The National Connection for Local Public Health

Model Practice Reviewer Guide

April - May 2010

March - April 2010

Table of Contents

Background Information…. Slide 3

Reviewer's Tips…Slide 4

Login Process… Slides 5, and 7

Pick an Application to Review…Slide 8

Application

Verify your Contact information…Slide 9

How to View and Print the Application you are reviewing…Slide 10

How to Navigate through the Application…Slide 11

Scoring the Application…Slide 13

Submitting your Review…Slide 14.

Confirmation Page and Application Home Page…Slide 15 to Slide 16

Consensus Calls…Slide 17

Model Practice Reviewers timeline…Slide 18

March - April 2010

Background Information

• The Model Practice Program serves two purposes:

1) To honor and recognize outstanding local public health practices

2) To promote sharing these outstanding practices among local health departments via an online database, which can be found on the NACCHO website

• We recognize two levels of award distinction: a Model Practice, which meets the criteria of local public health role, collaboration, innovation, responsiveness, and evaluation, and a Promising Practice, which meets all the above criteria except that the evaluation is not strong enough to receive Model Practice designation.

• Selection of model or promising practices is a peer review process. We rely on all of our advisory workgroups to serve as those peers. As such, judging Model Practice submissions is an obligation of all NACCHO advisory group members, as stated in the roles and expectations provided in the advisory group orientation packet. If your agency submitted a practice, you will not judge that practice. However, that does not excuse you from judging other practices.

• Model Practices are not competitive, i.e. they are not judged against one another, only against the set criteria. There is no minimum or maximum number of awards given.

• The first round of 2010 call for submissions closed on Friday, February 12 and the second round closes on Friday, April 9. NACCHO staff review all the submissions for completeness and assign them to the different advisory groups. Submissions deemed incomplete are not assigned. The following information will help guide you through the review process.

March - April 2010

Tips on How to Review

• Please take your time to explain decisions, note any information that is missing, and suggest ways the applicants can strengthen their responses. While applicants do not have the opportunity to modify their application this year in response to feedback, they are encouraged to do so and resubmit in future years.

• Your review questions will be highlighted in a yellow text box, while the applicants answers will be bolded in a green text box.

• Comments are recommended for each question, and required for the final designation. Please keep in mind that your comments will be summarized and placed into the notification letter. Comments are intended to assist applicants in any re-application.

• Evaluation section: Keep in mind that health departments often do not have the resources to conduct long-term health outcome evaluation. Focus instead on the purpose, goals, and objectives of the practice. • There are sections of the applications that do not have corresponding criteria or require reviewers to evaluate; those sections are provided to you as supporting information.

• If you have questions anytime throughout the process, please get in touch with your advisory group’s staff contact.

March - April 2010

To begin your review, go to NACCHO's homepage at http://www.naccho.org to log in.

Part 1 of the Review Process – Online Review

Click “Log In”

March - April 2010

Reviewer Login

Enter your email address.

Enter your password.

Click the “go” button.

If you need technical assistance or forgot your password please contact Jamaal Graham at jgraham@naccho.org or 202-507-4287.

March - April 2010

Reviewer Login

Click “ NACCHO

Applications” to

find the Model

Practice

application/s

assigned to you.

March - April 2010

Reviewer Assigned Applications

Click “Review” link next to the Model Practice application you are reviewing.

March - April 2010

Verify Contact Information

Click ‘Continue’ after confirming your contact information.

March - April 2010

Reading & Printing Your Assigned Applications

Click ‘View Application’ link at any time for the application to appear in a separate window to allow for side-by-side comparison.

Click ‘Print Application & Review’ link at any time to print the application along with your review.

March - April 2010

How to Navigate Through the Application

Click ‘Back’ to go to the previous page.

After you have completed a page you can click ‘Save and Finish Later’ to come back to your review at another time.

Click ‘Continue’ to move to the next page. (note: all required fields must be filled in to continue).

March - April 2010

Sections of the Application Do Not Require Review

You will notice on this page there are no yellow text boxes that require you to respond. Please feel free to read through these sections for supporting information or click ‘Continue’ to move on.

March - April 2010

Scoring ApplicationsThis is where you begin scoring the application.

The applicants’ answers

are bolded in a green

text box.

Please select a score

(1-5) for each question

and then write your

comments in text box

available.

Note: Comments are

recommended.

March - April 2010

Submitting Your Scored Applications

If you think the final designation for the application is ‘Model Practice’ please select “Yes” from drop down. If not select “No”. Note that comments are required.

If you think the final designation for the application is ‘Promising Practice’ please select “Yes” from the drop down. If not select “No”. Note that comments are required.

If you think the designation is ‘Neither’ please make sure “No” is selected in both drop downs.

When you are finished click “Submit”.

March - April 2010

Confirmation Page

This confirmation page will appear once you have submitted a review. You will also receive an email confirmation.

Please click ‘Back to Applications home’ to go and review another application.

If you would like to print your review please go back to the applications home page.

March - April 2010

Print a Copy of your Review

Click “Print Application & Review” for a copy of the review you just submitted.

March - April 2010

Part 2 of the Review Process – Consensus Calls

Each application will be reviewed by three advisory group members. If all reviewers rate a

submission the same way (i.e., all rated it as model, promising, or neither), this will be the final

designation for that submission. More often than not, however, a submission will receive multiple

ratings. For example, one reviewer will rate it as a model and another will rate it as neither. In

these cases we hold conference calls, which constitute part two of the review process.

During these calls, all the reviewers for each submission discuss the rationale for their ratings

and to come to a consensus on the final rating. The scores serve as a basis for this discussion. It

is very important that the reviewers are in agreement with how a submission should be rated.

Your advisory group staff contact will set up the exact day and time of the call. If you or your

agency submitted a practice and it is up for discussion within your workgroup, you will be asked

to excuse yourself during that part of the discussion.

March - April 2010

Model Practice Timeline

• Round I of online reviews – March 29 to April 14

• Round II of online reviews – April 21 to May 3

• Round I Consensus calls – To take place by April 16

• Round II Consensus calls – To take place by May 10

• Applicant notification – By May 19

• Model Practice reception – During NACCHO Annual Conference 2010, July 14-16, Memphis, TN