The Hong Kong Award for Young People

Schools Operating Authority

User Units Administration Procedures

Operation of the Scheme

To advise, guide and assist students in participating in the Scheme.

To provide students with Record Books and other Award literature, to arrange insurance coverage, and to obtain parental consent for students’ entry to the Scheme.

Responsibilities of User Unit Leaders

To organise Award activities, trainings and assessments for participants and Award Leaders.

To check Record Books, to apply for Awards and to present Bronze Awards to participants.

To keep close contact with S.O.A. To keep and update on records of

participants and Award Leaders, and to inform S.O.A. for staff movement in the User Unit.

Responsibilities of User Unit Leaders

To give clear instructions on school leavers to continue taking part in the Scheme.

To ensure that the operation of the Scheme in User Units meets the requirements stated in the Award Handbook and that the standards of Awards are upheld all the times.

Responsibilities of User Unit Leaders

Administration Procedures

10 Forms

Forms for User Unit

Form AYP001 Application for New Entry

Form AYP002 Application for starting Service Training/Assessment (Bronze/Silver Level)Application for starting Service Training/Assessment (Gold Level) )

Form AYP003a Application for starting Expeditions Practice Journey (Bronze/Silver Level)Application for starting Expeditions Practice Journey (Gold Level)

Form AYP003b Application for starting Expeditions Assessment (Bronze/Silver Level)Application for starting Expeditions Assessment (Gold Level)

Form AYP004 Application for starting Skills Training/Assessment (Bronze/Silver Level)Application for starting Skills Training/Assessment (Gold Level)

Form AYP005 Application for starting Physical Recreation Training/Assessment (Bronze/Silver Level)Application for starting Physical Recreation Training/Assessment (Gold Level)

Forms for User Unit

Form AYP006 Application for starting Residential Project Training/Assessment (Gold Level)

Form AYP007 Application for Award

Form AYP008 Withdrawal from the Scheme / S.O.A.

Form AYP009 Change of User Units within the S.O.A.

Form AYP010 Miscellaneous Messages

How to use these forms ？

What should I do when I’ve joined the scheme ？

Joining us

Briefing Minimum Starting Age ：

Bronze ： Aged 13.5 Silver ： Aged 15 Gold ： Aged 16

Form AYP001 Buy Record Books

3 Important Events for Newly Joined Participants

Purchase Record Books and fill in page 1 and 2

Briefing and Parental Consents Membership Card

Purchasing Record Books

Form AYP001 Crossed Cheque (made

payable to “The Hong Kong Award for Young People”)

Different levels, different Forms

1 Record Book for each participants

@HK$35.00

New Record Book

Participant’s Photo

Chop of User Unit

User Unit Information

Briefing and Parental Consent

Briefing User Unit Record

Membership Card

Photo Here

Should be completed and laminated ！Fill in!

How to start each section ？

Start each section

At least two weeks before the activity starts Form AYP002 - AYP006 Refer to AYP Handbook for the respective

requirements

What should I do when the participants completed all the

sections of activites of the same level ？

Application for Award

Minimum Age Documents Required

Bronze level(14.5 years old)

Form AYP007+

Record Book

Silver Level (15.5 years old)

Form AYP007+

Record Book+

Notification of Attainment of Silver/Gold Award

Gold Level (17 years old)

Application for Bronze Award

Approval letter from SOA

Collect

1) Record Book

2) Certificate

3) Pin

You can arrange Bronze Award Presentation at school.

Application for Silver Award

Approval letter from SOA Collect Record Book

Notification letter from HQs to Awardees about the details of Silver Award Presentation (2 Presentations per year) will be sent in a later stage.

Awardees will be presented with Certificates and Pins at the ceremony.

Application for Gold Award

Participants who completed their Gold-level activities should hand in their Record Books and log books / certificates to S.O.A. for endorsement.

S.O.A. will verify the applications and then submitted to AYP HQs for final approval.

Application for Gold Award

Approval

Notification letters from HQs to Awardees about the details of Gold Award Presentation (Annually) will be sent in a later stage.

Awardees will be presented with Certificates, Pins and Record Books at the ceremony.

What should I do if a participant wants to

withdraw from AYP/SOA ？

Withdraw from the AYP/SOA

Fill in Form AYP008 and state the reasons 。 (This form should be forwarded together with participants’ Record Books)

Those who are going to study or stay abroad should indicate clearly the overseas address in the Form.

If the UU Leaders agree to continue to take care of the school leavers, there is no need for them to withdraw from SOA.

A participant goes to another school, what should I do ？

Different User Units

Change to other SOA User Units Form AYP009 (no need to hand in the Record

Book) Please re-enter the information on Page 2 of

the Record Book

School Transfer

Update the information HERE!

Other stuff, what should I do ？

Miscellaneous Messages

Change of address and telephone number of participants

Change of entry level of participants Application for transfer to S.O.A Application for re-issue of Record Books Application for re-issue of certificates /

pins * Application for upper age extension Others

Re-issue of Certificates/ Pins /Record Books

Re-issue fee is required Bronze (Pin/ Certificate) HK$100Silver (Pin/ Certificate) HK$200Gold (Pin/ Certificate) HK$300 Record Book HK$35

Candidate should bring along his/her Record Book, an explanation letter and re-issue fee (crossed cheque) to S.O.A. . All paid fee is not refundable and HKAYP would not guarantee the success of replacement of pins / certificates.

Insurance

Insurance Plan

Group Personal Accident Participants are insured against bodily injury caused solely and

directly by violent accidental external and visible means, or in case of death or disablement, the cause of which whilst engaging in any Award activities, including Service, Expeditions, Skills, Physical Recreation and Residential Project.

Insurance

Aged ： 12-26 (participants) Region ： within Hong Kong (1) Death HK$40,000.00 (2) Permanent total disablement HK$40,000.00 (3) Permanent partial disablement depends on the degree of disablement. (4) Medical expenses HK$2,000.00

N.B. * The Insurance Company is NOT liable for the first HK$100.00 of medical expenses. * Items (2) & (3) are NOT applicable to the handicapped participants.

Claim for Insurance Compensation

Contact SOA Fill in the insurance claim form Copy of pages 1 and 2 in the Record Book (for participants) Copy of Identity Card Medical Certificate Receipts for Medical Expenses Copy of Identity Card of the Beneficiary (for death case only)

SOA Form

http://soa.org.hk/New_Eng/forms.htm

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