The New England Flotilla hosts

The New LondonSea Scout Rendezvous

June 7-9, 2013

At Fort Trumbull State Park &United States Coast GuardStation New London, CT

2

Boarding manual

Table of Contents Page

Site Map…………………………………………………. 3

Commodore’s Welcome………………………………….4

Event Arrival……….…………………………………….5

Rendezvous Requirements……………………………….8

Safety and Security………………………………………10

Official Roles…………………………………………….14

Schedule of Events……………………………………….21

Departure…………………………………………………24

3

4

Commodore’s Welcome

On behalf of the New England Flotilla, I look forward to welcoming you all aboard inNew London, June 7-9, 2013.

This is our third annual New England Flotilla Rendezvous, and our second incorporatinga Safety at Sea Weekend. We are very fortunate to have the excellent facilities of Fort TrumbullState Park to use for the weekend as well as the outstanding support and hospitality of the crew ofUSCG Station New London.

Safety at Sea provide Sea Scouts with remarkable opportunities to gain hands-onexperience in critical safety-related situations. From dewatering and damage control, toemergency signaling and firefighting, the Safety at Sea events are designed to challenge theScouts in a safe and fun enviornment. "Our Scouts are learning important life-saving skills at ourevent" says Carl Shellhorn, Skipper of the Sea Scout Ship Chaser (Napa, CA), "we're confidentthat if they have to face onboard emergency situations, they are are better equipped and skilled tohandle those emergencies."

The Rendezvous Staff has put together an outstanding weekend full of exciting events tochallenge all of our Sea Scouts. In developing this event, we hope to call upon both the customsand traditions of Sea Scouting’s long history as well as the ambitions of Sea Scouting’s future inserving our community’s youth. An interest in boating, ships, and the sea is the venue throughwhich we instill values of Scouting, character development, and fellowship as a program. It is ourhope that the New London Rendezvous will provide a unique challenge to mark the growth ofthese values through the learning and exercise of maritime skills in this historic setting.

I think you will see the “Four Ships” of Sea Scouting underway with all sails set. Wehope to develop or refine Seamanship skills with the activities we have planned. GoodCitizenship should be in evidence throughout the weekend as we all get along and work together,respecting each other and cleaning up after ourselves as we go along. This is a youth runprogram. Sure, us old adults put the program together, but the Flotilla Quarter Deck Leadershipwill carry out the program along with the Bosun of each Ship. Finally, we will have theopportunity to renew old Friendships as well as make lasting new ones through out the weekend.

It is no “accident” that safety and fun go hand in hand. There is always some measure ofinherent risk when stepping aboard a boat and shoving off, and that’s part of what makes achallenge real and exciting. As Sea Scouts, Be Prepared is not just a slogan, anymore thanSemper Paratus is for the Coast Guard. At sea it is an absolute necessity. We ask ALLPARTICIPANTS, youth and adults, to follow the safety rules, exercise care, and call “avast” ifsafety is threatened. “Safe boating is no accident” is a very old slogan but it is just as appropriatetoday as it ever was.Yours In Safe Sea Scouting

Commodore Al BealNew England Flotilla, Northeast Region, BSACWO4 USCG (ret)

5

Event Arrival

The New England Sea Scout Flotilla is hosting the New London Sea ScoutRendezvous at Fort Trumbull State Park, CT on 6-9 June 2013. Any SeaScout Ship is welcome to attend.

Cost & Registration: $30 per person. $5 late fee per person after Mon June3rdUnits must pre-register online at: www.scoutscapecod.org

Please notify us early of any special dietary requirements for any of yourcrew when you submit your registration so we can plan ahead.

Rendezvous Location:

Fort Trumbull State Park is at 90 Walbach St in New London, CT 06320.On Site Park Ranger is Jonathan Lincoln, Jonathan.Lincoln@ct.gov .Visitthe park’s web site for directions and to view information about the visitor’scenter and park history:http://www.ct.gov/DEP/cwp/view.asp?A=2716&Q=325200http://www.fortfriends.org/

The state park location is adjacent to the U.S. Coast Guard Station NewLondon, which will is also included in the Rendezvous. The location of thestation is 100 Bowditch Street, New London, Connecticut 06320, (860)-442-4471. The Point of Contact is BM2 Jeff Thor, USCG, Safety at SeaCoordinator. This is an active military installation and access will be morerestricted than in the Fort Trumbull park reservation.

