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EXHIBITOR KIT
June 5 - 9th, 2010Fiesta Americana
Grand Coral Beach HotelCancún, México
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EXHIBITOR’S FEE LOOK WHAT’S INCLUDED IN YOUR EXHIBITOR’S FEE …
Back wall 3.00mts (10’); lateral walls 3.00mts (10’) Octanorm System Booth Booth size is approximately 10’ x 10’ backgrounds are 8’ high Carpeting is already provided on the tradeshow floor in the Salón Grand Coral The floor in the Salón Grand Coral Foyer is marble 9’ x 8” company I.D. sign. Letters of 10cms (4”) height One double electrical outlet (700watts / 110 volts) One slim line lamp (2x39watts)
We welcome you as an exhibitor at the IIE ANNUAL CONFERENCE AND EXPO 2010. It is a pleasure to have you. In order to have a successful exhibition, we urge you to follow these guidelines we have prepared for you.
1. Make sure all your personnel working or helping at the booth, have been registered as a participant of the IIE ANNUAL CONFERENCE AND EXPO 2010.
2. Please identify in the layout your booth number and become familiar with the trade show layout. The Exhibit Hall will open June 6th at 6:30 p.m. Its location is:
Salón Grand Coral and FoyerFiesta Americana Coral Beach HotelCancún, Quintana Roo, Mexico
3. Send your company’s necessities to [email protected]
4. Contact our Official Service Contractor Xposiciones for any help and requests on your booth set-up and take-down. Please take the time to go through its Exhibitor’s Manual.
Exhibitor’s Manual2
Dear Exhibitor:
is grateful for being the company selected as the Official Service Contractor for
this show. In our effort to assure you a successful and smooth-running event, the attached service rental kit has been prepared.
There are orders forms included in this service kit for various items you may require for your exhibit. Please review and complete these forms carefully, selecting only the services you require and e-mail or fax them back to our office as soon as possible.
EXHIBITION INFORMATION:EXHIBITOR SET UP: June 6, 2010 from 1 p.m. – 4 p.m.TEAR DOWN: June 8, 2010 from 4 p.m. – 6:30 p.m.EXHIBITION AREA: June 6, 2010 from 6:30 p.m. – 8 p.m.
June 7, 2010 from 10:15 a.m. - 5 p.m.June 8, 2010 from 10:15 a.m. - 4 p.m.
PAYMENT POLICY AGREEMENT:
All payments should be done only by wire transfer.Your full payment must be done by May 15th, 2010, to:
Company: Red Exposiciones S.A. de C.V. Address: Av. Uxmal Nº88, Local 2, SM 24 Mz 10 Cancun, Q. Roo CP 77509BANK : BANCOMER ACCOUNT #: 0165181968 CLABE # (18 digits): 021 691 00165181968 0ABA/CHIPS/SORTING CODE/BLZ/SWIFT/etc: BCMRMXMMCUN ACCOUNT BANK PLACE : 5764BANK ADDRESS: Cancun Principal OfficeBRANCH:1884 Aeropuerto IT IS ABSOLUTELY REQUIRED TO EMAIL THE PAYMENT RECEIPT.
ORDER FORMS ARE NOT CONSIDERED PAYMENT
Your show site representative must be aware of this policy and must be sure that the payment is done by the set up day. XPOSICIONES reserves the right to withhold any services to an exhibitor for non-payment of outstanding invoices by the set up day of the show.
It is the exhibitor’s responsibility to advise XPOSICIONES people immediately of any discrepancies or problems with their invoices. Absolutely no credits will be issued after the end of the show, no exception will be made. Please inform your representative that it is his/her responsibility to review all invoices at show time.
We ask for your understanding and cooperation regarding our payment policy.
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BOOTH SIGN ORDER FORM
THIS IS FORM IS OBLIGATORY.Each booth has a black sticky vinyl sign over a white PVC panel which has 9’ long by 8” height, please send us the name you want before May 15; 25 characters as maximum.
