The mission of our agency is to empower central Ohio school districts and their students to achieve more. As an ESC-COG substitute employee you are an

The mission of our agency is to empower central Ohio school districts and their students to achieve more. As an ESC-COG substitute employee you are an instrumental part of the learning experience. We owe our students the best possible educational experience everyday and with your help, we will be a strong resource to our partner school districts.

A consent release form was obtained for all student photographs in this power point

Discussion Topics

• School Districts Served• Understanding ESC Classrooms & Assignments• Key Information Before Entering a Classroom• Using Social Media Responsibly• Handling Unexpected Situations• Tasks for Beginning, Middle, and End of Day• Classroom Management• Helpful Hints• Substitute Teacher Performance• Summary

By The End of The Session You Should Be Able To…

• Identify which school districts are served by the ESC-COG Substitute Consortium

• Understand the Aesop system• Avoid potentially tricky situations with students

inside of the classroom• Complete key tasks in the classroom throughout

the day• Understand performance expectations

Did You Know?

Students today will spend at least one full year

with a substitute by the time they graduate from

high school?

Source: Jane Elizabeth, Post-Gazette Education Writer Sunday, January 07, 2001 http://old.post-gazette.com/headlines/20010107subs2.asp

http://old.post-gazette.com/headlines/20010107subs2.asp

Discussion Topics

• School Districts Served by the ESC-COG substitute consortium

• Understanding ESC Classrooms & Assignments• Key Information Before Entering a Classroom• Using Social Media Responsibly• Handling Unexpected Situations• Tasks for Beginning, Middle, and End of Day• Classroom Management• Helpful Hints• Substitute Teacher Performance• Summary

School Districts We Serve

• Bexley City Schools• Big Walnut Local Schools • Buckeye Valley Local Schools• Canal Winchester Local

Schools• Delaware City Schools• Delaware Area Career Center • Dublin City Schools• Educational Service Center of

Central Ohio classrooms located in various districts

• Fairbanks Local Schools• Gahanna Jefferson City

Schools • Grandview City Schools• Groveport Madison Local

Schools• Hamilton Local Schools

• Hilliard City Schools• Licking Heights Local Schools• Marburn Academy• Marysville Exempted Village

Schools• New Albany-Plain Local Schools• Northridge Local Schools (New 2015-16)

• Olentangy Local Schools• The Metro Early College High

School• St. Vincent Family Education

Center• Tolles Career and Technical

Center • Upper Arlington City Schools• Westerville City Schools• Whitehall City Schools• Worthington City Schools

School Districts We Serve

Did You Know?

The following school districts arrange their own payment of the substitute staff

•Buckeye Valley•Canal Winchester•Fairbanks Local

•Metro School - substitute will complete a time sheet for payment

Important Reminder

For the districts that pay their substitutes, you must provide the following information to them:

– Direct Deposit Authorization & Voided Check or bank letter

– Tax Forms: Federal, State, Local, and School District– SERS & STRS Forms– Social Security Windfall Form– I-9– Copies of Valid Identification

Discussion Topics


Did You Know?

The ESC of Central Ohio operates 64 classrooms in School Districts throughout Central Ohio for

students with disabilities?

You can select these schools by selecting ESC of Central Ohio on your preference sheet.

Understanding ESC Classrooms

Types of classrooms:

• Cross Categorical* – special education classrooms for students with varying needs and levels of disability

• STACK* – classrooms specifically designed to the learning needs of students on the autism spectrum

• Hearing Impaired* – for students with varying levels of hearing ability

• Emotionally Disturbed – for students with demonstrated social and emotional problems.

