The Goal Line

1700 Hours

PSO Recap – CHC Measuring Progress

• Members should serve 40-45 hours/week• Acceptable progress– Average hours per week served is 37 or higher (1700/46

weeks)– Average hours per week is higher than the average #

• Inadequate progress– Average hours per week are below 37 hours/week– Average hours needed is 40 or higher

PSO Recap - HCC Measuring Progress • Members should serve 40 hours per week• Acceptable progress– Average hours per week served is 36 or higher

(1700/48 weeks)– Average hours per week is higher than the average #

• Inadequate progress– Average hours per week are below 36 hours/week– Average hours needed is 40 or higher

Hours MonitoringWhat members are expected to monitor• Are they serving 40-45 hours a week?• Are they on track with hours?• If they are behind, what opportunities they have to do more service?

What program staff monitors weekly• Did members serve less 6 hour days?

– If so, was it documented correctly• Did members serve more than a few 8.5 hour days?• PTO requests

What program staff monitors at mid term• Summary of hours• Overall PTO

Explanation of AveragesAdequate Progress Averages

• 36/37 hour a week averages account for PTO and holidays• To maintain these averages members need to be serving more hours (40-45

hours)

Monitoring Averages

OnCorps Averages• Not accurate for CHC/HCC since they are on 2 week periods not bi-monthly

Tracker Averages• Do not account for PTO or Holidays

Ways members fall behind• Consistently serve 7 to7.75 hours days (lunch breaks do not count

as hours)– multiplied by 25 weeks adds up

• Occasional 6 hour days• Holidays• PTO• Site closures for inclement weather

– No hours– Shorter hours

• The weather in general

Things to factor into progress• Program restrictions

- 100 hours outside service- 340 (20%) training hours – includes in-service days and CHC/HCC sponsored

events

• Holidays - 2 remaining AmeriCorps – Memorial Day– 4th of July

- Members can earn hours at their host site or outside service on holidays

• PTO remaining– Variable by member– Requests will not be approved unless member has made significant progress

towards getting on track (as stated in handbook)

Example

• Behind = 50 hours• Average needed = 39.18 hours/week• Personal Goal = 42 hours/week• Adequate Progress (37/wk) = Week 35– Still need to be putting in 40-45 hours/week

• If serve 42 hours every week, total hours = 1762– Minus 2 AmeriCorps Holidays = 1746– Minus 3 PTO days = 1722

Catching Up on Hours

• Serve at least 8 hour days not including lunch• Get involved in other activities/projects at

your host site – look for Saturday/evening events

• Attended CHC/HCC sponsored events* • Seek outside service• Seek outside training/development– Lectures, networking events, conferences

Tracker Explanation

Tracker Tips

• You can only edit approved or pending hours(Columns D+E)

• Enter your hours (approved and pending) at the end of the day on Friday or first thing on Monday

• Average need does not factor in PTO since it is variable by member

Testing the Tracker

• I input number based on the ‘weeks served’ report I received from OnCorps on 2/17

• Double check the hours!

• Enter your hours this weekend to test the math (Row 28 – Week 26 – Goal Hours = 925)– Let me know if there are issues. – Today’s hours – 9:00 - ?; all training

Forms and Reporting• Outside Service Form

- Signed and sent to Darlene- Submit with timesheets- Entered on timesheet: Outside Service:…..

• *New* Training/Development Form

- Signed and sent to Darlene- Attach flyer, agenda, description, etc- Submit with timesheets- Entered on timesheet: Outside training…..

Review handbook for appropriate service and trainings. Always a good idea to check with program staff first!!!

• Hours Catch Up Form (>40 hours behind)– Enter hours before the start of the week (COB Friday, BOD Monday)– Submitted every Monday by Noon to Darlene and Katie/Caitlin

All forms on Google Site: https://sites.google.com/site/chcamericorps/member-forms

Outside Service/Training/Development

What are you doing already?

How often are you doing it?

Would you recommend others getting involved?

Independent Hours

• Chicago Cares: http://www.chicagocares.org/ • Idealist.org: www.idealist.org • Volunteer Match:

http://www.volunteermatch.org/• University Websites (UIC, DePaul, UoC, Loyola)• Young Non-profit professionals: http://

www.ynpnchicago.org/s/269/start.aspx

Kill oh so many birds with one stone….(That’s a turn of phrase… please don’t kill birds)

What do members want:• More TPD• More time together as a Corps• Opportunities to serve together

What do members need:• More hours

How do we get there together?What’s already happening or in the works?

TPD sponsored events• (2/27) - "The Future of the Mind: The Scientific Quest to Understand, Enhance and Empower the Mind."

Thursday “after-hours” webinars (6-7 PM)

Confirmed Topics• March 6: Survey Development for Public Health - Katie Harr, MPH• March 13 (Part 1): Medical Ethics Overview- ‘What Health Care Professionals Should Know’ – Lynn Maitland, PhD• TBD (Part 2 – in person): Medical Ethics Case Study Practice

Potential Topics• Urban Agriculture in Chicago• Legal Aid in Chicago • Public Health Topics: Tobacco Policy, Sexual Assault/Human Trafficking, Injury Prevention• Managing project budgets

Anyone have any resources to offer? • Is your mom a tax preparer?• Does your Dad work in Human Resources?• Does your Uncle do brain surgery?

Other opportunities??????

• What can we do as a team?• Who can/will help facilitate?

What are you doing this Saturday?

NeighborSpace Garden Leader Meet-up

A fun afternoon of delicious snacks, conversation, and seed starting before Spring arrives

Date: February 22, 2014 Time: 3-5 PM Location: Archeworks, 625 N. Kingsbury, Chicago, IL 60654 (Chicago Brown Line)RSVP: To Katie at end of today; 5 people MAX