Letters are Capitals, Arial style, 4” height BOOTH(S) Nº _______________________
NAME(S): ________________________________________________________________________
________________________________________________________________________
Booth # _____________Company name____________________________________________________________________Address ________________________________________________________________________City ___________________ State __________ Zip _________Telephone (____) __________Authorized by ______________________________________E-mail ___________________________________________ Date ____________________________________________
Name and Signature______________________________ _________________________________
ORDER FORM 1: ACCESSORIES DESCRIPTION US$ PRICE QTTY. TOTAL
Shelves (3 pieces) 20.00
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Corner counter & storage with lock 70.00Counter with doors (3’x1’8”x3’) 60.00Counter (3’x1’8”x3’) 50.00Green Plants (3’ to 5’ height) 25.00Ornamental flowers (Caribbean colors) 40.00Spot Lamp (50 watts) 10.00Special signs AskBig Cube (1’8”’ x 1’8” x 3’) 50.00Small Cube (1’8”’ x 1’8” x 1’8”) 40.00Mini Fridge 80.00Gray or blue carpet (10’ x 7’) 40.00
Those prices are per EVENT (+10% TAX). TOTAL $
ORDER FORM 2: FURNITURE US$ PRICE QTTY. TOTAL
Aluminum Circular Table (60cms diameter) 20.00Large Draped Table 1.80 x 0.80mts 30.00Aluminum Square Table 80x80cms 25.00High Circular Table 35.00Chair 10.00High Chair 15.00White Sofa 40.00
Those prices are per EVENT (+10% TAX). TOTAL $ORDER FORM 3: HOSTESS
DESCRIPTION US$ PRICE QTTY. TOTALHostess from 1 to 8 hrs. 240.00Hostess from 1 to 4 hrs. 130.00Extra hour 30.00
Those prices are per DAY (+10% TAX). TOTAL $ORDER FORM 4: LABOR RATES
DESCRIPTION US$ PRICE QTTY. TOTALPersonnel for 2hrs. 30.00
Those prices are per DAY (+10% TAX). TOTAL $
Booth # _____________Company Name ___________________________________________________________Address __________________________________________________________________City __________________ State ________ Zip _________ Telephone (____) __________Authorized by ____________________________________________ E-mail __________________________________________________ Date_____________________________________________________________________Name and Signature __________________________ _______________________
ORDER FORM 5: AUDIOVISUAL & COMPUTERS DESCRIPTION US$ PRICE QTTY. TOTAL
TV 27” 70.00DVD or VCR 30.00
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Plasma Screen 42” 250.00PC Pentium V / 17” monitor 60.00Flat Screen 17” Computer Monitor 45.00
Those prices are per DAY (+10% TAX). TOTAL $
ORDER FORM 6: SPECIAL DESIGN DISPLAY
IF YOU WANT A SPECIAL DESIGN, we design it for you. Please contact us directly to:[email protected], [email protected]
Please, complete all forms that you require and send by E-mail them to:
E-mail address: [email protected] [email protected]
6. LION Exhibition Freight, INC will serve as the contractor for the material and freight handling, drayage and storage. All exhibitors are required to send their freight through the official drayage contractor. It is imperative that all exhibitors coordinate their deliveries with the official drayage company. Their service guidelines begin on the following page.
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INTERNATIONAL SHIPPING INFORMATION FOR EVENTS IN CANCUN
LION Exhibition Freight, Inc. offers worldwide service to CANCUN for companies shipping display booths, audio/visual equipment, machinery, office supplies, or other exhibit materials.
Based in Atlanta, we have 11 years experience in exhibit transportation into Mexico. In May of 1999, LION opened our office in Cancun. We are able to provide air freight or ocean freight services, Customs clearance, and delivery to any location in the Cancun area. We are also able to provide on-site drayage service, on-site labor, and handling of empties.
