The Logistics Support System (LSS) has been possible thanks to the active participation of the following agencies:  WHO, PAHO, UNICEF, WFP, OCHA, and UNHCR.

Counts with the participation of the principal NGOs and others humanitarian actors to help countries and organizations in the management of humanitarian assistance and

emergency supplies.

This recognition extends to the countries that have contributed their logistical experience in disaster management and the following organizations who participated with their time and personnel in the technical meetings and workshops on the logistical management of humanitarian supplies:  CARE, World Economic Forum, MSF, OXFAM UK, FICR, HAP, AHA, Fritz Institute, All Russian Disaster Medicine Centers, World Bank, VOICE, Interaction, CICR, BIOFORCE, USD Defense

Logistic Agency, Zacshta Center.  Additionally, FUNDESUMA and UNJLC have contributed to the design and development of the software and technical documentation. The following

development agencies have contributed with financial support: the Swedish international development cooperation agency (SIDA), the United Kingdom’s Department for International

Development (DFID), the Office for Foreign Disaster Assistance of the United States of America (OFDA/USAID), the Division of Humanitarian Assistance, Peace and Security of the Canadian

International Development Agency (CIDA), the European Union Directorate General for Humanitarian Aid (ECHO) and the Ministry of Foreign Affairs of the Dutch Government.

SUMA & LSS To help countries and organizations in the management of humanitarian

assistance and emergency supplies.

LSS Project

Agreement between UN agencies

To develop an integrated system to improve coordination

Chronology of the LSS Project

2001-2002 Six UN agencies and main NGOs agreed on main principles of humanitarian supply management

Mid 2002 Approval of RFPs (Terms of Reference)

Jan 2003 Contract signed with vendor following UN rules

July 2003 Design Document approved

Sep-2004 Beta software finished – Demo to UN working group

End 2004 Testing of beta version (November-December 2004)

Mid 2005 Reception of Version 1.0 (Windows and Web applications)

Mid 2005 Testing and training courses with LEMA users

LSS Main Objectives

• To consolidate and share information on a limited number of key commodities between all actors to facilitate inter-institutional coordination.

• To complement agency-specific commodity tracking systems • To register incoming supplies in an affected country (including unsolicited

supplies)• To provide a tool for National Emergency Authorities (all disasters), NGO, UN

Agencies, etc.• To be useful in:

• Major emergencies (OCHA - LEMA)• Small scale emergencies (LEMA – Local NGO - Project)• Non-emergency situation (Warehouse)

• To minimize duplication and improve the response to actual needs of affected populations

• To strength national capacity in logistic management

The system IS NOT replacing any other system that Agencies, NGOs or other actors may have to manage their own supplies

Main functions

1. Registering: the donation received2. Classifying : What is it?

3. Sorting : assigning a priority. 4. Inventorying: How many?5. Warehouse management:controlling stock 6. Pipeline: Pledges7. Request: national or local 8. Exchange information

The information of each site in consolidated in

the central LSS/SUMA site, using files send

by each site.

LSS/SUMA Site # 1 WHO

Warehouse in Erbil KRG

450sq mts

LSS/SUMA – WHO Iraq Consolidated StockConsolidate information of LSS/SUMA Sites

Site 2,3,4WHO

Warehouse in

Baghdad, Duhuk and Suleymania

MOH/KRG Warehouses

Warehouse supported by

WHO

1000sq mts

EOC in stand alone

environment or networked

Each site can runs the application in stand alone mode or using a networked structure.

LSS Windows Module Functions

• Entries• Deliveries• Express• Pipeline• Request• Report on selected items (Stock Basket)• Interchange information between LSS Sites• Import information from others systems. CTS (UN,

NGO’s)

Entry Point Management

MOH / WHO Health Sector NEMA or OCHA------------------------------------------------------------• Snapshot of the supplies that has entered

to the country– Consignments– Receiving / Distribution of

International Donations

• Collect information of International Human Resources

– Who / How many / Availability

• NEMA installs/supports a team

• Registering International Donations in the Entry Point

• Warehouse Movements (In/Out)• Normal Inventory System

Stock Balance / Inventory

WHO Warehouses / LEMA Warehouses NGO / Humanitarian Actors Warehouses

• Entries by Date• Items Distributed by Destination• Stock Balances• Card Bin / Kardex of a specific

product• Movements of a specific list of items

(Stock Basket)

In non emergency situations

• The system is not only used in disaster situations, but also for routine warehousing operations:

