The meeting was called to order at 4:05P.M., by Mrs ...€¦ · date: time: kind of meeting: where held: tuesday, june 18, 2013 4:00 p.m. budget hearing board room 621 south state

DATE: TIME: KIND OF MEETING: WHERE HELD:

TUESDAY, JUNE 18, 2013 4:00 P.M. BUDGET HEARING BOARD ROOM 621 SOUTH STATE STREET JACKSON, MS

PRESIDING OFFICER: PRESIDENT

MEMBERS PRESENT:

ABSENT MEMBER:

ALSO PRESENT:

MRS. MRS. DR. MRS. MS.

MONICA GILMORE-LOVE, PRESIDENT LINDA F. RUSH, VICE-PRESIDENT GEORGE SCHIMMEL, MEMBER KISIAH W. NOLAN, MEMBER BENETA D. BURT, MEMBER

MR. TIMOTHY D. COLLINS, SECRETARY DR. OTHA BURTON, Jr., MEMBER

DR. CEDRICK GRAY JOANNE N. SHEPHERD, ESQ. MS. MARY MCGREW MS. SHAROLYN MILLER MR. SHERWIN JOHNSON MR. ANDREW PERPENDER MR. JADE REESE

The meeting was called to order at 4:05P.M., by Mrs. Monica

Gilmore-Love, Board President. A quorum was established; four

(4) Board Members were present at 4:05 P.M. Ms. Beneta D. Burt

was tardy, arriving at 4:07 P.M. Mr. Timothy D. Collins and Dr.

Otha Burton, Jr., were absent from the meeting.

Mumford. Vikki

From: Johnson, Sherwin Sent: To:

Monday, June 17, 2013 5:24PM Mumford, Vikki

Cc: Hutton, Montoreau Subject: Attachments:

JPS Budget Hearing and Adoption Scheduled BudgetBoardmtgs. pdf

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For Release: June 17,2013

Subject: JPS Budget Hearing and Adoption Scheduled

Contact: Sherwin Johnson, JPS Public and Media Relations, 601-960-8935

The Jackson Public Schools' Board of Trustees has scheduled the following public meetings regarding the 2013-2014 budget:

Budget Work Session Tuesday, June 18, 2013, 4:00p.m. JPS School Board Meeting Room 621 South State Street

Board Meeting for Adoption of the 2013-2014 Budget Friday, June 28, 2013, 4:00p.m. JPS School Board Meeting Room 621 South State Street

1

II Board File

ESTABLISHMENT OF A QUORUM FOR THE JUNE 18, 2013, SPECIAL MEETING OF THE BOARD OF TRUSTEES FOR A BUDGET HEARING

A Special Meeting of the Board of Trustees of the

Jackson Public School District was called to order at 4:05 P.M.

by Mrs. Monica Gilmore-Love, Board President. A quorum was

established; four (4) Board Members were present. Ms. Beneta

Burt was tardy arriving at 4:07 P.M. Mr. Timothy D. Collins and

Dr. Otha Burton, Jr., were absent from the meeting.

I, the undersigned Assistant Jackson Public School District, foregoing is a true and correct Trustees of said District held appears on record in

GIVEN under my hand, thi

Secretary of the Board of Trustees of the do hereby certify that the above and account of attendance of the Board of the 18th day of June, 2013, as the same said Board.

, 2013 .

. f Trustees

I.

II.

Ill.

IV.

Call to Order

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jackson Public Schools

AGENDA

FOR

THE BUDGET HEARING OF THE BOARD OF TRUSTEES

JACKSON PUBLIC SCHOOL DISTRICT

TUESDAY, JUNE 18, 2013

TIME: 4:00P.M.

PLACE: 621 SOUTH STATE STREET

Mrs. Monica Gilmore-Love,

Board President

Establishment of a Quorum

Adoption of Agenda

Review of Proposed Budget FY 2013-2014 Dr. Cedrick Gray, Supt./S. Miller

V. Public Participation

VI. Adjournment

III Board File

ORDER ADOPTING THE AGENDA FOR THE JUNE 18, 2013, BUDGET HEARING OF THE BOARD OF TRUSTEES OF

THE JACKSON PUBLIC SCHOOL DISTRICT

Mrs. Linda F. Rush, moved, seconded by Dr. George Schimmel,

to adopt the agenda as presented. All Board Members present

voted "aye" in favor of the motion. The motion carried by a

unanimous vote of 4 to 0. Mr. Timothy D. Collins, Dr. Otha

Burton, Jr., and Ms. Beneta D. Burt were absent from the vote.