Check in upon arrival: All Ships participating shall check in with the DutyOfficer at the event Watch Office upon arrival, whether by land or sea. TheWatch Office will be located in the FT Lobby. Encampment assignmentswill be made at that time for those coming by land.

At check in, present a Roster of your Ship’s participants, completed TourPermit, Certificate of Insurance, Permission Slip, and a completed (Parts Aand C) BSA Medical Form 34605 for every member that will be attendingthe event at any time. Bring to the Duty Officer’s attention any medical ordietary considerations or problems at that time. It is the Responsibility of

6

participating Ship’s to ensure all requested information is provided and iscomplete for each crewmember.

Each Ship’s Skipper and Bosun will attend a meeting on arrival night wherethey will be given information on the latest schedule of events, watch andservice assignments, and other important information your Ship will need.

Encampment: Participants arriving by land or on boats with inadequateonboard berthing should bring tents that will be set up on the Fort’s paradefield. Space is limited and will be assigned on a first come first served basis,as space permits. Those coming by boat may sleep aboard or ashore as theydesire and as space is available. Berthing assignments will follow BSA rulesfor coed activities.

Ship’s Boats: Participating Ship’s are encouraged to come by boat. Boatswill anchor and raft up in the area between Pier 7 and Pier 4. The piers arehigh up. However there is a water taxi dock that will be used for dockage oftenders and transient boats. Each Ship is responsible for the safe mooringand security of their vessel. The New England Flotilla, the U.S. CoastGuard and Connecticut Department of Environmental Protection (whichoversees Fort Trumbull) are not responsible for any damage that may occurto any vessels involved in this event. Please provide a Float Plan toCommodore Al Beal, 508 292-1894 or bosun66@aol.com. This planincludes information about your vessel, crew roster that will be aboard, thevessel, description, name, radio or cell contact information and your ETA toNew London. Contact the Rendezvous Dock Master on VHF marine channel68 prior to arrival for mooring instructions and assignment.

Utilities and Services: We anticipate minimal services for boats anchoredand rafted. Fort Trumbull or the Coast Guard Station will not be able toreceive pumped sewage. Assume no dock electrical service will be available.Several common trash receptacles will be provided, but each Ship will beresponsible to remove all their trash from the encampment and activity areasdown to the Fort dumpster adjacent to the Pier Support Building. Restroomswill be open 24 hours at the Fort Pier Support Building. Shower access at theCG Station will be limited to Saturday evening 1900 to 2100 hrs.

7

REGISTRATION FORM

Ship Name _______Ship No. _____ Council _________________________Name of adult in charge of the unit’s youth during the event: ______________________(List this individual again in the roster below)Adult’s phone number(s): Day ____________ Evening ___________ Cell __________Name of Bosn _____________________________Will you bring a boat? YES NO (Circle one)If yes, send advance copy of your Float Plan to bosun66@aol.com.Do you have completed Tour Permit? YES NO (Circle one)Do you have completed Certificate of Insurance? YES NO (Circle one)Do you have completed Activity Consent Form? YES NO (Circle one)Do you have completed Medical Form for each member? YES NO (Circle one)

ROSTER

Last Name First Name Unit Position Gender/StatusMY=Male Youth

FY=Female YouthMA=Male Adult

FA=Female Adult12345678910111213141516171819202122232425

8

Rendezvous Requirements

Uniform: The New London Rendezvous is a core Sea Scout field event forthe New England Region, showcased in public view alongside partnerorganizations including the U.S. Coast Guard, the U.S. Navy, and CT StatePark authorities. Additionally, the ability to identify our members in a mixedpublic venue is essential. As such, uniforms are required for all crewsattending this event.

Members will be required to wear Event T-Shirt - Swimming Suit withshoes (no flip flops) during Saturday station events AND Ship’s uniform forduring Breakfast and Dinner. Traditional crews shall wear the standard SeaScout working blue uniform (chambray blue shirt with patches, blue jeans,black web belt, and unit baseball cap). Mates in traditional crews shall wearthe prescribed officer’s khaki uniform detailed in the Sea Scout Manual.Non-traditional units shall wear their primary Ship’s polo or tee shirt andother uniform articles for the approximate level of uniformity of traditionalunits.

