The next generation of Expense Management · What's more, you’ll comply with the Swedish Tax Agency's requirements for business trip reporting. Everything in one place With Companyexpense

Expenses | Mileage tracking | Per diems | Company cards

The next generation of Expense Management manages all types of business and travel expenses. An automated, self-learning, and digital service. Integrated with company cards, mileage logging, and all accounting and payroll systems. All in one place!

The next generation of Expense Management

Product sheet

Companyexpense helps businesses throughout the Nordic region to go from paper-based to digital and self-learningTogether, we automate and digitize administrative, time-consuming, and boring processes and create added value for companies, employees, and their customers.

“Our goal of being small businesses’ best friend while always challenging old fashioned and inefficient processes means that working with Companyexpense is perfect for us. Together we can help all small business owners and accounting firms to become more digital and efficient.

Together, we make managing receipts, travel expenses, and mileage tracking smoother and smarter. And, our self-learning solution minimizes errors - it's actually one of the few real AI solutions on the market.”

Cesar NilssonCPO, Fortnox

Companyexpense manages:

• All types of receipts • Automatic flows for digital receipts • Per diem allowances • Mileage and mileage tracking • Company cards.

Simplified Expense Management is:

The next generationof expense servicesA self-learning and accurate service that helps employees to automatically enter amounts, VAT, currencies, and categories. Our service also keeps track of current regulations and automatically posts expenses.

BENEFITS

Efficient Spend less time manually managing business and travel expenses.

Easy Reduce employee frustration and stress by providing a simple, unified solution.

Reliable Better checks and traceability reduce errors and fraud.

For employees

WOULD YOU LIKE TO KNOW MORE? CONTACT US: Online: companyexpense.co.uk Email: [email protected] Tel: +46 (0)771 584 886

Reporting Submit reports from your phone. Reports are automatically submitted to the correct approver. Get an overview of your ongoing, submitted, and reimbursed expenses.

Mobile Manage all expenses from your phone or computer. A Cloud service you can use anywhere. Easy to use - no training needed.

Reminders Get messages on your phone, browser, or watch when something needs your attention. Never miss an important event.

Expenses Use our app to report all types of expenses and receipts. Snap a shot of your paper receipt or forward email receipts.

Card purchases Company card purchases are automatically linked. Card transactions automatically create expenses in our app and invoices are matched against card purchases.

Per diem allowances Report domestic and international per diem allowances directly in our app. We support all countries. Synced with the Swedish Tax Agency's regulations for per diem allowances.

Entertainment/hospitality Report hospitality expenses before you even leave the table. Automatic coding according to current entertainment/hospitality regulations.

Mileage Report your business trip mileage. Connect your mileage app or enter the data manually.

An automated and efficient solution for managing all of your business and travel expenses. Do it all on your phone or web browser.

FEATURES

Value and benefitsUsing our mobile app to report expenses as they happen means employees can reduce the amount of time they spend on expenses by up to 85%.

Stop wasting precious time trying to interpret and report receipts, we analyze them for you.

Never again need to check what amounts and regulations apply to your per diems, we do the job for you.

Mileage app integrations put your mileage reporting on autopilot.

Company card integrations mean you'll never forget to report another expense.

http://companyexpense.co.uk

mailto:[email protected]

For managers & approvers


Mobile Manage all reports on your phone or computer. Review and approve reports wherever you are. Shorten the expense management process by 65%.

Reminders Get notifications on your phone, browser, or watch when you've got reports to review or approve.

Approve Review and approve reports directly on your phone or computer. Forward for posting and reimbursement.

Dashboard Getting an overview of all reports is fast and easy. Everything's in one place. Sort, filter, search.

FEATURES

Value and benefitsWith a digital service, there's no longer any need to try to interpret handwritten notes and faded receipts.

Mobile approvals enable you to approve your employees' reports wherever you are in the world.

Automatic notifications and reminders mean you’ll never again forget to approve your employees' reports.

Companyexpense collates all employees' expenses, allowances, and mileage in one place with one approval. Approvals on your phone or web browser reduce the time approval processes take.



For finance & payroll


Value and benefitsWith a digital solution, you get everyone’s travel expenses in one place. You have total control.

Everything is complete and coded, ready for you to review before reimbursement.

You can ensure that employees are following policy without having to review everything manually.

Dashboard It's fast and easy to get insight into all business and travel expenses. Get an overview of users, dates, expenses, and amounts.

Dimensions Manage travel expenses for multiple organizations in one app. Report per organization, cost center, or project.

Customize Customize our service to suit your unique requirements. Choose your chart of accounts, expense categories, payment methods, cost centers, projects, and more.

Manage travel expenses in the Cloud Manage all travel expenses in your web browser. No more clunky Excel solutions or lost travel expenses.

Approve Powerful approval processes. Review, approve or reject reports. Manage incorrect reports, return to sender, resend for approval, etc.

Edit reports Edit reports to correct issues with account-coding, descriptions, amounts, VAT, etc. without having to contact the sender.

