THE MYSORE PAPER MILLS LIMITED, MATERIALS · PDF fileWCL for Movement of Coal by Rail to MPM ... [E portal tender No. MPML/2013-14/IND318] 1 ` THE MYSORE PAPER MILLS LIMITED, MATERIALS

Liaisoning work with M/s. WCL for Movement of Coal by Rail to MPM Tender NO: 1906-13/FMT/PCO/18.02.2014

[E portal tender No. MPML/2013-14/IND318] 1

` THE MYSORE PAPER MILLS LIMITED, MATERIALS DIVISION

PAPER TOWN, BHADRAVATHI – 577 302. SHIMOGA DISTRICT, KARNATAKA STATE, INDIA.

TELEPHONE NO : 0091 08282 - 271897 FAX NO : 0091 08282 - 270937 E-mail : [email protected] Website : www.mpm.co.in

TENDER NOTIFICATION NO: 1906-13/FMT/PCO Dated 18.02.2014

DUE ON 22.03.2014 AT 3.00 PM.

Tender forTender forTender forTender for

Liaisoning work with M/s. Western Coalfields Limited, Nagpur/Central Railways, Nagpur for Movement of G1 to G9 Grade Coal on Linkage basis by Rail from their Collieries to Mysore Paper Mills Limited, Bhadravathi.



THE MYSORE PAPER MILLS LIMITED,THE MYSORE PAPER MILLS LIMITED,THE MYSORE PAPER MILLS LIMITED,THE MYSORE PAPER MILLS LIMITED, MATERIALS DIVISIONMATERIALS DIVISIONMATERIALS DIVISIONMATERIALS DIVISION

PAPER TOWN, BHADRAVATPAPER TOWN, BHADRAVATPAPER TOWN, BHADRAVATPAPER TOWN, BHADRAVATHHHHI I I I –––– 577 302577 302577 302577 302

Tender for

Liaisoning work with M/s. Western Coal Fields Limited, Nagpur/Central Railways, Nagpur for Movement of G4 to G9 Grade Coal on Linkage basis by Rail from their Collieries to Mysore Paper Mills Limited, Bhadravathi.

TENDER NOTIFICATION NO:TENDER NOTIFICATION NO:TENDER NOTIFICATION NO:TENDER NOTIFICATION NO: 1906190619061906-13/FMT/PCO Dated 18.02.2014

1 Company Name The Mysore Paper Mills Limited, Paper Town, Bhadravathi – 577 302. Shimoga Dist., Karnataka State.

2 Purpose of this Tender To get Coal regularly from Western Coalfields Limited, Nagpur for use at our Boilers.

3 Tender reference 1906-13/FMT/PCO Dated 18.02.2014

4 Date and time of downloading of Tender Document

19.02.2014 from 10.00 Hrs

5 Last Date and time for uploading of filled Tenders to e-portal (Both Part-I and Part- II)

22.03.2014 up to 3.00 Hrs

6 Date and time for opening of Filled Tender documents [Technical Bid – Part-I ]

25.03.2014 at 3.30 Hrs

7 Date and time for opening of Price bid [Price Bid – Part-II ]

Will be informed subsequently

8 Date and time for e-reverse auction, if conducted by MPM

Will be informed subsequently

9 Address for Communication

Asst. General Manager [Matls]i/c, The Mysore Paper Mills Limited, Paper Town, Bhadravathi – 577 302 Shimoga [Dist.], Karnataka [State]



LIST OF BANKS AVAILABLE AT BHADRAVATI

SL NO

Name of the Bank [M/s] Branch Code Telephone No

1 State Bank of Mysore, Main Branch, Umblebyle Road, Bhadravathi – 577 301 [Karnataka State]

40134

08282 – 266315 266862

2 State Bank of Mysore, Paper Town Branch, Bhadravathi – 577 302 [Karnataka State]

40241

08282 - 270342

3 State Bank of India, “Jayalaxmi” Complex, Near Rangappa Circle, Hosamane Main Road, Bhadravathi – 577 301 [Karnataka State]

11335

08282 - 265977

4 Syndicate Bank Limited, B H Road, Bhadravathi – 577 301 [Karnataka State]

1905

08282 – 266353 266583

5 Corporation Bank Limited, B H Road, Bhadravathi – 577 301 [Karnataka State]

019

08282 - 272691

6 Corporation Bank Limited, Jannapura, Near Raghavendra Swamy Mutt, Bhadravathi I – 577 301 [Karnataka State]

147

08282 - 272713

7 Canara Bank Limited, B H Road, Bhadravathi– 577 301 [Karnataka State] [

0503

08282 - 266507

8 Indian Overseas Bank, Tarikere Road, Bhadravathi – 577 301 [Karnataka State]

690-0-6

08282 - 266240



Tender forTender forTender forTender for

Liaisoning work with M/s. Western Coalfields Limited, Nagpur/Central Railways, Nagpur for Movement of G1 to G9 Grade Coal by Rail on Linkage basis from their Collieries to Mysore Paper Mills Limited, Bhadravathi.

SECTION I INVITATION FOR TENDERS [IFT]

DATE : 18.02.2014 IFT NO : 1906-13/FMT/PCO 1. The Mysore Paper Mills Limited, Bhadravati-577302, Karnataka State

[Purchaser] invites tenders from eligible tenderers for the following work:- Liaisoning work with M/s Western Coalfields Limited, Nagpur/ Central Railways, Nagpur for Movement of G1 to G9 Grade Coal by Rail on Linkage basis from their Collieries to Mysore Paper Mills Limited, Bhadravathi for about Two yearsTwo yearsTwo yearsTwo years contract and on staggered delivery basis. Estimated quantity of coal 2,70,000 MT or 72 Rakes @ 3,750 MT per rake from M/s Western Coalfields Limited, Nagpur.

2. The tenderers may submit tenders for the services given above.

Tenderers are advised to note the qualification criteria specified to qualify for award of the contract.

3. Tender documents may be downloaded from e-procurement portal

www.eproc.karnataka.gov.in from 19.02....2014 to 22.03.2014 up to 15.00 Hours, for a non refundable tender processing fee as per e-portal. Interested tenderers may obtain further information at the same address. Tenderers are advised to Register themselves with e-procurement portal and participate in the tender The Mysore Paper Mills Ltd., Bhadravati-577302, Karnataka State will not be held responsible for delay if any in submitting the offer with in the scheduled time.

4. Tenders must be accompanied by Bid Security / Earnest Money Deposit of

Rs. 5,40,000/- will have to be in any one of the option specified in the e-portal such as Credit card, direct debit, NEFT and OTC challan and /or Rs. 5,000/- in e-portal by way of Credit card, direct debit, NEFT and OTC challan and balance amount in the form of Bid Guarantee as per format

at Section V on Rs.200/- stamp paper, from any Nationalized Bank/Scheduled Bank listed at RBI, uploaded with offer and original Bid Guarantee to reach Asst. Gen. Manager (Matls) i/c, MPM Ltd., Paper Town, Bhadravathi – 577302 before the due date and time for uploading of tender. The EMD shall have to be valid for 45 days beyond the validity of the tender.



5. Tenders must be uploaded on or before 03.00 PM on on or before 03.00 PM on on or before 03.00 PM on on or before 03.00 PM on 22.03.2014 and Part and Part and Part and Part IIII – will be opened on will be opened on will be opened on will be opened on 25.03.201425.03.201425.03.201425.03.2014 at 03.30 PMat 03.30 PMat 03.30 PMat 03.30 PM. The price part (Part- II of qualified tenders whose part – I is accepted will be informed to the tenderers and opened at a later date)

6. The Price bid of tenderers whose Part-I is accepted will be opened on

a scheduled date and time which will be informed to the tenderers subsequently.

9. The responsibility of the Liaisoning Agent includes getting

allotment/release orders for allotment of G1 to G9 Grade coal on Linkage basis from M/s. M/s Western Coalfields Limited, Nagpur at the rate of Three/four Rakes per month. This works out to 72 Rakes or 2,70,000 MT of Coal @ 3,750 per Rake for Two years.