Our Atlanta headquarters will be your one point of contact to arrange for transport, to receive shipping guidelines, and to confirm delivery of your cargo. We have prepared the attached step-by-step guidelines in order to assist U.S. shippers in preparing their cargo for transport to Mexico. Separate information is available to those companies sending freight from Europe, Asia, South America, the Middle East, or Australia. For further details, please contact:
Main Office: LION Exhibition Freight, Inc.124 Park 42 Drive, Suite BLocust Grove, GA 30248Tel: (404) 305-1183 / Fax: (404) 305-1185Ctc: Nicole Chapman email:
The accompanying pages contain detailed information concerning steps to be taken by shippers who will be forwarding cargo to Cancun for a corporate event or trade show. There are many different local Customs procedures in Mexico which make it time-consuming and difficult to enter freight into Cancun. We advise our clients to ship early and prepare accurate, detailed documentation. We are presenting this set of instructions to minimize errors and to guarantee the timely delivery of your freight.
SHIPPING GUIDELINES – EVENTS IN CANCUN
THE ORGANIZERS OF THIS EVENT HIGHLY DISCOURAGE SHIPPING YOUR GOODS TO CANCUN THROUGH COURIER SERVICES SUCH AS UPS,FEDEX, DHL AND OTHERS. MEXICO HAS COMPLICATED CUSTOMS PROCEDURES. THE USE OF COURIER SERVICES CAN RESULT IN SIGNIFICANT DELAY OR LOSS OF MERCHANDISE. PLEASE AVOID HANDCARRYING COMMERCIAL MERCHANISE. THIS CAN CAUSE SIGNIFICANT DELAY.
Follow these simple step-by-step instructions in order to prepare your freight for transport from the U.S. to Cancun. Atlanta is our main
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consolidation point in the U.S. where cargo is received in advance. We ask that you ship your freight to LION prepaid using the inland carrier of your choice. From our terminal in Atlanta, we will provide all freight handling and Customs service to your Cancun venue. Alternate consolidation points are used when more cost-effective.
STEP 1 FAX YOUR INFORMATION SHEET ASAP
STEP 2 PREPARE YOUR AIR FREIGHT 3 Weeks IN ADVANCEPREPARE YOUR SEA FREIGHT 6 Weeks IN ADVANCE
STEP 3 LABEL YOUR FREIGHT
STEP 4 PREPARE YOUR CUSTOMS PAPERWORK 1 Month IN ADVANCETEMPORARY vs. DEFINTIVE ENTRY
STEP 5 SEND DOCUMENTS TO ATLANTA When CARGO IS READY
STEP 6 SHIP AIR CARGO TO ATLANTA Arrive 14 days prior to MOVE-IN
SHIP SEA CARGO TO ATLANTA Arrive 30 days prior to MOVE-IN
STEP 7 LION DELIVERS YOUR CARGO ON TIME
STEP 8 SELLING YOUR MERCHANDISE DURING YOUR EVENT
STEP 9 RETURNING CARGO TO THE U.S. AFTER YOUR EVENT
STEP 10 RECAP / COMMUNICATE AT ALL TIMES
Details concerning each of the steps above are listed on the following pages. If you have any questions or need further information, please contact our Atlanta office.
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STEP 1: FAX THIS INFORMATION SHEET IN ADVANCE We have prepared this Freight Information sheet that we request all exhibitors complete and return by fax to our Atlanta office. This will assist our company in preparing labor orders and to plan our consolidated shipments with greater accuracy and efficiency. Exhibitors can also fax additional forklift/labor orders for any work required during move-in and move-out.
INFORMATION SHEET - RETURN BY TELEFAX
Event Name: IIE Annual Conference and Expo 2010Event Location: Fiesta Americana Grand Coral Beach Hotel – Salon Gran CoralCompany Name: __________________________________________________________ Address: __________________________________________________________
__________________________________________________________Contact Person:__________________________________________________________Telephone #: __________________________ Fax #: ________________________Email: _____________________________
Total of _______pcs _________lbs.