Certain activities with a high likelihood of soiling or soaking uniforms mayrequire the youth to change into swim gear and an old tee shirt. Adjacentchanging facilities will be provided, but each member is responsible to bringthese additional clothing items if they wish to participate in these events.

Inappropriate clothing such as shirts advertising alcohol, drug or tobaccouse, inappropriate language, or other inappropriate material should not beworn. As some activities will take place on the water, proper bathing attiremay be worn. Rules of good taste apply here. Anyone, youth or adult foundwearing any inappropriate clothing, will be asked to change into appropriateclothing. Failure to do so may result in disciplinary action, including beingsent home at your own expense. The Commodore reserves the right todecide what is considered inappropriate. Hawaiian or tropical shirts aresuggested for the Saturday social party.

All participants, youth and adult, need to bring a water bottle, withtheir ID on it. Bottled water will not be provided but water will beavailable to fill and refill water bottles throughout the day.

9

Leadership: Sea Scouting is a youth led organization. As much as ispracticable, this event will be youth led. The Flotilla Bosun and Bosun’sMate will be responsible for organizing and assigning work details, andactivity groups, as well as carrying out the plan of the day. Allcommunications will be through the Flotilla Bosun to each Ship’s Bosun andwill be carried out by them. If the current Flotilla Bosun, or Bosun’s Mateare unable to attend an acting Bosun and Mate will be appointed for theevent. As always, any adult leader, witnessing any unsafe or inappropriateactivity should take immediate action to correct the problem.

Code of Conduct: All participants are to behave in a manner that isexpected of all Sea Scouts and that would bring no discredit to Sea Scouting.No one is allowed to leave this event for any reason without permission ofthe Commodore, or the Staff Duty Officer in his absence. The Guide to SafeScouting is to be followed at all times. Ship’s youth leaders are expected tomaintain safety and discipline of their crewmembers. Adults are expected toobserve all safety and discipline rules, enforcing same at any time a problempresents itself, regardless of whose crew members may be involved. Allleaders, Adult and Youth shall hold themselves to the high standardsexpected of Sea Scouts and should at all times be a role model for youngeror junior members. All discipline or safety issues are expected to be resolvedat the lowest level, by the participants own Ship leadership in a timelymanner. Any situations that may rise above this level shall be resolved bythe Staff and may include expulsion from the event at the offender’s owncost. The decision of the Commodore is final.

10

Safety and Security

General: In the event of any emergency, especially a medical emergency,notify the Staff Duty Officer immediately. A dozen people contactingemergency services for a single emergency will only confuse the situationand possibly delay response. Once the SDO has been notified, take amoment to assess the scene for your own safety and take appropriate action.

Security: Fort Trumbull is open to the public 24 hours a day for waterfrontfishing access. During the daylight hours, crews will be moving about thePark and Station in various activities away from the encampment and boatmooring areas. While there will be a ranger on-site during workday hoursand an SDO will be roving about throughout the event, the Event Staffcannot be responsible for the security for any particular item of property ortrack all of your member’s movements. Each Ship is responsible forsecuring their encampment or vessels and maintaining personnelaccountability for the duration of the event. All participants must remain onPark or Coast Guard Station (when authorized) grounds for the duration ofthe Rendezvous unless escorted as a party with Adult Leaders.

Alocohol, Tobacco, and Illegal Substances: The Boy Scouts of Americaprohibits the use of alcoholic beverages and controlled substances atencampments or activities on property owned and/or operated by theBoy Scouts of America, or at any activity involving participation ofyouth members. All Scouting functions, meetings, and activities should beconducted on a smoke-free basis, with smoking areas located away from allparticipants.

Medication and Dietary Needs: It is the responsibility of each Skipper todispense or ensure any prescribed medications are taken as directed orneeded by any member of their crew. The same applies to dietaryrestrictions, such as allergies. Religious or special needs. These should benoted at check in. The Staff will attempt to accommodate as appropriate.

Emergency Action Plan (E.A.P.) It is the responsibility of all adult leadersin any BSA program or event, to ensure the safety and well being of allparticipants at all times. Our activities shall be planned and executed usingthe BSA Guide to Safe Scouting, the Sea Scout Manual and any otherpublications that may apply.

