The Organisation As A System An information management framework The Performance Organiser Information Delivery Planning

The Organisation As A System

An information management framework

The Performance Organiser

Information Delivery Planning


Planning is about make the most efficient and effective use of resources and time. A typical approach to planning is to take a deliverable based view.

A deliverable based view lends itself to the use of two primary charting techniques PERT and Gantt diagrams


In situations where there a set of deliverables, with their own plans, it is often the case that dependencies will develop. The effect is to introduce the concept of programme management as the need to co-ordinate activities grows

While programme planning can be done using “standard” project planning methods, there is a case for a simpler overview method that provides a framework in which diverse plans can be linked

• Campaign Planning– Looks at the planning process at a higher level of

abstraction from PERT and Gantt methods– The aim is to group like for like activities across a

programme– The effect is to provide the means for decision takers with

the means to see how progress is being made from the perspective of overall capability improvement


• Concepts – There must be a desirable end state or Vision. The end

state is where the organisation wants to go articulated in a single paragraph (if you like, a single, global objective)

– The achievement of the desirable end state should be broken down into Lines of Development or Activity Strands

– Lines of Development will converge to the desirable end state

– Along Lines of Development will be decisive points at which the direction of Activity Strands may change and therefore shorter term mission and objectives may change.


• Concepts – Lines of development will cross organisation boundaries– Dependencies will exist and should be indicated– From a campaign plan, information architects can derive

an information delivery plan based on the need to prove capability enhancement.

– For the information architect, the campaign plan draws together diverse information needs like risk analysis and performance reporting


Integrate all IT Systems by 2016

The Vision;

Simple, as an order, stated asAn objective.

The long term organisation aim or purpose


Integrate all IT Systems

by 2016

Procurement

Development

Data Integration

Networking

Now 2016Time constrained

Decompose the mission/vision into activity blocks. The blocks are the strands or the lines of development of the programme or project.

Quality



by 2016

Procurement

Development

Data Integration

Networking


Quality

Lines of development converge on the end state. They must do so by the date and time set in the vision/mission



by 2016

Procurement

Development

Data Integration

Networking


Quality

Along the time line, shorter term objective based mission statements the aim of which is to support the longer term mission can be articulated.


Mission


by 2016

Procurement

Development

Data Integration

Networking


Quality

The next step is to introduce “decisive” or “decision” points along each strand. Not necessarily milestones, decisive points are “Go/No Go” or “change direction” triggers


Mission


by 2016

Procurement

Development

Data Integration

Networking


Quality

Points of convergence are typically decisive as activity strands meet and combine. For example, at convergence points the resources required to proceed must be wholly formed and prepared


Mission


by 2016

Procurement

Development

Data Integration

Networking


Quality

Additional Decisive Points along strandsmay be identified (for example project plan milestones)

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Mission


by 2016

Procurement

Development

Data Integration

Networking


Quality

The number of decisive points will vary and may be determined by mission based objectives.

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c

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c c c

c c c c


Mission


by 2016

Procurement

Development

Data Integration

Networking


Quality

For information delivery purposes, decisive points should be time constrained and should be used to derive which information, from which strand should be available to whom

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c

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c c c

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Mission


by 2016

Procurement

Development

Data Integration

Networking

Now 2016

Quality

Map coherence issues and dependencies.c c

c

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c c c c


Mission


by 2016

Procurement

Development

Data Integration

Networking


Quality

c c

c

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c c c

c c c c

Use any web enabled information source to provide evidence based decision support.


Mission


by 2016

Procurement

Development

Data Integration

Networking

Now 2016

Quality

Measure progress using assessmentsof improvement in capability as indicated by reporting tools like dashboards and scorecards and other performance measurement aids

c c

c

c c c

c c c

c c c c

Planned Capability Improvement


Mission


by 2016

Procurement

Development

Data Integration

Networking

Now 2016

Quality

The short term mission and objectives change along the time line with the aim of supporting the longer term vision

c c

c

c c c

c c c

c c c c

Planned Capability ImprovementMission



• Campaign Planning– Augments and supports traditional project planning– Forms part of a thread based program plan– Provides the means to co-ordinate like for like planning

activities on the basis of operating concepts as opposed to deliverables

– For information delivery and architecture purposes, a campaign plan provides a tool by which information requirements with the aim of supporting mission and vision, can be identified.

About The Performance Organisers

The Performance Organiser

This is one of a series of slide shows, the purpose of which is to explain some of the theory that should be understood in order to properly support business driven decision support on an enterprise wide architectural basis.

If you would like to know more about the slides and other services we offer, contact us using any of the means set out below:

[email protected] (+44) 07780 568449Skype: apw808Web: www.jit-software.com or www.performanceorganisers.com or www.jitsoftware.com

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The Organisation As A System An information management framework The Performance Organiser Information Delivery Planning