• Community-Based Transition – designed to help students learn life and career skills and transition to be more independent post-high school

* - Classrooms available at Preschool level

Norton Middle School

8:40 - 4:25 215 Norton Road Columbus OH 43228

614.801.3700

Park Street Intermediate Elem. School

8:40 - 4:25 3191 Park Street Grove City OH 43123

614.801.8800

Prairie Norton Elementary

7:30 - 2:50 117 Norton Road Columbus OH 43228

614.801.8450

Burbank 1 8:30 - 3:30 4770 Burbank Drive Upper Arlington OH 43220

614.487.5155614.538.0282


614.487.5155614.487.5158 x1268


614.487.5155614.487.5158 x1266

Jones Middle School

7:40 - 3:50 2100 Arlington Avenue Upper Arlington OH 43221

614.487.5080

Upper Arlington High School - ED

7:35 - 3:35 1650 Ridgeview Road Upper Arlington OH 43221

614.487.5200614.481.8270

Upper Arlington High School - HI

7:35 - 3:35 1650 Ridgeview Road Upper Arlington OH 43221

614.487.5200614.487.5240 ext. 2038

Windermere Elementary 1

7:40 - 3:20 4101 Windermere Elementary Upper Arlington OH 43220

614.487.5060

Windermere Elementary 2

7:40 - 3:20 4101 Windermere Elementary Upper Arlington OH 43220

614.487.5060

Kae Avenue Elem. 7:45 - 3:20 4738 Kae Avenue Whitehall OH 43213

614.417.5600

Whitehall Yearling H.S.

7:05 - 3:00 4735 Kae Avenue Whitehall OH 43213

614.417.5100614.417.5111

The ESC operates special needs classrooms in school districts throughout Central Ohio. Cut off time – 2 Hours prior to the start of school

Aesop Administrator Contact: Susan Cronin, [email protected] or Sharon Griffith,[email protected] 614.445.3750

All of the ESC classrooms are listed on pages 29-31 in the ESC-COG Substitute handbook

mailto:[email protected]

mailto:[email protected]

Understanding Non-Teaching Assignments

*This is not an exhaustive list of classified options available

Discussion Topics


How does Aesop fill jobs?

• The vast majority of all absences are filled by proactive substitutes looking for and accepting jobs online.

• Many districts still find value in the calls Aesop

makes to fill absences, especially last-minute absences. Many districts also fill absences by going into Aesop and assigning a sub of their choosing manually, as well.

The Overall Aesop Process

8:57pm Substitute logs on to AESOP website; Views and accepts the available job

School Building

AESOP processingWhich substitutes are …•Qualified?•Available? (Non-work day)•Already working?•Preference List?•Preferred School?

8:02pm Teacher calls out sick to AESOP

1

8:05pm AESOP begins to call Substitutes.3

4

8:03pm AESOP sends Principal e-mail about the absence (optional)2

9:41pm Principal reads e-mail;logs on to the AESOP website;sees the job filled; sleeps well!

5

6:52am School Secretary logs on to AESOP; runs daily activity report for school

7:22am HR Supervisor logs onto AESOP; runs reports for ALL schools

7

6District Office

Principal

Employee

Substitutes

Aesop Basic Video Tutorial

Frontline Website: https://www.frontlinek12.com

https://www.frontlinek12.com/

Aesop Advanced Video Tutorial

Frontline Website: https://www.frontlinek12.com

A phone call from Aesop

Did You Know?

Aesop is available on mobile devices. You can purchase Jobulator, the official app that will notify

you of jobs for which you are qualified and available.

http://help.frontlinek12.com/Aesop/knowledgebase/can-substitutes-access-aesop-on-

a-mobile-phone/

Things to Know About Jobulator

– Where can I find out more?• www.Jobulator.com

–

Jobulator – Additional Information

Types of Substitute Teaching Licenses

OHIO TEACHING LICENSE: You can substitute in any classroom short-term and in your licensure area long term (long term = more than 5 consecutive days)

There are two types of substitute teaching licenses:

• Long-Term Substitute Teaching License is for those who have earned a bachelor’s degree in a subject that is taught in the public schools (chemistry, mathematics, language arts, etc.).

• *Short-Term Substitute Teaching License is for those with an earned bachelor’s degree in a subject that is not taught in the public school system (psychology, theology, international business, etc.).

*Restriction on short-term license: not able to fill in same subbing assignment for more than five consecutive school days.

BEFORE YOU BEGIN...Be Prepared: • As time allows, you may want to assemble some teaching materials

relevant for sub assignment (worksheet, activity, etc.) in the event the lesson plan or instruction is not available. The sites listed are provided as an example only.