11

In the event of an emergency, the following action(s) shall be taken asneeded:

Medical Emergency or Injury: If you are injured or have amedical emergency, seek assistance from the nearest source, if possiblecome to Staff HQ and notify the Staff Duty Officer (SDO) for assistance.

If you observe an injury or a medical emergency, takeimmediate first aid action, especially in a life threateningsituation. Call for assistance from the nearest adult leader, staffofficer or Coast Guard staff.

Make the patient as comfortable as possible, establish andmaintain an airway, perform CPR if indicated until relieved bymedical personnel, qualified adult leaders, etc.

If present, remove the patient(s) from any hazards, especiallythose that may have caused the injuries. Do not put yourself orothers in any danger. Keep others away from possibleharm.

For persons in the water, if possible, remove them from thewater, if not practicable, keep them afloat until further helparrives.

DO NOT CALL 911. The SDO or Coast Guard staff willnotify Emergency Medical Services directly, ensuring a quickerresponse. If not directly needed to assist the patients(s), keepout of the way.

If requested, assist at the direction of EMS personnel to thescene, otherwise, keep out of the way.

Staff Officers or adult leaders immediately on scene that are notdirectly involved with patient care, should take control of thescene by keeping those not immediately involved away fromthe scene or at least out of the way.

If there is any doubt as to the accountability of All Hands, a muster shall beheld and everyone accounted for. If anyone is reported as missing,immediate action shall be taken to locate them. The Operations Officer andBosun shall organize an orderly search.

12

Transportation to a medical treatment facility: If it is deemed necessaryto transport anyone to a medical treatment facility, the SDO or AdminOfficer shall find the appropriate health form(s) and ensure they go with thepatient. Two adult leaders shall accompany the patients, preferably someonefrom the patients Ship, a parent if present, or a leader designated by theShip’s Skipper. A Staff member may accompany as well.

If transported by EMS, transportation will be arranged for thoseneeding to go as well.

On the water emergencies: If an emergency happens on the water, such asa man overboard, capsizing, collision, medical emergency, fire, flooding,etc, take immediate action to preserve life and limb. Notify other vessels thatmay be in a position to assist, as well as shore side personnel as soon aspracticable or safe. On Coast Guard vessels, follow the directions of themilitary member in charge. On Sea Scout or private vessels, follow thedirections of the Mate or crewman in charge. If people are in the water,recover as soon as possible, and account for all that were aboard. A rescueboat will be dispatched as soon as possible. All other boats, not readily ableto assist, should stand by, out of the way. Transport any injured personnelashore as soon as safely possible. Bring damaged vessels back to shore.

Weather Related Emergencies: In the event of severe weather, such aselectrical storms or local severe squalls, all boats should return to shore assoon as the weather is indicated. All personnel should seek safe shelter,preferably inside a building. Account for all hands.

Notification of Family: In most cases, the Ship’s Skipper or his/herdesignee shall contact the appropriate family members to advise of anyinjury or other medical situation. If necessary, A Flotilla Staff member willnotify the family.

UNDER NO CIRCUMSTANCES, SHOULD PARTICIPANTSCONTACT ANYONE OUTSIDE OF THE EVENT UNTILAUTHORIZED.

When all information concerning the incident is available, youthmembers, with their Skippers Permission, may contact their parents. Often,persons involved but uninjured or witnessing a traumatic event, may needcomforting and reassurance that all will be well. The parents or families ofyouth and in some cases, adults, should be contacted by a responsible adult

13

from that Ship or if necessary, by a Staff member, prior that person talkingwith their family. Nothing above should be construed as with holdinginformation nor denying contact with family members. Information shouldbe passed on as soon as all the circumstances are known, including theconditions of anyone involved.

Photography: As every child over the age of 5 seems to have a cell phonewith photographic capabilities, in the event of an emergency medicalsituation, adult leaders should be aware of youths (or adults)taking photographs that may be embarrassing, disturbing or an invasion of aperson’s privacy.

If video or still photography of the incident becomes apparent, aresponsible adult should maintain control of those images, especially, if theymay show how something happened. If requested, they may be turned overto the appropriate investigating authority.

Media Notification: In the event of an emergency, requests from any mediafor information shall be referred to the Staff Duty Officer. Who will refermedia requests to the appropriate personnel, such as the Operations orAdministrative Officer, Museum Staff, Flotilla Commodore or hisdesignated representative. Skippers shall ensure that no member of his/herShip is allowed to talk with the media or release any names or informationabout the incident until cleared to do so.

