The bolts of Global Builders

The nuts of Global Builders

International travel experienceExcellent communicatorPeople personReliable and follows-upDetail-orientedCan work with wide range of

personalitiesWell-connected and respectedHeart for the ministryCan serve as a face for the Fuller

CenterHandles stress well!Flexible, patient, and safe (oh my!)

1. Setting up trip (dates, place, budgeting) 2. Paperwork and payments3. Recruiting4. Point of Contact5. Trip leading 6. Following-up

Note: Leading the trip might be the single biggest item, but it is only one of six responsibilities!

It is! Hold on and you’ll see.

Contact: Website via “Propose a Trip” form available from www.fullercenter.org/global-builders Cool trick: www.globalbuilders.org also works

Form should be submitted by the team leaderWhat location(s) are you interested in?Open or closed teamTrip dates (precise or a range. 3-24 months in

advance)Estimated group size (minimum of 8 required)Information about Team Leader for our screening

purposes

Contact: Hailey Dady and Ryan IafigliolaAfter a country location is selected, final trip dates

are confirmed with the hosting partnersThe Global Builders staff will work with you to

develop a budgetIn Armenia, the travel budget goes with the Team

Leader. As such, the Team Leader is very involved with Fuller Center Armenia in the budgeting process

In most places, we prefer the “super simple” budgeting process: tell us how long you want to stay where and we let you know the total price per person.

Trip confirmation email sent with all vital details – this email records our agreed-upon details

Country donationPurchases

the materials you use that week

Covers local staff effort

Enables the program to continue

Trip ExpensesFoodLodgingIn-country

transportation

Related expenses

Home office feeHat & t-

shirtEmergency

medical ins.

Bank and credit card fees

ShippingAdvertising

Contact: Ryan Iafigliola and Hailey DadyTeam Leaders of open trips can increase the per

person cost to subsidize their trip within limits. Final cost = Base cost + Team Leader SubsidyFor example, the Team Leader can ask for a $100

subsidy, causing a trip with $1,000 base cost to be posted as $1,100. Advantage: enables Team Leader to make more tripsDisadvantage: makes it more difficult to fill team as

prices riseThe amount of increase can be no more than 20%

of the original price. That means a trip with base cost of $1,000 cannot be priced more than $1,200.

Fuller Center Global Builders

Compassion International

Habitat for Humanity

Global Village

Armenia $1520 – 14 days $1890 – 11 days

El Salvador $705 – 7 days $1831 - 7 days $1340 – 8 days

Haiti $990 – 7 days $1709 – 4 days $5,0001 – 7 days

India $1650 – 14 days $1740 – 14 days

Nepal $950 – 9 days $1820 – 15 days

Nicaragua $700 – 8 days $1491 – 4 days

Peru $1150 – 11 days $2832 – 9 days

Sri Lanka $1620 – 14 days $2365 – 9 days $1730 – 15 days1 Habitat for Humanity’s only trips to Haiti are with the Jimmy Carter Work Project, a special event. Perhaps a more apples-to-apples comparison would be to compare that event with the Fuller Center’s Millard Fuller Legacy Build, which recently sent volunteers to Peru for 7 days for $800.

1. Setting up trip (dates, place, budgeting) 2. Paperwork and payments3. Recruiting4. Point of Contact 5. Trip leading6. Following-up

Contact: Stacey Goolsby Team Leader given their trip number. Trip added to the Global Builders webpage and registration

form. The Team Leader will receive a copy of each applicant’s

registration automatically when it is submitted Each participant (including the Team Leader!) must

register online: (fullercenter.org/globalbuilders.org) Team leader must recruit! More on that later.

Roster approval For closed teams, team leader sends Stacey the trip roster

as soon as it is ready. Stacey then immediately confirms each applicant upon their registration.

For open teams, the team leader must approach (email or call) each applicant within 48 hours and screen them to determine if they want the applicant on their team. They must then notify the participant and Stacey of their decision whether or not to accept him or her. If confirmed, Stacey will send them a formal confirmation email as well.

We’ll get to that. A little patience. Sheesh.

Contact: Stacey GoolsbyNon-refundable $400 trip deposit due right away (2

weeks) once confirmed for a trip. All payments and waivers are strictly required and due

45 days before the trip. Those failing to submit payments and waivers by the

deadline will be charged late fees. We offer a 2-week grace period that ends 30 days before the trip.

