The Presbyterian Church in Canada The Presbytery of ...presbyc-m.com/wp-content/uploads/2018/11/20181113-Varsity-Acre… · the Presbytery of Calgary-Macleod met in regular session

The Presbytery of Calgary-Macleod within Varsity Acres Calgary November 13, 2018

_______________________ Presbytery Clerk – Dewald Delport

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The Presbyterian Church in Canada The Presbytery of Calgary-Macleod

Alberta, Canada

Regular Meeting November 13, 2018 Gathering in God’s Name

Called to Order & Constitution

At Calgary, Alberta and within Varsity Acres Presbyterian Church there, the Presbytery of Calgary-Macleod met in regular session on Tuesday, November 13, 2018, at 1:08 p.m. The Moderator, the Rev. Kobus Genis, constituted the meeting with prayer

Treaty 7 It is acknowledged that the land on which we gather as the Presbytery of Calgary-Macleod is the traditional Treaty 7 territory of the Niitsitapi (Blackfoot Confederacy: Kainai, Piikani, and Siksika), Tsuut’ina, and Stoney Nakoda people, as well is the homeland of the Métis Nation of Alberta, Region 3. The Moderator led the court in a short devotion based on Psalm 23 and Psalm 24:1-2.

Roll Present with the Moderator were the ministers of Word and Sacrament: Bertalan Bocskorás, Peter Coutts, Dewald Delport, Grant Gunnink, Hugh Jack, Jin Woo Kim, Clay Kuhn, Jeffrey Lackie, Jean Morris, Dianne Ollerenshaw, and Mark Tremblay; and ruling elders: Sandra Cameron Evans, Audrey Cole, Richard Crowe, Cathy Gale, Pat Kover, Bill Lockley, Jan Lockley (Alternate, Westminster), David Love, Tom Paasuke, Karen Robbins, Mary Rozsa de Coquet, and Linda Sonley. Entering the court after the constitution, as noted in the minutes, were: Tim Archibald, Peter Baek; and ruling elders: Sandi Churchill, Dolly Forcade.

Regrets Regrets were received from Minister of Word and Sacrament: none; and ruling elders: John Chik, Bill Cocks, Judie Coleman, Randy Jaggard, Teddy Picket, and Jeanne Phene.

Appendix

Minister on the Appendix also present were: Nick Athanasiadis, Maren McLean Persaud, and Jake Van Pernis. Regrets were received from Ministers from the Appendix: Tom Brownlee, Nancy Cocks, and Che Napoleon. Also present: Phil Gaiser (treasurer)



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Courtesies The Moderator welcomed: Nick Warnes (Cyclical Inc.) as well as: Nick Athanasiadis, Maren McLean Persaud, and Jake Van Pernis the new clergy at Grace; Jan Lockley alternate elder from Westminster, David Love, new equalizing elder from Grace; Tim Nethercott and Zoë Say from UPCM Chapliancy.

Docket The Clerk presented the docket for the day: There were no Stated Hours. Changes to the Docket:

Recommendation 2 from the Clerk’s Report will be entertained after the adoption of the Docket. The report from the Presbytery Representative/Interim Moderator will be added at the Interim Moderators Reports.

It was agreed that the hours of meeting be 1:00 p.m. to the conclusion of business with a break for refreshments at 3:00 p.m.

Coutts Motion MOVED by P. Coutts, seconded by M. Tremblay, that the hours of Presbytery be extended to include a second sederunt this evening. CARRIED

MOVED by D. Delport, seconded by S. Cameron Evans, that the docket be adopted as amended. CARRIED

Recommenda-tion 2, Clerk’s Report

MOVED by D. Delport, seconded by S. Cameron Evans that Dolly Forcade from St. Andrew’s, Calgary, be added as an equalizing elder effective immediately. CARRIED

Being the Body of Christ

Business Arising

Business Arising

Notices of Motion

Notice of motion from Administration - to insert the terms of reference of the James Graham Fund (student bursary) in the Appendix of the Standing Orders. (93/18) MOVED by A. Cole, seconded by R. Crowe, the terms of reference of the James Graham Fund be inserted in the Appendix of the Standing Orders. CARRIED Notice of motion from M. Tremblay - that the Presbytery of Calgary-Macleod cease the practice of reimbursing teaching elders mileage for Presbytery events. (96/18)



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MOVED by M. Tremblay, seconded by J. Morris, that the Presbytery of Calgary-Macleod cease the practice of reimbursing teaching elders mileage for Presbytery events. DEFEATED

Roll Tim Archibald, Peter Baek, and Dolly Forcade entered the Court. Christian Persaud, visitor to the court, also entered.

Actions of the Moderator

The Moderator had no report.

Sep 18, 2018

The minutes of the regular meeting held on, September 18, 2018 were presented. MOVED by D. Delport, seconded by S. Cameron Evans, that the minutes be adopted. CARRIED

Correspondence The Clerk presented the correspondence. Recommendation: MOVED by D. Delport seconded by S. Cameron Evans, that the correspondence be dealt with as indicated below. CARRIED Receive for Information File # Correspondence 18-067 From M. Leung, received September 11 - Presbyterians

Sharing Update - emailed to presbytery September 11. 18-068 From K. Muir, received September 7 - Changes to the

Roll for August - emailed to presbytery September 11. 18-069 From D. Maxwell, received September 18 - Vital

Statistics and Postal Strike information - emailed to clergy on constituent role September 19.

18-071 From D. Maxwell, received September 25 - Vital Statistics and Postal Strike information - emailed to clergy on constituent role September 26.

18-072 From K. Muir, received October 1 - Changes to the Roll for October - emailed to presbytery October 2.

18-073 From I. Ross-McDonald, received September 28 - Executive Staff Position, Associate Secretary, Ministry and Church Vocations - emailed to presbytery October 2.

18-074 From D. Maxwell, received October 4 - Synod Reports - emailed to presbytery October 4.

18-075 From M. Leung, received October 4 - Presbyterians Sharing Update - emailed to presbytery October 4.



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18-078 From J. de Combe, received October 25 - Leadership for Cyclical PCC - emailed to presbytery October 30.

18-079 From D. Maxwell, received October 26 - Minutes of 2018 Synod meeting and 2018 Standing Orders - emailed to presbytery October 30.

18-084 From K. Muir, received November 2 - Changes to the Roll - emailed to presbytery November 2.

Administration Committee

18-066 From D. Blackader, received September - Draft copy of the United/Presbyterian Campus Ministry Bylaws - emailed to Administration Committee and Presbytery Representatives on the United/Presbyterian Campus Ministry (also, copies were available at the September Presbytery meeting and are available upon request).

Refer to the Clerk 18-070 From C. McPherson, received September 21 - Transfer

certificate of Rev. M. McLean Persaud. 18-077 From P. Kover, received October 12 - Confirmation of GA Rep

elder. 18-080 From K. Glendinning, received October 31 - Work Absence

Certificate for J. Hazlett for 3 months. Treasurer

18-082 From St. Giles, Calgary, received November 1 - Invoice for Presbytery Photocopies and Stamps - emailed to P. Gaiser November 1.

Refer to Mission & Strategy 18-076 From B. Summers, received October 10 - Talking Points from

the Life and Mission Agency - emailed to P. Coutts interim convener.

Refer to Clergy and Congregational Care 18-081 From K. Genis, received Oct 31 - Request for guidance from

Clergy and Congregational Care - was sent to C. Kuhn July 11 and October 31 by K. Genis.



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18-083 From S. Shaffer, received November 2 - Rev. J. Van Pernis eligibility of Reception - was sent to C. Kuhn November 2.

Discerning the Future of our Presbytery

Prayer

T. Archibald led us in a Prayer of Invocation.

Enthusiasms Enthusiasms and Concerns Regarding the Ministries of the Presbytery

• M. Rozsa de Coquet: Grace welcomed three ministers. The induction

service is scheduled for November 22. It is good to see how God provides.

• H. Jack: In September, St. Andrew's, Lethbridge started the program called New Beginnings. Small groups have been formed to make decisions about how St. Andrew's will move into the future.

Remits & Study Papers

Remits and Study Papers from the 2018 General Assembly **PLEASE NOTE: IF YOU LIKE TO SEE THE DETAILS REGARDING THE REMITS AND STUDY PAPERS PLEASE GO TO: https://presbyterian.ca/gao/ga2018/2018referrals/ AND DOWNLOAD THESE DOCUMENTS FROM THERE. MOVED by D. Delport, seconded by T. Paasuke, that the report be received and considered. CARRIED Most years Presbyteries receive “remits” from the General Assembly. These have to do with changes to church doctrine or changes to the Book of Forms, which are required to go through “the Barrier Act”. Such items need to be considered in three steps: 1] be approved by a General Assembly, 2] be approved by a majority of Presbyteries, and then 3] be approved by the following Assembly. Legislation that has been successfully passed these three times becomes the doctrine, or practice, of the denomination. This year we have three remits. Presbyteries cannot make any changes to the remitted materials. All we can do is vote to approve or disapprove. A team of Presbytery – composed of Dewald Delport, Kobus Genis, Jean Morris, Sandi Churchill, and Tom Paasuke – met to study the remits and makes the following recommendations. Remit A: Book of Forms section 176.1.10 This change is to allow a presbytery to add equalizing ministers on the constituent roll of presbytery if the presbytery chooses to do so. This applies to retired clergy who serve as interim-moderators.



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Recommendation #1: MOVED by D. Delport, seconded by T. Paasuke, that the Presbytery of Calgary-Macleod approve Remit A. CARRIED Remit B: Book of Forms section 252 This change is to correct an inconsistency in the Book of Forms and clarifies that it belongs to the presbytery to depose ministers of Word and Sacraments from ministry. Recommendation #2: MOVED by D. Delport, seconded by T. Paasuke, that the Presbytery of Calgary-Macleod approve Remit B. CARRIED Remit C: Book of Forms sections 365-375 - censure This change is to correct an inconsistency in the Book of Forms and further clarify legislation regarding censure. Recommendation #3: MOVED by D. Delport, seconded by T. Paasuke, that the Presbytery of Calgary-Macleod approve Remit C. CARRIED Study and Report This year there are two Study and Report documents. The due date for both Study Papers is January 31, 2019. Review of length of term of service for elders In the study paper the clerks of Assembly proposed amendments to sections 108-108.2 in the Book of Forms. The Remits and Study Papers Team propose the following reply to the suggested amendments.

The Presbytery of Calgary-Macleod is in favour of the proposed amendments to sections 108-108.2 for the following reasons:

1) The proposed amendments put in guideposts for sessions in adding “normally” to the current legislation.

2) The presbytery would still need to approve a session’s request for term-eldership.

3) The presbytery is still involved in the process if and when a session requests that the term for term eldership is different than “for periods of six years.”

4) The proposed amendments provide flexibility for session to model what the session needs.