– http://k6educators.about.com/od/substituteteaching/a/Emergency-Lesson-Plan-Ideas.htm– http://www.teacheroz.com– http://712educators.about.com/od/substituteteacher/a/Ideas-For-Substitute-Teachers-With-

No-Lesson-Plans.htm

First Impressions:• Dress professionally for the position you are substituting for• Arrive 10-15 minutes before your assignment begins • Introduce yourself to building secretary and principal if possible• Upon arriving to the classroom, introduce yourself to your teaching

colleagues in your area.• The principal may do a 3-5 minute walk through in your classroom

sometime during your assignment.

•Avoid being alone with a student.

•Never touch or grab a student.

•Never leave your class unattended – even for a moment.

Discussion Topics


Using Social Media Responsibly

Social Networking

• Be cautious when accepting “friend requests” and “followers” from students and parents

• If students and parents must contact you, consider creating a new email address specifically for that purpose

• Example: [email protected]

Social Networking

• Student information is always CONFIDENTIAL

• It is inappropriate to place names and actions of students on any form of social media

• Accessing or utilizing social media networks throughout the day when you have teaching responsibilities is not acceptable

Discussion Topics


Handling the Unexpected

• Anticipate that unexpected occurrences will take place-

• Familiarize yourself with Safety, Fire, and Tornado Drills for the school

• Become aware of student attendance procedures, student bus passes, etc

Handling the Unexpected - Continued

When you arrive at the school, make sure that you are aware of:

– Special Schedules (Assemblies, Special Dress, etc)– Students authorized to leave class for tutoring– When students are scheduled to go to lunch

Discussion Topics


Tasks for the Beginning, Middle, and End of Day

It helps to think of your day as a substitute being broken down into three parts; it allows you to

structure all of the different tasks you must complete throughout the day.

THE CLASSROOMthe beginning...

• Greet students at the door---it will relieve the element of surprise and help set the tone for the day.

• Introduce yourself as soon as the class begins and tell them that it is your job to make sure that their teacher’s lesson plans are covered for the day

• Take student attendance (be sure to ask what the procedure is for recording school attendance if you are not sure.)

• Clearly articulate in writing and verbally your expectations for the class period. Today, we will...

• It’s OK to verbally tell your students what your expectations of behavior are---but don’t tell them a bunch of “don’ts”

• If there’s no seating chart, make one. Have students write their name on the seating chart so that the teacher can see where his/her students sat

the Middle... • Follow the teacher’s lesson plans as closely as

possible. Remember they will be ultimately held accountable for the lesson.

• If there are no lesson plans, or they are not complete, you don’t need to advertise that to your class.

• Use physical proximity and “work the room”• Present your lesson into “attention-keeping” time frames

(10-12 minutes is ideal)• Most lessons consist of the introduction of the objective

the introduction of the new information, and review/practice of that new information

the End• Perfect timing is hardly ever perfect...• Good classes end with some sort of assessment• Always collect the Teacher’s assignments,

unless you’ve been specifically directed not to do so. Where possible, review each student’s work before class is over and note their progress to their teacher

• Review the objective you stated early in the class---talk about what has been accomplished

• What questions/concerns/confusion do the students have?

Finally: Leave a note for the teacher

• Include all student attendance records• Advise them specifically what you accomplished (or

didn’t) • Recognize students who were cooperative and helpful.

Advise the teacher of incidents that might have occurred. If you don’t, the students will!

• Leave your contact information so the teacher can contact you with questions or when she/he wants you to substitute again. While there is a feedback procedure in Aesop, it is acceptable to leave an actual note for the teacher.

46

Check Out at the end of the day

• Be sure to fulfill all of the check out procedures with your building.

• Sign out—return school/classroom keys and any other items from the assignment

Discussion Topics


SUBSTITUTE TEACHING MEANS THINKING ABOUT CLASSROOM MANAGEMENT!

Classroom Management

Successful substitute teachers are able to make students feel comfortable in their classroom while

remaining in control.

