The Metrics of the ClassroomTodd Benzin

Classroom Technology Supervisor

Buffalo State

WARNING! Some silos were damaged during the making of this presentation!

Why do we need to keep track?

• To watch trends in what our faculty are using

• To be proactive about maintenance/troubleshooting

• To inform new construction/renovations• For annual reports• So we don’t have to move as much• ???

What does Buffalo State use?

• Extron GlobalViewer Enterprise (1.3.1)

• Crestron Fusion RV (9.3.0016.09)• Banner• Sassafras K2• R25

Extron GlobalViewer Enterprise

• Originally integrated in 2011 with an existing set of approximately 60 System 5 IP controllers

• I attended Extron Configurable Control Systems (ECCS) training in Toronto in order to obtain a grant to cover the cost of software and commissioning

• The system grew to a peak of 86 rooms in 10 different buildings

• Help from Extron and our Computing Services crew to set up server space on campus

• Most configuring was done by me

The GlobalViewer Help Desk

GlobalViewer Reports/Logs

GlobalViewer Lamp and Filter Hours

GlobalViewer Reports/Logs

GlobalViewer Input Source Report

Global Viewer Input Source Chart

GlobalViewer Reports/Logs

Crestron Fusion RoomView (RV)

• Integrated in 2013• Currently populated with 78 rooms• Are not currently set up for e-Control of rooms,

and reporting is still buggy• Our aggressive construction/renovation

schedule has prevented us from doing thorough set up and testing

• No real support materials or training available unless you take Crestron Level 2 programming

Fusion Reporting

Fusion Report Choices

Fusion System Usage Report

What are we seeing?

Hours

DVD VCR LAPTOP PC DOC CAM

In a sample of 83 classrooms with Extron controllers:

What are we seeing? (cont.)

• 78 displays on for 43206.36 hrs. in 2013-14 • 84 displays on for 54666.14 hrs. in 2014-15  – Assuming similar skews each year in terms of

equipment being left on when not actually in use, the numbers still seem to suggest a significant increase (+17.49%) in equipment usage

• On newer systems, we will be able to track VHS use

What does Buffalo State use?

• Extron GlobalViewer Enterprise (1.3.1)

• Crestron Fusion RV (9.3.0016.09)• Banner• Sassafras K2• R25

Banner

• Banner is the SUNY Buffalo State online student information and registration system.

• Provides reporting based on:– Instructional Method (Traditional, Hybrid, Online,

etc.)– Buildings/Rooms– Departments/Subjects/Classes/Instructors– Class Sizes– Semesters– Times/Days of the Week

Room scheduled hours/equipment use

Bacon 204 Bacon 205 Bacon 115 Bacon 117 Bacon 211 Bacon 215 Bacon 217 Bacon 2250

100

200

300

400

500

600

700

Extron Use Fall 2014

Scheduled Used

Sassafras K2 (www.sassafras.com)• “K2 discovers the software you have, tracks

who is using it and how often, and shows you how much you actually need.”– Verify and enforce licensing compliance– Monitor and analyze usage to quickly save $– Manage Windows, Mac, Linux, and Virtual

Computers– Install in 5 minutes– Industry leading support– 25 years of award winning experience and

standards creation

SMART Board Usage

Classroom Instructional Labs

Comparison & UseFall 2014

Fall Data Set

• August 25 – December 11, 2014• 8 am - 9 pm Monday – Friday• Holidays and snow days removed• 897 available hours of use

Fall Data Set

• CAUD 211 now BUCK A108• Did not include TECH 259• 19 labs fall 2013 data set• 23 labs spring 2014 data set• 22 labs in fall 2014 data set

Calculations in Hours

K2 login report provides total login time in hours:minutes * number student stations in

lab = use (hours logged on)

897 available hours * number student stations in lab = hours available for use

Example

Lab A with 25 student stations x 897 available scheduled hours = 22,425

total available hours

K2 login report shows the total login time of 167.08 x 25= 4,177 hours of

actual use

19%

BACO108

BACO123

BISH340

BISHB32

BISHB36

CHAS342

CLASA108

CLASA207

CLASC104

KETC302

TECH140 -

5,000

10,000

15,000

20,000

25,000

30,000

Available Hours Use

TECH242

TECH244

TECH252

TECH350

THEA110

THEA111

UPTO112

UPTO203

UPTO210

UPTO211

UPTO504 -

5,000

10,000

15,000

20,000

25,000

30,000

35,000

Available Hours Use

As a result . . .

• No new labs will be built on campus• Any requests for more computers in

labs must go through technology governance

• More talk at the Dean level about sharing lab spaces within schools

What does Buffalo State use?

• Extron GlobalViewer Enterprise (1.3.1)

• Crestron Fusion RV (9.3.0016.09)• Banner• Sassafras K2• R25

R25

• Scheduling and Resource Management Software

• Has already been in use inconsistently for Events Management and Registrar’s Office

• This month begins a series of meetings of Resource25/Live stakeholders to push forward a Cabinet-approved plan to use R25 for all event and classroom reservations

• Will allow possible future integration with GlobalViewer and Fusion to allow for remote room control and better statistics

Conclusions

• Silos are comin’ down!• We have quicker ways to get more complete

statistics on a variety of technologies throughout campus

• We can fairly easily track over longer time periods

• In some cases these statistics are actually leading to changes in the way we think about and purchase technology on campus

• Sometimes the cost is minimal, but sometimes it is exorbitant

Questions

• Is it worth the time to break down statistics by School/Subject, Time/Day of the Week, Type of Equipment?

• Can tracking the use of certain rooms inform our future renovation decisions?

• Are higher ups really paying attention to this?• Do these tools make us better at our jobs?• Can these numbers really help us get more

staff?• ???

Contact Information

• Todd Benzin• Classroom Technology Supervisor, Buffalo State• benzintr@buffalostate.edu• 716-878-4538• ir.buffalostate.edu

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