The if Function - tutorial Excel

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The IF function

Lesson 2 D

The IF Statement

This is an excel formula that is used to evaluate the contents of a single cell, compares the contents of this cell against a given value or statement, to return a TRUE value, statement or formula if the tested condition is positive; alternatively, it returns a FASLE statement, value or formula if the tested condition is negative

The IF Statement

Exercise 1 To determine the age status of students, create a

column called “AGE STATUS” and using IF statement compare their ages against the value 18. if they are 18 and above, it return ADULT else, it should return MINOR

The IF Statement

Assume you are testing C6 =IF(C6>=18,"ADULT","MINOR")

NOTE: No spaces when typing the formula, except for

contents enclosed in quotes

The IF Statement

Exercise 2 Create a column called NEXT CLASS and using the IF

statement analyze the student’s average scores; compare them against the value 68. if they are equal to or above, it should return NEXT CLASS else, failure should return REPEAT CLASS

The Nested IF Statement Unlike the standard if statement, it evaluates the

contents of a single cell, compares the content of this cell against several given values or statements, to return several TRUE values, statements or formulas if tested condition is positive, alternatively it returns a single FASLE statements or formulas if tested condition is negative

The Nested IF Statement Exercise 3 To determine the age group status of students,

create a column called AGE GROUP, and using the nested if statement compare their age against the following values:-

>= 60 Old Man >= 13 Teenager >=35 Middle Aged >= 7 Toddler >= 20 Youth >7 Infant

The Nested IF Statement

=IF(A3>=60,"OLDMAN",IF(A3>=35,"MIDDLE AGE",IF(A3>=20,"YOUTH",IF(A3>=13,"TEENAGER",IF(A3>=7,"TODDLER","INFANT")))))

The Nested IF Statement NOTE: No spaces while typing or building the formula. The number of brackets enclosing the whole Nested

IF statement is directly proportional to the number of IF statement used within the formula.

The last item within the IF statement is not analyzed as it come by default on the failure of all the tested conditions

The nested IF statement can only analyze up to a maximum of 7 (seven) IF statements


The Nested IF Statement Exercise 4 Create a column called GRADE, and using the Nested IF

statement analyze the student’s AVERAGE scores, compare them against the pre – rated grades which could either be DISTICTION, CREDIT, PASS or FAIL.

NOTE: You have to sit down and work out your ranges for the appropriate grades.

LET >=70 =DISTINTION >=68 = CREDIT >=60 =PASS BELOW 60 = FAIL


=IF(N6>=70,"DISTINTION",IF(N6>=68,"CREDIT",IF(N6>=60, “PASS",,"FAIL")))))

LOGICAL IF

These make use of logical operations like OR, AND & NOT to evaluate cell contents

AND …. ALL tested conditions MUST be met for the True Value statement or Formula to come.

OR……. The True Value, Statement or Formula comes if ANY of the tested conditions returns positive.

NOT…..Works from the opposite side of the standard IF statement

LOGICAL IF

IF (AND) Statement

This Logical IF statement, evaluate the contents of several cells, maximum 30, compares the contents of these cells against several given values or statements, to return a single, TRUE value, Statement or formula if tested conditions are ALL positive; alternatively it returns a single FALSE statement, value or formula if ANY of the tested condition is negative

LOGICAL IF

IF (AND) Statement

Exercise To determine students who qualify to get a price, the school’s

management has stipulated that the following conditions must be met

Mathematics > 65 English >70 Age >=18 Average >= 68 If all these conditions are met it should return the prize as the

Student’s average multiplied by 100; however, failure on any should return NO PRIZE

LOGICAL IFIF (AND) Statement

Solution

Assuming Mathematics is in cell B1, English in B2, Age in B3, and Average in B4

=IF(AND(B1>65,B2>70,B3>=18,B4>=68),B4*100,"NO PRIZE")

LOGICAL IFIF (AND) Statement

Exercise

Africa Nazarene University is offering scholarships to sponsor students to pursue MBA programme. However, for the scholarship, students must meet the following conditions as outlined by the donors:

BCM 101 > 80 FIN 405 > 85 ACC 311 >= 70 UCC 101 > 65 AGE >= 25 AVERAGE >=75 If all these conditions are met it should return the scholarship as the

Student’s average multiplied by 3000; however, failure on any should return NO SCHOLARSHIP

LOGICAL IFIF(OR) Statement

This Logical IF statement, evaluate the contents of several cells, maximum 30, compares the contents of these cells against several given values or statements, to return a single, TRUE value, Statement or formula if ANY of the tested conditions is positive; alternatively it returns a single FALSE statement, value or formula if ALL of the tested conditions return negative.

LOGICAL IFIF(OR) StatementExercise To determine the students who qualify to go for a tour, Africa

Nazarene University has decided that any of the following conditions should be met

UCC 101 > 85 AGE >= 18 AVERAGE >= 60 If ANY of these conditions is met it should return GRANTED;

however, failure on ALL should return DENIED


ASSUME UCC 101is in cell D3, AGE is in cell D4 and AVERAGE is in cell D5

=IF(OR(D3>85,D4>=18,D5>=60),"GRANTED","DENIED")


Africa Nazarene University a class representative elected for each course. The representative is elected by the students and should met any of the following University’s requirements.

UCC 101 >= 80 AGE > 25 AVERAGE >= 83 If ANY of these conditions is met it should return CANDIDATE;

however, failure on ALL should return NO CANDIDATE

LOGICAL IFIF(NOT) Statement

Works for the opposite of the standard IF Statement.


Exercise Example to determine the age status of students, create a

column called “AGE” and using IF(NOT) statement compare their ages against the value 18. If they are 18 and above, it return ADULT else, it should return MINOR


Assume you are testing C6

=IF(NOT(C6>=18),"MINOR”, “ADULT“

OR

=IF(C6>=18,"ADULT","MINOR")


Exercise

Create a column called NEXT CLASS and using the IF(NOT) statement analyze the student’s average scores; compare them against the value 68. If they are equal to or above, it should return NEXT CLASS else, failure should return REPEAT CLASS

LOGICAL IF

IF(NOT) Statement

Solution ??

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The if Function - tutorial Excel