11. Evaluation of Tenders will be based on the lowest total price quoted for Movement of coal from M/s Western Coalfields Limited, Nagpur inclusive of Service tax considering the approximate quantities indicated in the tender.

12. Others details can be seen in the tender documents.



Contents

Clause No

Contents Page No

1. Definitions of Terms

08

2. General Terms and Conditions of Tender

12

3. Pre-qualification Requirements

13

4. Evaluation of Tenders 14

5. Award Criteria 14

6. Earnest Money Deposit

14

7. Submission of Tender

15

8. Opening of Tenders

15

9. Validity of Tender

15

10. Rights of MPML

15

11. Scope of Work and Special Terms and Conditions

16

12. Schedule of Loading Programme

28

13. Price

28

14. Period of Contract

28

15. Quantity to be Handled

28

16. Termination of Contract

29

17. Paying Authority

29

18. Billing and Payment 29

19. Security Deposit

29

20. Statutory Rules and Regulations

30



21. Damages to the Property

31

22. Discipline

31

23. Deductions of Amount

31

24. Deductions of Income Tax and other Taxes

32

25. Inspection

32

26. Subletting of Works

32

27. Force Majeure

32

28. Value Added Tax / Service Tax / Sales Tax Clearance Certificate

32

29. Settlement of Dispute

33

Part-II - Price Bid Format

35

Annexure – A Tender form

36

Annexure – B -Bid Guarantee Form

37

Annexure – C Performance Security Deposit Bank Guarantee Form

38



THE MYSORE PAPER THE MYSORE PAPER THE MYSORE PAPER THE MYSORE PAPER MILLS LIMITED, MILLS LIMITED, MILLS LIMITED, MILLS LIMITED, MATERIALS DIVISION, BHADRAVATIMATERIALS DIVISION, BHADRAVATIMATERIALS DIVISION, BHADRAVATIMATERIALS DIVISION, BHADRAVATI.

Liaisoning work with M/s Western Coalfields Limited, Nagpur/Central Railways for Movement of G1 to G9 Grade Coal by Rail on Linkage basis from their Collieries to Mysore Paper Mills Limited, Bhadravathi for about Two YearsTwo YearsTwo YearsTwo Years contract and on staggered delivery basis from their collieries/Loading point/s to The Mysore Paper Mills Limited, Bhadravathi.

1.01.01.01.00000 DDDDefinitions of Termsefinitions of Termsefinitions of Termsefinitions of Terms

The following words and expressions shall have the meaning assigned herein below unless it be repugnant to the context or meaning thereof.

a. “A”= Ash % on equilibrated basis. Ash contents constitutes non combustible materials remaining after the moisture, volatile matter and carbon are removed or burnt away. Unit is in percentage (%).

b. “ADB” – means Air Dried Basis. Reporting of any parameter on “ADB” implies that Laboratory Tests sample has been prepared in accordance with BIS specification “IS 436 part 1 Section 1 of 1964”, Clause NO 10 and than Air Dried in accordance with BIS specifications, IS 1350 [Part-1] – 1984, Clause No 4.2.3 and analyzed for the required parameters.

c. “Agreement” means this Coal Liaisoning Agreement including all its schedules, Annexure and attachments and subsequent amendments as may be issued in accordance with the Terms and Conditions hereof and it shall supersede and exclude any previous arrangement, understanding or commitment that the Coal Liaisoning Agent may have had with the MPM.

d. “Appellate authority” shall mean the Managing Director of the Mysore Paper Mills Limited.

e. “Applicable Laws” means, brought into force and effect by the Government of India or the State Government including rules, regulations and notifications made there under, and judgments, decree, injunctions, writs and orders of any court of record, applicable to either Western Coalfields Limited, Nagpur or the MPM, their obligations or this Agreement from time to time.

f. “ARB” means as received Basis. Parameter reported on As Received Basis implies that parameters determined on Air Dried Basis are converted on as-received moisture or total moisture content of the consignment.



g. “ARR” means All Rail Route.

h. “ASTM” means the American Society for Testing & Materials.

i. “Basic Price” shall mean, in relation to a Declared Grade of Coal produced by Western Coalfields Limited, Nagpur, the Pithead price notified from time to time by CIL or M/s. Western Coalfields Limited, Nagpur, as the case may be.

j. “Business Day” shall mean each Monday, Tuesday, Wednesday, Thursday, Friday and Saturday, that is not declared a Holiday in the State of under the Negotiable Instruments Act, 1981.

k. “WCL” means M/s Western Coalfields Limited, Nagpur

l. “AGM (Matls) i/c” means Asst. General Manager [Materials] i/c, MPM, Bhadravathi.

m. “C.I.F.D. MPM Basis” shall mean the firm cost inclusive of freight, taxes and duties, delivery charges/other associated expenses up to MPM Railway siding.

n. “Coal” means non-coking Steaming Coal, produced domestically and categorized into different classes, grades and sizes, as per the notification/order issued for such purpose by Government of India (GOI)/CIL/ M/s Western Coalfields Limited, Nagpur

o. “CLA” means Coal Liaisoning gent.

p. “Declared Grade” means the particular Grade/s of Coal mined from any seam or section of a seam in M/s. Western Coalfields Limited, Nagpur collieries from which coal is produced and supplied under Coal Supply Agreement between MPM and M/s Western Coalfields Limited, Nagpur, as declared by M/s. Western Coalfields Limited, Nagpur.

q. “Delivery Point” means any of the loading point/s as the case may be, in the designated area of the M/s. Western Coalfields Limited, Nagpur.

r. “Effective Date” shall have the meaning ascribed to it in the Work

Order. s. “EMD” shall mean Earnest Money Deposit. t. “Equilibrated Basis” means determination/computation of various

quality parameters such as but not limited to ash, volatile matter,



fixed carbon, Gross Calorific Value etc., expressed at Equilibrated Moisture level determined at 60% relative humidity [RH] and 40 degree Celsius.

u. “Equilibrated Moisture” means moisture content, as determined

after equilibrating at 60% relative humidity (RH) and 40 degree Celsius as per the relevant provisions (relating to determination of equilibrated moisture at 60% RH and 40 degree Celsius) of IS 1350 of 1959 or amendment thereof.

v. “F.O.R.” shall mean “Free on Rail”. w. “GCV” means Gross Calorific Value of the raw coal expressed in

terms of kilo calories per kg. x. “GCV [ADB]” means Gross Calorific Value on Air Dried Basis

measured by using bomb calorimeter as per ASTM in Kcal/Kg.

y. “GCV [ARB]” means Gross Calorific Value on as-received basis in Kcal/Kg.

[100 - % TM] GCV [ARB] = ------------------- X GCV [ADB] [100 - % IM]

z. “Grade” means the Grade/class in which the non-coking Coal is categorized and/or to be categorized in terms and in accordance with the relevant notification by Government of India and published in Gazette of India.

aa. “IM” = % Inherent Moisture in the coal on ADB. Inherent moisture is the residual moisture remaining in coal particles once the surface or free moisture has been removed. It is a part of the chemical composition of coal. It is also called the seam moisture. Unit is in percentage (%).

ab. “IS” means the standard Specifications issued by the Bureau of

Indian Standards (BIS).

ac. “Kcal/Kg” means Kilo Calories per Kilogram

ad “Kilo Calorie” shall mean the amount of heat required to raise the temperature of one kilogram (1kg) of pure water at fifteen degrees Celsius, by one degree Celsius.

ae. “MPM” shall mean Mysore Paper Mills Limited



af. “W.O. Means the Work Order issued by MPM to CLA accepting the offer.

ag. “Level of Lifting” shall have the meaning ascribed to it in Clause 9.3

ah. “Loading Point/s” shall includes:-

1. Silo 2. Farthest point for wharf wall loading at the colliery 3. Ropeways loading point. 4. Transfer point to the customer’s belt conveyor etc. 5. Washery siding. 6. Any other Railway siding, as the case may be.

ai. “Month” shall mean a calendar month

aj “MT” means Metric Tones.

ak. “Prime Lending Rate” or “PLR” shall mean the prime lending rate of State Bank of India.

al. “RR” means Railway Receipt issued by the Indian Railways.