Team Leaders must help get participants to meet these obligations.

All waivers will be sent by Stacey in her confirmation email Waivers must be mailed – no faxed or electronic signatures

permitted. The waiver’s witness line must be completed and signed. Some locations require additional waivers for our partner

organizations, and minors have an additional form as well (under 18 except for Haiti, which is under 21)

Contact: Stacey GoolsbyTeam Leader helps collect flight details for each

member and sends them to Stacey.We register all participants with the U.S. State

DepartmentShortly before the trip, Stacey will send the team

leader… the trip roster with contact info, allergies, etc. the insurance cards. These should be printed and

carried with you throughout the entire trip. the t-shirts and hats the emergency contact information (sent to whole team)

But what about this…

1. Setting up trip (dates, place, budgeting) 2. Paperwork and payments3. Recruiting4. Point of Contact 5. Trip leading6. Following-up

It is the team leader’s responsibility to fill the team! We help as we’re able through various activities we take to

promote the program and our website, including over $30,000 in Google ads (paid for entirely by a special grant)

For closed teams, use as many internal channels as you can. Don’t be shy – get yourself in front of people!

For open teams, use your social networks – coworkers, church members, friends you haven’t seen in years, people you’ve done mission trips with before. What a fantastic way to reconnect or bond!

If money is the main obstacle, remember that we allow any team member to fundraise to cover our trip fee. Take advantage of our (new) fundraising pages!

Ask, ask, ask! Never forget you aren’t selling some slimy product, you’re giving people the opportunity to have a life-changing experience. Our participants are truly as blessed as the families in need.

Remember that each recruit must register.

1. Setting up trip (dates, place, budgeting) 2. Paperwork and payments3. Recruiting4. Point of Contact 5. Trip leading6. Following-up

Contact: Host country and Hailey or RyanWe sent 500+ people around the world last year.

How can we possibly coordinate all those details??Answer: We Can’t!

The team leader plays the key role of primary communicator between the team and host country/GB program.

Team leader must coordinate flight arrivals and departures.Must meet arrival and departure guideline by

countryEarly or late arrival must be pre-approved

Team leaders help set and manage the team’s expectations – crucial!

Each site’s leader communicates differently. Learn (or ask us) their favorite style: email? Phone? Skype?

When writing to country hosts, copy Hailey or Ryan to your emails, and keep us appraised of your discussions

1. Setting up trip (dates, place, budgeting) 2. Paperwork and payments3. Recruiting4. Point of Contact 5. Trip leading6. Following-up

THE FUN PART!!

Contact: Host countryLeading a team is not easy, but we want and expect it to

be an enjoyable experience!Work hard. Take time to interact with the locals. Learn

about your teammates – get beyond formalities. Sweat. Help balance work and R&R. Notice God’s presence – even in the hardest places. Stay positive. Keep those two team members from arguing. Learn about the culture. Ask questions. Grow in faith. Think ahead to the next step. Communicate. Change lives and be changed.

If carrying cash for the team, keep receipts and track expenses.

Discuss Country Champions monthly donor program with teammates, if in a participating country.

Learn more later today Ashley Murray – Cultural Competency Gohar Palyan – Herding Those Cats (managing the team)

We hope – the trip and the people touch your heart

We believe – that money follows involvement, not vice versa

We desire – to help more of our countries build year-round and have steady, reliable income

We think – people enjoy seeing where their money is going before they send it

Our plan…Country Champions monthly donorsDonate monthly for the project you just visitedCompletely optional, but super importantDon’t let the work stop just because you leave!We’ll do special things for our Champions and keep

you close to the projectTeam Leaders can play a huge role in helping

emphasize this while team is in the country

1. Setting up trip (dates, place, budgeting) 2. Paperwork and payments3. Recruiting4. Point of Contact 5. Trip leading6. Following-up

Contact: Hailey or Ryan and Sheilla SnellTell us how the trip went (evaluation)Return receipts and financial report, if

applicableSheilla writes and calls most participantsWhich people would you recommend to lead a

future team? Any of them interested?Anyone from the trip interested in helping to

raise funds to continue the project?Finally and most importantly: Begin to discuss

when you might like to bring your next team! 80% of our teams choose to take another trip

with us.

1. Setting up trip (dates, place, budgeting) 2. Paperwork and payments3. Recruiting4. Point of Contact 5. Trip leading6. Following-up

YOU DID IT!

We tried to tell you…