This does not preclude any participant from discussing any aspect ofthe event, Sea Scouting, their Ship, themselves at any time other than afteran emergency.

14

Official Roles

All official event Staff should be recruited and named well in advance of theNew London Rendezvous so they can prepare for their role execution.However, all participants will have at least some designated part in makingthis event happen as described in the following section.

Flotilla Commodore: Skipper Al Beal Ship 40, MABOSUN66@aol.com

Arrange for use of the facilities and resources of the New LondonFlotilla Rendezvous. Act as liaison between all interested parties.

Recruit “Staff” and assign duties as needed. Account for all expenditures and ensure payments and re-

imbursements are made in a timely manner. Ensure notification of the event in the widest manner possible. Answer questions regarding the event Chair the Flotilla meetings, providing agenda items. Lead scoring session for competitive activity stations, races. Supervise & coordinate with the Flotilla Bosun all activities Be responsible for the safety of all participants. Report any problems as soon as possible to the appropriate authorities. Report to the Commodore, Northeast Region on the success of the

event or any problems or suggestions for future events. Schedule future Flotilla events, taking into account suggestions or

recommendations from the Flotilla meetings, especially the youthsession.

Flotilla Training Officer: Skipper Tim Millar Ship 76, MAEagle.25@verizon.net

Assist Flotilla Commodore in the planning and advertising of theNew London Rendezvous.

Act as Vice Commodore in the Commodores absence.

Plan and coordinate all classroom training sessions.

Conduct Adult Sea Scout Specialized Training course.

Assist the Project Officer and the Commodore as needed

Supervise the “Staff Duty Officers,” and set SDO watch schedule

15

Event Project Officer: Commodore Marshall Parsons CT RiversSquadron seascout1@subvetsgroton.org

Arrange for use of the facilities and resources of the Fort Trubull Statepark and USCG Station New London. Act as liaison between allinterested parties.

Recruit staff and assist the Commodore in assigning personnel toneeded positions

Schedule and coordinate all activities for the event Submit all bills and invoices for goods and services in a timely

manner to the Commodore for payment Be available as the “Trouble Shooter” as any situations arise needing

attention Supervise and advise the SDO’s and other staff in their assigned

duties. Develop and coordinate CG-led field activity stations. Develop and execute non-CG field activity stations. Ensure provision

of necessary materials and coordinate with Ops Officers to providescheduled activity station instruction or judging staff.

During the event, ensure crews are moving along between stations.

Event Operations Officer, TBD Assist with planning of the event. Direct the set up and organization of tents for overnight camping. Ensure the safety of all activities. Organize and supervise Coast Guard Safety at Sea Events. Execution lynchpin. Organize and coordinate progress of the event

Plan of the Day for all activities with the other Flotilla Staff; supervisedelegation of tasking to be executed by the Flotilla Boatswain.

Coordinate waterfront operations and service needs with FT ParkRanger and CG representatives, as required.

Act as the Flotilla Dock Master; communicate mooring instructionsand assignments to arriving vessels and manage tender service to andfrom moored boats.

Lead Skipper’s meetings. Coordinate work details and Service Watches with the Flotilla Bosun. Coordinate non-emergency ground transportation and parking. Monitor general security conditions around the event.

16

Be the senior chaperone for the Saturday dance / movie. Recruitsufficient adults to assist.

Act as Staff Duty Officer when required

Event Logistics Officer Vacant TBD Act as registrar for the event. Keep accurate records of all participants, collect fees, review health

forms, and note any pertinent information. Finalize the Flotilla Roster of all Ship’s present on Saturday morning. Keep minutes of the Flotilla Meeting and disseminate as requested. In an emergency, gather health forms for any affected participants and

prepare to send copies along with EMS and/or adult leader escorts. In an event-wide emergency, be prepared to account for all

participants, using the rosters provided. Ensure reports from allSkippers as to the headcount of their crew match roster totals and noteexcused absences.

Supervise logistics needs (non-food preparation) including cleanlinessof Rendezvous activity areas, shower scheduling, trash haul-out, andmaterial movement. Coordinate with Operations Officer (Ashore) forwork detail or Service Watch needs.