am. “Supplier” means M/s Western Coal Fields Ltd., Nagpur whom will be supplying the coal as per Fuel Supply Agreement.

an. “Surface Moisture” means the moisture content present in Coal that is derived as the difference between Total Moisture and Equilibrated Moisture, and expressed in % terms.

ao. “Tare Weight” means Unloaded Weight of wagons weighed in in-motion weighbridge situated at MPM.

ap.” Tender Accepting Authority” shall mean the Managing Director of MPM.

aq. “Tenderer” or “CLA” or Agency” shall mean the companies/person/s who submits the Tender.

ar. “Tender Inviting Authority” shall mean Asst. Gen. Manager (Matls) i/c, MPM, Bhadravathi.

as. “Tender Scrutiny Committee” shall mean Committee consists of Chief Operation Officer, Chief Finance Officer, Assistant General Manager [Materials] i/c, Assistant General Manager [Finance], Assistant General Manager [Power Block]I/C, Sr. Manager [R&D/QC] and Superintendent [ Matls-Pur].



at “Total Moisture” means the total moisture content [including surface moisture] expressed as percentage present in Coal and determined on as delivered basis in pursuance to IS.

au. “Unloading Point” means the place/point at the Mysore Paper Mills Ltd., Bhadravathi.

av. “Useful Heat Value” or “UHV” means the heat value determined on equilibrated basis by the following formula.

UHV = 8900 – 138 (A+M) where

UHV = Useful Heat Value in kilo calories per kilogram (Kcal/Kg) A = Ash content and M = Moisture content

aw. “Weights and Measures Standards” means the standards, as prescribed under the Standards of Weights and Measures Act, 1976 and amendments thereof.

Ax. “Year” means the financial year commencing on April 1st and ending on the following March 31st and “Quarter” means the respective three monthly periods, namely April to June, July to September, and so on.

ay. Name of Work: Liaisoning work with M/s Western Coalfields Limited,

Nagpur/Central Railways, Nagpur for Movement of G1 to G9 Grade Coal by Rail on Linkage basis from their Collieries to Mysore Paper Mills Limited, Bhadravathi for about two years contract and on staggered delivery basis from their collieries/Loading point/s to The Mysore Paper Mills Limited, Bhadravathi.

2.002.002.002.00 General Terms and Conditions General Terms and Conditions General Terms and Conditions General Terms and Conditions of tof tof tof the Tenderhe Tenderhe Tenderhe Tender

a. E-tenders are invited in two Part system for Liaisoning/ follow up, movement, handling and delivery of coal from M/s Western Coalfields Limited, Nagpur Loading Point/s, to Mysore Paper Mills Limited, Bhadravathi [Karnataka State] by Rail for a period of two years. MPM reserves the right to extend the contract for a further period up to six monthsup to six monthsup to six monthsup to six months,,,, if required, as per the same rates, terms and conditions.

b. It shall be the sole responsibility of the Tenderer to furnish all

particulars which are necessary for due consideration of the Tenders though not mentioned in the specification.

c. The Tender will be liable for rejection , if the Tender is:



1. not accompanied by the requisite EMD. 2. from any black-listed firm or CLA 3. from a Tenderer whose past performance or vendor rating is

not satisfactory 4. not in conformity with MPM’s requirement as per Tender terms

and conditions 5. one whose validity period is less than that specified in the

Tender document. 6. Incomplete and or incorrectly submitted. 7. Tenderers who are involved in Litigation either with collieries

or with the end users are also not eligible to participate in this Tender. If MPM finds that the Tenderer involved in any Litigation their Tender would be disqualified.

d. Tenderer is advised to peruse all the clauses in the Tender

document and the instructions before quoting. e. Any correction in the Tender shall be duly attested by signature and

seal of the Tenderer.

f. No commercial and technical deviation will be accepted and that conditional Tenderer liable for rejection. Hence, Tenderers are requested to get all the doubts clarified before quoting.

3.03.03.03.00000 Pre Qualification RequirementsPre Qualification RequirementsPre Qualification RequirementsPre Qualification Requirements

a. The Tenderer should have previous experience/turn over per annum of

any three years out of the past five financial years [i.e. 2008-09, 2009-10, 2010-11, 2011-12, 2012-13] in the following areas :-

1. The tenderer should have minimum three years out of past five years Liaisoning experience in movement of coal from M/s WCL with minimum of 1 lakh MT per year through rail transport. The work should have covered

• Liaisoning with coal company, • Liaisoning with Railways at Loading Point /s. • Supervising loading of Coal at loading point /s and other

places where needed. 2. Turn over: Should have minimum Turn over of Rs.5,50,00,000 or

more per year in three out of fast five years.

b. The bid shall accompany the documentary evidence satisfying all the above conditions in the form of certificates issued by General Manager/Head of the Company or Electricity Board/Industrial Units, along with copies of Work Orders. Copies of Annual Financial Reports



or Certificates issued by the Charted Accountants in support of Turn-over of the Tenderer should also be furnished along with the tender.

4.004.004.004.00 Evaluation of TendersEvaluation of TendersEvaluation of TendersEvaluation of Tenders

MPM will examine and compare the Commercial aspects of the tenders based on the information supplied by the Tenders taking into account the following factors in the manner and to the extent indicated:

1. Conformity to the scope of tender specified. 2. Experience and past performance of the Tender on similar services

elsewhere and meeting with Pre-qualification requirements. 3. Conformity to the Commercial Terms and Conditions of the

contract, specified. 4. Cumulate lowest offer basis [coal for the estimated quantities

indicated in the price bid format, inclusive of service tax applicable].

5.00 5.00 5.00 5.00 Award CriteriaAward CriteriaAward CriteriaAward Criteria

MPM will award the contract to the successful Tenderer whose tender has been determined to be substantially responsive, Pre-qualified and has been determined as the lowest evaluated tender, provided further that the tenderer is determined to be qualified to perform the contract successfully. MPM shall have the right to conduct negotiations before award of the contract.

The tender price and terms are intended to be kept valid for a period of two years. In case successful bidder is released with an order and EMD’s of unsuccessful bidders are returned, and MPM during the tenure of the contract finds that the performance of the Successful bidder is not satisfactory, MPM will have the right to release order on the other tenderer. Such other tenderer will agree to submit the Security deposit and execute the order as per the tender for the balance period of the contract.

6.00 6.00 6.00 6.00 Earnest Money Deposit [EMD]Earnest Money Deposit [EMD]Earnest Money Deposit [EMD]Earnest Money Deposit [EMD] 6.01. Tenders must be accompanied by Bid Security / Earnest Money

Deposit of Rs. 5,40,000/- will have to be in any one of the option specified in the e-portal such as Credit card, direct debit, NEFT and OTC challan and /or Rs. 5,000/- in e-portal by way of Credit card, direct debit, NEFT and OTC challan and balance amount of Rs. 5,35,000/- in the form of Bid Guarantee. The Bid Guarantee shall be as per format at Annexure ‘B’ to the tender on Rs.200/- stamp paper, from any Nationalized Bank/Scheduled Bank listed at RBI. The offer to be uploaded and original Bid Guarantee should reach Asst. Gen. Manager (Matls) i/c, MPM Ltd., Paper Town, Bhadravathi



– 577302 before the due date and time fixed for uploading of tender. The EMD shall have to be valid for 45 days beyond the validity of the tender.

6.02 The EMD will be returned to the unsuccessful Tenderer after finalization of the orders. The EMD will be adjusted towards Security Deposit in the case of the successful Tenderer. The EMD amount will not attract any interest as long as the same is with MPM.

6.03 Old EMD [submitted earlier against any of our Tender/Order] or any running bills of present orders, if any, cannot be treated as EMD against this tender. Please ensure to submit fresh EMD along with the quotation, as otherwise the offer is liable to be rejected.

7777.0.0.0.00000 SuSuSuSubmission of Tendersbmission of Tendersbmission of Tendersbmission of Tenders

7.01 Tenderer should upload the offer in two parts [Part - I -Technical Bid and Price Bid - Part II] and they shall be in the following manner:

7.02 Part-I

a. An undertaking regarding acceptance of all Terms and Conditions of the Tender.

b. EMD for Rs. 5,40,000.00 in the form specified above. c. Pre-qualification documents as stipulated in the Tender Document

Note: The Tenderer shall produce the Originals for verification in case same are demanded by MPM.