I would like cargo insurance. Yes ______ No______
(if nothing is checked your shipment will not be insured)
CARGO INSURANCE IS HIGHLY RECOMMENDED. LION IS NOT RESPONSIBLE FOR 3RD PARTY LOSS OR DAMAGE. MOST AIRLINES HAVE LIMITED LIABILITY OF $9.00 PER LB. OR LESS. MEXICAN AIRPORT AND CUSTOMS FACILITIES HAVE NO LIABILITY COVERAGE.
LION Exhibition Freight operates under the standard terms and conditions of the NCBFFA and/or AIFA. A copy of our terms is available upon written request or can be found on our website at www.lionexhibition.com . Receipt of cargo confirms acknowledgement of our terms and conditions.
___________________________________ Signature of authorized representative
CONTACT’S ARRIVAL AND DEPARTURE TIMES
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Name: _____________ Arrival Time/Date __________ Departure Time/Date ___________
REQUESTED DELIVERY DATE/TIME TO HOTEL: __________________________
STEP 2: PREPARE YOUR FREIGHT FOR TRANSPORT – After you have purchased your booth space from the show organizer, you will make a decision about what materials and equipment will be needed at the event. As you decide, make a list of articles that you are certain will not return to the U.S. after the exhibition. This will include catalogs, brochures, giveaways, samples, and office supplies which will be used at the exhibition. For customs purposes, these items are declared as DEFINITIVE IMPORTS and Mexican duties and taxes will need to be paid.
Your DEFINITIVE goods must be packed separately from your TEMPORARY goods. We suggest buying or building a small crate for all of your definitive goods and placing any loose cartons inside the crate. Since cargo will be handled 3 or 4 times before it reaches your event, we highly recommend the use of crates for all of your cargo, but avoid using NAILS. Your cargo will be opened and inspected by Customs in Cancun, therefore, use lag bolts or latches for simpler access to the contents. High valued goods such as Computers, printers, projectors, monitors, or others, MUST be locked or secured (plastic ties do not apply) to prevent theft. LION will not be responsible for the theft of unsecured articles. Please make a copy of your key and forward it to LION to send to Mexican Customs as they will open all goods upon arrival in Mexico.
RESTRICTED ARTICLES : Pencils, untreated wood, toys, shoes, and textiles without logo, ceramic dinnerware/drinkware, medical devices and foodstuffs/alcohol, ect. These items require a special license to be imported into Mexico, held by an established Mexican importer. Please notify LION AT LEAST 60 DAYS prior to shipping these items.
Important: All of North America (US, Canada and Mexico) now participate in the ISPM15 regulations for wood packing materials. Please make sure your skids, crates, and other wood packing material contain the IPPC stamp with the official logo of ISMP15.
IMPORTANT: All articles in the shipment MUST be declared on the commercial invoice. Undeclared articles can lead to delay in delivery and additional charges.
STEP 3: LABEL YOUR FREIGHT
ALL CARGO RECEIVED MUST BE MARKED WITH YOUR COMPANY NAME AND THE EVENT NAME. CARGO COMING FROM SUPPLIERS MUST BE
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MARKED WITH THIS INFO. WITHOUT PROPER LABELLING CARGO MAY BE DELAYED.