Manage any event funds collection, disbursal and accounting. Act as a Staff Duty Officer as required

Event Food Service Officer Vacant TBD Plan and prepare a menu with an estimated budget. Procure food and related supplies. Submit receipts for re imbursement Supervise the preparation of all meals Ensure proper sanitary, safety, and cleanliness procedures are

followed by all “Galley” crew and Service Watch personnel. Ensure proper food storage and sanitation of preparation areas,

cleanup and disposal of all food waste, trash, etc. Coordinate with Flotilla Operations Officer and Bosun for assignment

of youth to assist in the “Galley”. Recruit help, as needed, beyond those assigned by the Bosun to assist. Coordinate meal times to not interfere with planned activities. Remain flexible with all meals to ensure “all hands” are properly fed.

17

Provide “Mid rats” or cracker barrel and refreshments for the Saturdaynight dance / movie.

Staff Safety Officer: Vacant TBD Should have knowledge/background in responding to emergency

situations (DR, RN, EMT/EMS/Fire/Advanced First Aid, etc) Review with Admin Officer and individual Skippers any medical

problems or concerns for any participant. Ensure sufficient first aid/rescue equipment is available and in proper

working order. Coordinate with Operations Officer and Park Ranger or CG

representatives on pertinent emergency procedures. Be available to respond to any medical or other emergency. Identify other emergency trained participants, possibly setting up an

emergency response team. Advise the Commodore, and Staff on emergency situations, gather

and control information. Be prepared to transport non-emergent patients to a medical treatment

facility, or to transport personnel as needed to same. Liaison with medical treatment facility personnel if needed. Assist Staff, and others as needed Act as a Staff Duty Officer as required (off peak hours only)

Event Staff Duty Officer(s) [SDO] (As Scheduled): Assist as needed in planning and carrying out the event. Be prepared to handle any emergent situation that may arise. Coordinate with FT Park Ranger and CG representatives as needed. Advise Flotilla Boatswain on execution of the Plan of the Day. Stand watch as proscribed by the Flotilla Operations Officer. Ensure your availability at all times if and as needed Be prepared to implement the Event Emergency Action Plan Have emergency numbers readily available Take any emergency action you feel is required, and then notify the

appropriate staff personnel.

Flotilla Bosun: Lynn Francis Ship 40, SSS Nobska Coordinate with the Flotilla Commodore and appropriate Staff, all

youth participation for the event. Contact all attending Ship Bosuns.

18

Decide on event T-shirt design and Saturday night social activity, Hold Bosun’s meetings to pass on information, make assignments (see

attached list below*), receive complaints or suggestions. Resolveproblems or bring to the attention of the appropriate person forresolution.

Schedule and assign Service Watches and Work Details assignments(i.e. cleanup, colors, meal preparation, etc) with counsel from theFlotilla Operations Officer.

Chair the youth Flotilla meeting. Conduct Colors, opening and closing ceremonies. Establish communications with each Ship’s Bosun. Assist as directed or needed

Flotilla Bosun’s Mate: Will Wheaton Ship584, SSS Dragon: Assist the Flotilla Bosun to carry out assigned duties. Act as the Bosun in his absence. Assist as directed or needed

Ship’s Skippers: Are responsible for the safe transportation of all personnel, gear or

equipment, etc from their Ship, to the event and return home. Are responsible for registration, providing all requested information,

rosters, etc. to Flotilla Staff. If the Ship’s Skipper is unable to attend the event, he/she shall

designate a trained, responsible and approved (by the Ship’scommittee) registered adult as the “Skipper” for the event.

Are responsible for the proper conduct of all Sea Scouts and otherpersonnel from their Ship. They shall take appropriate action toresolve any discipline, clothing, medical or any other situationrequiring attention.

If arriving by boat, contact the Dock Master as directed, ensure thesafe navigation and operation if the vessel. Also for the safe mooringand security of the vessel while at the event.

Attend Skippers and Bosun’s meetings and Skippers meetings (orsend a delegate to represent you)

Encourage any adults in need of training to sign up and attend Ensure your Bosun or designated Bosun for the event attends all

meetings and passes the word to your crew.

19

Allow your youth leadership to lead during the event, with a minimumof advice and directions.

As the senior adult from your Ship, be prepared to take correctiveaction for any safety or inappropriate behavior situations you mayobserve, whether from your crew or not.

