The Procurement Mike Pingstone Procurement Lead The process Important points: The service is functional during the MMH transition period (May to October 2014) in order to support organisations through a period of uncertainty. The procurement process is proportionate to the scale of the service (and therefore the likely size of bidders) Local organisations are engaged and kept informed about the process The process is more flexible (clear distinction of the three localities) Key dates Advert & PQQ 8 th October 2013 Advert & PQQ close 12 th November 2013 Outline bid document sent out 26 th November 2013 Bidder meetings 11 th to 13 th November 2013 Outline bids submitted 8 th January 2014 Detailed bid document sent out 31 st January 2014 Detailed bids submitted 28 th February 2014 Final presentations 21 st March 2014 Awards April 2014 Services live Soon after award The advert / PQQ stage The advert and Pre-Qualification Questionnaire stage are happening simultaneously for this procurement The PQQ itself has also been simplified from the first version that was released several months ago. We want this initial step of the process, before we start discussing the actual service with bidders, to be as streamlined as possible. Outline bids and Detailed bids Instead of a single, rigid tendering stage with a high number of questions, we are going to use two stages of tendering. This allows for much more discussion with bidders and less of a big bang in terms of bid writing. Instead of the traditional single discussion point (presentation stage), there will be a number of contact points through the procurement. It also importantly allows bidders to make mistakes at the Outline stage without being thrown out of the competition. E-procurement The advert and PQQ combined stage is being conducted within TACTICA. For all further stages TACTICA will be used as a mailbox, through which bidders and the CCG will exchange standard Word or Excel documentation. If there are any issues with TACTICA we will try to accommodate bidders as best as possible. Whos who Key people: Mike Pingstone Procurement Lead Tel: Phil Fear Project Support Officer Tel: Tactica - https://tactica-live.advanced365.com/login.asp?b=southwest https://tactica-live.advanced365.com/login.asp?b=southwest Questions? The deadline for PQQ submissions is 12pm on Tuesday, 12 th November 2013