The MICS3 Process

By now we have decided to do a MICS3

We have answered these questions:

Why is the survey being done?

How will the survey results be used?

To whom will the survey results be addressed?

Objectives

An overview of the entire survey cycle

To review the key decisions for survey organisers

Critical steps and sequences

How decisions in one area affect other survey areas

Main activities

1) Definition of survey instruments2) Pretest the survey instruments3) Sampling (presentation)4) Main training (presentation)5) Fieldwork (presentation)6) Data processing (presentation, workshop)7) Data analysis and report preparation

(presentation and workshop)8) Dissemination of results (presentation and

workshop)9) Archiving and further analysis

Decisions to make before starting

Identify survey coordinator and key senior personnel

Decide on level of aggregation and sample size Calculate the number of interviewers required

and days needed in the field Establish a timetable Calculate how much the survey will cost

Review all items above to match budget!

Key survey personnel

Survey coordinator Senior technical persons and institution(s) Sampling expert Field work coordinator Data processing supervisor Steering committee

Level of aggregation for estimates

National Level 6,000 households, 300 clusters relative error of 12% or less

Subnational Estimates Regions Urban and rural Provinces or states Other population groups of interest

COSTS

Factors influencing cost

Unit and total costs vary considerably across countries

Depend on a variety of factors, including sample size labour costs currency fluctuations etc.

Main component: fieldwork expenditures

Factors influencing fieldwork costs: example

Sample size: 6,000 households Each interview takes 60 minutes plus 10 minutes to

move from house to house (70 minutes total) depending on questionnaire length!

Working day is 6 hours (or 360 minutes) excluding lunch break and transport to and from cluster

Thus 360 / 70 = ~5 households per interviewer per day (also allows for call-backs)

6,000 / 5 = 1,200 interviewer days required

Variables in field work

Three variables to adjust to determine best combination of interviewers and time frame Number of interviewers Number of days of field work Size/number of teams

Options: 30 days of fieldwork x 40 interviewers 35 days of fieldwork x 35 interviewers 40 days of fieldwork x 30 interviewers

Timetable

When to start? Major reports, other surveys, weather

Good Planning What do we need to learn from MICS? Uses of the data

Tasks 1 2 3 4 5 6 7 8 9 10 11

Identify resource person and survey coordinator, plan survey

Adapt and pretest questionnaires

Carry out sampling

Complete logistic arrangements

Select and train interviewers

Conduct pilot study and collect data

Enter and clean data

Complete data processing

Prepare reports (preliminary and final)

MonthsTimetable for a survey of 6,000 households

Assumptions: 6,000 households; interviewer completes 5 households per day; 1,200 interviewer-days;30 interviewers; 40 days in the field; plus 7 days for one day off per week; plus transport days = 54 days

Survey budget items - 1

Note: This assumes a sample size of 6,000 households and excludes listing/mapping exercise.

Personnel (salaries plus indirect costs) Consultants .................................................................................................... variable Pretest Pretest interviewers............................................. 20 individuals x 10 days Driver...........................................................................1 driver x 5 days Training Trainees (field staff, data entry clerks + 10 %)....... 60 individuals x 18 days Fieldwork Field supervisors .................................................. 8 supervisors x 54 days Field editors .............................................................. 8 editors x 54 days Interviewers .....................................................32 interviewers x 54 days Drivers ..................................................................... 8 drivers x 54 days Translators................................................................................ variable Data entry clerks .............................................................................. 4 clerks x 60 days Computer programmers........................................................... 1 programmer x 100 days

Transportation Vehicle rental (Fieldwork) .....................................................................8 cars x 54 days Vehicle rental (Pretest) ............................................................................ 1 car x 5 days Public transportation allowance (urban areas) ...................................................... variable Fuel................................................................................ provision for 8 cars x 54 days Contingency costs (repairs, ferries, etc.)............................................................. variable Consultant visits.............................................................................................. variable

Survey budget items - 2

Per diems (room and board) Pretest Pretest interviewers............................................. 20 individuals x 10 days Driver...........................................................................1 driver x 5 days Training Trainees (field staff, data entry clerks + 10 %)....... 60 individuals x 18 days Fieldwork Field supervisors ..................................................8 supervisors x 54 days Field editors .............................................................. 8 editors x 54 days Interviewers .....................................................32 interviewers x 54 days Drivers ..................................................................... 8 drivers x 54 days Translators................................................................................ variable

Consumables Stationery (paper, pencils, pens, etc.)................................................................. variable Identification cards .......................................................................................... variable Envelopes for filing .......................................................................................... variable Computing supplies (paper, CDs/diskettes, ribbons, cartridges) .............................. variable

Note: This assumes a sample size of 6,000 households and excludes listing/mapping exercise.

Survey budget items - 3

Equipment Boards, scales, GPS, Salt test kits ...............................10 boards, 10 scales, 10 GPS, STK

Other costs Venue hire (Pretest) ......................................................................................... 10 days Venue hire (Training)........................................................................................ 18 days Equipment maintenance.................................................................................... variable Sending questionnaires to implementing agency................................................... variable Questionnaire and form printing..................................................................... 6,000 sets Photocopies of maps, listings and instruction manuals ................................ 100 maps, etc. Communications (phone, fax, postage, etc.)........................................................ variable Report writing and printing................................................................................ variable

Note: This assumes a sample size of 6,000 households and excludes listing/mapping exercise.

How decisions affect other areas of process

MICS3 Standard Methodology Goals ==> Indicators ==> Sampling and Core Questionnaire

==> Field Work Procedures ==> Core Data Processing ==> Core Data Analysis and Reports

The Accumulative Effect Timing Costs