7.03 Any correction in the bid shall be attested by the Tenderer.

7.04 The Tenderer is advised to upload his bid well in advance with out waiting for the due date and time as uploading is not possible after the time lapses. MPM shall not be responsible, in any manner, for the delay in uploading the offer.

8888.0.0.0.00000 Opening of TendersOpening of TendersOpening of TendersOpening of Tenders:

a. The Purchaser will open all Tenders, as scheduled.

9999.0.0.0.00000 Validity of TenderValidity of TenderValidity of TenderValidity of Tender

The offer should be valid for a minimum period of 90 days for acceptance from the due date for submission of offer.

10101010.00.00.00.00 Rights of Rights of Rights of Rights of MPMMPMMPMMPM

a. MPM reserves the right to accept or reject any or all the Tenders without assigning any reasons.

b. To revise the quantities given in the Tender



c. To delete any portion of the work covered by any of the sections of the specifications

d. To accept the lowest or any other tender.

11111111.00 .00 .00 .00 SSSScope of workcope of workcope of workcope of work

11.01 Main Scope of Work for Liaisoning with M/s. Western Coal Fields Limited, Nagpur

a. To get allotment/release orders for allotment of G1 to G9 Grade coal from M/s. Western Coalfields Limited, Nagpur on Linkage basis at the rate of Three Rakes per month from each of M/s. Western Coal Fields Limited, Nagpur.

b. Liaisoning, Co-ordination and Movement of Coal confirming to specification as per M/s. Western Coalfields Limited, Nagpur by Rail. The Railway freight charges will be arranged by MPM by way of DD, which shall be sent to the Liaison Agent, who intern should submit to the Railways for the co-ordination of movement of Coal by Rail.

11.02 Quantity:

a. Quantity is 2,70,000 MT or 72 Rakes of coal @ Three Rakes per month and each rake of 3,750 MT [approximate] from M/s. Western Coalfields Limited, Nagpur, for G1 to G9 Grade coal shall be moved from their collieries.

b. MPM reserves the right to delete linkage partly or fully during the currency of the contract from the scope of work, if so, warranted.

c. The MPM may direct Agent to regulate the quantity from any of the Collieries to MPM at its discretion and the same shall be binding on the Agent.

d. The quantity to be moved depends upon the Production programme, which may vary from time to time and the Liaison Agent should not claim for the movement of the minimum quantity as a matter of right.

e. For the purpose of evaluation and comparison of offers, an estimated quantity of 7500 MT of G1 to G4 grade coal and 2,62,500 MT of G5 to G9 Grade coal will be considered. This is only approximate quantity for the purpose of evaluation and the actual may vary which should not be made a point of dispute at any time.

11.0311.0311.0311.03 Quality:Quality:Quality:Quality:

The Agent shall ensure that the Grade coal allotted to the MPM shall be loaded as per the declared Grade, size and quality without any stone, mud or excessive moisture and extraneous material and the efforts



shall be made to despatch coal to the extent of quantities allotted. The Agent shall ensure that coal with excessive surface moisture, oversize, lumpy, muddy extraneous material shall not be loaded and dispatched. In the event of coal containing the stone, soil, shale, overburden, mud, excessive surface moisture is to be loaded/is loaded, the Agent shall immediately lodge a complaint with the colliery authority on behalf of MPM in such cases and with a copy to Asst. General Manager [Materials] i/c’s Office.

Specification of coal [As per M/s. Coal India Limited, Ministry of Coal, Government of India] and the gradation system on GCV basis is as follows:

Grade GCV range G4 Exceeding 6100 and not exceeding 6400

G5 Exceeding 5800 and not exceeding 6100





For grades other than mentioned above reference will be as per the Coal India guidelines 1. Useful Heat Value or UHV means the that Heat Value determined on

equilibrated basis by the following formula UHV = 8900 – 138 [A + M], where UHV = Useful Heat Value in Kilo calories per kilogram [K

Cal/Kg] A% = Ash Conditioned at 60% RH & 40 degree C M% = Moisture in coal determined under standard conditions

of 60% RH & 40 degree C basis. As per Specifications of M/s. Coal India Limited

Tolerance of minus 100 K Cal/Kg is allowed on the range of heat value

2. Gross Calorific Value

154 [100 – (1.1A + M)] – 108 M GCV [K. Cal/Kg] = --------------------------------------

1.8



M = % Moisture Conditioned at 40 degree C and 60% RH A = % Ash conditioned at 40 degree C and 60% RH

[UHV + 3645 – 75.4M] GCV [ARB] = ------------------------- 1.466

Where UHV = Useful Heat Value in K.Cal/Kg M = % Moisture conditioned at 40 degree at60% RH

3. Conditioned Ash

Ash AD X [100 – M 1] Conditioned Ash = ------------------------- [100 – M AD]

M1 = Inherent Moisture %

M AD = Moisture % at Air Dry Basis

Ash AD = Ash % at Air Dry Basis

11.04 Detailed Scope of Work - Basic Services

a. The Agent shall be responsible to arrange, supervise and monitor the movement of Coal, @ three ‘N’ Rakes per month by Rail as per the allotment made by M/s. Western Coalfields Limited, Nagpur to MPM. The quantity is likely to vary from time to time. No claims shall be entertained for variation in quantity.

b. The Agent has to liaison with various agencies such as Coal

Controller, Railways, M/s. Western Coal Fields Limited, Nagpur and all works relating to delivery of permitted quantity of Coal by all Rail routes from M/s. Western Coal Fields Limited, Nagpur.

c. The Agent shall ensure that the wagons/rakes which are booked

to MPM, Bhadravathi, shall not be diverted by the Railway Authorities. The Agent shall convince the Railway Authorities on behalf of the MPM not to divert any of the rakes allotted and booked for MPM. Despite their efforts, if the Railway Authorities divert any of the rakes, the Agent shall immediately inform the Asst. Gen. Manager [Materials] i/c, of such diversion, which may be either at the despatching end or en-route to MPM because of the operational difficulties. In case of such diversion of the wagons/rakes by the Railway Authorities, despite their efforts, the Agent should furnish the details of diversion of rakes/wagons to MPM from time to time.



d. The Agent shall ensure that the authorities of the M/s. Western Coal Fields Limited, Nagpur should obtain clear Railway Receipts with all details from the Railway authorities after loading Coal before despatch of the wagons. The Agent shall collect Railway Receipts, Railway freight bills and Coal bills from M/s. Western Coal Fields Limited, Nagpur and submit the same to the Asst. Gen. Manager [Matls] i/c at MPM within ten days from the date of despatch of Coal to MPM.

e. The Agent shall be responsible to ensure the adequate and full

supply of the required quantity of Coal by Railways of proper quality, grade and size from the allotted collieries to the MPM.

f. The Agent shall supervise and ensure that the Coal of the proper

quantity and quality is loaded to the full carrying capacity of wagons up to prescribed limits, which can be safely unloaded at the destination. The Coal shall not be loaded in defective or closed wagons.

g. The Agent shall ensure and follow with M/s. Western Coal Fields

Limited, Nagpur authorities at the collieries end and see that the adequate indents of the Railway wagons are being submitted by M/s. Western Coal Fields Limited, Nagpur authorities and also to obtain a regular allotment from the Railways. The Agent shall keep the Asst. Gen. Manager [Matls] i/c and Railways and M/s. Western Coal Fields Limited, Nagpur Authorities informed, about the movement, dispatches, receipts and the stock of the Coal at MPM.

h. The Agent shall deploy at least one supervisor at each loading

station round the clock and in exchange yard and thereby monitor the movement of Coal rakes and also keep the relevant records pertaining to the Coal rakes such as empties and loaded boxes, idle hours, detention of empty wagons etc. The supervisor shall have adequate staff under him.