I, the undersigned Assistant Secretary of the Board of Trustees of the Jackson Public School District, do hereby certify that the above and foregoing is a true and correct copy of the resolution of the Board of Trustees of said District adopted on the 18th day of June, 2013, as the same appears on record in Minute Book of said Board.

GIVEN under my hand, this the day of

rustees

PUBLIC PARTICIPATION

IV Budget Hearing

Board File

Senator Sollie Norwood, a former board member, addressed

the board with the following concerns:

(1) Pay raises for staff

(2) Shortage of textbooks

(3) Breakdown in the administration regarding teachers and

support staff

(4) Request for a response to the budget prior to its

adoption

v Board File

Budget Hearing

PRESENTATION OF THE 2013-2014 PROPOSED BUDGET

Ms. Sharolyn Miller, Chief Financial Officer, reviewed line items to the proposed budget and responded to questions from Board Members. The next Budget Hearing is set for June 28, 2013; at that time the budget will be presented for approval.

I, the undersigned Assistant Secretary of the Board of Trustees of the Jackson Public School District, do hereby certify that the above and foregoing is a true and correct account of proceedings of the Board of Trustees of said District held on the 18th day of June, 2013, as the same appears on record in Minute Book of said Board.

GIVEN under my hand, this ~

2013---2014 Proposed Budget Public Hearing

Dr. Cedrick Gray Superintendent of Schools

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Jackson Public Schools

Ms. Sharolyn Miller Chief Financial Officer

June 18, 2013

Jackson Public School District 1

Budget Priorities The 2013---2014 proposed budget addresses the following priorities:

• Maintain required pupil--teacher ratio throughout the District • Maximize reduction in staff and administrative personnel where possible,

through attrition • Identify and explore additional external revenue sources • Critical repairs and/or rebuild Northwest Middle School during the 2013---2014

school year and a long---range plan to provide a permanent solution to the infrastructure at this school.

• Develop a five---year plan to address approximately $36,000,000 in critical repairs and HV AC needs for district facilities

• Develop a short and long range plan to address salary and wages of all staff members that will provide stability and assist in the retention and recruitment of qualified persons over the next five years

• Develop a plan to fully fund the construction of Mosley---Mullen Elementa?' School over the next twenty---four (24) months

Proposed Budget 2013-2014 (Public Hearing) 06/18/13

• Ad valorem tax revenue for debt service is projected at a reduced rate

• A reduction in the funding request to the City of] ackson for debt service as a result of debt restructuring

• Increase in e---rate revenue based on an increase in the number of proposed technology upgrades and infrastructure improvements (approximately $7,997,869.00)

• Total increase of MAEP funds ($1,487,860.00)

I h-- IS 3


'

COMPARISON OF STATE AND FEDERAL FUNDS

2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 Difference I

Total Base MS Adequate Education

Program(MAEP}* ~ 123,435,497.00 ~ 120,016,462.00 ~ 121,005,362.00 ~ 120,750,314.00 ~ 122,238,174.00 ~ 1,487,8ro.OO

Ad valorem tax reduction 2,564,952.00 488,553.00 123,027.00 - - s -

TOTAL State Funding $ 126,(Xl),449.00 $ 120,505,015.00 $ 121,128,389.00 $ 120,750,314.00 $ 122,238,174.00 $ ~487,860.00

State Stabilization Funds (ARRA) 9,983,910.00 7,824,614.00 - - -

JOBS Bill Funding - - 5,841,569.00 - - -

TOTALStiumuls Funds 9,983,910.00 7,824,614.00 5,841,569.00 - - -

TOTAL MAEP AND ARRA FUNDS s 135,984,359.00 s 128,329,629.00 s 126,969,958.00 s 120,750,314.00 s 122)38,174.00 s 1,487,860.00

*All Funds

State and Federal Funds · 4


I

District Maintenance-Fund 1120 2010-2011 Adopted 2011-2012 Adopted 2012-2013 Adopted 2013-2014 o/o of Total