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Recommendation #4: MOVED by D. Delport, seconded by T. Paasuke, that the above be the comments from the Presbytery of Calgary-Macleod regarding ‘Review of length of term of service for elders.’ CARRIED On the Question of Unity and Diversity The Remits and Study Papers Team had a lengthy discussion on this paper. During our discussion it became apparent that it would be a wise course of action to have a larger conversation. This will allow more voices to participate in the discussion of a very important topic, a topic that is worthy of a larger conversation. It is our hope that the discussion would be transparent, respectful, honest, and healthy. As such we believe it is wise to invite a facilitator. This will enable every voice in the presbytery to speak. A facilitator will also help navigate the discussion. Recommendation #5: MOVED by D. Delport, seconded by T. Paasuke, that the Presbytery be invited to have a conversation on the study Paper, On the Question of Unity and Diversity, at the January meeting and that an hour and half be dedicated to this process, and that the Presbytery invite Doug Maxwell to facilitate the conversation. CARRIED MOVED by D. Delport, seconded by T. Paasuke, to adopt the report as a whole. CARRIED

Theological Reflection

Theological Reflection – Nick Warnes The theory behind Cyclical

Break The Presbytery had a break for refreshment from 2:50 pm to 3:20 pm.

Motion to receive

MOVED by C. Kuhn, seconded by C. Gale, that the reports be received and their recommendations considered. CARRIED

Mission and Strategy

MISSION AND STRATEGY COMMITTEE Mark Tremblay (Convenor) This report was prepared by Rev. Peter Coutts. I am a brand new member of Mission & Strategy and was asked to be interim convenor during Rev. Mark Tremblay’s sabbatical. In the last 6 weeks we have pursued three items of business.



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Cyclical Rev. Dianne Ollerenshaw has taken the lead on this project. We will receive a presentation from Cyclical staff member Nick Warnes during our presbytery meeting and have a typical cyclical experience over dinner and into the evening. The following you have received by email: You are invited to our first cyclical gathering on Tuesday November 13 at 6 PM at Anejo Mexican Restaurant in Calgary. #2, 2116 4th Street SW Calgary. This follows our presbytery meeting. If you have not yet let us know you are coming please contact Dianne Ollerenshaw immediately! [email protected] 403.698.2523 It is our understanding that a good majority of the presbytery will be in attendance. At our presbytery meeting we will be recommending that the hours of our official meeting be extended to cover the dinner and evening event. This will provide an opportunity to discuss and decide whether we wish to pursue a relationship with cyclical or not. Ministry South of Fish Creek At its September meeting the Presbytery directed our committee to take action on three motions for report to the November meeting. Little has been actioned on this file since September given the significant work also assigned to us regarding the United Presbyterian Campus Ministry. Rev. Jean Morris has agreed to represent the interests of presbytery in the development of the terms of reference for the “South of Fish Creek Committee” that presbytery has directed St. Andrew’s to strike. Rev. Morris will also be the ongoing liaison person on that committee. Attempts to find one additional presbyter to work on the terms of reference portion has failed to find a willing volunteer at the point of time. Review of the University of Calgary Chaplaincy The presbytery at its September meeting directed the Mission & Strategy Committee to conduct a fulsome review of the United Presbyterian Campus Ministry. This review was prompted by the Campus Ministry Committee’s intention to become incorporated as a society. It was also prompted by the restructuring of the United Church of Canada and the subsequent closing of its Calgary Presbytery. As part of this work the presbytery directed a review of the Peer Partnership Program (conducted by the presbytery representatives on the campus ministry committee: Cathy Gale and Jin Woo Kim) and the draft terms of reference for the future society (conducted by Mary Rozsa de Coquet). Additionally Peter Coutts met with the Chaplain (Rev. Tim Nethercott) and with the campus ministry committee. The goal of this review is captured in the following



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motion that was adopted by presbytery at its September meeting: “that as part of their role to provide oversight on partnerships and under the changing circumstances of the UPCM, that the Mission and Strategy Committee assess if the partnership with UPCM is a priority for the presbytery at this time, and to report back to the November meeting.” Mission and Strategy met on 31 October. Our report and recommendations follow. This is a needed moment in our relationship with the campus ministry. The campus ministry committee anticipates becoming an incorporated society. If our presbytery joins them in this venture then we will be legally bound to the campus ministry in stronger ways than we are now. We hope the following review will help the presbytery as it faces this significant decision. This is a long (15 page) report. For those not inclined to read it all you can skip to “Options Going Forward” as an executive summary. Turning the Ministry Into a Society The Board has been considering this idea for a few years now, primarily as an aid for fund-raising. It is the view of the Board that obtaining grants through foundations and so forth will be easier if the ministry is a society. They also hope that funding for their less Christian activities (such as drumming) may be more likely if they are a society. There has also been encouragement from the United Church of Canada (UCC) to turn the campus ministry into a society for the sake of oversight and accountability. The upcoming restructuring of the UCC will eliminate the Presbytery of Calgary that has maintained primary oversight on the UCC side. According to the Chaplain and campus ministry committee members, it is not at all clear whether any body in the new UCC structure will have oversight of this ministry. Being a society is seen as a solution here as well. A society exists to fulfill the purpose of the society. A society’s board gives leadership for the pursuit of the purpose and is responsible to the membership of the society for that leadership. Accountability, then, happens through the annual meeting of the society’s membership. While all this makes sense the nature of the Presbytery of Calgary-Macleod (PCM) and its historic relationship with the campus ministry creates complications. The relationship of the two denominations to the campus ministry will be asymmetrical. Unlike the UCC, we are a local governing body that will expect to express oversight of the ministry and have some degree of control over the ministry. In the current draft of the future society’s bylaws there is no description for how our presbytery will relate to the society as an entity or what business matters before the society’s board will be required to come before our presbytery for consideration and approval. As it stands in the draft we would relate to the



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proposed society in two ways: 1] through individuals becoming members of the society (one must be a member of the UCC or PCC to become a society member) who can in turn influence the ministry’s direction at annual meetings, and 2] by participating on the board (we can appoint a maximum of 3 people to the board). The draft bylaws also make provision for “Agency Members” of the society: “any agency, corporation or organization that has entered into an agreement with the Society.” It is not clear whether our presbytery would be an agency member. The campus ministry committee acknowledges that we have been reviewing an early draft of the bylaws. That being said, as they stand the presbytery’s expression of leadership for the campus ministry, oversight and accountability would be expressed through our three appointed board members. It is our sense that this would be inadequate for the Presbytery of Calgary-Macleod. It will likely be a challenge to define how the Presbytery of Calgary-Macleod would relate to the future board as one governing body dealing with another, especially given that the UCC may not have any equivalent body. These issues were raised with the campus ministry committee at its meeting on 30 October 2018. They understand that this matter is complex and must be addressed. They also appreciate that the forming of a society and the final draft of bylaws will require approval by our presbytery. In the meantime our presbytery has the opportunity to determine our preferred relationship with the society if we continue our association with the campus ministry. In assessing presbytery’s potential participation in the campus ministry through a society it is our view that: ● It will be very challenging to define our relationship with the society

in which we retain our priority to have some degree of oversight of the ministry.

● It appears at this point in time that we will have an asymmetrical relationship with the United Church with this ministry as the UCC may not have any equivalent governing bodies to counter-balance our presbytery. This we see as a potential source of conflict.

● Becoming a partner in this society through incorporation may lead to risks legally that we do not want to assume. More on this below.

Review of Draft Terms of Reference for the Society What follows is a report by Mary Rozsa de Coquet on her review of the most recent draft of bylaws for the proposed society. Report The latest draft By-Laws have been reviewed by the two previous UPCM Committee members, one of the current members, Presbyter Mary Rozsa



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de Coquet (as appointed). In addition, an initial conversation with Lawyer Rob Woodward (pro bono) occurred. Below is a summary of concerns: there are two overarching issues, and a number of specific issues pertaining to the various clauses. First of all, who are the parties to this agreement? Secondly, is this agreement necessary?

1. The description, “the United Church of Canada or its successor” used in clause 5.4 of the document, must be clarified. The By-Laws read as if this is a partnership of two recognized denominations in Canada, not a denomination or its “successor” organization, agreeing to create an independent Society.

It may be the case that this was written in error as the phrased “the Presbytery or its successor” is used frequency in regard to the United Church, and poses no concern.

2. Does the Presbytery of Calgary-Macleod (PCM) really wish to

create an independent not for profit Society which retains ties to two denominations but which will no longer function as Presbytery partnership? ● The advantage of membership in the new Society would be the

ability to influence the mission, financial decisions and programming, amongst other possible benefits. There is a non-financial cost associated with this choice, as the requisite human resource contribution is not small.

● Not entering into the agreement does not necessarily mean there will be no tie to a campus ministry:

o the PCM could still support the ministry through an annual or multi-year grant to the new United Church entity overseeing the campus ministry. The PCM could also support a different campus ministry.

o Students within the Presbytery of Calgary-Macleod (PCM) could still be encouraged or financially supported to be involved with this or another campus ministry.

● If the answer is “yes” we wish to enter in, then the Purpose of the Society would have to clearly articulate that this is independent entity constituted via a formal partnership.

● Side note: do the United and Presbyterian Churches have any other example of such a partnership? This would help facilitate the conversation and drafting the By-Laws.



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Concerns with the By-Laws: Dispute Mechanism

● 2.2: The Society shall adhere at all times to the applicable policies, standards, and regulations as they may be enacted by both the General Council of The United Church of Canada and The General Assembly Office of The Presbyterian Church in Canada or their respective executives from time to time. However, there is no dispute mechanism. Currently there is a lack of adherence that has not been addressed.

5. Board of Directors

● 5.4 The Campus Ministry Board shall be composed of members as follows: a maximum of three appointed by the Calgary-Macleod Presbytery of The Presbyterian Church in Canada, a maximum of three appointed by the Calgary Presbytery of The United Church of Canada or its successor and other members as determined by the Board from time to time from those who represent University faculty, student body, donors to the Society and others with specific skills or interest.

It is assumed that “other” member are either affiliated with The United Church of Canada, or with The Presbyterian Church in Canada, but given that there is no size restriction on the Board, there could easily be an imbalance between the representatives of the two denominations.

● 5.7: “ensure adequate funding”- by what means? Within

certain parameters? Are there currently any exclusions such as gambling proceeds?

7. Officers of the Society

The Chaplain

● Would this Society exist primarily to act as employer? ● Currently one or the other Presbytery, on behalf of the

campus ministry committee, reviews the Chaplain’s performance and recommends compensation. This implies some level of authority of said Presbytery over the Chaplain which should not be the case with an independent Society: the Chaplain is answerable alone to the Society.

● Would the Chaplain alternate being from the two denominations? And, if so, why?



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The Treasurer: Matters Financial ● The By-Laws are quite detailed, so should also include within

the Treasurer description, responsibility for signing and filing government documents.