STEP 4: PREPARE YOUR PAPERWORK FOR CUSTOMSThis is the most crucial part of the process of shipping to Mexico. Please refer to your list of temporary and definitive items in order to prepare you PROFORMA INVOICES. You will need to prepare one set of invoices for the DEFINITIVE goods and a separate set for your TEMPORARY goods. For your convenience, attached is a copy of our commercial invoice. Please use this format and simply fill in the information. HANDWRITTEN INVOICES ARE NOT ACCEPTED BY CUSTOMS. Please remember to include the serial numbers of any machinery, computer equipment, printers, etc. Also, we must have the country of origin. This is where the goods are manufactured, NOT where the shipment originates. Please also advise whether your give-away items have your company logo. This can be done in the description area of the invoice. Example-“Golf Shirts with Logo”. Give-away items valued under $50 per piece and contain the corporate logo for the event may qualify for duty free entry. After your invoices are complete, please return via email to your coordinator. All documents should be emailed to our office prior to sending your shipment. This will allow us to request any changes or additions to your documentation. After documents are emailed, you will be notified immediately of any necessary changes. If you are not notified, your documents are approved and you may send originals via mail or courier to our Atlanta address.You will also need to provide a copy of each invoice/packing list translated into Spanish for Mexican Customs purposes. If you do not provide a translated form, we will automatically prepare the translation on your behalf for a nominal fee. Additionally, we need an original US Customs Power of Attorney (only required for return shipments). If you did not receive this please let your coordinator know or you may download them from the “Document Center” section of our web site at www.lionexhibition.com .
Please note – most of our clients are American or foreign companies without representation in the country of Mexico. LION Exhibition Freight and our Mexican Customs Broker will act as your representatives. In this capacity, we post a temporary “bond” to Customs on the USA company’s behalf so that temporary goods may be shipped in duty and tax free.
NOTE – Please note that the shipper is solely responsible for the unlawful removal of temporary goods from Mexican Customs Control and will be required to reimburse LION any duties, taxes, and penalties incurred due to this action.
STEP 5: RECAP OF REQUIRED DOCUMENTS (A) 1 Copy of Proforma invoice for Temporary goods (In English and
Spanish)(B) 1 Copy of Proforma invoice for Definitive goods (In English and
Spanish)
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(C) 1 Copy of Shipper’s Export Declaration (Required for Shipments valued over $2500)
(D) 1 Original U.S. Customs Power of Attorney Form (Required for Return Cargo)
STEP 6: SHIP CARGO TO ATLANTA – CUT-OFF DATES TO BE CONFIRMEDOur rule of thumb is that we require all ocean cargo to arrive at the consolidation warehouse at least 30 days prior to move-in and for air cargo to arrive 14 days prior to move-in. LION requests that all exhibitors arrange for delivery of cargo to our designated consolidation point. Use the trucker of your choice and send your goods “Freight Prepaid” to our warehouse. All documents should be forwarded separately to our Atlanta office to arrive by at the same time.
*** For container-load shipments, shipments over 5000 lbs., or LATE shipments, contact LION in advance for alternative shipping instructions.
EXPEDITED SURCHARGE IS 30% IF RECEIVED AFTER 2 WEEK CUTOFF. LION MAKES NO DELIVERY PROMISES FOR CARGO RECEIVED AFTER 2 WEEK CUTOFF
CONSOLIDATION POINT: LION Exhibition Freight, Inc.73 South Woods Parkway, Ste 150Atlanta, GA 30354Attn: Nicole MillerTel: 404-305-1183
STEP 7: LION EXHIBITION FREIGHT DELIVERS YOUR CARGO
After receiving your cargo at our consolidation warehouse, LION will arrange for the transport to Cancun, Customs clearance, intermediate storage and delivery to show site. We will handle the local delivery to the correct venue and booth location. Please note that Mexican Customs will inspect almost all shipments. Should you plan on sending items for gifts, please refrain from gift wrapping boxes, sealing envelopes, etc. As Customs WILL open these items (by tearing them open if necessary). Please contact your show coordinator if you have any questions concerning how customs will handle your goods. If you contract our on-site services, our laborers will also remove and store your empties and return them to your booth as quickly as possible at the close of the exhibition.
STEP 8: SELLING YOUR MERCHANDISE AT SHOW SITE
Cargo which is entered into Mexico on a DEFINITIVE basis may be freely sold, given away, or used at show site. TEMPORARY cargo, however, is under a Customs Bond while in the country of Mexico. If the organizers of your event have obtained special permission from Mexican Customs, then you may sell your temporary products to qualified buyers during the exhibition. (**The buyer must have an importer number in Mexico**) Many items require special permits for definitive entry into Mexico, even if the
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goods were imported restriction free as temporary. The final importer will be responsible for all documentation / permits for final clearance.