Revenues Budget Budget Budget Proposed Budget Budget 1120-Ad Val Taxes From Local Gov 72,597,663.88 72,576,588.76 71 '789, 147.78 71,789,147.78 33.99% 1210-Re\enue in Lieu of Taxes 518,475.00 - - -1310-Tuition from lndi~duals 240,000.00 240,000.00 240,000.00 200,000.00 0.09% 1510-lnterest on ln\€stments 25,000.00 10,000.00 20,000.00 20,000.00 0.01% 1920-Contributions & Donations 10,000.00 20,000.00 10,000.00 5,000.00 0.00% 1980-Refund of Prior Year Expend I - - - - 0.00% 1992 Reimbursement for Bus Trips

I 500,000.00 500,000.00 600,000.00 600,000.00 0.28%

1993-Use of School Facilities 30,000.00 30,000.00 40,000.00 70,000.00 0.03% 1999-Miscellaneous 50,000.00 50,000.00 50,000.00 75,000.00 0.04% 3111-Homestead Exemption Reimbursement . 2,369,984.00 2,251,484.80 2,138,910.56 2,138,910.56 1.01% 3140-Dri\er Education Funds 8,000.00 8,000.00 6,000.00 3,000.00 0.00% 3150-MAEP Funds (Current) 96,093,815.21 104,899,525.46 104,358,429.21 104,756,289.21 49.60% 3160-School Ad Valorem Tax Reduction I 488,553.00 123,027.00 -3290-0ther Restricted Grants In Aid 649,800.00 649,800.00 600,000.00 700,000.00 0.33%1 3820-Heavy Trucks 700,000.00 700,000.00 600,000.00 770,000.00 0.36%.

5


District Maintenance-Fund 1120 2010-2011 AdqJted 2011-2012 Adopted 2012-2013 AdqJted 2013-2014 %of Total

Revenues Budget Budget Budget Proposed Budget Budget 4120-E Rate 2,012,808.60 1,606,493.08 7,518,664.96 7,997,869.86 3.79% 4291-Medicaid Reimbursement 20,000.00 20,000.00 - -4490-Qther Federal Funds 5,000.00 5,000.00 5,000.00 10,000.00 0.00% 6200-Proceeds of Loans 20,000,000.00 20,000,000.00 20,000,000.00 20,000,000.00 9.47% 6300-lnception of Capital Leases - - - 0.00% 6450-lnsurance Loss Recownes 60,000.00 10,000.00 10,000.00 30,000.00 0.01% 6500-Sale of Transportation Equipment - - 25,000.00 0.01% 6600-Sale of Other Property 10,000.00 10,000.00 10,000.00 1,000.00 0.00% 6710-lndirect Costs 600,000.00 400,000.00 500,000.00 500,000.00 0.24%: 6720-Qther Transfers In 1,300,000.00 1,300,000.00 1 1 500, 000.00 1,500,000.00 0.71% 7100-Pnor Period Adjustments -

Total Re\enue $ 198,289,099.69 $ 205,409,919.10 $ 209,996,152.51 $ 211,191,217.41 1 00. 00% -

I 1

6


ANALYSIS OF MILLAGE REQUESTS

Difference in 2013-2014 Request 2013 vs.

FISCAL YEAR 2005-2006 2006-2007 2007-2008 2008-2009** 2009-2010 2010.2011 2011-2012 2012-2013 PROPOSED 2014

ReqlfSt (made in dolars per state law): Operations Request $ 71,800,000.00 72,000,000.00 72,000,000.00 7 4,640,000.00 7 4,640,000.00 72,597,663.88 72,576,588.76 71,789,147.78 71,789,147.78 DebtSe!W:e ReqLeSt 7,501,831.26 8,446,215.43 6,313,048.26 11,800,089.01 12,757,663.76 14,799,999.88 14,821,075.00 17,108,837.50 8,175,882.50

TOTAL REQUEST $ 79,301,831.26 $ 80,446,215.43 $ 78,313,048.26 $ 86,440,089.01 $ 87,397,663.76 $ 87,397,663.76 $ 87,397,663.76 $ 88,897,985.28 $ 79,965,030.28 $ (8,932,955.00)

Actual Collections: Operations 71,371,229.83 71,876,244.42 71,678,391.18 72,988,560.69 71,691,762.09 68,719,13524 66,432,901 .23 64,148,040.77 Debt ser.;ce 7,520,865.96 6,806,029.54 6,977,157.22 11 '165,353.39 12,015,056.77 13,826,642.07 11,380,252.21 16,310,628.52