● “Safe Custody” of the Books must be identified and enumerated.

● An independent Society need not necessarily subscribe to the same safeguards as the original partners as described in section 8: ● Indebtedness may be subject to prescribed limits as

deemed appropriate by The United Church of Canada and The Presbyterian Church in Canada. ● The United Church of Canada and The Presbyterian

Church in Canada shall determine acceptable levels of insurance coverage. ● Any sale, transfer, or the mortgaging, acquisition, or

leasing of land must have the prior written consent of The United Church of Canada and The Presbyterian Church in Canada.

1) Disposition on Dissolution

● 13.2- the Board alone is responsible for determining the proportion of assets paid out to both parties? What measures would they use to determine those proportions?

● Thought might be given to impact on the ministry in case of dissolution of the Society.

Impact of the Ministry The two new UPCM committee members from the CMP were charged to investigate the impact of the campus ministry by interviewing congregations who have supported their members in the ministry as well as the participants themselves. It is suggested that those students who have chosen not to be involved also be interviewed, as some have expressed strong negative opinions that were not solicited. In addition, one of the previous committee members (Sandra Cameron Evans) also sent in the following comment: What about ministry for students who come from a church background and have an established faith. While they are probably very much in the minority (although I have no real idea), there doesn’t seem to be a lot of ministry to support/nurture them. As Dianne Ollerenshaw (I think it was Dianne) said, there is a monthly service held downtown, off campus, at Trinity Lutheran Church.



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To be fair, I have never brought this up and I don’ recall much discussion around this, actually. So my personal feedback would be, while acknowledging they are probably a minority, I’d question is there sufficient ‘programming’ in the way of Bible Study, worship, etc. for these students? The time spent to connect with students who do not have a faith background is critical but we shouldn’t overlook the (already) Christian students. Financial and Human Resource Cost of UPCM Finally, I would like to suggest that a third aspect be considered while evaluating the ministry: namely, the resources required. Although the financial outlay is not a huge amount ($9,000), it still is money that could be prioritized elsewhere. Of greater significance is the human resource cost. Both previous UPCM representatives have indicated they have given a sufficient amount of time as members of the UPCM working on trying to guide governance and policy. Apparently, a great deal of time is taken up with discussion on how to sustain the ministry rather than focus on the ministry itself. An actual report from the previous representatives could be solicited in order to better evaluate this ministry.

End of Report by Mary Rozsa de Coquet

Peter Coutts prepared a report for the campus ministry committee that combined these observations with his own. This was presented to the campus ministry committee at its last meeting. In moving forward the committee suggested: ● It will take advantage of a provincial service that helps new societies to

organize, describe their bylaws and establish good practices ● It will take advantage of the staff legal team at the UCC national office

and resources there that help the establishment of new societies in that denomination

● That the committee would appreciate the participation of persons from the Presbytery of Calgary-Macleod in the further development of the bylaws.

In assessing the challenges of helping the future society formulate bylaws that would be acceptable to our presbytery it is our view that: ● It would indeed be a challenge but it is probably doable ● We would affirm with the United/Presbyterian Campus Ministry

Committee that the assistance of the Government of Alberta (help in establishing a society) and the UCC legal staff would be essential



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Mission and Goals of the United Presbyterian Campus Ministry The mission and goals of the United Presbyterian Campus Ministry have changed recently. Here is the superseded statement of mission and goals (established in 2008): Mission Statement The United/Presbyterian Campus Ministry is called to birth and nurture a community of growing Christian disciples, living the Gospel of Jesus Christ in the university context.

The Society shall be carried on without purpose of gain for its members, and any profits or other gains to the Society shall be used in promoting it’s objectives.

Goals ● To bear witness to the Gospel in the academic discussion

and learning on-campus. ● To encourage Christian community on-campus with

particular regard to the United and Presbyterian students and faculty/staff.

● To develop ministries involving students and faculty/staff that have integrity with respect to the gospel and reflect the Reformed tradition.

● To foster ecumenical and multi-faith relationships of respect, collegiality, dialogue and openness.

● To foster spiritual growth and leadership development among those associated with the campus ministry.

● To serve the University of Calgary through the Multi-Faith Chaplains’ Association and its ministries and activities.

Here is the new statement of mission and goals (formulated in 2015 and adopted in October 2018): Vision: “Spiritual Connection through open Christian Community” Mission Statement:

A Centre based on Christian ethics and values where students, faculty and staff can: • participate in opportunities that nurture and discern individual faith development and spiritual growth • celebrate hospitality and pastoral care



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• explore ecumenical and interfaith dialogue • celebrate diversity through an affirming ministry

Goals: Short-term • simple suppers • Tim’s dinners / worship • Labyrinth • Lunch and Learns at U of C • Conversation cafe • workshop on Native spirituality • breakfast club at MRU • health rhythms • drumming circles • peer partnership program

On-Going • Chaplain to be a Christian voice to the larger community in relation to current issues • Provide a sustained presence that nurtures the gifts of others through encouragement and pastoral support • Provide opportunities for spiritual direction and pastoral care on a drop-in basis • Provide relevant referrals to the Wellness Centre • Support and cooperate with the larger faith community on campus including weekly worship services • Work co-operatively in joint ventures with the Wellness Centre, Native Centre and Q Centre • Explore the process of becoming an affirming ministry within the United and Presbyterian Campus Ministry

Long-Term • Explore and develop ways to become financially self-sufficient with a reserve of 1.5 million dollars within four years • To ensure long-term effective and influential presence of the United/Presbyterian Campus Ministry

In assessing the new mission statement and goals it is our view that: ● There has been a shift away from a statement that was solidly

Christian to one that appears to be more generically spiritual ● The new mission statement seems to arise from what the campus

ministry does now rather than provide guidance and direction for what the ministry aspires to be

● Our preference was for the older statement



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The change in the mission and goals of the campus ministry expresses a desire to change direction. As our presbytery considers participating in this new society, the question for us is: do we want to partner with this organization pursuing this vision, mission and goals? Program of the Campus Ministry Peter Coutts met with our chaplain, Rev. Tim Nethercott, for a far-ranging discussion of the campus ministry’s program. Campus ministries have evolved over the years adapting to the changing nature of students and the shifting attitudes of the university’s themselves. Rev. Nethercott sees the following as current challenges for campus ministry, including ours: ● Visibility: In order to create a cohort for the ministry the ministry

must make itself visible and provide entry points to the ministry. This is what drumming provides for the campus ministry. It has broad appeal, attracts hundreds of students, and provides a venue for students to become acquainted with the campus ministry.

● Denominational ties: In the past students sought out campus

ministry as a place to maintain denominational ties and participate in a campus-based Christian community with fellow students. Denominational ties are not as important to young persons as perhaps they were in the past. Additionally, the marked decline of young people in our congregations means there are fewer PCC and UCC students on campus to participate in the ministry’s cohort. Recent experience of the campus ministry is that it attracts students out of many denominations and those from the UCC and PCC are in the minority.

● Secular campuses: the campus administration puts restrictions on

overt Christian activity. Anything that could be viewed as “proselytizing” is not allowed. Chaplains are not allowed to say they offer counseling. Religious practice cannot be conducted in public places (for example, chaplains would not be allowed on Ash Wednesday to provide “Ashes to Go”). Such prohibitions reduce the visibility of a campus ministry and restrict some activities a campus ministry would like to conduct. In response to this reality the overtly Christian activities of the campus ministry take place off campus and students must make the conscious choice to cross the line between the soft spirituality programs of the ministry into the Christian aspects of the program.

● Financial Sustainability: in the past campus ministries were funded

by the national budget of denominations. UCC funding has declined and PCC funding has ended. Funding, more and more, must come



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from a growing number of financial partners that includes congregations, area denominational groups, as well as foundations, funding bodies and (potentially) businesses. Obtaining and maintaining these sources of funding requires increased time and effort on the part of the Chaplain, staff and committee members as they relate to congregations and other entities to build the campus ministry’s profile, relationships and a sense of ownership of the ministry by these groups. In the past there has been little connection between Calgary congregations and the campus ministry. This is a challenge for the campus ministry and will be a growing one.

● Encouraging relationships with congregations: the fundamental

organizational unit of the church is the congregation. The campus ministry does not want to disrupt the relationship between student and their church but rather to encourage and strengthen it. This has been a goal of the Peer Partnership. It is a challenge, however, for students whose home congregation is not in Calgary.

● Encouraging students from Calgary to participate in the ministry:

local UCC and PCC students attending the three schools served by the ministry who have deep roots in their home congregation may not feel a need to connect with and participate in the campus ministry because their spiritual life is connected with the faith community they grew up in. This may be a unique challenge for our campus ministry given that 84% of the UofC student body are Calgarians.

● Little shared activity among the various denominational campus

ministries: different campus ministries have different priorities and practices, tending to operate in siloes. There is little interest in partnering between the different denominational groups that could result in greater visibility and activity.

We assume that these very real challenges will likely become greater over time. The backbone of the campus ministry program is as follows: ● Drumming and Simple Suppers: these are weekly activities for the

ministry on both the campuses of University of Calgary and Mount Royal University. The drumming circles are followed by a free simple supper. A drumming circle is a soft approach to spirituality and is considered a metaphor for worship. The suppers are expression of Christian hospitality. It appears that not many students move from this kind of activity into the Christian aspect of



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the program. ● Expression Expo: the drumming circles attract many students with

different artistic interests. At Mount Royal an occasional Expression Expo is held to provide a venue for these students to perform. For example, a round of drumming may be followed by a student performing a dance, which is followed by a round of drumming and then by a student singing a song.

● Contemplative Worship Service: once a month a Taize or Holden

Prayer style worship service is held off campus in conjunction with a meal. This service is offered in partnership with the Lutheran campus chaplain. Participation over the past 4 years has ranged from 3 to 20, averaging 8 participants who come from a range of denominational backgrounds. United and Presbyterian students tend to be in the minority. Attendance at these services appear to depend on the number of students participating in the Peer Partner program. That program is not being offered this year and attendance at this service has been around 3 students per service.

● Theological Discussion Group: the “Dirty Theology” discussion

group meets once per month off campus with a typical attendance of 8 participants. It is not an exclusive program of the campus ministry but a group sponsored by the regional ministries activity of St. Andrew’s United Church and led by the minister of Red Deer Lake United Church.

● Peer Partnership: this program has existed for 4 years and has had

8 or more participants in any particular year. In the fall of 2018 only 4 students applied for the program. The campus ministry staff deemed that this number was too small to warrant offering the program this term (about half of staff time is normally given to this part of the overall program). This fall the program is being retooled and will seek participants in January.

● Other occasional activities: Lunch and Learn (opportunities to

discuss current issues from a faith perspective), monthly BBQ’s at Edworthy Park, Women’s Circle (a shared activity of the Faith & Spirituality Centre), retreat (organized with another campus ministry).

