THE POLICY TRACKER

WHAT IS THE POLICY TRACKER?

• The Policy Tracker is a custom built system that allows us to monitor the development of new policies within Defra.

• The Tracker is an interactive list on a cloud based SharePoint 2013 platform. This enables agencies that do not have access to the internal Defra network to access the site online.

• Custom forms ensure data capture is user friendly, and even automated where possible, with structured entry fields ensuring data is consistent.

• A home page allows greater communication with users.

• There is also a page dedicated to training and tutorials, to help ensure users are equipped with the skills they need to use the system.

POLICY TRACKER PAGES

Home

This site greets all users when they log on.

The Regulatory Project Planner

This site is under development to aid users

in planning future proposals.

The Policy Tracker

This site allows users access to measures

within the Tracker.

Policy Quick Search

This allows users to quickly search for an

entry using the ‘Unique ID’. This view also

returns the associated documentation to

the entry found.

The Policy Tracker site consists of multiple sites, allowing users with

different levels of access to complete different actions. The sites

currently available are:

Tutorials & Training

Tutorials will be available to allow users to

refresh their training when necessary.

Archive Reporting

Allows admin users to report on historic data.

Admin Initiative Updating

Allows admin users to update information

required for certain initiatives.

Initiative Reporting

Allows admin users to produce tailored reports

required for various initiatives.

Missing Data

Allows admin users to see what information is

missing from entries dependant on their

initiatives.

HOME

When users log on to the system they are greeted by a homepage.

The homepage consists of:

A short paragraph

introducing the system;

Announcements; Useful Dates

(Calendar); Useful Links; and A Newsfeed.

‘My Entries’ automatically filters the tracker to show only

the entries the logged on user is the Key Contact for.

‘All Measures’ allows users to see all entries on captured on the Policy Tracker

Create a New Entry opens a form to allow users to add a new entry

ADDING OR UPDATING AN ENTRY: THE FORMS

The two initial pages capture generic data

required for all measures.

The next form captures the data required for the

initiative the measure falls under.

INITIATIVE REPORTING

The data captured within

the Tracker is used to

produce many reports.

To view a report, users

simply select one of the

options.

Once the report has

been viewed, the data

can then be exported

directly to Excel.

INTERNAL REPORTING

The information held

within the Tracker is

also used to produce

internal reports, such

as Regulatory Planning

and Performance

reports for Directors.

These reports can help

map regulatory flow,

outline director

portfolios, help foresee

workloads etc.

CONSULTATIONS

Defra consultations on Gov.uk:

https://www.gov.uk/government/publications?depart

ments%5B%5D=department-for-environment-food-

rural-affairs&publication_filter_option=consultations

Analysing Feedback – Each Consultation Question can be shown as a % of the number of consultees who agree or disagree with the proposal

Resulting in a systematic and well set out response

DEFRA-LEX

WHAT IS DEFRA-LEX

Defra-Lex is a web-based portal of Defra’s entire regulatory stock and associated documentation, including consultations and impact assessments.

Whilst legislation.gov hosts all legislation, Defra-Lex enables users to view and search legislation relating purely to Defra, thus aiding transparency and completely opening up Defra’s regulatory landscape to the public.

DEFRA-LEX HOMEPAGE

Users with edit access to Defra-Lex will see Defra-Lex as an

additional tab on the publishing.legislation.gse.gov.uk site.

This homepage allows users to view information such as:

Lists of Defra legislation, such as:

In Force List

EU List,

Full List

Repealed List

Legislation awaiting DefraLex Information

A numeric Overview of legislation:

In force

Originating from EU

Made during the previous 6 months

Repealed in whole during the previous 6 months

Repealed in part during the previous 6 months

The public view is still under development but the

homepage should display similar information.

DEFRA-LEX ON LEGISLATION.GOV.UK

Once Defra-Lex is opened up to the general public, users will

have the option to filter and view Defra legislation on

legislation.gov.uk.

Users will be able to filter lists of legislation by:

Year

Type

Taxonomy Level 1

Taxonomy Level 2

Legislative Function

Source

Regulator/Delivery Body

Status

VIEWING LEGISLATION

When a user has found a

piece of legislation they’d

like to view, they simply click

on the link. This will then

redirect the user to

legislation.gov and open up

the legislation in a new tab.

For example, when we click

on a link, we’re able to view

not only the legislation itself,

but also the Explanatory

Memorandum, Impact

Assessment and any ‘More

Resources’ that have been

captured.

CONTENT

EXPLANATORY MEMORANDUM

IMPACT ASSESSMENTS

MORE RESOURCES