THE ‘NUTS’ AND ‘BOLTS’ OF SUBMITTING A TORCH AWARD APPLICATION

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THE NUTS AND BOLTS OF SUBMITTING A TORCH AWARD APPLICATION. What TO DO and What NOT TO DO to give your application the best chance of winning!. WHAT YOU ARE STRIVING FOR. THE PERFECT APPLICATION. Your submission will be reviewed by three (3) judges - PowerPoint PPT Presentation

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  • THE NUTS AND BOLTS OF SUBMITTING A TORCH AWARD APPLICATIONWhat TO DO and What NOT TO DO

    to give your application the best chance of winning!

  • WHAT YOU ARE STRIVING FOR.THE PERFECT APPLICATIONYour submission will be reviewed by three (3) judgesIt should take the judge 15 20 minutes to reviewYou want the judge to focus on the content, not the idiosyncrasies of your applicationAn application / submission can never convey the spirit of the program, so dont try through inundation of contentThat this Mens Club / Brotherhood program is worthy of award and should be duplicated by almost every Mens Club.

  • MISTAKES TO AVOID!Paper Submissions (we dont take them!)Electronic files which are TOO BIGInserting too many non-relevant pictures or graphics or not inserting the pictures and graphics into the submission documentElectronic files which are poorly namedCreative formatting choices & fonts which are too bigToo much detailSending in a format which the receiver may not be able to read!Filed too lateThat it isnt clear the Mens Club did the program in the application & supporting docs

  • AVOIDANCE #1PAPER SUBMISSIONSSubmissions are retrieved by the judges electronically, so a paper submission has to be converted {by a Conservative Rabbi} (i.e., scanned).Hand-written applications are hard/impossible to read.The Torch Award Chairman has other things to do than scan your documents.

  • AVOIDANCE #2ELECTRONIC FILES WHICH ARE TOO BIGSubmissions are retrieved by the judges electronically, so a submission which is too large takes too long to downloadThere are a number of file compression software programs, for both Windows and Mac, which will make a graphics and/or picture file smaller. Use them BEFORE you put a picture in your submission document.

  • AVOIDANCE #3REDUCING THE SIZE OF GRAPHICS INSERTEDCrop image before processing WindowsMicrosoft Office Picture Editor (comes with MSOffice Professional)If your computer didnt come with one, check out www.download.com for lots of freeware (public domain) and shareware programs (try before you buy)Mac OSGraphic Converter (available at www.lemkesoft.com/ or www.download.com)If your computer didnt come with one, check out www.download.com for lots of freeware (public domain) and shareware programs (try before you buy)

  • AVOIDANCE #3aTOO MANY UNIMPORTANT PICTURESRemember, the Judge doesnt know who the people in the photographs are. Dont just put pictures in your submission because you took them.Pictures should tell you something which the text description cant.Pictures dont have to show each and every detail of the event, no matter how minor.

  • AVOIDANCE #4POORLY NAMED FILESYou may have only one (2) file named Torch Award Submission, but the Chairperson has many related to submissions.Name it with the ID# or ID# and Name of Program, i.e.TA11-068.doc or TA09-068.pdfTA09-068_Hearing_Mens_Voices.pdfDont name it generic TorchAwardSubmissionRemember, there are many submissions downloaded, & your file should be understandably named for the receiver. not you!

  • AVOIDANCE #5FORMATTING ISSUESProfessional Submissions are generally done in 11 or 12 point Times Roman (serif) or Arial / Helvetica (non-serif) font.Fancy fonts on your computer may not be on someone elses computer, and your operating systems font substitution may not result in an attractive and persuasive document. [Other than a document converted to be a pdf, in which the font information is imbedded with the document.]If you cant read 11 or 12 point font on your computer, change the magnification size of the image, not the font size of the document itself.

  • AVOIDANCE #6SENDING IN AN ELECTRONIC FORMAT THE RECEIVER COMPUTER CANT READThere are a number of operating systems and file formats, and Microsoft likes to change file formats so older software cant read newer created files.Learn how to Save As and if you are going to save in Word format (which many word processes can read), save it in a version which the most types of computer systems can readBest Bet. Save as an Adobe Portable Document Format (pdf), so that what you see is exactly what the reader on the other end will see. With the Mac OS, you can do this automatically with any file you can print.

  • AVOIDANCE #7STARTING / FILING TOO LATEEven if the format for the submission changes a little next year, the information needed likely wont change that much, so prepare your submission RIGHT AFTER you hold the program. Make it part of the responsibility of the program chairman.Have your Program Chairperson fill out a Torch Award Application RIGHT AFTER the event awsiwrt (Anything Worth Saying Is Worth Repeating TWICE!)Torch Award Rules are out now. Use them.

  • TO THOSE WHO SAY PACKAGING ISNT IMPORTANT

    There were many MP3 players prior to the introduction of the ipod There were many cell phones prior to the introduction of the iPhone You want your submission to stand out for its simplicity and understanding!

  • Remember the following !A submission Template is available to download in MSWord from the Torch Award page of the FJMC website. Download and use it when submitting your documentBe professional in your submission.You can submit your application now, or right after you do your potentially award-winning program. Prepare it and submit it while your enthusiasm is high, not months later.

  • FINAL THOUGHTSKEEPING INFORMED OF DEADLINESThe FJMC has many methods of communicating with your club leadership but they have to be readThe Advantage newsletter for club presidents (sent via mail bi-monthly)HaShofar (the email bulletin of the FJMC)Flyers which come in the bi-monthly dues status mailing sent out by the FJMCFJMC HQ 1-800-288-FJMC (3562)Your Regional OfficersPlease, use them all You wouldnt want your programs submission to be rejected because it was filed too late!

  • WE LOOK FORWARD TO RECEIVING YOUR SUBMISSION(S) IN 2010 & 2011

    GOOD LUCK!

    For further information:Bill Becker, 2011 Torch Award ChairmanTorchAward@fjmc.orgAllan Kahan, 2009 Torch Award ChairmanAllanKahanFJMC@gmail.com

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