If you sell any temporary merchandise, you will need to advise LION which party is responsible for payment of duties, taxes, and final Customs clearance charges. In order to pick up these sold temporary goods during the move-out, the buyer must pay our Broker the duties, taxes, and final clearance charges at show site. *If the organizers do not have this permission, any cargo declared as TEMPORARY must be completely returned immediately after the close of the exhibition. Please check with LION if you are unsure if your event has this permission.
STEP 9: CARGO TO BE RETURNED TO THE U.S.During the exhibition, our local office will attempt to contact you to discuss the return shipment. If you have not been contacted to arrange for the return shipment, please contact our local office, Jose Luis Leyva, tel: 044 185 5514 (cellular) or 884 2727 (office). We suggest you bring extra shipping labels, however, we will have labels available for you in case of need. Also you will need to prepare a commercial invoice for your return shipment. Additionally, we will need you to fill out the attached “RETURN SHIPPING / PICK UP REQUEST. Once you have packed your shipment, please give your boxes to your conference services manager at the hotel. Please fax a copy of your commercial invoice and Return Shipping / Pickup Request to our Cancun office at 884 2728. We will pick up the boxes directly from your conference services manager.
Air cargo will be returned to our Atlanta warehouse following Mexican Re-export Customs Clearance. This process can take 7-10 days, therefore please allow two (2) weeks for your return shipment to reach Atlanta. Please notify LION immediately for EXPEDITED RETURN SERVICE if your goods are required back urgently.
NOTE: If you have purchased items in Mexico, these cannot be packed in the same boxes as your temporary items returning to the US. Please pack these separately and complete a separate commercial for these items. Failure to follow these instructions can result in additional charges.
U.S. import clearance (duty-free) will be completed and our billing invoice will be forwarded to you immediately. Upon payment of all outstanding charges, your cargo will be released to the carrier of your choice, unless previous credit terms have been established to LION (a credit card on file).
STEP 10: PAYMENTYou will receive our invoice for all charges up to the event via email on the day we receive your shipment. Payment arrangements must be made in advance of delivery of your cargo. Payment can be made via credit card (2.5% Disbursement fee applies) by filling out the attached “Credit Card Authorization Form” , Wire Transfer, or Company check. Funds must be
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received by the arranged delivery date to insure timely delivery of your cargo. Please feel free contacting us if you have any questions.
CARGO INSURANCE:
Cargo insurance will only be affected if you have marked the affirmative on your Freight Information Sheet: Our insurance coverage will cover transport from our Atlanta warehouse to Cancun resort and return. Insurance while at the hotel is not offered through LION. Insurance coverage for US Domestic freight (from your facility to our warehouse or from our warehouse to your facility is NOT included in the above coverage. If you require coverage for domestic travel please notify us in writing and confirm receipt. No insurance coverage will be put in place unless you have written confirmation from LION.
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RATE TARIFF FROM ATLANTA – EVENTS IN CANCUN
(A) FREIGHT CHARGES(A-1) AIR FROM ATLANTA TERMINAL TO CANCUN VENUE $1.45 per lb.
(Includes receipt of cargo in Atlanta, transfer to airline, air freightto Cancun, intermediate storage up to 7 days), Minimum$ 250.00
(A-2) AIRLINE SECURITY & FUEL SURCHARGE FEE (at Cost) Currently$ 0.27/ lb.
