial reports should be concise and contain essential information. In particular, the

    respondents (users) were interested in information regarding events that may materially affect the

    statements after balance sheet date: contingent liabilities and instances of non-compliance with

    laws, regulations and agreement. Another disclosure that users would like to see is material

    differences between the original budget and the final budget (due to supplementary

    appropriations). In addition, users states that if budget and GAAP reporting differences are not

    reconciled on the face of the statements, only material differences need to be disclosed in the

    notes. Users recommended that for each major fund, a five year history be provided regarding

    each major revenue source and a five-year expenditure history for each major fund by function,

    program, or other category, and additional disclosures regarding assets and liabilities are necessary

    3.1 METHODOLOGY

    The primary data were sourced through personal interview and administration of Government

    Financial Reports Evaluation Questionnaire to the users of government financial statement, the

    staff of the office of the Accountant-General of the federation, and the staff of the office of the

    Auditor-General of the federation. The population of users includes both the internal and external

    user-groups. A systematic random sample of the population in Abuja, Kaduna and Kogi states

    locations is taken only as representative of the aggregation of the elements that comprise the

    research sample. The sample population is put at a randomly selected 597 (five hundred and

    ninety-seven) representatives.

    The secondary sources of data comprise the Federal Government Financial Statements

    (Finalised version), Kaduna State Financial Statement 1998, professional journals textbooks,

    research reports, articles and handbooks.

    The following three Hypotheses were formulated to direct the paper in three key areas:

    Report Compliance, Report Utilization, and Report information content adequacy.

    HYPOTHESIS I

    Ho1 There is no significant variation between the information content of Government Financial

    Statements and the Statutory Requirements

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    HA1 There is a significant variation between the information content of Government Financial

    Statements and the Statutory Requirements

    HYPOTHESIS II

    HA2 There is no significant difference in the level of utilisation of Government Financial

    Statements in decision-making process, when classified by user groups

    HA2 There is a significant difference in the level of utilisation of Government Financial

    Statements in decision-making process, when classified by user groups

    HYPOTHESIS III

    Ho3 There is no significant difference between the information content of Government

    Financial Statements and the information need of user groups

    Ho3 There is a significant difference between the information content of Government Financial

    Statements and the information need of user groups

    The procedures employed for data analysis were based on responses from the linkert scale

    used for the questionnaire. The hypotheses were analysed separately for ease of data analysis and

    utilisation of available data. The parametric statistics (ANOVA: Single factor analysis) was used

    as the statistical tool to test the hypotheses at 0.05 level of significance, which depicts the

    difference between and within the user-groups responses. The descriptive tools used include

    mean, percentages and use of tables for data presentation.

    Mean (X) is computed as = (SXt)

    N

    Where SXt is the total computed mean of group

    N is the number of selected group (i.e. 5)

    The One-Way Analysis of Variance (ANOVA) was computed using the table below:

    Sources of variation SS DF MS F

    SSc

    SSe

    SC

    SE

    1(K-1)

    K(n-1)

    Sc

    1(K-1) = S1

    SE

    K (n-1) =

    S2

    S1/S2 =Fc

    SSt Sr N(K-1)

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    Where: SSc is the sum of square column

    SSe is the sum of the square error

    SSt is the sum of square total

    DF is the degree of freedomMS is the mean square

    F is the computed F

    The rejection region consists of all value of P that is equal to or less than = 0.05. Therefore, the

    value of P greater than = 0.05 is the acceptable region.

    4.1 TEST OF HYPOTHESES

    Statistical tests and analysis of hypotheses based on data collected provides the empirical evidence

    for the following research findings:

    HYPOTHESIS I LEVEL OF COMPLIANCE

    The extent of the information content of published government financial statement and the degree

    of variance in the level of compliance with statutory requirement were examined. The responses

    on compliance level as computed from the Government financial statement evaluation

    questionnaire is given below:

    Table l Mean Scores on Compliance level

    Group Sample size (n) Mean

    Public officialspublic InstitutionsLegislative officials

    Business enterprises

    Citizen groups

    8681123

    86

    130

    958971

    47

    45

    Mean 69.4

    Source: Field data (2003) *Absolute Scores

    Compliance level using ANOVA: Single Factor Analysis

    Groups Sum

    Averag

    e VarianceBetween group 506 101.2 543.7Within group 347 69.4 534.8

    Source of Variation SS Df MS F P-value F crit

    Between Groups 2528.1 1 2528.1 4.688178 0.062281 5.317645Within Groups 4314 8 539.25

    Total 6842.1 9

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    P > 0.05

    From table l the overall mean scores of compliance level is 69.4. This reflects a commendable

    compliance level of published government financial statement with statutory requirements in

    varying level of each groups perception. Statistical test of the hypothesis with respect to the

    level of compliance depicts that the null hypothesis (Ho 1) was accepted on the ground that the

    sample evidence (P) is greater than = 0.05, P > 0.05; P = 0.06228; we conclude that the specified

    groups of users agree in degree of level of compliance.

    HYPOTHESIS II LEVEL OF REPORT UTILISATION

    Five groups of users were examined on the level of utilisation of published government financial

    statements. The analysis of these user-groups responses are as shown in table ll.

    Table ll Mean Scores on Report Utilisation level

    Group Sample size (n) MeanPublic officials

    public Institutions

    Legislative officials

    Business enterprisesCitizen groups

    86

    81

    123

    86130

    84

    79

    71

    4745

    Mean 65.2

    Source: Field data (2003) *Absolute Scores

    Report Utilisation level using ANOVA: Single Factor Analysis

    Groups SumAverag

    e Variance

    Between Groups 506 101.2 543.7Within Groups 245 49 236.5

    Source of Variation SS df MS F P-value F crit

    Between Groups 6812.1 1 6812.1 17.46245 0.003085 5.317645Within Groups 3120.8 8 390.1

    Total 9932.9 9

    P < 0.05

    Table ll depicts mean scores of 78.0 and 46.5 for the internal and external users, respectively.