i. The Agent shall take necessary action to expedite the dispatches

of Coal by the Railways and Colliery on behalf of MPM and furnish the said programme to M/s. Western Coal Fields Limited, Nagpur and to the Asst. Gen. Manager [Matls] i/c, MPM, well in advance.

j. The Agent shall ensure that proper wagon bracket label indicating

the full details such as name of colliery and type of Coal in full form along with its declared grade etc., are affixed on wagons and they are affixed in manner so as to remain on wagons till wagon



reaches the destination, to enable clear identification of wagon for sampling.

k. The rakes shall be loaded to the limit prescribed by the Railways

and there should not be any overloading and under loading of the Coal. In case of under-loading/overloading of the Coal by the authorities of colliery or Railways as the case may be, the Agent shall immediately lodge a complaint with the concerned authorities on behalf of MPM under intimation to MPM, and ensure that the Coal is loaded only to the full carrying capacity of the wagon.

l. In case of overloading, the penal Railway freight over and above

the normal freight will be recoverable from the Agents bills. m. In case of under-loading, the excess freight, if any, paid by MPM

shall also is recoverable from the Agents bills. n. The agent shall ensure transit loss due to enrooted pilferage is

eliminated. If necessary, the agent shall also depute his personnel to travel along with wagons to check pilferage enrooted. It is the actual weight that is recorded at MPML site, which shall form the basis for payment and for assessing the performance of the agent.

11.05 Penalty for Transit loss / over and under loading

a. The Agent shall ensure that while loading Coal at colliery end,

the Wagons are loaded to the limit prescribed by the Railways and there should not be any overloading and under loading of the Coal. In case of under-loading/ overloading of the Coal by the authorities of colliery the Agent shall immediately lodge a complaint with the concerned authorities on behalf of MPM under intimation to MPM, and ensure that the Coal is loaded only to the full carrying capacity of the wagon.

b. The agent shall ensure no transit loss due to enroute pilferage. If necessary, the agent shall also depute his personnel to travel along with wagons to check pilferage enroute. Basis for payment shall be the actual weight that is recorded at MPM site or the dispatch quantity whichever is less.

c. The charges to be debited to the Agent towards transit loss and shortage shall be computed based on quarterly average with minimum of six en rakes of coal at MPM as compared to the invoice raised by M/s. Western Coal Fields Limited, Nagpur. Shortage will be equal to total invoice quantity minus actual weight as weighed at MPM.



d. Every three months from the date of first rake receipt is considered as a quarter.

e. Percentage shortfall is calculated based on average of rakes [ Minimum of six rakes in a quarter] booked quantity minus received quantity in the quarter.

f. If the NO. of rakes does not amount to six in any quarter, the rakes booked in the next quarter will be considered to make six rakes for calculation. Rakes already considered once for averaging, due to shortfall of minimum six rakes in that quarter, will not be considered again for the next quarter.

g. Penalties levied only if quarterly average shortfall exceeds 2%. h. Penalty is levied for only those rakes whose shortfall exceeds 2%

and its also quarterly average shortfall exceeds 2%. The rate of penalty shall be as follows:

1. In case where the average quarterly shortfall is >2%,

and less or equal to 4%, a penalty of 15% of the service charge will be levied for every 1% shortfall and will be calculated proportionately for the fractions. This will be done on individual rakes whose shortfall is greater than 2%.

2. In case where the average quarterly shortfall is > 4% a. For the individual rake with < /= 2% shortfall – Nil

penalty b. For the individual rake with > 2% and </= 4%

shortfall, a penalty of 15% of the service charges will be levied for every 1% shortfall and will be calculated proportionately for the fractions.

c. For the individual rakes with > 4% shortfall, the penalty includes

i) No service charges for the entire rake. ii) Cost of coal and freight for shortfall above 4% shall

be levied.

i. The penalty calculated as above shall be recovered from the Bills/Security Deposit of the Agent. The un-recovered amount of penalty, if any, shall be settled by Agent immediately on receipt of demand.

j. Invoice raised by the M/s. Western Coal Fields Limited, Nagpur shall be reference point for determining the shortage. Shortage will be equal to the invoice quantity minus actual weight as weighed at MPM, Bhadravathi.

k. In case, the weigh-bridge at MPM is not in service and Weighment can not be obtained, the RR quantity shall be considered a received weight and penalty shall be calculated as above.



l. In case of overloading, the penal Railway freight over and above the normal freight will be recoverable from the Agents bills.

m. In case of under-loading, the excess freight, if any, paid by MPM shall also is recoverable from the Agents bills.

n. CLA should ensure that the wagons are not over loaded. In case, if railways charge any penal freight, the same will be to the account of CLA. However, the over loading penal freight to the extent refunded by the Coal companies as per the fuel supply agreements/understanding will be refunded to the agency.

o. CLA shall ensure that while Loading Coal at colliery end, Coal is loaded to the carrying limits prescribed by the Railways and there should not be any under loading of the coal. In case of under loading of the Coal by the collieries, claims will be made with Coal companies by CLA on behalf of MPM. The extra freight due to under loading will be to the account of CLA. However to the extent of refunds recovered/received from the Coal Companies the same will be refunded to CLA.

11.06 Responsibilities & other basic services.

a. i) On behalf of MPM, CLA shall co-ordinate with Coal Company and ensure the correctness of the weight of Coal loaded into each rake at loading points as per RR. CLA is responsible for delivery of the same quantity of Coal at MPM as per RR at the loading end.

ii) For the purposes of payment of running bills as per the Weighment at weighbridges installed at MPM or RR weight whichever is less shall be binding on CLA. In respect of payment to the Coal Company towards value of the Coal, the amount equal to the price of the Coal shortage in the rake shall also be recovered from the CLA as penalty for shortage detailed in this tender.

b. Wagon Load Despatches:- (i) CLA shall ensure dispatches of Coal in full rake loads and shall

comply with all documentation formalities laid down by railways for charging freight on rake load basis only. In the event of failure to comply with above, if the railways charge freight on wagonload basis, the excess freight so incurred shall be to the account of CLA.

(ii) CLA shall facilitate to lodge claim with railways or Coal Company for refund of such excess freight and only if the railways or Coal Company refunds any amount, such refunds received from railways or Coal Company will be in - turn paid to CLA.

c. Missing & Diverted Wagons:



The R R’s shall be collected by CLA and shall make claims with the railways for missing wagons. It shall be the responsibility of CLA to liaise with Railways and deliver the missing wagons or alternatively get the claim settled from Railways. In the event of Non-delivery/adjustment of missing wagons/diverted rakes within three months from the date of Railway Receipt, MPM shall recover the cost of Coal for the undelivered quantity of Coal. This recovered cost will be refunded after necessary delivery/adjustment of missing wagons/diverted rakes is made.

d. Weighment of rakes at loading points:-

CLA shall ensure that all wagons dispatched to MPM are weighed at Loading Points weighbridge and print out is available for such Weighment. In case of un-weighed wagons, the same shall be got recorded in the relevant Railway Receipt as ‘not weighed’. This shall be strictly adhered to by CLA.

e. Indent & forwarding notes by coal companies:

1) CLA shall ensure and follow with the Coal Company

authorities at the collieries end and see that the adequate indents of the railway wagons are being submitted by the coal company authorities and also to obtain regular allotment of rakes from the railways. Copies of such indent shall be obtained from the coal companies from time to time.

2) At the end of each month, CLA shall prepare a statement of quantity for which indent is placed by Coal company with railways and the actual quantity for which forwarding notes issued to railways by Coal companies in respect of MPM and forward the same to Asst. Gen. Manager [Matls] i/c , MPM, Bhadravathi within 15 days of the preceding month, failing which a penalty at the rate of Rs.100 per day will be liable for such delays.