(A-3) SMALL PACKAGES Special, shipments under 50 lbs…Minimum$ 165.00
(A-4) TERMINAL HANDLING & CHARGES AT CANCUN AIRPORTStorage charges pending clearance (per day) $0.015 per lb
Min $7.00 / dayLoading Charges $0.06 per lb. Min $15Custody 0.05% of value – Min $25
(B) CUSTOMS CLEARANCE CHARGES(B-1)TEMPORARY Import Clearance $ 250.00(B-2)TEMPORARY Import Bond, (allows for duty-free entry)..Minimum
$ 125.00- Shipments under $100,000 value…………….Cost is 5% of Ad Valorem
Value- Shipments b/w $100,000-$300,000 value……Cost is 3% of Ad
Valorem Value- Shipments over $300,000 value ……….……..Cost is 2.0% of Ad
Valorem Value(B-3)PERMANENT Import Clearance of brochures/giveaways/samples
$ 250.00(B-4)USE OF IMPORTER ID for reduced tariffs & restrictions
$ 125.00 Min- For Permanent imports under $10,000.00…..Cost is 10% of Ad
Valorem Value- For Permanent imports over $10,000.00….…Cost is 8% of Ad
Valorem Value(B-5)Handling, Supervision, Messenger
$ 95.00(C) LOCAL CHARGES(C-1)LOCAL Delivery CHARGES, delivery to site, unloading & delivery to ballroom $0.20 per lb.
(Monday – Saturday between 9A.M. – 6P.M…/....Minimum $175.00)
(D) DOCUMENTATION / OTHER CHARGES(D-1)SHIPPER’S EXPORT DECLARATION per AWB, if requested
$ 25.00(D-2)TRANSLATION of documents into Spanish, Min. $20.00
$ 5.00/page
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(D-3)REVISION OF INVOICES, if applicable$ 45.00
(D-4)NAFTA Certificate of Origin $ 35.00(D-5)U.S. CUSTOMS Registration prior to export, for temporary goods
$ 65.00
ALL ARTICLES MUST BE ON INVOICE – PENALTIES FOR UNDECLARED ARTICLES ARE $225 IN FINES AND RESUBMITTING CUSTOM CLEARANCE
EXPEDITED SURCHARGE OF 30% APPLY FOR GOODS RECEIVED AFTER 2 WEEK CUTOFF
OCEAN FREIGHT QUOTED ON PER SHIPMENT BASIS
RETURN CHARGES ARE APPX THE SAME
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CREDIT CARD AUTHORIZATION FORM
Your signature below denotes acceptance of LION's Terms and Conditions. A copy of these terms and conditions is available upon written request,.comor can be found on our web site at www.lionexhibition
NAME OF SHOW:
EXHIBITING NAME:
CREDIT CARD ACCOUNT NO.:
EXPIRATION DATE:
SECURITY CODE: ____________________________ (3 DIGITS FOR VISA OR MC, 4 DIGITS FOR AMEX)
PERSONAL CREDIT CARD COMPANY CREDIT CARD
BILLING ADDRESS:
CARDHOLDERS NAME: (PLEASE PRINT)
AUTHORIZED SIGNATURE:
LION'S INVOICE NUMBER(S) PAY ALL OUTSTANDING CHARGES (check if applies)
********In addition to the total invoice amount, there will be a 2.5% bank processing fee.*******
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PROFORMA INVOICE
Sender: Consignee: License: Carnet: IRS NO: Pieces Weight
TOTAL PIECES
ITEM NO
Quantity Description of
ContentsCountry of Origin
Weight (lbs)
Dims (Inches) L x W x H CBM
Temp Import
Definitive Import
Value per Item ($)
Total Value ($)
LION Exhibition Freight, Inc. operates under the current standard terms and conditions of the NCBFAA and/or AIFA or equivalent national forwarding organization. Total Value: Insurance is affected only upon special written request.
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Freight from Central and South America
PROCEDIMIENTO DE EMBARQUE PARA EVENTOS EN CANCUN, MEXICO ORIGINARIOS DE LATINOAMERICA
Estimado Expositor. Favor de leer cuidadosamente y tomar en cuenta cada una de los siguientes pasos para que su embarque sea liberado de la Aduana Mexicana y entregado en su “stand” de manera oportuna.