Difference (reqlfSI. \5. coklions) (409,735.47) (1,763,941.47) 342,500.14 (2,286,174.93) (3,690,844.90) (4,851,886.45) (9,584,510.32) (8,439,315.99) % of roledions 99.48% 97.81% 100.44% 97.36% 95.78% 94.45% 89.03% 90.51%

Operafi0f6 Milage Rate* 68.91 68.91 68.91 64.98 64.98 62.58 62.66 62.58 Debt S9Mce Millage Rate* 7.08 6.08 6.08 10.01 10.01 12.41 12.33 14.91 Total MilS* I 75.99 74.99 74.99 74.99 74.99 74.99 74.99 77.49

**Set by Ci~ of Jackson

Ad Valorem Requests and Millage 7


2013·2014 2011-2012 Ad 2012·2013 Ad Proposed Ad 2014-2015 Debt 2015-2016 Debt 2016-2017 Debt

Valorem Valorem Valorem Service Service Service Fund Description Request Request Request Requirement Requirement Requirement

i

1120 District Maintenance $ 72,576,588.76 $ 71,789,147.78 $ 71,789,147.78 $ - $ - $ -Debt SeMce Retirement (3 Mill

I

4019 Levy) Series B 2,996,307.50 2,985,295.00 3,010,420.00 3,009,795.00 3,033,170.00 2,857,270.00 Debt SeMce Retirerrert (3 Mill

4903 Levy) Series 2003-B 1,296,917.50 1,283,792.50 - - - -

4905 2007 Bord Series Phase I 2,637,600.00 2,702,500.00 570,050.00 2,640,100.00 2,622,100.00 2,617,100.00 i

4906 GO Bond Series 2008 7,890,250.00 10,137,250.00 2,570,787.50 10,140,575.00 10,137,812.50 10,140,887.50. 4907 GO Bord Series 2012A - 1,059,250.00 2,109,250.00 2,121,750.00 2,136,000.00 4908 Umited Tax ootes, Series 20128 - 965,375.00 665,375.00 802,390.63 1,251,203.13

TOTAL $ 87,397,663.76 $ 88,897,985.28 $ 79,965,030.28 $ 18,565,095.00 $ 18,717,223.13 $ 19,002,460.63 - --- - -

2013-2014 Debt Senice Funds 8


2013·2014 2014·2015 Debt 2015·2016 Debt 2016·2017 Debt

2012·2013 Ad Proposed Ad Service Service Service

Fund Description Valorem Request Valorem Request Requirement Requirement Requirement

1120 District Maintenance ~ 71,789,147.78 ~ 71,789,147.78 ~ . ~ . ~ .

Debt Service Retirement (3 Mill Levv)

4019 Series B 2,985,295.00 3,010,420.00 3,009,795.00 3,033,170.00 2,857,270.00

Debt Service Retirement (3 Mill Le~)

4903 Series 2003-B 1,283,792.50 . - . .

4905 2007 Bond Series Phase I 2,702,500.00 570,050.00 2,640 ,100. ()() 2,622,100.00 2,617,100.00

4906 GO Bond Series 2008 10,137,250.00 2,570,787.50 10,140,575.00 10,137,812.50 10,140,887.50

4907 GO Bond Series 2012A 1,059,250.00 2,109,250.00 2,121,750.00 2,136,000.00

4908 Limited Tax notes, Series 20128 965,375.00 665,375.00 802,390.63 1,251,203.13

TOTAL ~ 88,897,985.28 ~ 79,965,03018 ~ 18,565,095.00 ~ 18,717,223.13 ~ 19,002,460.63

Ad valorem request lin dollarsJ 9


2010-2011 Adopted 2011-2012 Adopted 2012-2013 Adopted 2013-2014 Expenditures Budget Budget Budget Proposed Budget

1 DO-Salaries 104,057,67 4.25 108,076,996.91 105,209,298.18 107,449,298.18 200-Employee Benefits 29,136,148.79 36,768,711.40 36,077,275.16 37,607,254.36 300-Purchased Prof & Tech Ser.1ces 4,153,914.17 3,412,948.07 2,844,374.66 3,419,110.43 400-Purchased Property Ser\1ces 12,816,002.49 12,154,764.53 11,087,199.81 11,516,412.29 500-0ther Purchased Ser\1ces 1,857,840.56 1,380,425.13 1,597,894.84 1,912,937.02 600-Supplies 7,214,910.46 6,956,126.15 9,259,141.50 8,219,720.48 700-Property 3, 196,720.23 578,006.66 7,228,427.77 8,439,586.91 800-0ther Objects 23,536,807.93 23,861,967.09 26,573,903.83 22,420,912.7 4 900-0ther Uses of Funds 12,319,080.81 12,219,972.76 10,118,636.76 10,205,985.00