11.07 Payment of railway freight & other services:

a) Liaison with railways & coal companies:

i) Follow up with various agencies such as Coal Companies,

Railways, regarding work relating to Movement of Coal from M/s. Western Coal Fields Limited, Nagpur Loading Points to MPM by Rail.



ii) Liaison with Railways for placement of wagons and getting Coal loaded into wagons at various Loading Points as per clause No.11.06.

iii) CLA shall ensure that authorities of the Coal Companies should

obtain clear railway receipts with all details from the railway authorities after loading coal before desptach of the wagons. CLA shall collect railway receipts and submit the same to the Asst. Gen. Manager [Matls] i/c within 10 days from the date of Railway receipt.

iv) CLA shall collect Coal Bill from the M/s. Western Coal Fields

Limited, Nagpur and submit to the Asst. Gen. Manager [Matls] i/c within 10 days from the date of Coal Bill.

v) Coal Bills with Railway Receipt are received at MPM within 10

days from the date of bills.

vi) Follow up with various agencies such as Coal Companies railways, regarding work relating to Movement of Coal from M/s. Western Coal Fields Limited, Nagpur Loading Point/s to MPM, Bhadravathi by Rail.

b) Payment of railway freight:

i) CLA shall make a request for the railway freight payment with various denominations required, a week in advance; so that MPM can release freight DD’s in advance.

ii) CLA shall ensure that no consignment is dispatched to MPM

without payment of Railway freight. However, if any consignment is dispatched to MPM on ‘freight to pay basis’ and surcharge, interest and other levies/charges if any, becomes payable to Railways by MPM at the time of taking delivery, then the additional costs so incurred shall be to the account of CLA.

c) Establishing a full fledged office at Nagpur for Movement from M/s. Western Coal Fields Limited, Nagpur.

CLA Shall establish a full fledged office equipped with computers, fax, e-mail, telephone at Nagpur and also communication



facilities at Loading points (Colliery end) for day to day communication and for data transfer from one point to another. CLA shall also provide soft/hard copies of all data’s relating to coal supply from M/s. Western Coal Fields Limited, Nagpur from time to time as per MPM’s requirement.

11.08 Responsibilities of CLA:

i) CLA shall acquaint themselves of the complete procedure

relating to the movement of coal by Rail and shall also ascertain about the changes in procedure from time to time from the concerned authorities.

ii) CLA shall monitor loading of coal into railway wagons at

Colliery end. CLA should supervise loading and bring to the notice of the concerned any deficiency either by way of short loading or by way of loading of stones and extraneous material. CLA shall also report any shortfall in the programme of loading by Coal Company. Any bottlenecks in the loading shall be immediately taken up with the concerned authorities.

iii) CLA shall furnish various returns/statements to the MPM as

prescribed from time to time in hard as well as soft copy.

iv) CLA should keep themselves appraised and be thoroughly conversant with the rules and regulation of the Railways, Coal companies and other related agencies.

v) At the end of the contract, CLA should furnish a ‘NO DUE

CERTIFICATE’ obtained from the Railways with regard to freight/penal freight under the contract.

vi) CLA shall also monitor the movement of coal rakes, so that

there is no undue hold up en-route or uncalled for diversion of rakes to other consumers.

vii) The R R’s shall be collected by CLA and shall make claims with

the Railways for missing wagons. Payment of service charges shall be made only for the quantity actually received at MPM.

viii) CLA shall abide by all instructions and directions issued to them

by the MPM or the authorized officers in respect of the execution of the contract.



ix) CLA should all times have a well organized establishment with experienced and qualified staff for proper administration and supervision of various activities as per the contract.

x) CLA shall adequately insure its staff and other enabling services

at its cost for the entire period of contract against accident, fire hazards as well as third party insurance covering Machines/materials/equipment etc., engaged for the work. CLA shall indemnify MPM for any losses arising out of the above operations on account of such reasons.

xi) CLA shall whenever required at their cost ensure proper

printing and stationery materials according to the formats prescribed by the MPM

xii) The MPM may direct CLA to regulate the quantity from any of

the Collieries to MPM at its discretion and the same shall be binding on CLA.

xiii) CLA shall ensure as far as possible that the wagons/rakes,

which are booked to MPM, will not be diverted by the Railway Authorities. CLA shall convince the Railway Authorities on behalf of the MPM not to divert any of the rakes allotted and booked for MPM. Despite its efforts, if the Railway Authorities were to divert any of the rakes, CLA shall immediately inform Asst. Gen. Manager [Matls] i/c, MPM, Bhadravathi of such diversion, which may be either at the dispatching end or enroute to MPM because of the operational difficulties. In case of such diversion of the wagons/rakes by the Railway Authorities, despite its efforts, CLA should furnish the details of diversion of rakes/wagons to MPM from the time to time.

xiv) CLA shall keep Asst. Gen. Manager [Matls] i/c / Superintended

[Matls-Pur], MPM, Bhadravathi informed about the movement, dispatches and receipt of rakes to MPM on day to day basis.

xv) CLA shall deploy at least one supervisor at each loading station

round the clock and in exchange yard and thereby monitor the movement of coal rakes and also keep the relevant records pertaining the coal rakes such as empties and loaded boxes, idle hours, detention of empty wagons etc. The supervisor shall have adequate staff under him.

xvi) CLA shall be vigilant about the route restriction and allotment

limitations imposed by the Railways, breached, paucity of wagons etc., and keep the Asst. Gen. Manager [Matls] i/c /



Superintendent [Matls-Pur], MPM, Bhadravathi duly informed on day to day basis. Whenever movements of coal rakes are affected due to Railway operational reasons such as accidents, etc., CLA shall obtain an endorsement from Railways specifically indicating the reasons and the period of such interruptions.

xvii) CLA shall ensure that coal of oversize, lumpy, muddy and extraneous materials shall not be loaded and dispatched. CLA shall further ensure that shale, stone and sand loading in coal wagons are avoided/minimized. In the event of coal containing the stone, soil, shale, over burden, mud, excessive surface moisture is to be loaded/is loaded, CLA shall immediately lodge a complaint with the colliery authority on behalf of MPM in such cases and with a copy to Asst. Gen. Manager [Matls] i/c , Superintendent [ Matls-Pur], MPM.

xviii) CLA shall ensure that proper wagon labeling indicating the full details such as name of colliery and type of coal in full form along with its declared grade etc., whether sampled or not are affixed on wagons and they are affixed in manner so as to remain on wagons till wagon reached the destination, to enable clear identification of wagon for sampling.

xix) CLA shall witness the calibration of weighbridges located at the colliery siding and produce the certificates issued by Weights & Measurement Department from time to time.

xx) The CLA shall ensure transit loss due to en-route pilferage is eliminated. If necessary, CLA shall also depute his personnel to travel along with wagons to check pilferage enroute. It is the actual weight that is recorded at MPM site or RR Weight which ever is less shall form the basis for assessing the performance CLA.

xxi) The Coal received at MPM will be tested at MPM Laboratory which results are binding on CLA. Any slippage of Grade of coal specified above based on the booking by M/s Western Coalfields Limited, Nagpur and test results obtained at MPM Laboratory, penalty livable to CLA is as follows:

SL No

Slippage in Grade

Penalty applicable for the Liaisoning Agent.

1 One Grade slippage downward

20% of difference in cost of coal or 100% value of Liaisoning Agents service charges for the particular rake which ever is higher.

2 Two Grades slippage




downward 3 Three

Grades slippage downgrade


Similar proportionate penalty would be considered for further downward slippages. No bonus would be applicable in case of upward slippages.

xxii) The coal will be sampled and analyzed at MPM Laboratory as per coal India standards at MPM and the quality analyzed will be binding on both Liaison Agent and MPM for all calculation purposes on quality and service charges.

12.00 S12.00 S12.00 S12.00 Schedulechedulechedulechedule of loading programmeof loading programmeof loading programmeof loading programme

Coal Company and / or MPM shall have the right to adjust the short supply/ excess supply of coal of any month during the remaining months of the quarter.

If there is any short fall in the movement of the committed quarterly quantity as stated above, due to non-performance of CLA and if the above stated compensation becomes payable by MPM to coal companies, the same shall be to the account of CLA.

