The Ohio CDC Associationpresents

Introduction to Asset Management

A two-(2) day workshop for CHDOs or CHDO staff whoare wondering what asset management is all about, or who

have some experience with asset management, but want to learn how to develop a sound Asset Management Plan to guide their real estate

management decisions. property

December 13-14, 2004

Marriott Fairfield Inn & Suites3031 Olentangy River Road

Columbus, Ohio 43202

Sponsored By:

(through the CDC Grant Program of the Ohio Housing Trust Fund)

The U.S Department of Housing and Urban Development

The Herbert Peterson Fund

Introduction to Asset Management

Introduction to Asset Management is a beginning level, two (2) day workshop, targeted to CHDOs and other affordable housing developers who are considering asset management functions and planning for the first time, or who are new staff in asset management. The training is aimed at Executive Directors, Assistant Directors, Property Mangers and others who are involved in the production and management of real estate. The training series will be held on December 13-14, 2004 in Columbus, Ohio at the Marriott Fairfield Inn & Suites at 3031 Olentangy River Road, Columbus, Ohio, 43202. Participants will be asked to do some homework prior to the class, and to come prepared to develop an asset management plan for their organization. Participants will be asked to complete a short test on the first and last days of the class to measure learning outcomes resulting from the training.

The Trainer

Laura Junglas is the trainer for the Beginning Asset Management Workshop. An independent consultant providing services in the areas of interim management, training, organizational development and community revitalization, Ms. Junglas has worked in the nonprofit sector for over 15 years.  She has worked in local and national nonprofits providing management and technical assistance to small business owners and CDC directors.  She traveled across the U.S. while working for Neighborhood Reinvestment to provide technical assistance to nonprofit groups involved in neighborhood revitalization.  While at Neighborhood Progress, Inc. (NPI), a Cleveland-based local intermediary that provides technical assistance and grant funding to a network of 26 CDCs, Ms. Junglas coordinated an Asset and Property Management program and also assisted in the development of performance standards for the Cleveland CDCs. 

In addition to providing technical assistance Laura has coordinated and conducted a wide variety of training that covers Board Roles & Responsibilitites, Business Planning for Day Care Centers, “Nuts & Bolts” of Asset Management and Borrowing, Asset Management Planning, “Year 15 is When??” for LISC, NPI, CHAM and others. She has commercial banking experience in performing credit analysis, loan review and commercial lending activities to a primary client base of nonprofits. Laura also provided technical assistance in community reinvestment activities to a primary client base of nonprofits. Laura also provided technical assistance in community reinvestment activities to member banks within the Federal Reserve Bank of Cleveland’s geographic area.

In addition to her employment activities, Ms. Junglas has served as a volunteer board member for several nonprofit organizations, including an urban farmer’s market, a homeless shelter and a youth hostel. She is also a member of the Asset Management and Finance Committee for a Cleveland based CDC that owns and manages over 150 units of affordable housing. Laura holds a Bachelor of Arts in Liberal Arts Management and French from Virginia Wesleyan College and a Master’s in Organization Development from the Weatherhead School at Case Western Reserve University.

Day 1: Overview of Asset Management December 13, 2004

8:00 a.m. - registration

9:00 to 4:30 p.m. - classroom, lunch

provided

Description: This session will assist CHDOs with understanding asset management and how it fits into the real estate process, particularly pertaining to tax credit or other affordable housing production. After this session, the CHDO will better understand the roles of Asset and Property Management in a CHDO, and will learn the components of an Asset Management Plan.

Topics: Introductions, Overview of

Training, Review of Learning Objectives

Pre-Survey Review of homework

assignment Definitions of Asset and

Property Management The Flow of a Real Estate/Tax

Credit Deal

The roles of asset and property managers Using and Managing Third Party Property

Managers Best Practices in Asset Management Overview of the components of an Asset

Management Plan Risk Management Disposition Plan Review of evening’s Homework

Assignment.

Day 2: The Asset Management PlanDecember 14, 2004

8:00 a.m. Questions regarding

homework

9:00 to 4:30 - classroom, lunch

provided

Description: This session will provide attendees with a chance to try out their project’s asset management strategy, and discuss the “plans within the plan” that will help owners best maintain, troubleshoot and manage their projects after completion. By the end of the day, attendees will have a plan they can take back to their organization and implement.

Topics:Review of HomeworkThe Property Management PlanTenant Selection, Leasing and HandbooksMaintenance planning and staffingSafety and Security Plans

Emergency ProceduresPost-SurveyWrap up and Evaluation

What to Bring – Laptop Computer

Introduction to Asset Management and Asset Management Planning will be using a variety of computer-based applications, specifically spreadsheet math and proformas, on-site at each workshop. All participants are asked to bring a laptop computer to each day of training to use in class. Participants should bring laptops with CD-ROM drives, spreadsheet software, and a power supply. If a participant is unable to bring a laptop of their own or to borrow one from another source, OCDCA will have a limited number of laptops for participants to use in class. You may reserve a laptop through the enclosed Registration Form. The trainers will be providing CD-ROMs for each participant and OCDCA will provide extension cords and surge protectors.

Schedule

Registration will begin each day at 8:00 a.m., with the training beginning promptly at 9:00 a.m. and ending at 4:30 p.m. There will be an optional tutorial held before the second workshop session from 8:00 to 9:00 a.m. on December 14, 2004.