Warehouses Hospitals Health districts NGO’s Distribution Points

Programs in the field

• Allows to change– Categories / Subcategories /

Items

• Assigned a specific values to:– Minimum / Reorder / Maximum – Specific Codes– Properties– Advanced (Coverage)– Comments

• Allows to compile information (Different codes for one specific item)

Programs at the field (WHO / UN agencies / NGO) Projects dealing with stock in warehouses

LSS/SUMA in Emergencies

SUMA in Emergencies (1992-2004)

• Paraguay, 2004 (Icua Bolanos) • Hurricane Mitch (Honduras/Salvador/Nicaragua) 1998 • Costa Rica, Floods, 2004, 2005• Venezuela, Flood, 1999• El Salvador, Earthquake, 2000• Jamaica, Hurricane Luis, 2004• Nicaragua, 1992 (Tsunami) • Mexico, Colima Volcano, 2003• Dominican Republic, Hurricane George ,1997• East Timor, 1999• Dominican Republic , Floods in Jimani,  2004• Haiti, Humanitarian Crisis, 2004• Argentina, Floods, 2004• Colombia, Earthquake• Costa Rica, Earthquake, 1993• Mexico, Hurricane Pauline• Peru, Nasca Earthquake, 1996• Angola MoH, 2003• Mexico, Floods in Chiapas, 1998• Panama , Floods, 2005• Bolivia, Earthquake, 1998

LSS in Emergencies (2005-2010)

• Guatemala, Hurricane Stan, 2005 • Pakistan, Earthquake, 2005 • Maldives, 2005 • Lebanon Humanitarian Crisis, 2006 • Bolivia, Floods, 2007/2008 • Somalia, Sudan, Kenya (WHO offices 2007) • Opt (Ramallah, 2007) • Nicaragua, Hurricane Felix, 2007 • Peru, Ica Earthquake, 2008 • Mexico, Tabasco Floods, 2008 • Colombia, Landslide Páez, 2008 • Panama, 2008 • Bolivia, Dengue Outbreak, 2009 • Gaza, 2009 • Mexico, H1N1, 2009 • El Salvador, Hurricane Ida, 2009 • Haiti, Earthquake 2010

Formalized for use in emergencies: Panama, El Salvador, Dominican Republic, Peru, Bolivia, Ecuador, Nicaragua.Outside the Americas Region: Training outside the Americas region: Iran, Turkey, Philippines, Jordan, Kenya, Somalia, Maldives, Pakistan, Lebanon, Kenya, Egypt, Gaza (Border). Used daily outside the region: Lebanon MoH, Pakistan (WHO), Somalia

LSS architecture

• Modern intuitive user interface• Multi-user support• Technical architecture separates the presentation layer from the application’s logic and data resources• Developed with Microsoft Visual Basic .Net• Developed with the object-oriented paradigm• Can be installed using a royalty-free MSDE database or Microsoft SQL Server 2000

– MSDE : Microsoft SQL Server 2000 Desktop Engine, royalty-free version of SQL.• SQL Based on the highly adaptable Microsoft SQL Server database technology• SQL Server: Recommend to enterprise configuration• Server.

– Recommended:• Windows application stand alone• Windows application basic networked environments• Allow a free distribution. Non SQL Server license required.

– Last version was developed in 2005. – Actually WHO/PAHO are looking for funds to update the tool.

ThanksVictor Martinez WHO/Iraq

More Information www.lssweb.netJeronimo Venegas

venegasj@paho.org

The Logistics Support System (LSS) has been possible thanks to the active participation of the following agencies:  WHO, PAHO, UNICEF, WFP, OCHA, and UNHCR.  This recognition extends to the countries that have contributed their logistical experience in disaster management and the following organizations who participated with their

time and personnel in the technical meetings and workshops on the logistical management of humanitarian supplies:  CARE, World Economic Forum, MSF,

OXFAM UK, FICR, HAP, AHA, Fritz Institute, All Russian Disaster Medicine Centers, World Bank, VOICE, Interaction, CICR, BIOFORCE, USD Defense Logistic Agency,

Zacshta Center.  Additionally, FUNDESUMA and UNJLC have contributed to the design and development of the software and technical documentation. The following

development agencies have contributed with financial support: the Swedish international development cooperation agency (SIDA), the United Kingdom’s

Department for International Development (DFID), the Office for Foreign Disaster Assistance of the United States of America (OFDA/USAID), the Division of

Humanitarian Assistance, Peace and Security of the Canadian International Development Agency (CIDA), the European Union Directorate General for Humanitarian Aid (ECHO) and the Ministry of Foreign Affairs of the Dutch

Government.

Acknowledgments