The program is mainly conducted by two young adult staff persons: Zoe Say (Presbyterian, from Grace Church) and Robert Massey (United). Robert manages the social media presence of the campus ministry and does a good job of it. Rev. Nethercott has a permission-giving attitude for these two in their work. At the October meeting of the campus ministry



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committee the Chaplain reported that due to the Peer Partnership not being offered all aspects of their Christian Community are weak this fall. Rev. Nethercott participates in the programs. His time is given over more to building relationships with congregations and groups, fund-raising, committee work, relating to the campus administration and occasional participation in university programs and classes. In the past counseling and spiritual direction have been a mainstay of a chaplain’s work but this has declined over time. Rev. Nethercott has about 4 students in on-going counseling relationships, on average. Very few students simply drop in to the Spirituality Centre for a counseling session. The presbytery directed our two representatives on the campus ministry committee to evaluate the Presbyterian experience with the Peer Partner program. What follows is their report: UPCM Report to Mission & Strategy: Feedback on Peer Ministry Partnership From the Sept 18th Presbytery Meeting Recommendation 1 of the UPCM Report: That Cathy Gale and Jin Woo Kim meet with Presbyterian congregational leaders involved in the UPCM Peer Ministry Partnership to evaluate the current shared ministry and to see if there is value in this ministry and a desire to continue to support it. At the Sept 21st meeting of UPCM, we learned that there were 97 young adults in dedicated Campus Ministry programs in the first week of classes, and many more students were served in shared programs and events. Although this was considered to be a strong start, there were only four applications for the Peer Partner program at this time; not enough to run a fully effective program. Some program adjustments will be made and another attempt to draw applications will occur in January with the new semester. As there are no current (as per the motion) Peer Partners, we focused our research for this task on the most recently participating congregations. It was also suggested to us that we might reach out to all congregations to find out why some students choose not to participate. This was not part of our mandate, and in the interests of time we didn’t pursue this. In the 2017-18 academic year there were an overall total of 11 Peer Partners. Four of them had connections with 3 PCC churches in Calgary: Knox (1), Varsity (1) and Grace (2). No Peer Partners had Presbyterian connections beyond the city and within the bounds of the Presbytery of Calgary-Macleod.



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We began our research by contacting ministry staff, committee volunteers and mentors at those three congregations as we were able. The questions below were asked. We will continue to seek out feedback from the four students as well.

1. How would you describe the program’s success from a congregational point of view- was it positive, or otherwise?

2. Was the role of the congregation in the partnership clear, or was more support or clarity needed? Was it received if so?

3. Was the role of the peer partner and his or her responsibilities clear to your group, so support could be provided if needed?

4. Is this a program that your group could continue to support? That you think the congregation would continue to support? I.e. is the desire to continue it there, if your congregation had a potential student to support?

1. Program success from a congregational point of view: Overall the feedback was positive from all three churches. The program encouraged the students’ congregational connection and participation in the life of the church, and in worship. One student extended their experience with their initiative by organizing a special contribution to worship. In one church the young adult population seems to be growing somewhat, and it’s believed that the visibility of the Peer Partnership Program might be a catalyst for that. Congregations and committees are pleased that this opportunity is available to support young adults stay connected to their home churches. There have been some communication and organizational issues here and there, more commonly when the program began several years ago. Although some miscommunications arise now and then, most have been easily addressed and clarified to maintain a valued, effective program overall. 2. Role of the congregation: There was mixed response around this question, with some saying that the role was pretty clear, others saying less so, although it has improved over the years. Finding mentors for students was easy enough, as was encouraging them in that role, although the effectiveness of the mentor can vary. The role of the CM young adult staff have been helpful on sorting out communications with the congregation. Comment was made that initiative has been needed for congregations to understand their role. The Peer Partnership was not always as public as it could be, and in some cases was mostly limited to the minister’s communications to the congregation. Also, one minister commented that they’re not sure if the congregation’s understanding of chaplaincy has grown over the years. But



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there is a clear desire to support it. 3. Role of the Peer Partner: One response was that the role of the Peer Partner has become clearer over time, and likely directed more from the Campus Ministry end. Although a Peer Partner’s responsibilities are clearer, they are still general in nature, likely to allow different types of congregational involvement. It can lead to some ambiguity and make the role harder to define on the congregational end. One comment was made that more support could be provided if the role was further defined. Other feedback said it was clear and there were no issues. 4. Continued Support: There seems to be clear support to continue this program. Comment was made that support would be given if the congregation had interested participants, although the program itself isn’t a priority for the group to pursue at this time. Further, they comment that they have seen a huge increase in participation in Campus Ministry activities from student congregants, so it seems that the program has been successful on that front and perhaps served its purpose. Comment from another congregation states that they have no problem continuing to support it and in fact hope to expand it to one of their MRU students. This source also says that while programs can always be improved, there doesn’t seem to be another model that encourages this level of participation between young adults, institutions, and congregations. Another source states that they would want to support young adult ministries, and hope that the program can continually work to become even more impactful. Summing up: In summary, it would seem that any primary issues within the program are based on communication practices, and that there is clear desire to continue to support young adult student ministry with the program when possible. We include a few additional comments that were offered. The honoraria funding for the Peer Partner doesn’t seem to present much of a budget hardship at this time, although all congregations carefully plan their ministry funding. The leadership participation in this program, by two ministers, was positive as it furthered their ministry beyond their congregations and helped them learn of students’ faith journeys they might not otherwise.

Respectfully submitted, Cathy Gale and Jin Woo Kim

UPCM representatives



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In assessing the program of the campus ministry and the challenges it faces it is our view that: ● Participation in the Christian community side of the program is small

and appears to be very dependent on the presence and success of the Peer Partner program.

● While the drumming and simple supper activities create visibility for the campus ministry and is popular with students it does not lead to many students moving through it to participate in the Christian community part of the program

● We wonder if taking the Christian community portion of the program off campus works against the program

● A current and growing aspect of the Chaplain’s work is networking and building relationships with local congregations. We wonder which Presbyterian congregations have experienced this?

The superseded mission statement of the campus ministry stated: “The United/Presbyterian Campus Ministry is called to birth and nurture a community of growing Christian disciples, living the Gospel of Jesus Christ in the university context.” For the Mission and Strategy Committee this would be the worthy pursuit of a campus ministry in our very secular age. The experience of the campus ministry, however, is that it is very challenging to do. This has led to a shift in emphases demonstrated in the changed mission statement and goals as well as the significant time given to the soft spiritual aspects of the program such as drumming. We have concerns about the effectiveness of the program, especially in light that the campus ministry has a $190,000 budget, three staff as well as partner groups providing portions of the overall program. We wonder whether there may be another way our presbytery can provide a ministry for Presbyterian young adults that can “nurture a community of growing Christian disciples”? Budget

The 2019 budget totals $190,000. Of that $79,000 comes from what we might call traditional denominational on-going support ($35,000 from the UCC nationally, $35,000 from the UCC regionally and $9,000 from our presbytery). This means the remaining $110,000 must come from other sources: congregations, foundations, grant-providing institutions, corporate sources and fundraising. For 2019 the PCC Ewart Endowment Fund is providing its second (and final) $20,000 grant. One quarter of the current annual funding comes from the proceeds of the sale of the St Andrew’s United Church building.

We believe this reliance on other funds leaves the future ministry vulnerable. Obtaining this funding annually will depend on the steady and significant efforts of the Chaplain, board members of the future society and



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even possibly ministry staff. The campus ministry currently has only $33,000 in reserves that would likely be drawn on if a current or future funder ceases to support the campus ministry. This vulnerability is illustrated by the 2019 budget (dated 29 October 2018) that has the following income line item: “Additional grants or corporate support (to be identified): $27,800.” 15% of the income for 2019 has not been identified. We have concern that pursuit of funding the ministry may end up a higher functional priority than the program of the campus ministry. One sign of hope is that the Lutheran Chaplain is in discussion with the campus ministry committee about providing some funds from her budget to the UPCM budget because her ministry benefits from our program and staff. Nothing is finalized here, however.

Another way to deal with the financial challenge is to reduce staff. 90% of the expenses of the campus ministry is salaries. Staff reductions would lead to a shrinking of the program but may not result in a decreased need to solicit “other funds”. The balance of time given to program vs fundraising could shift even more towards fundraising, reducing the effectiveness of the ministry itself. Let’s consider a worst-case scenario. The campus ministry continues until financial reserves are depleted. If the proposed society is left with more liabilities than assets, who will be responsible for dealing with the liabilities? The draft bylaws do not yet show this. We have already noted the asymmetrical nature of the relationship of our presbytery in the proposed society with no clear United Church equivalent. Could this mean our presbytery may be responsible for liabilities (including a transition allowance for the Chaplain)?

In assessing the challenges inherent to the campus ministry’s budget it is our view that: ● There will be a significant financial risk for the Presbytery of Calgary-

Macleod if we legally become part of the proposed society.

Options Going Forward It appears to the Mission and Strategy Committee that we have four options:

1. Proceed with the campus ministry as a legal part of the new incorporated society. This will ensure we can maintain oversight of the ministry but will also mean that we will be more strongly bound to it.

2. Not become part of the incorporated society but remain a ministry funder. This would likely reduce our oversight and influence in the campus ministry.



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3. Leave the campus ministry and pursue a different strategy for supporting the faith of our young adults and their church involvement.