13.013.013.013.0 PPPPricericericerice::::

It is the responsibility of the Tenderer to acquaint with the various levies and charges to be incurred for the movement of coal from M/s Western Coal Fields Ltd., Nagpur loading point’s right up to the delivery at MPM and shall quote the rate per tonne in the price bid. The rate is FIRM and is inclusive of all taxes, levies, but excluding Service Tax and Education Cess which is extra as applicable. The Tender has to furnish a photocopy of the Service Tax Registration Certificate along with their Tender. The rates quoted by the Tenderer shall be deemed to cover all the operations/works mentioned in this Tender Document. However, variation in service tax, education Cess will be adjusted on furnishing documentary evidence [Relevant Government notification] for such variation during the tenure of the contract.

14141414.0.0.0.00000 PPPPerioderioderioderiod of contractof contractof contractof contract::::

The tenure of the contract shall be for a period of Two years. MPM reserves the right to extend the contract for a further period up to six up to six up to six up to six monthsmonthsmonthsmonths, if required, as per the same rates, terms and conditions.

15.015.015.015.00000 QQQQuantituantituantituantity to be handledy to be handledy to be handledy to be handled::::



1) Quantity to be handled is approximately 2,70,000 MT of Coal for Two years from M/s. Western Coal Fields Limited, Nagpur loading points to MPM, Bhadravathi by Rail.

2) However, MPM does not guarantee the quantities to be handled due

to either change in the coal supply agreement, change in source or due to any other operational reasons. No claim shall be entertained for variation in quantity.

16.016.016.016.0 TTTTermination of contractermination of contractermination of contractermination of contract:::: MPM reserves the right to terminate the contract by giving one month advance notice on the following grounds.

1. If the performance of the CLA is not satisfactory. 2. If the work being carried out not meeting the requirement of

MPM 3. Without assigning any reasons 4. For any condition due to Force Majeure.

17.017.017.017.0 PPPPaying authoraying authoraying authoraying authorityityityity

CLA shall submit RA bills in triplicate for the work done with all the relevant documents to the Asst. Gen. Manager [Matls] i/c , MPM for arranging payment with a copy to Manager (Matls- R/S&T), Bhadravathi for quantity and Sr. Manager [R & D /QC] for quality or Their Authorized representative is the Bill Certifying Authority and Asst. Gen. Manager [Matls] i/c. Superintendent [Matls-Pur] is the Bill Countersigning Authority for this Work Order. All payment related to this contract, shall be made by the Asst. Gen. Manager [Finance], MPM, Bhadravathi.

18.018.018.018.0 BBBBillingillingillingilling and paymentand paymentand paymentand payment:::: For the purpose of billing and payment, each rake of coal will be treated as “One consignment” and processed for payment by taking weight of coal as determined as per clause 11.06 ii). The Railway Receipt bills shall be submitted along with the relevant documents for arranging payment.

Bills towards payment of service charges as per the rates accepted along with the relevant documents shall be submitted once in a month. 100% Payment will be made within 30 days from date of submission of bills along with the relevant.

19.019.019.019.0 SSSSecurity deposit ecurity deposit ecurity deposit ecurity deposit



1. The Agent shall furnish a Demand Draft or Bank Guarantee for a value of 10% of total order towards Security Deposit. The EMD paid along with the Tender to e-portal authorities shall be converted as part of the Security Deposit. The EMD furnished by Bid Guarantee, shall be returned once the Security deposit of 10% is received. The Agent shall furnish the Bank Guarantee from a scheduled Bank in India for the balance portion of the Security Deposit. This Bank Guarantee shall be furnished within 15 days from the date of LOI/Order. The Bank Guarantee shall be kept valid for a period of 6 months beyond the date fixed for completion of the order. The Security Deposit shall not bear any interest so long held by the company as security deposit. Also in case of violation of any terms and conditions or trade practice, or for unsatisfactory Services the security deposit is liable for forfeiture.

2. The Security Deposit/Additional Security Deposit will be refunded only on completion of the contract to the satisfaction of the MPM. If MPM incur any loss or damage on account of non-fulfillment of obligations under this contract and consequently such losses/damages incurred by MPM shall be deducted from the Security Deposit and EMD and such amount i.e., appropriated will not be refundable to CLA. If the security deposit short falls, then the MPM reserves the right to recover the excess amount from any other security deposit/bills of CLA with MPM

3. If the whole or a part of the Security Deposit is attached by the MPM for any default of CLA in the due fulfillment of the contract during the contract period, the CLA shall immediately arrange to replenish the amount of Security deposit so attached for the continued operation of the contract, failing which the contract is liable for termination, responsibility for which will wholly rest with CLA.

4. In the event of any upward revision in the value of the contract arising on account of increase in the quantity handled or increase in the rates or in the event of the assessed cost of the shortage of coal at any instance being more than the detention amount, the MPM reserves the right to call for additional deposit amount and CLA shall, on receiving intimation from the MPM, increase the Security Deposit suitably as may be directed by MPM within 30 days.

20.020.020.020.0 SSSStatutory rules & regulationstatutory rules & regulationstatutory rules & regulationstatutory rules & regulations::::

1) CLA shall register under the Contract Labour Act or any other Labour Acts as may be applicable from time to time. CLA shall follow all the provisions of Labour laws and other laws including the



Payment of Wages Act. Minimum Wages Act, Workman Compensation Act, PF act and other Local Laws and rules framed there under from time to time. Any amount payable to the employees of CLA under any of the law by CLA, if demanded from the Corporation being a Principal Employer, same shall be recovered from the RA Bills of CLA. CLA shall maintain all registers and records as required under the various laws and regulations made there under from time to time. CLA shall make arrangements for the engagement of labours according to the provisions of Indian Labour Laws and the local acts and for the payment thereof. CLA shall pay rates of wages and observe conditions as defined in the Indian Labour Laws. On receipt of the order, CLA shall furnish the certificate to MPM of its having registered with the competent authority under the Contract Labour Acts and other Acts.

2) In the event of any injury or death due to accidents to CLA’s employee during the course of his employment in pursuance of the present contract, CLA shall be responsible to pay the compensation or any sum payable to such employee under the provisions of Law or Regulations made there under including the provisions of Workmen’s Compensation ACT.

21.021.021.021.0 DDDDamages to the propertyamages to the propertyamages to the propertyamages to the property::::

CLA shall be liable to pay damages caused to the property of MPM property of Railways or the property of coal companies or the property of any other on account of negligence or defective working on the part of CLA and its employees. Such amount of damages shall be recovered from the RA bills of CLA and CLA shall be liable to pay such damages to the MPM.

22.022.022.022.0 DDDDisciplineisciplineisciplineiscipline::::

CLA shall ensure that they and its employees maintain proper discipline and decorum at MPM, collieries end and with Railways while dealing and executing the contract so that there should not be any hindrance for the smooth running of the MPM’s Boilers as well as collieries working. If any of the employees of CLA is found unsuitable by the Asst. Gen. Manager [Matls] i/c at MPM or Colliery authority then, on demand by the concerned authority, such employee shall be removed and CLA shall depute another employee in his place immediately.

22223.03.03.03.0 DDDDeductions of amounteductions of amounteductions of amounteductions of amount::::



Any amount or amounts which become due and payable to the MPM from CLA shall be deducted from any amount or amounts becoming due and payable to CLA under this or any other contract.

24.024.024.024.0 DDDDeduction of incomeeduction of incomeeduction of incomeeduction of income----tax & other applicatax & other applicatax & other applicatax & other applicable taxesble taxesble taxesble taxes::::

Income-tax and other applicable taxes if any shall be deducted at source at the prescribed rates from the monthly RA Bills of CLA as per the statutory’s in force at the time of payment of the bills. Necessary certificates of tax deducted at source shall be issued/ furnished by MPM to CLA.

25.025.025.025.0 IIIInspectionnspectionnspectionnspection::::

The accredited representative of MPM shall have access to CLA operation at any time during working hours for the purpose of inspection of the work. CLA shall provide necessary arrangement for such inspection.

26.026.026.026.0 SSSSubububub ---- LLLLetting of worksetting of worksetting of worksetting of works

No part of the contract shall be sublet without written permission of the MPM nor shall transfer be made by power of attorney authorizing others to receive payment on CLA’s behalf.

