“THE ONLINE TD” FIS IT Update Alpine Technical Delegates Update 2012 1

“THE ONLINE TD”FIS IT Update

Alpine Technical Delegates Update 2012

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What’s new in fis it?1. NEW RESULT XML. This new Result XML will provide more

information about the Race, Result and Statistics—The new improved version will be available November 2, 2012.

2. NEW TIMING AND DATA TECHNICAL REPORT Software (XML). There is a New Software program for the Timing and Data Technical Report (TDTR). It allows the TDTR to be sent electronically. It’s available in for Windows, Mac OS and Linux. There will be more updates coming to the software so make sure you have the most recent version.

3. FIS will also have Live Timing for parts of Snowboard and Freestyle


WHY DO WE HAVE A NEW RESULT XML

DESCRIPTION?



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NEW

ELECTRONIC TIMING AND DATA TECHNICAL REPORT

SOFTWARE


THE NEW TDTR SOFTWARE PROGRAM CAN BE FOUND ON THE FIS FTP SITE.


ELECTRONIC TIMING AND DATA TECHNICAL REPORT


DEVICE AND CONNECTION INFORMATION


TECHNICAL TIMING INFORMATION


Summary of RaceAll times from system “A”? YES


Summary of the race, all times from system “a”? NO


XML


SENDING THE XML TO FIS


EMAIL IS THE SAME ONE USED FOR THE RESULTS.


SENDING THE TIMING AND DATA TECHNICAL REPORT XML

The Timing Report XML should be sent to FIS before the TD completes his TD report online.

Once the Timing Report is sent, the TD will get a PDF copy of the report in his file. Corrections can be made and the XML can be resent as long as the online TD report has not been sent. If the report is accepted, a YES will appear in the TD’s online file under “Timing Report”.

If the TDTR Software is not used, the TD file will have a “NO” under Timing Report and a copy of the Timing and Data Technical Report must be signed and sent by PDF to the FIS. The FIS cannot guarantee when the status will be updated.


TRACKING YOUR RACE DOCUMENTATION


What’s new in the TD fis file…


WHAT IT ALL MEANS


HOW CAN OTHERS SEE WHAT DOCUMENTS HAVE OR HAVE NOT BEEN RECEIVED BY FIS?


REVIEWING DOCUMENTS RECEIVED BY FIS OUTSIDE THE TD FILE.


What do I do if I have a “NO” on Race INFO’s?


What do I do if I have a “no” on “timing report?”


going “paperless”


Q: When can I go “paperless” in sending resultS to the fis?

A: When Results, TDTR and TD report are sent electronically:

ANDThere is a YES in your file for RACE INFO’s.

There is a YES in your file for the TIMING REPORT.There is a YES in your file for the TD REPORT

There were no Protests and Sanctions

(ALL MUST BE PRESENT)


WHEN DO I NEED TO SEND DOCUMENTS TO FIS?

LOOK INSIDE YOUR TD FILE:1. If INFO’s shows a “NO” you need to send a copy of the Results to

FIS (Tatjana). If the TD report was successfully sent electronically there is no need for a signature. PDF the result (only) and send.

2. If the TIMING REPORT shows a “NO” you need to send in Timing and Data Technical Report form by PDF signed to FIS (Tatjana). (This will happen if the COT is not using the electronic TDTR software.)

3. If the TD REPORT shows a “NO” you need to fill out the TD Report Form, Sign it and send by PDF to FIS (Tatjana) along with any other paperwork such as the Injury Report or protest or sanction minutes.


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MORE…

When you have a Protest or a Sanction you need to send Jury Minutes (with or without protest) to FIS (Tatjana). You do not need to include anything else if this is the only document that is needed.

Injury Reports are completed online within the ONLINE TD Report.

Anytime you have a “NO” in the TD file, you must send the appropriate document(s) to FIS (Tatjana).

Please PDF any missing documents from the same race and send from the TD’s email to Tatjana-- [email protected].

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WHAT DO I DO IF I HAVE A DATE CHANGE WHILE I AM AT THE EVENT?

If you have date changes due to weather etc… you need to email the FIS (Tatjana) ASAP as she is the one who will to modify the dates.


CHECKLIST FOR THE TDTo ensure minimal issues:

1.Before the event, please make sure you can get into your online FIS TD file and check that everything is accurate.

2.After the event please review results, penalty and confirm no major timing issues, then oversee sending to FIS the Result XML and TDTR XML.

3.Once the response comes back from the FIS result server that the results are correct, check the online Result and INFO’s to make sure everything is OK on the FIS site.

4.Go into your FIS TD file and verify what has processed (Hopefully YES INFOs, YES Timing Report).

5.If everything is looks good complete the ONLINE TD report and send to FIS.

6.Make sure the TD Report processes. Send any missing documents.


WHAT IF I SEE A MISTAKE WHEN I CHECK THE RESULTS ONLINE OR WHEN REVIEWING THE TIMING REPORT?

As long as the TD REPORT has NOT been sent to the FIS, you can correct and resend the result XML and/or the TDTR XML.

Once the TD REPORT has been sent to FIS, you can not resend anything. The only way to correct mistakes is to make the correction and send the paperwork to Tatjana.


When sending a pdf of required document(s)TO THE FIS:

the file name should be:Country code then codex -- USA1720.

This should be sent from the TD’s own email to

Tatjana Luessy


[email protected]

Recommendations…

1. NSA’s should contact Software providers and let them know there will be a new Result XML description that will release November 2, 2012. This will contain the information for the Race Header. Very important in the effort to become “Paperless…”

2. The TD should find out a head of time what is available at the venue for transmitting results electronically. If there is no internet connection onsite, try to find out where the results XML, TDTR XML and TD report can be completed online. In this case the XML files will need to be saved where they are easily accessible to transmit…i.e. a thumb drive etc.


PRACTICE ONLINE TD FORM


QUESTIONS?


DISCLAIMER: Included in this information is the procedure for submitting

RESULTS to FIS only. Please refer to your own NSA for their result procedures.


END. FIN. ENDE. FI. KONEC. 最後に . KRAJ. KONIEC. PÄÄ. ΤΕΛΟΣ. FINE. SLUTT. КОНЕЦ. SLUT.


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“THE ONLINE TD” FIS IT Update Alpine Technical Delegates Update 2012 1