4. Simply leave the campus ministry. Our recommendation is to pursue option #3. We may be wrong, but our sense of the presbytery is that the superseded mission statement and goals of the campus ministry would be closer to our heart than the newly approved mission statement and goals. Regardless of any view we have of the program and its effectiveness, our relationship with the campus ministry needs to start with our alignment with the ministry’s sense of purpose. If we don’t feel that alignment then we shouldn’t participate in the incorporated society. In recent years there have been ongoing questions by some in our presbytery regarding the ministry’s program emphases. The new mission statement and goals indicate that those program emphases will continue. The Christian community aspect of the campus ministry depends significantly on the presence of the Peer Partnership program. When it is not offered the Christian community aspect is greatly diminished. Even when the program is active the Christian community is small. Also, student participation in the soft spirituality aspects of the program does not seem to help many students move into the Christian community portion of the program. The proposed society will depend significantly on the Chaplain and board members (including our presbytery’s three representatives on the board) to fundraise. The budget’s dependence on “other funds” will be a burden…and is that a burden we are agreeable to lay on our presbytery representatives? We anticipate financial risks to the presbytery if we become legal partners in the incorporated society, especially if the campus ministry ends. The Presbyterian Church has a long history in campus ministry stretching back into the time when Christendom was still very apparent. Christendom is gone, society is becoming ever more secular and a university campus is one of the strongest proponents of secularism. This has created the challenges noted above. We wonder if it is time to acknowledge that a campus ministry is no longer the best and most effective way for nurturing and supporting the faith of young adults (especially our Presbyterian ones)? This is a good time to consider our future relationship with the United Presbyterian Campus Ministry. The campus ministry committee has a lot



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of work to do preparing to be incorporated. If they know now that we will not be a partner in their new venture it helps them. It will also be less disruptive now compared to a withdrawal later after incorporation as a society takes place. In place of our involvement in the campus ministry we can conceive of a presbytery ministry for young adults that would be oriented for all our young adults, whether or not they attend one of the three schools served by our campus ministry. If presbytery wishes, Mission & Strategy would be open to exploring this idea on behalf of the presbytery. Recommendations: It was not easy to come to the recommendations below. Our decades long partnership with the UCC Presbytery of Calgary and our participation in the United Presbyterian Campus Ministry has been both meaningful and fruitful. The campus ministry has been and continues to be a helpful ministry to many students, including Presbyterian students. But as this report demonstrates, much has evolved in the ministry’s context and in the ministry itself in response. The proposed incorporation of this ministry as a society imposes on us a moment of decision that effectively asks us to consider whether we wish to recommit to the United Presbyterian Campus Ministry for the next chapter in its story. It is the assessment of the Mission & Strategy Committee that we should not. This assessment does not diminish the faithful work of the ministry past, present or future. Our concerns are the challenges the ministry faces, the asymmetrical relationship it appears we will have with The United Church of Canada in this shared ministry, and the direction the United Presbyterian Campus Ministry committee intends to take. As a committee we find ourselves reluctant to bind ourselves even more tightly to this ministry through incorporation given the concerns raised in this report. If it is our decision to withdraw from the United Presbyterian Campus Ministry then we should do it quickly and simply. There appears to us little point to set a date sometime in the future and oblige our representatives on the campus ministry committee to continue their work until a later end date is reached. It also allows the campus ministry committee to proceed now with their ongoing work preparing for incorporation knowing we will not be a participant. The Court AGREED that the staff from the UPCM – T. Nethercott and Zoë Say – be given permission to sit and correspond. Recommendation #1: MOVED by P. Coutts, seconded by A. Cole, that the Presbytery of Calgary-Macleod end its relationship with the United Presbyterian Campus Ministry immediately in all ways other than financial.



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Amendment: MOVED by J. Lackie, seconded by M. Tremblay, that the motion read: “The Presbytery of Calgary-Macleod remain a funding partner without becoming part of the incorporated society. CARRIED Motion as Amended: that the Presbytery of Calgary-Macleod remain a funding partner without becoming part of the incorporated society. CARRIED

Roll Sandi Churchill entered the Court.

P. Coutts, interim convener, stated that with recommendation 1 as amended, recommendation 2 & 3 no longer applies. Our withdrawal from the campus ministry will have a financial impact, so we suggest a slower withdrawal financially. The draft 2019 budget anticipates $29,000 in financial support coming from Presbyterian sources. $20,000 from the Ewart Endowment Fund is committed for 2019. We propose that the Presbytery of Calgary-Macleod provide financial support through to the end of the standard academic year, being the end of April 2019. This means a loss of $6,000 in expected future funding (representing 3% of their anticipated income). The combined Presbyterian funding of $23,000 for 2019 will ease the transition and give them time to find new funding for 2020 and beyond. Recommendation #2: that the 2019 budget of the Presbytery of Calgary-Macleod allocate $3,000 to the United Presbyterian Campus Ministry and that this conclude our financial support. (No longer applies due to amended recommendation 1) We believe that there is a general concern in our congregations that their young adult members be supported and nurtured in faith. With few such people in our congregations a presbytery wide ministry could provide for some of the need. At this point we don’t know what form this kind of ministry might take but Mission & Strategy thinks the idea is worth reflection. Recommendation #3: that Mission & Strategy lead the imagining of a presbytery ministry for young adults. (No longer applies due to amended recommendation 1)



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Morris Motion MOVED by J. Morris, seconded by S. Cameron Evans, that Mission and Strategy meet with the United Church as Campus Ministry representatives to share the report and to map out the possible future reporting relationship and to respond to concerns of the Presbytery of Calgary-Macleod raised in the report. CARRIED

Prayer J. Morris led us in Prayers for the Future of the Presbytery of Calgary-

Macleod.

Reports on the Ministries of our Presbytery

Congregational Care

CLERGY AND CONGREGATIONAL CARE - Clay Kuhn (Convenor)

1) Study Leaves Approved

a) Dewald Delport to enroll in three programs at Mount Royal

University that focus on Communication and Administration in 2019 and 2020.

b) Tim Archibald for three coaching calls with Dr. Graham Standish on October 22-28, 2018.

c) Kobus Genis to complete the GPS Bible Study modules. This is

combined with time for personal and spiritual growth from January 1-30, 2019

2) Students and Minister’s Transferring to PCC

a) Justin Thurm – Began his studies this fall at St. Andrew’s Hall/

VST.

b) Eniko Bocskorås – Dianne Ollerenshaw will work with Eniko to complete the History and Church Governance requirements given to us by the Committee on Education and Reception.

c) Jake Van Pernis – Mark Tremblay will work with Jake to

complete the Church History requirement and the Church Governance requirement given to us by the Committee on Education and Reception.

3) Presbytery Visitations

a) Visits for Fall /Winter 2018/2019: Knox, Calgary, Westminster,

Calgary, St. John’s Medicine Hat. The visitation teams are currently being arranged.



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b) Visits for Fall 2019: Grace, Calgary, St. Andrew’s, Calgary.

Visitation Teams yet to be determined by the committee.

c) A new team will be assigned for Knox, Bassano Gem Visitation.

4) Clergy Self-Review a) Clergy Reviews for 2019: Peter Coutts, Dewald Delport, Jared

Millar.

b) The committee thanks Hugh Jack for arranging the reviews and Dianne Ollerenshaw, Tom Brownlee, Nancy Cocks, Bob Cruikshank and Fiona Swanson for serving and Review Assistants.

5) Workshop for 2019

The committee is exploring several potential themes for a workshop for the Presbytery in 2019. We would welcome any suggestions from the court.

6) Next Meeting: At the call of the Convener.

Administration

ADMINISTRATION COMMITTEE Audrey Cole (Convenor) ● Notice of Motion: At the January meeting of Presbytery, the Administration

Committee will move or cause to be moved that the Standing Orders be amended to establish Stated business for the five meetings each year.

● One more Clergy member is required for Mission and Strategy team. ● The Treasurer has reported that the Presbytery has a substantial surplus

this year, due to the fact that we currently do not employ a General Presbytery. The Presbytery is a charitable organization and as such it does not look good when we have a significant surplus (please see the financial sheets for information). On the recommendation of the Treasurer, the Administrative committee feel that Presbytery can give Congregations a break on the December dues

Recommendation 1: MOVED by A. Cole, seconded by R. Crowe, that

Congregational Dues for December 2018 be reimbursed to congregations. CARRIED



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● The Administration Committee also reviewed the honorarium for the clerk, which has not been adjusted for some time.

Recommendation 2: MOVED by A. Cole, seconded by R. Crowe, that the clerk’s honorarium be $3600 for 2019

CARRIED ● The Administrative Committee is responsible to name a financial reviewer

for the 2018 Financial Statements. Connie Harms is the current treasurer at St. Giles, she is also a professional bookkeeper by trade.

Recommendation 3: MOVED by A. Cole, seconded by R. Crowe, that Connie Harms, treasurer of St. Giles, be named the financial reviewer for the 2018 Financial Statements of Presbytery.

CARRIED ● At the September meeting the Administrative Committee mentioned that in

2019 the Presbytery might send YAR to General Assembly. The Clerk also circulated an email to clerks of session requesting nominations for a YAR. We received one nomination from Grace Presbyterian Church.

Recommendation 4: MOVED by A. Cole, seconded by R. Crowe, that Kelly Christopher be named YAR from Calgary-Macleod to the 145 General Assembly.

CARRIED ● The Administrative Committee also discussed the funding for Canada

Youth. Recommendation 5: MOVED by A. Cole, seconded by R. Crowe, that the

Presbytery budget $2000 for Canada Youth in 2019. CARRIED

In Camera MOVED by D. Ollerenshaw, seconded by C. Kuhn, that the presbytery sit with closed doors. CARRIED Upon the conclusion of sitting with closed doors, the following motions, adopted in the closed session, were reported as follows:

Recommendation 1: That J. Hazlett be given permission to worship with her husband, John Hazlett at St. Andrew’s during her leave of absence and that J. Hazlett will not engage in ministerial or pastoral duties. Recommendation 2: That if J. Hazlett deems the timing appropriate for her to access her Continuing Education funds for spiritual direction, grief counselling and/or personal growth, that the Presbytery of Calgary-Macleod encourages St. Andrew’s to make such funds available.



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Recommendation 3: That the request for Work Absence due to illness be extended from October 31, 2018, for an additional three months, to January 31, 2019. Recommendation 4: That from November 13 to the end of January, to be reviewed at the January Presbytery meeting, J. Hazlett receive $200 per counselling session with her current counsellor, from the presbytery of Calgary-Macleod. Recommendation 5: That for the months of November, December, and January, to be reviewed at the January Presbytery meeting, J. Hazlett receive $500 per month from the Presbytery of Calgary-Macleod to assist with personal expenses.

Interim Moderator

INTERIM MODERATOR REPORT General Presbyter Search

General Presbyter Search Team Report The Search Team met twice since the last Presbytery meeting, once by email to circulate the current position description for General Presbyter (GP) and solicit discussion, and once to prepare this report. The position is currently posted on The Presbyterian Church in Canada’s website, Presbyterian.ca, as well as general circulation within the bounds of Presbytery. While the committee generally assumed that this action is within the scope of a Search Committee, given that the Presbytery has recently committed to providing all Interim Moderators with terms of reference, we thought that the same might be helpful for the work of the committee. Motion 1: MOVED by J. Kim, seconded by R. Crowe, that the Presbytery sustain the actions of the committee in posting the position notification. DEFEATED The following questions arose out of our initial work, and the committee believes that answering these questions will be helpful in our ongoing work with a GP. Motion 2: MOVED by J. Kim, seconded by R. Crowe, that the following questions be referred to the Admin Committee to consult as needed and provide appropriate responses.

1) How widely do we want to look for a GP? Understanding that this is an uncommon position within The Presbyterian Church in Canada, though not unique, what does the Presbytery believe is a reasonable timeline for filling this position? How will we know if and when to discern an end to the process?



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2) In the past, we have been fortunate to be able to fill the position of GP from within our Presbytery. Are the specific circumstances of Calgary-Macleod important enough to understand that priority for this position should be restricted to the geographic bounds of the Presbytery or Synod, and if so, do the current parameters of the position (vis. Term of membership within the PCC) provide adequate support to attract the right candidate?

3) Given the broad geographic expanse of the Presbytery bounds, does the Presbytery have plans for how travel time will be adjudicated? (ie; if a successful candidate lives in Medicine Hat, will the current hours make sense?