Accounting and payroll Send reports to accounting and payroll. Review reports in your accounting system. Send reports for payment by bank or payroll.

Integrate Companyexpense is compatible with all accounting and payroll systems. Standardized and ready-to-use connections make it easy to implement our service.

FEATURES

With Companyexpense, you get total control of the entire company's travel expenses. Expenses are always complete and account-coded, ready for payment.



Meet EvelinaShe’s about to go on a business trip.

How does it work?

On the trainEvelina takes the train to Stockholm. She buys a ticket on her phone and her receipt is emailed to her.

ReportingEvelina forwards the receipt to our app and it automatically creates an expense. Evelina checks that it's correct and saves it.

TaxiEvelina takes a taxi to her meeting. She is given a receipt. Using our app, she takes a photo of it. The app selects the expense category, records the information on the receipt and saves the expense.

LunchEvelina pays for lunch using her company card. The card transaction automatically creates an expense in our app.

ReportingEvelina is on the train home and uses the time to submit her expenses for the day.

Christoffer approves

Alicia in finance

Evelina's manager, Christoffer, is notified that there's an expense report he needs to approve.

Using his phone, he reviews and approves Evelina’s report immediately.

And then he sends it to the finance department.

Alicia in finance gets a complete and account-coded expense.

She reimburses Evelina.

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AUTOMATING THE WHOLE PROCESS

Compatible systems


Companyexpense connects easily to all ERP, accounting, and payroll systems.

Accounting• Fortnox (API) • Visma eEkonomi (API) • Visma PX (API) • BL Administration (API) • SIE-files

- Briljant - Edison Accounting - Hogia Ekonomisystem - and more

• Excel/CSV - Maconomy - SAP - IFS - Agresso (Unit4) - and more

Payroll• Visma Payroll • Visma Agda • Flex Payroll • Hogia Payroll • Kontek Payroll • NMBRS (API) • Agresso Payroll

(Unit4) • Fortnox (API) • PAXML-fil

- Fortnox Payroll - Kontek Payroll - Crona Payroll - and more

Presystems• SEB • Danske Bank • Eurocard • TelliQ • Automile • Volvo On Call • Telia Sense • Handelsbanken • Nordea First Card

Examples of compatible systems

White Labels - Just some of our partners who har chosen to put their name on our product.



Company cardsSimplify expense management further by registering your company cards with our service. All purchases made with a registered card are automatically recorded by our service.

How it works1. Card purchasesThe user makes a purchase with their company card. The transaction is sent to Companyexpense overnight.

2. The expense is createdThe transaction automatically creates an expense and the user photographs the receipt using our app.

3. Matched with the invoiceA report is created automatically and all transactions for the invoice period are locked to the report.

4. Report submittedWhen the card supplier sends their invoices at the end of the invoice period, users can submit their reports, which are then matched with the correct card invoices.

5. Posted and doneReports are automatically posted with complete documentation and card invoice matching.

Automatic matching against card invoices

Automatically generated transactions

Correct exchange rates

Automatic coding

WOULD YOU LIKE TO KNOW MORE? CONTACT US: Online: [email protected] Email: [email protected] Tel: +46 (0)771 584 886

Supports:

ADDITIONAL SERVICES - COMPANY CARDS

http://companyexpense.se


Connect mileage apps to our service. No more manual input, replace 20th century driving logs with a digital solution. Trips are imported directly to our service.

ADDITIONAL SERVICES - MILEAGE TRACKING

How it works1. Reading the mileageThe GPS receiver in your car automatically detects when you start and finish your journey.

2. The information is transferredThe mileage tracker saves the trip's date, time, and mileage and automatically transfers the information to Companyexpense.

3. ReportingUsing our app, you can easily choose which trips to report and then submit them for approval.


Supports:

Digitize your mileage trackingWith a digital and automatic solution, there's no more manual input meaning you can get rid of obsolete paper-based logs and templates. And, employees become more productive.

Never forget to report another tripNo risk of ever forgetting to report another trip because our app keeps track of trips and congestion charges for you. What's more, you’ll comply with the Swedish Tax Agency's requirements for business trip reporting.

Everything in one placeWith Companyexpense and mileage tracking, you get all travel and business expenses, per diem allowances, and mileage in one location. One app, one expense report, one approver.

Smarter mileage tracking



Simon Haglund

[email protected] +46 (0) 70 876 27 55

ToveÖstman

[email protected] +46 (0) 79 304 20 26

MagnusEinarsson

[email protected] +46 (0) 70 691 71 88

MarcusÖjersson

[email protected] +46 (0) 79 333 83 60

AugustÅrjes

[email protected] +46 (0) 73 074 04 33

Would you like to know more? Contact us.


JenniferEriczon

[email protected] +46 (0) 79 332 37 52



Documents

The next generation of Expense Management · What's more, you’ll comply with the Swedish Tax Agency's requirements for business trip reporting. Everything in one place With Companyexpense