27.027.027.027.0 Force Force Force Force MajeureMajeureMajeureMajeure

27.01 At any time during the continuance of this contract, if the performance in whole or in part of any obligation under this contract shall be prevented or delayed by reasons of any war, hostility, acts of public enemy, acts of civil commotion, strikes, lockouts, sabotages, fires, floods, explosions, epidemics, quarantine restrictions or other acts of God (hereinafter referred to as eventualities) then, provided notices of the happening of any such eventuality is given by the CLA to the Corporation within 15 days from the date of occurrence thereof, neither party shall, by reasons of such eventuality, be entitled to terminate this contract, nor shall have any claim for damages against the other in respect of such non performance or delay in performance, and deliveries under this contract shall be resumed as soon as practicable after such eventuality has come to an end or ceased to exist.

27.02 Provided that if the performance in whole or part by CLA or any obligation under this contract is prevented or delayed by reasons of any eventuality for a period exceeding 60 days, MPM may at its option terminate this contract by notice in writing.

22228888.0.0.0.0 VVVValue added tax/salue added tax/salue added tax/salue added tax/service tax/sales tax clearance ervice tax/sales tax clearance ervice tax/sales tax clearance ervice tax/sales tax clearance certificatecertificatecertificatecertificate::::



The Tenderers shall note their Value Added Tax/Sales Tax / Sales Tax Registration Certificate Number in the Tender Form and shall produce value added tax/sales tax clearance certificate from the Commercial tax department of Karnataka State and Service Tax Clearance Certificate from the Service Tax Cell, well before final settlement of the contract.

29.029.029.029.0 SettlementsSettlementsSettlementsSettlements of disputesof disputesof disputesof disputes: : : : ----

In the event of any Controversy, Claim, Question or Dispute arising between the Contractor and the Owner on any matter, relating to the Contract or arising out of the breach thereof the Parties thereto shall use their best efforts to settle such Question, Dispute or difference amicably by mutual negotiations / mediation. In case mediation fails to resolve the Dispute, the matter to be taken up in Civil Courts of Law. The Legal Jurisdiction will be Bangalore in Karnataka State only.

SIGNATURE OF THE TENDERER Date SEAL



THE MYSORE PAPER MILLS LIMITED, MATERIALS DIVISION,

PAPER TOWN, BHADRAVATHI – 577 302. SHIMOGA DISTRICT, KARNATAKA STATE, INDIA.

TELEPHONE NO: 0091 08282 - 271897

FAX NO: 0091 08282 - 270937 E-mail: [email protected]/www.mpm.co.in

TENDER NOTIFICATION NO:1906-14:FMT:PCO DATED 18.02.2014

DUE ON 22.03.2014 at 3.00 PM.

PART – II

PRICE BID – PART - II



TENDER NOTIFICATION NO: 1906-14:FMT:PCO DATED 18.02.2014

PART – II PRICE FORMAT

NAME OF THE FIRM …………………………………………………………………………………………..

Charges for Liaisoning for Coal from M/s WCL: SL NO

Name of the work Estimated Quantity

in MT for 2 yrs.

Rate per

MT in Rs.

Serv. Tax per MT

in Rs.

Total with Serv

Tax per MT in Rs.

Total for Qty. Incl. of Serv tax in rs.

1 Charges for the Liaisoning, Supervision and Monitoring the Movement of Coal –for two years by Rail as per the allotment made by M/s. WCL, Nagpur to MPM, Bhadravathi on Linkage basis:

1.1 For G 4, 5 & 6 Grade coal 7,500 MT

1.2 For G 7,8 & 9 Grade coal 2,62,500 MT

C Total

SIGNATURE OF THE TENDERER

Date ……………………. SEAL



ANNEXURE ‘A’ TENDER FORM.

Tender No: 1906-13/FMT/PCO

To: The Mysore Paper Mills Ltd., Paper Town,Bhadravati-577 302.

Gentlemen and / or Ladies:

Having examined the Tender documents including Addenda Nos………(insert numbers), the receipt of which is hereby duly acknowledged, we, the undersigned, offer the Services of Liaisoning with M/s WCL, Nagpur for movement of coal to MPM in conformity with the said tender documents for the sum indicated in the Price Part –II of the tender (Price bid).

We undertake, if our tender is accepted, to deliver the goods / services in accordance with the schedule.

If our Tender is accepted, we will agree to furnish the Security Deposit as per the tender terms for 10% value of the order and keep it valid till 6 months from the date of completion of the order.

We agree to abide by this tender for the Tender validity period specified and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

Until a formal contract is prepared and executed, this tender, together with your written acceptance thereof and your notification of award, shall constitute a binding Contract between us.

We undertake that, in completing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in India namely ”Prevention of Corruption Act 1988”

We understand that you are not bound to accept the lowest or any tender you may receive.

We clarify/confirm that we comply with the eligibility requirements as per the tender documents.

Date this……….day of…………2014

(signature) (in the capacity of)

Duly authorized to sign Tender for and on behalf of



ANNEXURE - ‘B’ - BID GUARANTEE FORM

(to be executed on Rs. 200/- stamp paper by any Nationalized Bank or

Scheduled Bank listed by RBI)

REF:...................................................

Date:...................................................

Bank Guarantee No:...........................

In accordance with invitation for Supply of --------------------------------- for

Mysore Paper Mills Ltd., Bhadravathi, Karnataka, India vide Tender No. ------

------------ dated ----------------------, M/S -------------------- (Name and

Address of the Agents /Directors) wish / wishes to participate.

In the said bid and as a Bank Guarantee for the sum of Rupees --------------

-------------only valid for 180 (one hundred eighty days) days required to be

submitted by the Tenderer, this Bank, hereby guarantees and undertakes

during the above said period to immediately pay on written request by The

Mysore Paper Mills Ltd., Paper Town, Bhadravathi, Karnataka, India, the

amount of Rs.----------( Rs.----------------- only) to the said Mill without any

reservations. This guarantee would remain valid up to 16.00 hrs. I.S.T

(date) ................. and if any further extension to this is required, the same

will be extended on receiving instruction from the ..................... on whose

behalf this guarantee has been issued.

In case of successful Tenderer, this will be converted as Security Deposit by

making this a part and parcel of the Security Deposit to be furnished by the

Tenderer.

Signature :

Name and Code :

Designation :

Seal of the Bank :



ANNEXUREANNEXUREANNEXUREANNEXURE ‘C’ ‘C’ ‘C’ ‘C’ PPPPERFORMANCE SECURITY BANK GURANTEE FORMERFORMANCE SECURITY BANK GURANTEE FORMERFORMANCE SECURITY BANK GURANTEE FORMERFORMANCE SECURITY BANK GURANTEE FORM

(to be executed on Rs. 200/- stamp paper by any Nationalized Bank or Scheduled Bank listed by RBI)

To______________________(Name of Purchaser)

WHEREAS……………………………………………….(Name of Supplier)

hereinafter called “the Supplier” has undertaken, in pursuance of Contract

No…………dated……….20 to supply………………………………..(Description of Goods

and Services) hereinafter called “the contract”.

AND WHEREAS it has been stipulated by you in the said Contract that the

Supplier shall furnish you with a Bank Guarantee by a recognized bank for the

sum specified therein as security for compliance with the Supplier’s performance

obligations in accordance with the Contract.

AND WHEREAS we have agreed to give the Supplier a Guarantee:

THEREFORE WE hereby affirm that we are Guarantors and responsible to you,

on behalf of the Supplier, up to a total of………………………………..

……………………………(Amount of the Guarantee in Words and Figures) and we

undertake to pay you, upon your first written demand declaring the Supplier to

be in default under the contract and without cavil or argument, any sum or

sums within the limit of……………………(Amount of Guarantee) as aforesaid,

without your needing to prove or to show grounds or reasons for your demand

or the sum specified therein.

This guarantee is valid until the …………….day of……………..20……………..

Signature and Seal of Guarantors

………………………………….

Date……………….20………….

Address:……………………….

Documents

THE MYSORE PAPER MILLS LIMITED, MATERIALS · PDF fileWCL for Movement of Coal by Rail to MPM ... [E portal tender No. MPML/2013-14/IND318] 1 ` THE MYSORE PAPER MILLS LIMITED, MATERIALS