4) Given that the Presbytery has recently agreed to provide terms of reference for Interim Moderators, will the search team be provided terms of reference?

5) Is the current compensation structure (22.5 hours per week) sufficient to accomplish the work set out in the position description?

Motion to Refer MOVED by J. Morris, seconded by S. Cameron Evans, that the report be referred back to the Search Team and to consult with Administration. CARRIED

Grace Report of the Interim Moderator of Grace Church – Mark Tremblay We are in a position to move to the Inductions of three new ministers at Grace Church. The Rev. Dr. Nick Athanasiadis arrived in Calgary mid-October and began working. The Rev. Maren MacLean-Persaud arrived at the end of October and began working November 1. The Rev. Jake Van Pernis arrived in mid-September and began working to complete the anticipated requirements of the Committee on Education and Reception, a course on Presbyterian Polity and History. Mr. Van Pernis met with the Committee on Education and Reception on November 1 in Toronto and the Clerk was notified that he is eligible to be received as a minister of The Presbyterian Church in Canada effective November 5 and can be inducted following the completion of the two required courses on Polity and History. As agreed with the Convener of Clergy and Congregational Care at the beginning of July, I set the two courses with Jake. For the Polity course, in addition to reading the Book of Forms, the required reading included Living Faith, The Sexual Assault and Sexual Harassment Policy (SASH), the Racial Discrimination Policy, the Leading with Care Policy and the Statement on Aboriginal Practices. To help Jake’s familiarity with the PCC and his transition from the PCUSA, I asked him to write 6 short reflection papers that demonstrates that he read the material and where there are dissimilarities with PSUSA practice. There was also a short scenario that Jake had to use our polity to provide two different maps of action, one as the Clerk of Presbytery



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and one as the Convener of the Investigation committee. A final exam consisting of three parts, multiple choice, short answer and long answer was also part of the Course. In both the scenario and the exam, Jake had to demonstrate awareness of church policies and demonstrate competence in applying church polity to church situations. He has completed the course requirements satisfactorily. For the History Course, in addition to John Moir’s Enduring Witness, the required reading included the Haynes Report, an article written by Joe McLelland, Man in God’s World, Mind, Body and Soul, The Presbyterian Church in Canada’s Confession to Aboriginal Peoples and 3 chapters from the Truth and Reconciliation Commission Report – two from Volume 1 and one from Volume 6. To help Jake focus his thinking on the position at Grace church, I asked him to be mindful of the differences from his American background both culturally and in the church and to think about his ministry. There were three shorter reflection papers that asked him to demonstrate familiarity with the material that intersect and deviate from his Presbyterian experience with the PCUSA. There was a longer paper that required him to apply some of the insights from his reading that would inform and potentially direct his missional interests and his position at Grace. He has completed the course requirements satisfactorily. Recommendation 1: MOVED by M. Tremblay, seconded by M. Rozsa de Coquet, that the presbytery of Calgary-Macleod confirm that the Rev. Jake Van Pernis has completed the requirements set by the Committee on Education and Reception and that his name be placed on the Appendix to the Role. CARRIED

Ministry Partnerships WMS

Reports on Our Ministry Partnerships The Presbyterian Church in Canada PWS&D – See Director of Regional Ministries Report WMS – Sandi Churchill A reminder that the early bird deadline for the registration for the Regional Women’s Gathering “Shine” to be held in Surrey, BC on March 29-30 2019 is November 15. Encouraging women to attend this wonderful event would be most helpful.

Regional Ministries Canada Youth

Synod of Alberta and the Northwest Director of Regional Ministries – Dianne Ollerenshaw Canada Youth (CY18)



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Canada Youth 2018 gathered on the afternoon of Monday, July 2, and ended at noon on Saturday, July 7. The theme was “Stirred Not Shaken” Faith Activated based on 2 Timothy 1:3-8 and the event was held at Brock University, St. Catharines, Ontario. Departing a day earlier were participants from Alberta, from 4 presbyteries. They arrived at Hamilton International Airport mid- afternoon on July 01 and travelled to Niagara Falls. After the fireworks they went to Brock University and were housed at the cost of an additional night’s accommodation. Granola bars were available for early risers and a lunch ticket was provided as part of the travel costs. CY registration began at 2:30 pm on July 02. On July 7 most of the group departed by bus with a bag lunch for the Hamilton airport and they arrived in Calgary in the early evening. There were 23 participants from Calgary-Macleod Presbytery with seven enrolled in the Youth Track which was designed for high school students and fourteen enrolled in the Discipleship Track which provided an opportunity for young adults (ages 19 to 25) to grow in their faith and to be effective servants and leaders. The following congregations are involved this year in CY18 within the Presbytery of Calgary-Macleod: St. Andrew’s, Calgary 2 Youth Track, 5 Discipleship Track, 1 Adult Advisor Centennial, Calgary 4 Youth Track, 1 Discipleship Track St. John’s, Medicine Hat 1 Discipleship Track Varsity Acres, Calgary 4 Youth Track, 5 Discipleship Track, 1 Adult Advisor John Egger (Christian Education Director at Varsity Acres) and Desiree Henrichsen (member of St. Andrew’s, Calgary) were the A.B.L.E. Advisors [which means “Adult, Bold Leaders with Energy”] and accompanied youth under 18. Also Lauren Cole, Joanne Kellough, Zoë Say, and Roberto DeSandoli were serving as a part of the national leadership team with Jo Morris, the CY2018 Coordinator. Three participants and an A.B.L.E. Advisor from Central Alberta Presbytery as well as a Discipleship Track participant from Peace River travelled with the CM group. Edmonton-Lakeland participants made their own travel and bussing arrangements and found themselves on a connecting flight with the southern Alberta participants. A leadership team comprised of Carissa Backus, Carl Murray, Patience Nahumure, Roberto DeSandoli and Dianne Ollerenshaw met on several occasions to publicize the CY event, organize travel logistics, create forms to collect medical and emergency contact information, wavers and photo release permission, as well as community life covenants. Also letters were sent to congregations to encourage the engagement of local church members in fundraising and commissioning participants in worship. Copies of forms, letters,



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bulletin inserts will be left with the convenor of Clergy & Congregational Care and the Clerk of Presbytery for future reference. D. Ollerenshaw met with the A.B.L.E. Advisors to review their responsibilities and review the Leading With Care policy. She also communicated with other presbyteries sending participants. An information package was given to the Advisors including a copy of all plane tickets, medical information and emergency contacts for each traveller, room assignments, bussing contacts, master list of travellers on buses, and incident reporting forms. D. Ollerenshaw created a budget and applied for funding from the Riverside Endowment Fund and CY Travel Pool ($4,725 and $3,041.72 respectively). Deposits were sent to WestJet, Brock University and DanNel Coach Line Company. Final payments were made by June 01, 2018. A Financial Statement follows this report. Invoices were sent out to congregations to cover presbytery costs. Suggestions for planning in 2020: Flights:

● Organizers are encouraged to book flights in January. Check in with all presbyteries in the synod to see if youth plan to attend. Often the Edmonton participants need to connect through Calgary and are on the same flight with southern Alberta participants. One person should do this booking for all presbyteries to get the best price through a group booking. In 2018 the difference in price was approximately $100 per ticket between the Edmonton booking and Calgary booking.

● When booking flights the seats can be held for several months. Approximately one month before flight departure, payment is needed. Once the payment is received the cost to cancel seats may cost $100.

● Be nimble in planning the flights. In 2018 YARS were invited to attend CY while attending General Assembly. Often the cost of flights that are booked close to summer or with a few weeks before departure are more expensive.

● Ensure that the full name of each person travelling matches the identity card, driver’s license or passport.

● In 2018 three seats were purchased for one-way travel, all from the same congregation. One traveller was over 18 and two were under 18. The congregation setting up such arrangements must ensure there is an arrangement for pick up at Brock or the Hamilton airport so that youth are not left unattended. In 2018 there was a mix-up in purchasing a one-way ticket. It turned out plans had changed or were originally



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misunderstood. On the day of departure it was discovered that a minor was not staying in Ontario after CY and was expecting to fly home with the group. A one-way ticket was purchased that day to ensure that person returned home with the group. This ticket was expensive.

● One participant was in the Discipleship Track and over 18 years of age. This person was working for the summer in Ontario and joined the Alberta delegation on its excursion to Niagara Falls. Extra accommodation was not needed on the day before CY formally started. Be aware of the different arrival arrangements.

A.B.L.E. Advisors:

● Ensure the Presbytery pays for travel, registration fee to CY, meals, entrance fee to Niagara Fall excursions, and bussing for Advisors while travelling to and from CY.

● Ensure those appointed as A.B.L.E. Advisors are at least 25 years of age when travelling to CY in order to be Leading With Care compliant.

● Ensure Advisors will travel with cell phones ● Ensure Advisors have a copy of plane tickets, medical and emergency

contacts ● Ensure Advisors have extra snacks and basic first aid supplies ● Ensure Advisors have Leading With Care Incident Reporting Forms

should an accident or incident need to be documented ● On return from CY, ensure any completed Incident Forms are stored in

the congregation where the participant attends ● Following CY18, D. Ollerenshaw debriefed with one Advisor. It is helpful

to debrief to improve our planning. Responsibilities of CY Planning Team

● Work on travel logistics ● Create Informed Consent for Activities Form for Youth Track (Under 18

years of age) including Personal Information, Medical and Dietary Information, Emergency Contact Information, Photo Consent & Release, Participant Community Life Covenant as well as a form for Discipleship Track participants (Over 18 years of age).

● Organize the design and order for a custom-made T-Shirts that participants will wear while flying and at specific times at CY. In 2018 we engaged, Storm Front Promotions Inc. www.stormfrontpromo.com

● Support congregational fundraising efforts ● Encourage congregations to use the commissioning liturgies ● Pray for participants and planning process ● Be prepared to look for billets for out-of-town participants, should they

need to arrive the night before the early departing flight ● Plan for an Orientation / Get-to-Know You Event ● The Clerk of Presbytery and Director of Regional Ministries signed the

Accommodation and Facilities Agreement for an extra night’s accommodation at Brock University.



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● D. Ollerenshaw obtained a certificate of general liability insurance naming the University as an additional insured in an amount not less than $2 million per occurrence from Marsh Insurance.

● The Clerk of Presbytery and Director of Regional Ministries signed the contract for busing with DanNel Coach Line Company Inc. of St. Catharines, Ontario.

Preparation for Orientation Day / Get-to-know you Event:

● Create a Save-the-date card for CY participants and invite them to an Orientation gathering in June.

● Arrange for a church location, date and time to host the event ● Plan for food ● Ensure all participants and advisors have been registered online ● Ensure all forms are completed by this day, if forms have not been

returned by email. Collect personal information, medical and dietary needs, emergency contacts, community life covenant forms, photo release and waver forms.