1. PREPARE SU MERCANCIA PARA EMBARCAR:
Es muy importante que usted sepa que la mercancía que entra a territorio mexicano ingresa bajo un régimen temporal, por lo que al final del evento es obligatorio que usted la retorne al extranjero y así evitar multas e impuestos aduanales innecesarios.
Únicamente la mercancía que ostente marcas y/o logotipos que las distinga con el nombre del evento o expositor para repartirse como obsequio a los asistentes, (bolígrafos, folletos, souveniers, etc.) y que tengan un valor inferior a $50 USD, podrán permanecer en territorio mexicano después del evento en forma definitiva.
Prepare una lista (factura proforma según anexo) con la descripción especifica de su mercancía y señale que mercancía será temporal y cual definitiva.
Adjunte una copia con el embarque y otra envíela vía fax o correo electrónico a: (998) 884 27 28 ó [email protected]
2. EMBARQUE SU MERCANCIA:
Contacte a su reexpedidor o agente de carga local para la elaboración de su Guía Aérea con destino final al Aeropuerto Internacional de Cancun “CUN”. *Es muy importante mencionar a su agente de carga que el destino final sea CUN y evitar, de ser posible, escalas en la Ciudad de México. Si usted pretende utilizar los servicios de una empresa de paquetería, sugerimos utilizar los servicios de FEDEX, pues cuenta con servicio directo al Aeropuerto de Cancun a diferencia de otras, de lo contrario podria generar retrasos y gastos extras en la liberación aduanal.
Av. Tulum 269, PH.20, SM 15-A, Cancun, Q.Roo Tel. (998) 884 27 27 Fax (998) 884 27 28 www.aadelvalle.com.mx Consignar su Guia Aerea con los siguientes datos: AGENCIA ADUANAL DEL VALLE, S.C. y/o (NOMBRE DEL EXPOSITOR) Av. Tulum 269, PH.20 SM 15-A Cancun, Q.Roo 77500 MEXICO Contacto. Jose Luis Leyva Tel (998) 884 27 27
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De igual forma, pegar una etiqueta con esta información a cada una de sus cajas. Una vez que cuente con su Guía Aérea, favor de enviarla a nuestras oficinas vía fax o correo electrónico al: (998) 884 27 28 ó [email protected]
3. PAGOS:
Los pagos deberán realizarse contra entrega de su mercancía o antes de embarcarla, en efectivo o transferencia bancaria (Pesos Mexicanos o en Dólares Americanos). Copia de la factura será enviada vía correo electrónico y original al momento de la entrega de su mercancía: a) Transferencia Bancaria: Beneficiario: Agencia Aduanal del Valle, S.C. Banco: Banco Nacional de México (Banamex) Cuenta: 9 0 0 1 9 8 1 ABA: B N M X M X M M Sucursal: 8 4 5 Domicilio: Av. Tulum SM.20 Local 1, Cancun, Q. Roo Teléfono: (998) 884 31 15
b) Efectivo Usted recibirá nuestra factura original el día de la entrega de su mercancía (día de armado de “stands”) para su pago inmediato contra entrega de su embarque.
Av. Tulum 269, PH.20, SM 15-A, Cancun, Q. Roo Tel. (998) 884 27 27 Fax (998) 884 27 28 www.aadelvalle.com.mx
4. RETORNO DE SU EMBARQUE A ORIGEN.
Durante el evento (ultimo día), personal de nuestra empresa pasara a visitarlo a su “stand” para ponerse de acuerdo sobre el retorno de su embarque y le dará toda la información necesaria para los tramites correspondientes. Es muy importante que haga un inventario de la mercancía que esta devolviendo a su país y nos entregue ese documento a la hora de la visita el día del cierre del evento. BUENA SUERTE Y MUCHO ÉXITO EN SU PROXIMO EVENTO!!
Av. Tulum 269, PH.20, SM 15-A, Cancun, Q.Roo Tel. (998) 884 27 27 Fax (998) 884 27 28 www.aadelvalle.com.mx
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