    These scores reflect a lower level of financial statement utilization at 65.2 mean score but worse

    on the part of external user-groups. The statistical test conducted on null hypothesis ll (Ho 2)

    indicated that the probability (P) is less than = 0.05, P = 0.003085. Our decision in this test is to

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    reject Ho in favour of HA. The conclusion drawn was that there is a significant difference in the

    level of report utilisation in decision making process when classified according to user groups.

    HYPOTHESIS lII REPORT ADEQUACY

    The perceptions of user groups with respect to the adequacy of the Government financial reports

    to their respective information needs formed the basis of the data reported in Table lll

    Table lll Mean Scores on Adequacy level

    Group Sample size (n) Mean

    Public officialspublic Institutions

    Legislative officials

    Business enterprisesCitizen groups

    8681

    123

    86130

    6257

    61

    3629

    Mean 49

    Source: Field data (2003) *Absolute Scores

    Level of Report Adequacy using ANOVA: Single Factor Analysis

    Groups Sum Average Variance

    Between groups 506 101.2 543.7Within groups 5 326.2 65.24 329.788

    Source of Variation SS df MS F P-value F crit

    Between Groups 3232.804 1 3232.804 7.402057 0.026221 5.317645Within Groups 3493.952 8 436.744

    Total 6726.756 9

    P < 0.05

    Table lll depicts the highest mean score of 62.0 for public officials and the lowest mean score of

    29.0 for citizen group. The overall mean scores stood at 49.0, which indicate a low level of report

    adequacy to the generality of the users. Again, the internal users scored higher (60.0) than the

    internal users (32.5). Sample evidence in table lll rejects null hypothesis lll (Ho 3) at P = 0.026221

    (P < 0.05), therefore we conclude that there is a significant variation between information need of

    users and the information content of published government financial statements.

    5.1 CONCLUSIONS AND RECOMMENDATIONS

    From the foregoing analysis and findings, we can derive empirical conclusions with respect to

    three qualitative epithets of the information content of published government financial statements.

    These epithets are anchored on reports compliance, utilization and adequacy.

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    The paper has indicated that the published government financial statements have over the

    years attained a high level of compliance with legal prescriptions on the statement contents, format

    of presentation and the financial measurement principles prescribed by the legal instruments. The

    note to the accounts has been disclosed to the extent of disclosure permitted by law; but failed to

    meet timely publication as mandated by law.

    The conclusions drawn on report adequacy and utilisation were that variation exists among

    user groups in terms of level of utilisation and the sufficiency of the information contents of

    financial statements to the information need of user groups. It has been established in the paper

    that the adequacy of the information content of the statements is linked to the level of its under-

    utilisation by the user groups, especially the external users.

    It must be emphasised that the relative adequacy of the reports to internal users resulted in

    a high level of utilisation than the external users. It was observed, that, the internal users have

    statutory duty to receive and utilize the financial statements in the process of discharging their

    functions, even at that it is not significant. The external users desire more information than what is

    presently obtained from the government financial statements.

    The conclusion that emerge from this paper is that, the entire basis of preparation,

    presentation and disclosure of financial information must be thoroughly examined with a view to

    meeting user-groups information needs, thereby making it more useful. Financial reporting in

    government should emphasize on external reporting than stewardship reporting.

    The findings and conclusions of the paper necessitated the following recommendations on

    legislative requirements, and report content and presentation:

    1) Legislative Requirements

    a) the right of users to request special financial reports must be legally mandated, and be

    made accessible;

    b) the timing of reports publication should be made 3-months as against the statutory 7-

    months

    c) establishment of Governmental Accounting Standard Board, to determine the detailed

    procedures, principles, and standards that should operate within the public sector, as

    Nigerian Accounting Standard Board is to the private sector accounting; and

    d) the present statue makes the accrual basis of accounting illegal, in view of the importance

    now attached to it, the modified accrual basis of accounting should be adopted in reporting

    government financial transactions.

    2) Content and Presentation:

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    a) Provision of information showing the relationship between services rendered and operating

    outlays, to enable groups external to the government obtain accounting information to

    assist them in evaluating the performance of functionaries in charge of government

    operations.

    b) Improvement in the quality and style of presentation of the statements with focus to make

    it understandable, complete, reliable and consistent. This could be achieved through:

    i) expansion of the contents of the notes to financial statements; notes to include: Basis of

    presentation and explanation of funds and fund accounts, Basis of accounting- for

    measuring and reporting constituents of the financial statements;

    ii) disclosure of the reconciliation between actual expenditures on the budget basis and the

    modified accrual basis, and disclosure on adverse situations- deficits in fund balances

    or retained earnings of individual funds, excess expenditures over appropriations,

    material violations of finance related legal and contractual provisions;

    iii) details of investments, including the cost, interest rates and market value, be fully

    disclosed;

    iv) a summary of fixed assets, including acquisition, depreciation, and whether

    infrastructures (roads) are capitalised- capital formulation disclosure; and

    v) disclosures with regard to total outstanding liabilities in respect of various guarantees,

    and pension funds.

    c) Comparative data in form of statistical tables and charts for a 5-year period, representing

    government revenue sources, expenditures by function, and forecasts of revenue and

    expenditures.

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