Classroom Management – Traits to Avoid

Non Aggressive

•Take a passive approach

•Seem “wishy-washy”

•Unable to articulate expectations

•Allow more aggressive students to run the classroom

Hostile

•Responds with aggression that exacerbates the issue

•Sarcastic

•Negative

•Controlling

Classroom Management – Traits to Incorporate

• Assertive• Confident• Clearly articulates

expectations• Treats students with

respect• Proactive• Uses an appropriate

sense of humor

• Builds trust• Speaks respectfully to

students• Non-reactive• Makes eye contact• Uses appropriate body

language• Explains questions

thoroughly

Classroom Management• Use proximity as a classroom management tool

– move about the room• “With-itness”--have it! be it!• Have a classroom “toolkit” ready for anything• Return the classroom to the way it was at the

start of the class. • Collect all distributed materials (calculators,

journals, lab equipment, etc.) before the class ends.

* Discourage students from lining up at the door.

Discussion Topics


Helpful Hints – Your Toolkit

• Being prepared for your assignment means having important school information available at your disposal:– You may want to have print out or save the school

assignment to your electronic device including: – Location of the school and phone number – School start and end time, lunch time, & your class

schedule• Important phone numbers• Names of Secretaries & Principal • Aesop confirmation number

Helpful Hints – Your Toolkit Continued

• Keep students from unnecessarily leaving the classroom for forgotten items having:– Extra pens, pencils, and paper– Calculator– Tissues and hand sanitizer– Post-It Notes, highlighters, other note taking materials– Other miscellaneous items

Helpful Hints – Dealing With Students

• Praise student work in public, however critique in private to avoid potential embarrassment

• Try to avoid the following behaviors:– Blaming

– Complaining

– Criticizing

– Nagging

– Punishing

– Rewarding (when it becomes “expected”)for what is required

– Threatening without follow through

Helpful Hints – Dealing With Students Continued

• Avoid arguments – You will NEVER come out as the winner, so no need to enter the game

• Show your understanding of the situation, but

continue to assert your authority– Example: “I understand that Mr. Smith does this,

however…”

Helpful Hints – Activity Choices• When a lesson plan has not been provided,

avoid activities involving extended quiet time, as that may create a disruptive environment:– Movie Day

• While is sounds like it would be a student favorite, think about 24 students in a dark room for 45 minutes, it might be a recipe for disaster!

• If a video is on the agenda, stop the film every 5 – 8 minutes for discussion or have students write their thoughts on the movie

– Independent Reading Day• Prolonged silence can invite trouble into the classroom

– Give Students a “Free” Day• Provide students an assignment related to their curriculum

Helpful Hints – Activity Choices Continued

• Below are examples of activities to do in your classroom:– Two-Column Journaling– Short quiz on items learned that day (3 questions

max)– Word Scrambles/Puzzles– Have students complete an “Exit Slip” listing what they

did in class that day and their thoughts on the activity

Discussion Topics


Substitute Performance Issues

• Administrators reserve the right to exclude substitutes from classrooms, schools or entire districts

• Substitutes excluded from two buildings in the same district are excluded from the entire district

• Substitutes excluded from two districts within the ESC-COG consortium are excluded from all ESC-COG Aesop districts

• Nature of performance issue(s) may exclude a substitute immediately from an entire district or the ESC-COG Aesop consortium

Substitute Performance Issues - Continued

• Ineffective classroom control and/or management issues

• Breach regarding confidentiality of student data

• Failure to provide supervision to students at all time

• Use of rude, discourteous or inappropriate comments or language to students, staff, or parents

• Being physically or verbally abusive towards students

• Failure to follow lesson plans as provided

• Not arriving to assigned duties on time within the school day

• No Call-No Show; cancellation of an assignment after the district’s cut-off time or failure to show for an assignment that you have accepted

• Late arrival for an assignment, leaving an assignment early

• Use of tobacco products or electronic cigarettes in or on school facilities or grounds

• Dismissing students early from a class period or at the end of the school day

• Unprofessional dress, unprofessional attitude

• Inappropriate and unauthorized use of school resources including but not limited to computers, phones

• Being under the influence of alcohol or drugs

Important Reminder

The ESC-Council of Governments reserves the right to remove any substitute employee from the Aesop system at ANY TIME, at its sole discretion. Violation of the above examples of performance issues could result in exclusion from the ESC-

COG immediately and for the future.

Discussion Topics


Summary Questions

The following questions will test your knowledge on the subjects discussed during today’s

onboarding session:

If you need to cancel a job that you accepted in Aesop after the cut-off time, who do you

contact?