Total Expenditures $ 198,289,099.69 $ 205,409,918.70 $ 209,996,152.51 $ 211,191,217.41

District Maintenance Adopted and Proposed Expenditures Proposed Budget 2013-2014 (Public Hearing) 06/18/13

% ofT otal Budget 50.10%1 17.18% 1.35% 5.28% 0.76% 4.41% 3.44%

12.65% 4.82%

100.00%

10

Critical Priorities lor 2013-2014 • Addressing aging infrastructure for

• Heating, Ventilation, Air Conditioning (HVAC) • Building repairs and improvements

• Development of a plan to incrementally replace aging fleet (buses, trucks and other district vehicles)

• Continue with process of addressing technology needs in non-instructional areas

• Continue the development of the plan to increase fund balance to ensure compliance with state statues, district

olicv and to accommodate the needs of the svstem Proposed Budget 2013-2014 (Public Hearing) 06/18/13

11

Highlights of the 2013-2014

Proposed Budget:

• $1,500,000 for new textbooks

• $459,180 increase for building maintenance

• $1,194,835 increase in proposed E-Rate spending

• $3,000,000 proposed to purchase new buses, trucks and work vehicles (Building and Bus Fund)

2013-2014 Budget HiUhliUhiS Proposed Budget 2013-2014 (Public Hearing) 06/18/13

12

Fund Exceptional Education Alternative Education Athletics Vocational Education JROTC IDEA-Part B IDEA-Preschool Food Service State and Federal Programs Debt Service Ret. (3-Mill Levy Series B) Debt Service Ret. (3-Mill Levy Series 2003-B) 2007 Bond Series Phase I GO Bond Series 2008 GO Bond Series 20 12A GO Bond Series 2012B

TOTAL

2011-2012 2012-2013 2013-2014 Adopted Budget Adopted Budget Proposed Budget

1130 $16,440,735.73 $ 15,854,526.53 $ 16,053,251.75 1140 1,723,751.09 1,710,609.03 1,773,751.09 1901 1,090,000.00 1,074,500.00 965,875.00 2711 5,603,868.20 5,387,883.95 5,781,699.70 2901 2,423,456.98 2,022,928.02 2,338,390.24 2610 6,792,323.00 6,454,501.00 6,022,621.00 2620 124,022.00 115,249.00 99,296.00 2110 20,468,000.00 18,317,428.00 18,837,627.85

4019

4903 4905 4906 4907 4908

19,205,855.00 18,462,603.00 15,694,213.00

2,996,307.50 2,985,295.00

1,296,917.50 1,283,792.50 2,637,600.00 2,702,500.00 7,890,250.00 10,137,250.00

$ 88,693,087.00 $ 86,509,066.03 $

3,010,420.00

570,050.00 2,570,787.50 1 ,059,250.00

965,375.00 7 5, 7 42,608.13

2013~2014District Supponed Funds 13


Total Proposed 2013-2014 Budget

$211,191,217.41 (73.60%)

250,000,000.00

200,000,000.00

150,000,000.00

100,000,000.00 $26,912,968 (9.38%) (14.17%) $8,175,883 (2.85%)

50,000,000.00

District District Supported Funds

.,., .--------------I

Federal Funds Debt Service

Proposed Budget $286,933,825.54 llltllclllll•kiiiiiJJCI• fUIUJ


14

• Budget Adoption - June 28, 2013

4:00p.m.

School Board Meeting Room

621 South State Street

2013-2014 Budget Adoption Proposed Budget 2013-2014 (Public Hearing) 06/18/13

15

VI June 18, 2013

Budget Hearing Adjournment

There being no further business to discuss, Dr. George Schimmel moved, seconded by Mrs. Linda Rush, to adjourn the meeting. All five Board Members present voted "Aye" in favor of the motion. The motion carried by a vote of five ( 5) to 0. Mr. ~im_Rthy Collins and Dr. Otha Burton were

.,e

Documents

The meeting was called to order at 4:05P.M., by Mrs ...€¦ · date: time: kind of meeting: where held: tuesday, june 18, 2013 4:00 p.m. budget hearing board room 621 south state