Lead by example. Have a good time

All Adult Leaders: Be alert for safety, discipline or any other situation that may need to

be addressed. Intervene and report to the appropriate Staff or leader; Participate fully; be prepared to stand safety or instructional watch at

various activity stations as requested; Have fun, share knowledge or learn new skills

Ship’s Bosun’s: Take charge of your Ship’s crew (If not the regular Ship’s Bosun, be

designated as such for the event) Meet with the Flotilla Bosun to get your Ship’s assignments,

information, etc. “pass the word” to your crew. Make assignments for your crew in a fair and impartial manner. Attend all Skippers and Bosun’s or Bosun’s meetings Attend the Flotilla Meetings, especially the youth session Resolve any situations as they may arise, keeping your Skipper

informed Encourage other Ship’s youth Officers or potential Officers to attend

the Quarterdeck training Session Lead by example Have a great time

20

*Work Details and Event Service Watch: All youth and adult participantswill have active roles in providing support services for the Rendezvous

Service Watches: are designated times when a crew is required to report fora particular function in the Plan of the Day including, but not limited to:

Performing Colors Detail, under direction, for morning & eveningcolors (matching uniforms as much as possible);

“Mess Cooking” (cooking/galley clean up); Watch office Messenger of waterfront line handling.

Work details: are general, unscheduled tasks that are delegated as equally aspossible including, but not limited to:

Assist with set-up and break down of event equipment; Clean heads, showers; Pick up grounds, docks, and encampment areas; Haul out trash to dumpsters or separating recycling

The Flotilla Operations Officer and Flotilla Boatswain shall assign WorkDetails and Services Watches to Ship’s Boatswains, who shall then ensurescheduled tasking is delegated with responsible leadership. The SDO andpertinent Staff Officers shall ensure tasking is performed on-time and to areasonable standard throughout the event.

21

Schedule of Events

Rendezvous Plan: The New London Rendezvous is centered around themain activities on Saturday’s Plan of the Day (POD). However, there will beother social and logistical activities before and after that should be attendedin order to ensure that all participants get the greatest enjoyment andlearning from the gathering as a whole. Skippers and Boatswains arerequired to attend the Skipper’s Call on Friday and Saturday evenings to geta briefing on final event adjustments, work details or service watchschedules, and details on any other issues which come up affecting theRendezvous. Boatswains will have an additional briefing Saturday morningto receive their crew’s activity rotation assignments. The Safety at Seaevents are first priority. Other water and field events will be secondary andwill be announced Friday night muster.

Training Availability: Sea Scout specific training will be offered at thisevent. Adults may take the Sea Scout Adult Leader Basic Training(SSALBT). Training costs are included in the registration fees. Any adultleader wishing to come for just the training is welcome as long as theyregister for the course. Lunch will be available for purchase. Any Shiphaving adults wishing to take this training should notify Flotilla TrainingOfficer Tim Millar. Not planning to offer unless specifically requested.

Down Time: The Rendezvous is fairly packed with event activities to keepboth youth and adults busy from one thing to the next. However crew’sfinding themselves with a break in between activity stations should ensurethey are staying hydrated, rested, and most importantly, together as anaccountable unit. The Fort grounds are open to exploration and visiting withother crews is encouraged, but as always, exercise good judgment in whatyou are supposed to be doing while at the New London Rendezvous. Thebuddy system will be in use at all times

22

Activity Station Descriptions:Activity times include time for instructions, execution, and resetting theactivity station. The Safety at Sea Events take priority. As needed otherevents will be added to the schedule. All active events will be announced atFriday night at the Skippers and Bosun Call.

Safety at Sea Event1. Fire Fighting: under direction, crews will demonstrate extinguishing

a controlled class bravo fire with a CO2 extinguisher.2. Damage Control: under direction, crews will patch or plug flooding

from cracks and holes in a training boat (ashore).3. Pyrotechnics: under direction, crews will learn what about flare

usage, demonstrate lighting, using, and extinguishing marineemergency flares.

4. Law Enforcement and Weopons Demonstration: Crews may watcha video http://www.youtube.com/watch?v=nFxAx99e-Z0. Then crews willhave a quick discussion on LE and PWCS missions and thegear/weapons needed for missions. Crews will then see and learn howto handcuff in the kneeling position. Learn techniques to subdue aterrorist in a red man suit.