A. Call Aesop (1.800.94Aesop)

B. Send an email to [email protected]

C. Contact the school that you will find listed on your Aesop assignment page or in the ESC-COG substitute handbook

If you need to cancel a job that you accepted in Aesop, who do you contact?

A.

B.

C. Contact the school that you will find listed on your Aesop assignment page or in the ESC-COG substitute handbook

Where can you find the payroll schedule that includes dates you will be paid?

A. Call Aesop

B. On the ESCCO web site go to the Payroll Schedule under Related Links

C. Send an email [email protected]

Where can you find the payroll schedule that includes dates you will be paid?

A.

B. On the ESCCO web site go to the Payroll Schedule under Related Links

C.

If you believe there may have been an error on your paycheck, of the items listed, which

is the best answer?

A. Email [email protected]

B. Review the pay schedule posted online ESC-COG employee handbook for pay dates and contact the ESC Payroll Department [email protected]

C. Call the School Secretary

If you believe there may have been an error on your paycheck, of the items listed, which

is the best answer?

A.

B. Review the Payroll schedule posted online and if you still have a question email ESC Payroll Department [email protected]

C

Where can I find the Job Description for ESC-COG Substitutes?

A. You must request a copy of it from ESCCO.

B. Each school has a copy. Ask the school secretary

C. You can find it in the ESC-COG Substitute Employee Handbook

Where can I find the Job Description for ESC-COG Substitutes?

A.

B.

C. You can find it in the ESC-COG Substitute Employee Handbook

I want to substitute for the next school year and I have substituted five days this year.

What do I do?

A. Email [email protected].

B. After May 1, 2015, Be sure to check the ESC Substitute website (www.escco.org/subs) for updates and announcements.

C. Read the Web Alert announcements that appear when you log onto Aesop to search for jobs.

I want to substitute again next year (2015-2016) and I substituted at least five days this

year, what do I do?

A.

B. On May 1, 2015, be sure to check the ESC Substitute website (www.escco.org/subs) for updates and announcements.

C. Read the Web Alert announcements that appear when you log onto Aesop to search for jobs.

I wanted to accept a job but clicked the “Reject” button instead. How do I “bring

back” the job so I can accept it?

A. Email [email protected].

B. Call Aesop

C. Once a job is rejected it cannot be “brought back” for that day.

I wanted to accept a job but clicked the “Reject” button instead. How do I “bring

back” the job so I can accept it?

A.

B.

C. Once a job is rejected it cannot be “brought back” for that day.

I think I should be seeing more jobs on Aesop, what do I do?

A. Check your Aesop home page for scheduled jobs and non-work days. Note: Aesop does not post jobs on the days where you have accepted another position or have marked it as a non-work day in your preferences.

B. Notify the school Aesop contact and let them know you would be interested ( and available) in filling assignments that may be posted at the last minute.

C. Send an email to [email protected] and request additional school districts be added to your district preference list.

D. .

I think I should be seeing more jobs on Aesop, what do I do?

A. Check your Aesop home page for scheduled jobs and non-work days. Note: Aesop does not post jobs on the days where you have accepted another position or have marked it as a non-work day in your preferences.

B. Notify the school Aesop contact and let them know you would be interested ( and available) in filling assignments that may be posted at the last minute.

C. Send an email to [email protected] and request additional school districts be added to your district preference list.

How will I be notified that I’m active in Aesop so that I may log onto the system?

A. You will receive phone calls from Aesop .

B. You will receive an email from the ESC HR office with an introduction to Aesop and your ID and PIN

C. You will receive a letter through the mail giving your log on information.

How will I be notified that I’m active in Aesop so that I may log onto the system?

A.

B. You will receive an email from the ESC HR office with an introduction to Aesop and your ID and PIN

C.

If you hold a short term/ general education substitute license, what kind of classes can

you substitute?

A. All classes regardless of subject or grade.

B. All classes regardless of subject or grade level, but only in a non-teaching position.

C. All classes regardless of subject or grade, but only for a maximum of five consecutive days.

If you hold a short term/ general education substitute license, what kind of classes can

you substitute?

A.

