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The Power of Design 10 ways to optimize your PowerPoints for Distance Learning. Distance Learning and Instructional Media Services Nelson Poynter Memorial Library University of South Florida St. Petersburg. Planning for the Online Student. - PowerPoint PPT Presentation
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The Power of Design10 ways to optimize your
PowerPoints for Distance Learning
Distance Learning and Instructional Media ServicesNelson Poynter Memorial Library
University of South Florida St. Petersburg
PowerPoints that work well in other settings may need some ‘tweaking’ for online audiences
Your PowerPoints will be shrunken down and harder to read when recorded and put online
Here are some helpful tips
Planning for the Online Student
Your PowerPoint will be shrunken down when students view them
Small font sizes can be difficult to read To compensate, use at least size 32 font
May vary depending on font type
#1 Font Size
Stick to standard, legible font types Maintain consistency throughout all slides◦Keep all headings same font type◦Keep all body text same font type
#2 Font Type
Use high contrast colors (vs. low contrast)
Maintain consistency◦‘Headings’ and ‘Body Text’ colors
consistent throughout presentation
#3 Font Color
Max of 3 different colors (for entire presentation)
When in doubt: Use black and white
#3 Font Color
Be direct: keep sentences short and to the point
Use bulleted lists of key points when possible
Avoid lengthy descriptions / paragraphs
#4 Content
Leave white space on all sides (edges) of the PowerPoint slides
Can’t fit all of your information onto one slide using the previous tips?
Break it up into multiple slides!
#4 Content
Online students associate underlining with hyperlinks
If you want to show emphasis use Bold or Italics
◦Avoid using only color to convey meaning, some cannot perceive it
#5 Avoid Underlining (if not a link)
Only use images that directly support, add context to, or help explain a concept
Avoid ‘fluff’ images – these take up valuable slide space and are distracting for some people
#6 Images
Alternative (Alt) text is a textual description of the image
Include alt text for all of your images (for students with visual impairments)
#6 Images (Alternative Text)
Right-click on image and Select “Size and Position”
Select “Alt Text” tab, delete file name, input alt text
Select “Close”
#6 Images (Alt Text Process)
Decorative Images (i.e. borders, dividers)◦Insert one blank space for alt text
Long Descriptions (i.e. graphs, charts)◦Include within Slide Notes (indicate this
within Alt Text)
#6 Images (Alt Text Process)
Include graphs and charts only as necessary◦(Do I need this graph/chart to explain the
concept?) Provide title for the chart (main idea) Don’t overcrowd the slide with text
#7 Graphs and Charts
Graphs and Charts are often very hard to read, so make them as large as possible
Include a description of the graph / chart (and what it is meant to convey) in the notes section of the slide (indicate this within Alt Text)
#7 Graphs and Charts
Use descriptive hyperlinks to websites Instead of…
For policy information: http://www.usf.edu/techsupport.alc3/learn.policy
Try…
Policy Information Website
#8 Hyperlinks
Highlight the text you want to make a link
Right-click, select “Hyperlink” Type / paste the website URL where it says ‘address’
Click ‘Ok’
#8 Hyperlinks (Process)
Use templates / layouts provided by Microsoft
Type in appropriate areas◦i.e. Type title in “Click to add title”◦i.e. Add body text in “Click to add text”
#9 Layouts
Please don’t use them! May create problems with Assistive Technology
Cannot be used with our recording software
#10 Slide Transitions
There are many useful tips that one should follow in order to produce PowerPoint slides that are optimized for a distance learning environment. Although you may be experienced creating presentations on your own for use in classrooms or in other professional settings, and work well in those settings, online students present a unique challenge. In order for slides to be visible, clear, and helpful for online students, we have prepared several guidelines that may help you design slides that are optimized for the world of online learning.
Remember to keep your sentences short, avoid lengthy paragraphs, use images only when appropriate, maintain color consistency, try not to overcrowd a slide, and break up a single, overcrowded slide into two or more slides if necessary.
If you would like more information, please visit:http://www.visitthissite.helppts.learn.usf.edu/hlp/qwe.suggestions.dcl1.forwhepan.3.com
Example Slide (before)
Although the previous slide is okay, let’s apply some of our tips to try and optimize our slide for Online Students…
Review
Tips for PowerPoint development:◦Be direct◦Be consistent◦Avoid information overload◦Avoid ‘fluff’ images
For more information, visit the website Help with PowerPoints
Example Slide (after)