Training Site

The training will take place in Columbus at the Marriott Fairfield Inn & Suites, 3031 Olentangy River Road, Columbus, Ohio 43202. A block of sleeping rooms has been reserved for the Introduction to Asset Management workshop. Participants of the Introduction to Asset Management workshop will receive a rate of $74.00 plus tax, per night. Please reserve your guestroom three weeks in advance of each session as the block of rooms are only held for a limited time. For reservations, please contact the hotel directly at 614-267-1111. For other accommodations in the area, contact University Plaza Hotel – 614-267-7461 or the Red Roof Inn – 614-267-9941.

Registration Fees:

Registration fees for the Introduction to Asset Management workshop includes continental breakfast, lunch, and afternoon snack. Registration fees vary depending on whether a participant is a member of OCDCA.

Cost: If your organization is an Ohio CDC Association member, your course fee is $130.00 If your organization is not an Ohio CDC Association member, your course fee is $190.00

To become a member of the Ohio CDC Association, contact Celia Elkins, Director of Member Services, at (614) 461-6392.

To Register for the Workshop:

Step 1: Fax your registration form to 614-461-1011.

Step 2: Mail your registration form and payment to our postbox: Ohio CDC Association, C/o Introduction to Asset Management and Asset Management Planning, Dept. 22, P.O. Box 182039, Columbus, OH 43218-2039.

Deadline for Registration: December 7, 2004. A late fee of $20 will be assessed for registrations received after the deadline. No refunds will be given for registrations canceled within five business days prior to the start of each series. No-shows will be billed for the full registration fee.

Thank you to our Generous Donors!

Sponsors for Beginning Asset Management are National City Bank, The Ohio Department of Development (through the CDC Grant Program of the Ohio Housing Trust Fund), The Columbus Foundation, and the U.S. Department of Housing and Urban Development. Their support enables the Ohio CDC Association to continue bringing quality training and technical assistance to CHDOs, CDCs, nonprofit housing organizations and their partners.

Scholarships

OCDCA will offer several scholarships to help eligible participants and organizations pay for the cost of the training series.

For Columbus CHDOs and CDCs: Full Tuition Scholarships for series are available through the generous support of The Columbus Foundation. To access a Columbus scholarship, contact Celia Elkins, Director Member Services, at (614) 461-6392 or email at celkins@ohiocdc.org. Be sure to note your request for a scholarship on the registration form.

For More Information:

Please contact Celia Elkins, Director of Member Services, at 614-461-6392 or via email at celkins@ohiocdc.org. Questions about the agenda should be directed to Mary Rogers, Director of Programs, at 614-461-6392 or via email at mrogers@ohiocdc.org. You may also visit us online at www.ohiocdc.org.

The Ohio CDC Association is a statewide membership organization of community development corporations that engages in capacity building, advocacy and public policy development that fosters socially and economically healthy communities.

The Ohio CDC AssociationREGISTRATION FORM

2004 Introduction to Asset Management and Asset Management Planning

Complete one registration form for each person registering. You may reproduce this form as needed.

Name _____________________________ Organization ______________________________________

Your Title: _______________________ Address ___________________________________________

City, State ___________________________ Zip________________Web Address: _________________

Phone___________________ Fax___________________Email__________________________________

Will you need to reserve an OCDCA laptop for yourself at the workshop? Y or N

Is your organization a CHDO? Y or N

List any dietary, mobility or training issues you have: _____________________________________

_____________________________________________________________________________

WORKSHOP FEES AND PAYMENT INFORMATION

Register me for the Introduction to Asset Management and Asset Management Planning Workshop in Columbus, Ohio December 13-14, 2004(Circle one) Member of OCDCA $ 130.00Nonmember of OCDCA $ 190.00

To become a member of the Ohio CDC Association, contact Celia Elkins, Director of Member Services, at (614) 461-6392, or email her at celkins@ohiocdc.org.

Total amount enclosed ______________ Check number ____________

Fax this page to 614-461-1011, then mail your registration and all payments to: Ohio CDC Association, c/o Introduction to Asset Management, Dept. 22,P.O. Box 182039, Columbus, OH43218-2039.

Deadline for Registration: December 7, 2004. A late fee of $20 will be assessed for registrations received after the deadline. No refunds will be given for registrations canceled within five business days prior to the start of the program.

Alert: There is a homework assignment required to bring to the first workshop. It is attached, or you may download it from the website at http://www.ohiocdc.org/training.htm.

Beginning Asset Management TrainingHOMEWORK FOR DAY ONE

Your Name: _______________________________________ Date: _____________________

Organization Name: ___________________________________________________________

In order to facilitate learning on the first day of class, please come with a specific project in mind for discussing components of the asset management plan. You will need the following information:

Please provide a brief description of the project: (Include whether it is rental, lease-purchase, single-family, the number of units, bedrooms, etc.)_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Describe the sources of financing for your project:_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

What was the amount of hard, “must pay” debt (bank, etc.) originally financed for this project?_____________________________________________________________________________________

Total Development Cost for the Project: $_________

Date the project was completed: (Placed in Service) ________________________

What are the average monthly rents?

What are the average monthly expenses for the following categories?

Administrative Expenses $Utilities $Insurance $Repairs $Maintenance $“Must Pay” Debt $Total Operating Expenses $

What affordability requirements and/or restrictions exist? ________________________________________________________________________________________________________________________________________________________________________________________________________________

Is the property managed in-house or by a third party? _________________________________________

Does the project have a management plan? ______________________________

Ohio CDC Association33 N. Third StreetSuite 200Columbus, Ohio 43215(614) 461-6392(614) 461-1011www.ohiocdc.org

Introduction to Asset Management

Sponsored by:

(through the CDC Grant Program of the Ohio Housing Trust Fund)

The Herbert Peterson Fund