B.

C. All classes regardless of subject or grade, but only for a maximum of five consecutive days.

I would like to add a school district to Aesop but when I click on the “Add a District” button it does

not save my changes, what do I do?

A. Email [email protected] to update and add to your list.

B. Call Aesop

C. Call the School Secretary

I would like to add a school district to Aesop but when I click on the “Add a District” button it does

not save my changes, what do I do?

A. Email [email protected] to update and add to your list.

B.

C.

So, when will my Aesop file be activated ?1. You must have completed employment

application Job ID 3955 and/or Job ID 3956

2. You have attached copies of your BCI/FBI background checks completed within past 12 months and completed all of your other “e-forms” packet

3. You have attached a copy of your current ODE license (where required)

4. You have attached current BBP training to your e form packet application

In order for your Aesop file to be activated:

• You must complete and submit your e-forms which include :

• ESC-COG 2015-16 Substitute District(s) Preference Sheet District which indicates the districts where you would like to substitute.

• ESC-COG 2015-16 Substitute Employee Handbook Acknowledgement. The ESC-COG employee handbook is posted on our webpage http://www.escco.org/subs/Documents/2014-2015_ESC%20COG_handbook11.24.2014.pdfhttp://www.escco.org/subs/Documents/2015-2016%20ESC%20COG%20handbook%20v.1%204.22.15.pdfESC-COG Blood borne Pathogen Course- How to register instructions. You must complete the orientation registration form posted on our web page. If you are a retired teacher through STRS and recently worked in a district that used Aesop you may request a waiver to orientation session. However you must register so that we can send you the link to the blood borne pathogen training course. http://www.escco.org/subs/Pages/default.aspx

• ESC-COG Application Attachments:

– BCI fingerprint check results ( must have been completed within the past twelve months)

– FBI fingerprint background results ( must have been completed within the past twelve months)

– ODE teaching license or short or long term substitute license. Career Center substitutes may be eligible for CT-37 career workforce experience license.

– Photocopy of Identification per I-9 requirements:

– Photocopy of Social Security Card

– Blood borne Pathogen Training Certificate: Your user name and log in will be sent to you after you register for an orientation. Non-teaching applicants should request an orientation waiver. Your user name for this class will be your first and last name as listed in Applitrack (no spaces) and your password will be your area code and phone number. (no spaces, no dashes) Once you receive the email from our office with the bbp information then you may access the course by clicking on this link:https://www.publicschoolworks.com/Pages/login.asp?di=802&dia=9hruv. After you log in, click on Your Course List (and then click on Enter Class for each course listed. Once you are done, please attach your certificate of completion to your application e-form.

•

In order for your Aesop file to be activated: cont.

• ESC-COG - Direct Deposit Authorization. If you do not have a checking account you may attach letter from your banking institution with routing numbers for direct deposit.

• Complete the following tax forms

– ESC-COG Federal W-4 Form - Employee Withholding Allowance (federal tax withholding)

– ESC-COG OH | Employee Withholding Exemption Certificate OH-IT-4 (Ohio Employee’s Withholding Exemption Certificate)

– ESC-COG Local Tax Form

• Complete retirement system enrollment forms

– STRS - State Teachers Retirement System New Hire form –

– ESC-COG STRS Reemployed Retiree Notification (if you retired with STRS please complete this form) otherwise leave blank

– ESC-COG SERS New Hire Form- SERS, School Employees Membership Record- required for all applying to work in substitute in non-teaching assignments ( if you are a substitute teacher and plan to substitute as a teacher aide you must complete this form as well)

– ESC-COG SERS Reemployed Retiree Notification – only complete if you have retired through SERS, otherwise leave blank.

• Complete and sign the ESC-COG Social Security Windfall Form (Form SSA 1945)

• ESC-COG Ohio Ethics Law read and sign .

• ESC-COG Federal | I-9 Form -Complete the top section of the Department of Homeland Security I-9 form. You will need to attach the following to this form:

– Copy of Passport or

– Copy of Driver’s License

– social security card

As an ESC-COG substitute teacher, you are an instrumental part of the learning experience. We owe our students the best possible educational

experience everyday.

Need to contact our office? Here is our office email address

[email protected]