● Plan an agenda for the day to include: ● Meet and greet with fellow CY participants, including participants

from Central-Alberta presbytery who may be travelling on the same bus

● Prepare powerpoint or video to show what a Day in the Life of CY is like

● Play some mixer games such as Get-to-know-you BINGO ● Share information about Canada Youth and travel details ● Review expectations for group travel and community life covenant ● Distribute T-shirts and explain they will be worn on travel days ● Distribute plane tickets and remind participants to be at the airport 2

hours before departure; inform travellers that one checked suitcase is included in the price of ticket

● Remind travellers about ‘carry-ons’ and restricted items including liquids

● Remind travellers about I.D. requirements ● 1 piece of valid (not expired) government-issued photo I.D.

that includes name, date of birth, and gender ● Name of I.D. must match name on boarding pass

● Remind travellers about In-flight entertainment and download apps before flight

● Ensure those travelling on one-way tickets have details for travel when they leave the group. For minors ensure family have arrangements for accompaniment.

● Learn if special room assignments are needed ● Address how spending money could be used and an amount ● Be prepared to share details about a CY mission project. This year



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the focus was on “food insecurity.” Youth were encouraged to bring GROCERY gift cards that in turn would be given to a variety of ministries in the PCC. This information was given to local organizers three weeks before CY commenced.

Recommendation: MOVED by D. Ollerenshaw, seconded by C. Kuhn, that the presbytery extends its thanks to the CY Planning Team, A.B.L.E. Advisors, congregations supporting participants, and funders. CARRIED

2018 CANADA YOUTH FINANCIAL STATEMENT

INCOME

CY2016 Additional Funds from CM Presbytery

723.35

CY2018 Fund from CM Pres Budget

2,500

Riverside Endowment Fund

4,725

2018-09-27 CY Travel Pool 3,041.72

2018-08-20 Synod Funds 3,500

St. Paul’s Eckville 1,369.52

Memorial Rocky Mountain House

1,369.52 Less $584.76 as repayment for a cancellation

Central Alberta Presbytery Adult Advisor Flight

685.76

Edmonton-Lakeland flight for 2

1,369.52

2018-09-27 Flights for 2 national leaders

1,161.80

Invoice Forbes PCC $500

500

Invoice CM congregations 4179.49 208.97 each

25,125.68

EXPENSES

2018-03-16 Total WestJet Invoice $20,572.30

19202.78 Less 2 flights for CM Adult Advisors

** CM pays for 2 Adult Advisors in full

1,369.52 Each ticket $684.76

2018-09-02 Adult Advisors Expenses 50.56 2018-04-29 Brock University Rooms &

extra Monday meals @ $61.16 each

1,406.35



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DanNel Coach Lines Company LTD

1,188.25

T-shirts for CM 430.5

2018-06-18 Orientation Day expenses June 10 & Granola Bars for July 02

263.41

2018-07-01 One-way ticket purchased July 01

629.55

Memorial, Rocky Mountain House Reimbursement for flight cancellation (less $100 change charge)

584.76

25,125.68

Sent Invoices:

CM Churches pay $4179.49 / 20 = $208.97

Centennial, Calgary (4) 835.88

VAPC, Calgary (7 plus AA) 1462.79

St. Andrew’s, Calgary (8 plus AA)

1671.76

Madison @ St. John’s, Medicine Hat

208.97

Forbes @ Peace River Presbytery Grande Prairie Flight: $1280.11 Room $61.16; CM paid for bus Travel Rebates: 811.98 Sent Invoice of $500

$500.00

Deficit After invoices sent out, we learned St. Andrew’s, Calgary had paid registration cost for Adult Advisor of $565. This was taken off St. Andrew’s Invoice of $1,671.76. Therefore CY Budget went over by $565.

-565

Camp Kannawin: Cara Penman, Camp Director -No Report Received KAIROS: See Director of Regional Ministries Report Presbytery Representatives to Ministry and Ecumenical Partnerships Calgary Council of Churches: Kobus Genis -No Report Received



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Camp Kannawin Representative: Kobus Genis -No Report Received

Chair of Christian Thought Advisory Council: Mary Rozsa de Coquet -No Report Received

Calgary Interfaith Council: Mark Tremblay -No Report Received

Indigenous Gathering Place–Dianne Ollerenshaw -No Report Received

University of Lethbridge Chaplaincy: Hugh Jack -No Report Received

Medicine Hat Ecumenical Campus Ministry: Dr. R.W. Bide (elder from Medicine Hat) -No Report Received

United/ Presbyterian Campus Ministry

United/Presbyterian Campus Ministry: Cathy Gale, Jin Woo Kim Report by Dianne Ollerenshaw, Sandra Cameron

Report to Nov 13 2018 Presbytery: United/Presbyterian Campus Ministry The Board met at VAPC on Sept 21st and again on Oct 30th. On Oct 30th Peter Coutts was a guest and as such came with “Presbyterian Questions/Comments”, which was the first order of business. Discussion on the pursuit of Society status followed. This included the formal adoption of the “Vision and Mission statement established (but never formally adopted) in 2015, although the ministry has operated under them since then. Next items of business were the financial reports, funding status and a passed motion to request funding of $50,000 from the St Andrew’s foundation (UCC). After further discussion on fundraising initiatives, there was a program report from Rev Tim Nethercott. As mentioned in our separate report to Mission & Strategy, the Peer Partner program was suspended this fall and will be attempted again in January with the new semester. There will be a fundraiser evening at Scarboro United Church on Nov 17th, “A Night in Zambia”. Funds raised will be shared equally by the Campus Ministry and an HIV/AIDS support group in Zambia. We also learned that “Rendezvous”, a UCC program similar to the PCC’s Canada Youth, will be held in the city in 2020. Recommendation 1: MOVED by C. Gale, seconded by J. Kim, that the Presbytery of Calgary-Macleod confirm the following as the declared Vision and Mission of the United/Presbyterian Campus Ministry partnership: Vision and Mission Vision: “Spiritual Connection through open Christian Community” Mission: A Centre based on Christian ethics and values where students, faculty and staff can:

● participate in opportunities that nurture and discern individual faith development and spiritual growth

● experience hospitality and pastoral care ● explore ecumenical and interfaith dialogue



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● celebrate diversity through an affirming ministry CARRIED

Enthusiasms Enthusiasms and Concerns Regarding our Partnerships ● J. Morris: Attended the vigil help at Beth Tzedic synagogue following the

shooting in Pittsburg and was struck by the Presbyterian absence. We are members of Calgary Council of Churches as well as Calgary Interfaith.

● D. Ollerenshaw: The dinner for Cyclical experience is waiting for presbyters after the meeting at Añejo Restaurant.

● N. Athanasiadis expressed that he, Maren and Jake, felt welcome and thanked the court for its hospitality, and thanked the clerk for the orientation to presbytery.

Officers PRESBYTERY OFFICERS

Clerk’s Report Clerk’s Report – Dewald Delport

Changes to the Roll Nick Athanasiadis 6-10 St. Julian Dr. SW Calgary, AB, T2T 6E2 647-527-8437 [email protected] Maren McLean Persaud 4007 19th St. SW Calgary, AB, T2T 4Y1 902-396-8054 [email protected] Jake Van Pernis 1323 Hamilton St. NW Calgary, AB, T2N 3W8 587-832-4866 [email protected] The Clerk has also received the Transfer Certificate for the Rev. M. McLean Persaud from the Presbytery of Pictou effective September 21. Recommendation 1: MOVED by D. Delport, seconded by S. Cameron Evans to homologate the action of the clerk that the Rev. M. McLean Persaud be placed on the Appendix to the Roll effective September 21. CARRIED The Clerk has received a copy of the letter from the Committee on Education and Reception who met on November 1st with the Rev. Jake van Pernis. The



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letter mentions that if ‘no competent objections’ are raised by a presbytery by November 4 that the Rev. Van Pernis be eligible to be place on the Appendix to the Roll. Recommendation 2: MOVED by D. Delport, seconded by S. Cameron Evans that Dolly Forcade from St. Andrew’s, Calgary, be added as an equalizing elder effective immediately. (Dealt with after the adoption of the Docket, see 111/18) General Assembly Commissioners for 2019 As per the Presbytery Rotation (adopted June, 2018) the following people have been contacted to be commissioners to the 145th General Assembly: Clergy

Dewald Delport - Confirmed Hugh Jack - Declined Jared Miller - Confirmed

Dianne Ollerenshaw - Confirmed As back-up clergy: Kobus Genis - Confirmed Peter Coutts - Confirmed Representative Elders St. Paul’s, Banff - Confirmed Calvin Hungarian, Calgary - Confirmed St. Andrew’s, Lethbridge - Confirmed Westminster, Calgary - Declined Also, correspondence went out to Sessions requesting them to name backup commissioners:

St. Andrew’s, Calgary – first backup - Confirmed St. Giles, Calgary – second backup - Confirmed Knox Bassano/Gem – third backup - No Response

Recommendation 3: MOVED by D. Delport, seconded by S. Cameron Evans hat clergy commissioners to the 145th General Assembly be: Dewald Delport, Jared Miller, Dianne Ollerenshaw, and Kobus Genis. Backup commissioner: Peter Coutts

CARRIED Recommendation 4: MOVED by D. Delport, seconded by S. Cameron Evans that elder commissioners to the 145th General Assembly be: T. Paasuke (St. Paul’s, Banff), R. Tarr (Calvin), K. Robbins (St. Andrew’s, Lethbridge), A. Cole (St. Andrew’s, Calgary)

Backup Commissioners: I. McKay (St. Giles) CARRIED



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Police Checks on file for Active Clergy

PRCs are mandatory for all high-risk ministries in The Presbyterian Church in Canada. Since the work/ministry of active clergy always includes times of one-on-one counseling/visiting, all active clergy must have a Police Records Check at the time of a new call or change of position and/or every five years. The responsibilities of elders vary from congregation to congregation. But, if an elder routinely visits people one-on-one, she/he should also have a PRC.

Leading with Care Policy, page 28. Two Police Checks are required: Kobus Genis – November 2018 Bertalan Bocskorás – May, 2018, Overdue Congregational Fire Drills According to our Presbytery’s Standing Orders, Appendix H: Leading with Care, Congregations will hold fire drills every three years. Please note, this does not prohibit you from having a fire drill every year. PLEASE INFORM THE CLERK WHEN YOU HAVE HAD YOUR FIRE DRILL. It is also important to inform the Clerk if and when you complete the Fire Drill. According to the information on file one congregation has to complete its fire drill: Bassano / Gem - October 2018

Presbytery Committees It seems that there might be some confusion regarding who serves on the various presbytery committees. Below is a list of the presbytery committees and the names of those serving on these committees.