5. Cold Water Survival: Discussion of cold water, average water temphere, proper PPE we wear. To demonstrate the effects ofhypothermia: Begin with ice water on pier. Crews will keep hands inthe water for 90 seconds, then attempt to tie a knot and assemble abolt and nut assembly in ice cold water.

6. GUMBY Suit / Liferaft Swim: To protect from hypothermia cadetswill don Mustang and jump in for five minutes. Learn survivaltechniques while “awaiting rescue” Crews will then swim to and exitthe boat ramp. .HELP position, single and group.

7. De-Watering Pump / Bucket Race: Crews will learn how toassemble and start a drop pump. There will be a competition betweena 5-gallon bucket brigade and the pump in filling a 55 gallon drum.

8. 45’ RBM Ride-a-Longs: crews may have the opportunity to getunderway on a Coast Guard station boat.

Alternate Events:1) Knot tying, 2) Military Drill, 3) Tug-a-war 4) Navigation Problem

Fort Trumbull Visitor Center TourTours of the excellent exhibits describing the history of Fort Trumbull willbe available throughout the day-time business hours on both days.

23

Schedule of EventsFRIDAY, JUNE 7TH:

1300 –1700: Advance party arrives and commences set up.1700-1800: Staff dinner meeting at CG Station New London.1800-2200: Registration check-in. Units arrive, assigned tent space/mooringSunset:Colors – Flotilla Bosun assign a Ship or Sea Scout Detail2200-2230: Skippers & Bosun’s Call (Joint)2200-2230: “Mid rats” (cracker barrel)2300: Taps, lights out, quiet time. Ships ensure accountability.

SATURDAY, JUNE 8TH:

0630: Reveille, roll-out and head calls0645: Breakfast for Officers and Boatswains, cleanup encampment0700-0745: Breakfast for all hands0715: Bosun’s meeting; Judges and Instructors ready activity stations0750: First Call to Quarters & Colors0800: Quarters & Colors0805-0815: Divide into Teams, POD, Safety Brief0815-0845: Clean up, Prepare for the Day0855: Muster; Crews lay to starting stations0900: Commence SAS0900-0925: Session #10930-0955: Session #21000-1025: Session #31030-1055: Session #41130: Activity stations secure for lunch1130-1300: Lunch for all hands1300: Muster; Crews lay to starting stations1300-1325: Session #51330-1455: Session #61400-1425: Session #71430-1455: Session #81530: All activity stations secure. Crews lay to work details for breakdown.1600-1700: Flotilla Meetings1730-1815: Dinner/BBQ for all hands1900-2100: Showering facilities available – 3rd Deck of Station1900-2200: Social EventSunset:Colors2200-2230: Clean up2300: Skippers & Bosun’s Call (Joint)2400: Taps, lights out, quiet time. Ships ensure accountability.

24

SUNDAY, JUNE 9TH:

0730: Reveille, roll-out and head calls0750: First Call to Quarters & Colors0800: Quarters & Colors0805-0850: Breakfast for all hands0900- 0930: All hands lay to non-denominational Devine Services0935-1025: Encampment Pack-out. Flotilla Staff Meeting1030-1100: Closing Ceremony, Awards1105-1200: Clean-up scrimmage line and head scrub-out details. Inspections.1200: Check-out, units depart/get underway

Departure

Before closing ceremonies on Sunday morning, crews encamped on theparade field will have time to pack-out their gear and police their ownimmediate area for trash. Units moored at the waterfront shall ensure anytrash at the dock is removed to designated trash receptacles ashore. All Shipsshall ensure they leave no “footprint” behind when they leave.

All Ships are required to participate in work details for clean-up of areas ofthe Rendezvous as assigned by the Flotilla Operations Officers and FlotillaBoatswain before checking-out. Flotilla staff will be charged with inspectingeach area to ensure acceptable quality before releasing each work detail crewfor check-out.

All Ships should anticipate departing the Fort Trumbull reservation nosooner than 1200. As lunch is not provided by the Rendezvous, Ship’s mayopt to picnic at the park before hitting the road, but are responsible to policeany of their trash after they have checked-out. Alternatively, there arenumerous drive-thru options nearby on Coleman Street before you get ontoInterstate 95 or dine-in choices in downtown New London. Please considerthat this will be a busy late-spring weekend and home-bound traffic willincrease dramatically on I-95 late Sunday afternoon.