Administration Moderator Kobus Genis – Westminster, Calgary Past-Moderator Audrey Cole (convenor) – St. Andrew’s, Calgary Treasurer Phil Gaiser – Varsity Acres, Calgary Clerk Dewald Delport – St. Giles, Calgary Two others Richard Crowe – Centennial, Calgary

Bertalan Bocskoras – Calvin Hungarian, Calgary Ex Officio Dianne Ollerenshaw – Director of Regional Ministries

Mission and Strategy Moderator Kobus Genis – Westminster, Calgary 6 Clergy Mark Tremblay (convenor) – Knox, Calgary

Dianne Ollerenshaw – Director of Regional Ministries Peter Coutts – Varsity, Calgary Jeffrey Lackie – St. John’s, Medicine Hat Tim Archibald – St. Andrew’s, Calgary



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____________ –_________________

6 Elders Tom Pasuuke – St. Paul’s, Banff John Chik – Knox Calgary Randy Jaggard – Westminster, Calgary Bill Cocks – St. John’s, Medicine Hat Jeanne Phene – St. Giles, Calgary Dave Love – Grace, Calgary

Ex Officio _____________ – General Presbyter

Clergy and Congregational Care 5 Others Clay Kuhn (convenor) – St. Paul’s, Banff

Jared Miller – St. Andrew’s, Calgary Peter Baek – Bassano/Gem Teddy Picket – Bassano/Gem

Sandra Cameron Evans – St. Giles, Calgary Ex Officio __________ – General Presbyter Dianne Ollerenshaw – Director of Regional Ministries

Search Team for General Presbyter Position Jared Miller (Convenor) Jin Woo Kim Randy Jaggard Committee Convenors: it is your responsibility to ensure you contact everyone on your committee for meetings. For contact information, please consult the Presbytery Directory that was emailed to the Presbytery in August; however, when in doubt about contact information contact the clerk.

Treasurer's Report

Treasure's Report – Philip Gaiser Presbytery of Calgary-Macleod Comparative Balance Sheet As at

09/30/2018 As at

09/30/2017

ASSET Current Assets Chequing Bank Account 9,402.47 16,241.66 Total Cash 9,402.47 16,241.66 Investments - RBC Black Acct

10,258.70 10,128.70

Investments-Scotia McLeod 156,448.00 152,373.00 Investments - RBC 316,655.97 311,781.62 Accounts Receivable 41,131.56 15,561.88 Total Current Assets 533,896.70 506,086.86



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TOTAL ASSET 533,896.70 506,086.86 LIABILITY Current Liabilities Accounts Payable 0.00 1,079.50 Accounts Payable Promotion

3,032.68 3,032.68

GST Paid on Purchases -291.77 -150.19 GST -291.77 -150.19 Prepaid Dues 2,265.76 3,103.35 Clerk's Conference 1,125.00 1,125.00 Youth Conferences 723.35 723.35 Youth Ministry 2,000.00 2,000.00 Total Current Liabilities 8,855.02 10,913.69 TOTAL LIABILITY 8,855.02 10,913.69 EQUITY Owners Equity Retained Earnings - Previous Year

507,565.88 481,583.63

Current Earnings 17,475.80 13,589.54 Total Owners Equity 525,041.68 495,173.17 TOTAL EQUITY 525,041.68 495,173.17 LIABILITIES AND EQUITY 533,896.70 506,086.86

Presbytery of Calgary-Macleod Comparative Income Statement Actual

01/01/2018 to

09/30/2018

Actual 01/01/2017

to 09/30/2017

REVENUE Revenue Dues 130,241.83 134,839.27 Revenue 130,241.83 134,839.27 Other Revenue Investment Interest 3,985.68 5,886.47 Investment Income - Scotia McLeod

2,421.10 2,563.71

Canada Youth 7,708.56 0.00 Miscellaneous Revenue 0.00 137.16



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Unrealized Gains 507.84 -5,966.83 Total Other Revenue 14,623.18 2,620.51 TOTAL REVENUE 144,865.01 137,459.78 EXPENSE Missions University of Calgary Grants

6,750.00 6,750.00

University of Lethbridge Grants

2,250.00 2,250.00

Medicine Hat College 750.00 750.00 Riverside fund initiatives 4,725.00 1,000.00 Missions Total 14,475.00 10,750.00 Youth Youth Conferences 19,638.61 0.00 Youth Total 19,638.61 0.00 Pastoral Effectiveness Visitations 109.50 0.00 Other 0.00 8.47 Pastoral Effectiveness Total

109.50 8.47

Payroll Expenses General Presbyter 0.00 18,054.96 EI Expense 0.00 399.36 CPP Expense 0.00 779.64 PCC Medical & Dental Ins 1,081.75 3,259.50 PCC Pension 0.00 2,475.99 Payroll Charges 0.00 243.48 Total Payroll Expense 1,081.75 25,212.93 General & Administrative Expenses

Website 782.28 525.00 Presbytery Retreat 3,016.78 3,031.14 Synod Dues 74,250.00 74,456.25 General Assembly Meals 1,050.00 890.00 Clerk - Secretarial 225.00 292.50 Clerk - Honorarium 2,446.02 2,458.86 Travel 4,344.85 3,126.40 Postage 106.99 31.39 Insurance 1,355.38 1,347.90 Bank Charges 31.50 26.90 Office Supplies 0.00 257.50 Miscellaneous Expenses 200.00 0.00 Calvin Hungarian PC 3,575.55 1,000.00 Telephone 0.00 455.00 Clerk's Conference 700.00 0.00 Total General & Admin. 92,084.35 87,898.84



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Expenses TOTAL EXPENSE 127,389.21 123,870.24 NET INCOME 17,475.80 13,589.54

Presbytery of Calgary-Macleod Budget - 2019 Account Name 2019 budget 2018 Budget Revenue Dues 170,770 172,967 Grants 0 0 Investment Interest 6,500 6,500 GST Reimbursement 0 0 GPCC Fund Total Revenue 177,270 179,467

Expenses Missions University of Calgary Grants 9,000 9,000 University of Lethbridge Grants 3,000 3,000 Medicine Hat College 1,500 1,500 New Ministry Initiatives

Youth Youth Fall Retreat 1,500 1,500 Canada Youth 2,000 1,000 Pastoral Effectiveness Continuing Ed Allowance 700 700 Workshops 600 600 Psychological testing 0 825 Clerks conference 1,500 1,500 EELPI 300 300 Chaplaincy General Presbyter 35,000 35,000

General and Administrative Expenses Chair of Christian Thought 1,500 1,500 Website 1,300 1,300 Presbytery Retreat 4,000 4,000 Synod Dues 99,091 99,275 General Assembly Meals 1,300 1,300 Administrators' Workshop 300 500 Clerk - Secretarial 700 700 Clerk - Honorarium 3,600 3,200



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Treasurer 600 600 Travel 6,000 6,000 Insurance 1,400 1,700 Bank Charges 50 40 Office Supplies 300 300 Contingencies & Reserve 3,000 3,000 Total Expense 177,241 178,340

Net Income 1029 1,127

Presbytery of Calgary-Macleod 4.24% 4.48% Presbytery Dues Allocation- 2019

per month

per month

Congregation 2017 Base

2019 2018 Change 2019 2018

Calculated Calculated St.Paul's, Banff 121,402 5,147 3,757 1,391 428.95 313.08 Knox, Bassano 118,823 5,038 4,761 277 419.84 396.72 Gem 13,876 588 668 -80 49.03 55.69 Calvin Hungarian 103,746 4,399 4,280 119 366.57 356.67 Centennial 126,806 5,377 6,238 -862 448.05 519.87 Grace 1,208,637 51,246 45,436 5,810 4,270.52 3,786.34 Knox, Calgary 212,732 9,020 11,540 -2,520 751.65 961.65 St. Andrews, Calgary 609,439 25,840 29,396 -3,556 2,153.35 2,449.69 St. Giles 233,058 9,882 9,213 668 823.47 767.77 Valleyview 236,804 10,040 10,267 -226 836.71 855.55 Varsity Acres 314,920 13,353 15,390 -2,037 1,112.72 1,282.49 Westminster 280,223 11,881 11,649 232 990.12 970.78 St. Andrews, Lethbridge 218,544 9,266 10,402 -1,136 772.19 866.84 St. John's, Medicine Hat 228,574 9,692 9,969 -277 807.63 830.73

0.00 0.00 Total 4,027,584 170,770 172,967 -2,197 14,230.80 14,413.88

Based on Congregational $base

Motion: MOVED by J. Lackie, seconded by A. Cole, that the financial

statements as at September 30, 2018 be adopted. CARRIED



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Motion: MOVED by J. Lackie, seconded by A. Cole, that the budget for 2019 be approved as amended. CARRIED CY for 2019 was amended to $2000 (as in the Administration Report). Motion: MOVED by J. Lackie, seconded by A. Cole, that the congregational dues for 2019 be approved. CARRIED Motion: MOVED by J. Lackie, seconded by A. Cole, that the reports be adopted as amended. CARRIED

Going Out in God’s Name

Prayer The Moderator led us in Prayers of Intercession and in Prayers for each other.

Time and Place The second sederunt will be at Añejo Restaurant at 6:00 p.m. Adjourn to serve MOVED by A. Cole, seconded by M. Rozsa de Coquet, that the Court be

adjourned at 5:25 p.m. and to reconvene at 6:00 p.m. at Añejo Restaurant. CARRIED

Benediction

WE GO OUT IN GOD'S NAME The Court was dismissed with the pronouncing of the Benediction.

Second Sederunt

Called to Order & Constitution

At Calgary, Alberta and within Añejo Restaurant there, the Presbytery of Calgary-Macleod met in regular session on Tuesday, November 13, 2018, at 6:21 p.m. The Moderator, the Rev. Kobus Genis, constituted the meeting with prayer.

Roll The roll for the second sederunt is the same as the roll for the 1st sederunt with the following changes: The following were given leave to withdraw from the second sederunt: Clergy: Grant Gunnink and Hugh Jack; ruling elders: Karen Robins.

Committee of the Whole MOVED by P. Coutts, seconded by A. Cole, that we go into a committee of

the whole. CARRIED



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The Committee of the Whole reported on the recommendation to Presbytery. MOVED by M. Tremblay, seconded by J. Lackie, that the court takes time to discern until the January meeting of Presbytery, at which time we come prepared to make an informed decision. CARRIED

Time and place of next meeting

The next regular meeting of the Presbytery will be January 8, 2019 at Centennial Church. The next Emergent meeting is November 22, 2018, at 6:30 p.m.

Motion to Adjourn

Moved by A. Cole, seconded by J. Lackie, that we adjourn. CARRIED

Benediction

WE GO OUT IN GOD'S NAME The Court was dismissed with the pronouncing of the Benediction.

______________________ _______________________ Moderator Presbytery Clerk Kobus Genis Dewald Delport

Documents

The Presbyterian Church in Canada The Presbytery of ...presbyc-m.com/wp-content/uploads/2018/11/20181113-Varsity-Acre… · the Presbytery of Calgary-Macleod met in regular session