1CAL POLY POMONA FOUNDATION, INC.

BOARD

INSIGHTS

December2015

The Foundation Wishes You A Happy

Holiday Season!

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foundation.cpp.edu

PUBLISHED BY:Cal Poly Pomona Foundation. Inc.

Ph: 909.869.2912Fx: 909.869.4549

Board Insights provides communication on a range of activities that are taking place

in the Foundation. The objective of this

publication is to provide board members with

opportunities to learn more about the Foundation and strengthen communication.

WHAT YOU SPEND ON CAMPUS …

STAYS ON CAMPUS

Surplus funds generated by all Cal Poly Pomona Foundation

operations go back to the University to provide financial

and facility resources to benefit students,

faculty, and staff.

Foundation Holiday ClosureThe Foundation Administrative offices located in building 55 (Financial Services, Grants and Contracts, Employment Services, Dining Services, Real Estate, Marketing, and Administration) will be closed starting Thursday, December 24, 2015 and will reopen on Monday, January 4, 2016.

Have a happy holiday season!

Accounts Payable Specialist RetiresAfter nearly 13 years with the Foundation, Accounts Payable Specialist Carrie Hampton has retired. Her last day was on Monday, November 30.

“Thank you for the support, cooperation, guidance, and encouragement you have given to me throughout the years here in [Accounts Payable],” Carrie stated in an email. “I feel truly blessed and will sincerely miss the friends and acquaintances I’ve made, and I’m grateful for the challenges, opportunities, experiences, and the memories.”

Have a happy retirement, Carrie!

Carrie Hampton with Foundation Executive Director Paul Storey at the

2013 Service Awards

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Happy Holidays!

During the holiday season, more than ever, our thoughts turn gratefully to those who have made our 50 years of supporting Cal Poly Pomona possible.

And in this spirit, we say simply but sincerely, THANK YOU AND BEST WISHES FOR THE HOLIDAY SEASON AND A HAPPY NEW YEAR!

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Foundation Represented in the Workforce Institute at Kronos

The Foundation continues to enhance the workplace by implementing valuable services and useful management systems such as Kronos. Due to its demonstrated exemplary use of this tool, the Foundation was recently selected to join the Workforce Institute at Kronos, a global company that helps organizations drive performance by addressing human capital management issues that affect both hourly and salaried employees. The Workforce Institute’s goals are to:

• Provide innovative and valued content• Help employers provide employees with a better experience at work• Elevate organizational perception of the importance of the hourly workforce to

organizational success• Demonstrate measurable business impact for organizations who implement best

practice recommendations.

Dennis Miller, Chief Employment Officer of the Foundation, was selected to be part of the nine-member advisory board for the Workforce Institute. The board is a prestigious group of leaders from a variety of fields including Mark Wales, Vice President of Workforce Management for Ralph Lauren, and Susan Meisinger, former President and Chief Executive Officer of the Society for Human Resource Management (SHRM). Dennis describes the chosen board members as a diverse group of “forward-thinking people with depths of knowledge.” His role is to represent higher education institutions.

In early December, the advisory board for the Workforce Institute travelled to Boston for their annual conference to share lessons, visions, and experiences about employee engagement, issues, and other related topics. This is the first year that the Foundation was part of the conference.

According to Dennis, the board discussed an array of matters affecting the workplace such as part-time employees, baby boomers, and the imminent “gig economy.” By being part of the advisory board, Dennis is able to “capture ideas and bring them to the Foundation.”

The Workforce Institute at Kronos also introduced and discussed their new book during the meeting, which Dennis plans on purchasing for the Foundation.

To learn more about the Workforce Institute at Kronos, visit www.workforceinstitute.org.

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Interim Director Promoted to Director of the University Village

As of January 1, 2016, David Laxamana will be the Director of the University Village.

David has been part of the Village since January 2011. He was initially hired as a Complex Coordinator where he supervised Phase II and half of Phase III. The following year, he was promoted to Residential Education Specialist where he supervised Phase I and half of Phase III. By January 2013, he became the Assistant Director for Residential Education & Community Standards, overseeing the Residential Education department and the student conduct process for the Village. David advanced to Interim Director of Housing in December 2015.

“I am honored and very excited for the opportunity to lead the Village community,” expressed David. “I am fortunate to work with a great team and I am looking forward to supporting and serving the needs of our students.”

Congratulations, David!

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As a valued Kellogg West facility services employee with over nine years of service, Rigo has proven himself to be a reliable, hardworking, and self-motivated employee needing very little direct supervision.

His attitude and work ethics are second to none and he has proven himself again and again to be an excellent team player. His willingness and ability to assist our guests is and always has been exemplary. He is well liked and respected by his peers and management alike. Rigo knows what to do and when to do it and he does the job right the first time.

Over the years, Rigo has taken on more and more responsibility as well as a leadership role within our facility’s staff and his willingness to work with management and employees alike has always been positive. He has demonstrated dedication and drive to give his best to both Kellogg West and to our guests.

We are proud to award Rigo as our October 2015 Employee of The Month. He is an asset to Kellogg West and truly represents the fundamental core values and ethics of Kellogg West and the Foundation.

igoberto “Rigo” Garcia

KELLOGG WEST EMPLOYEE OF THE MONTH – OCTOBER 2015

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Director of Kellogg West Cameron Edmonds and Rigo Garcia

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Holidays are in full swing at the Bronco Bookstore! Most holiday items are discounted 30% off the original retail price; merchandise includes holiday hats for those who are naughty, nice, or “bah humbug,” as well as for those with bronco pride.

Star Wars has also arrived in the form of decals, t-shirts, lanyards, and other Star Wars themed merchandise. All holiday and Star Wars items are here for a limited time, so get them before they’re gone!

Holiday Sale and Star Wars Merchandise

Senior Associate Director of the Bronco Bookstore Suzanne Donnelly was installed as president of the California Association of College Stores (CACS) at the CACS Expo that took place the week of November 9. CACS is a regional association that provides inspired leadership, professional development, and innovative services to support the success of the students and the educational institutions that its members serve.

Suzanne will work tirelessly this upcoming year to help CACS promote the value of independently managed college stores.

Congratulations, Suzanne!

Suzanne Donnelly Installed as CACS President

Suzanne Donnelly at the CACS Expo

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Los Olivos served hundreds of hungry students, faculty, and staff at their annual Thanksgiving Luncheon on Thursday, November 19. Los Olivos offered a traditional Thanksgiving meal including turkey with gravy, ham, mashed potatoes, cranberry sauce, vegetables, and various pies. To add to the festive ambiance, the dining area was decorated for the season with pumpkins, faux leaves, and corn stalks.

Thanksgiving at Los Olivos

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The Industrial and Manufacturing Engineering Department (IME) hosted their annual Thanksgiving dinner in late November and had about 220 attendees. The goal of this event is to create a welcoming and active community within the department by fostering relationships and engagement among peers.

The Foundation donated three Cal Poly Pomona gift cards for an opportunity drawing during the event.

Foundation Donates to IME Event

The Management and Staff Emeritus Awards took place on Tuesday, November 17 at the Bronco Student Center in Ursa Major. Management and staff emeritus is awarded to retiring staff employees who meet certain criteria, including a minimum of 10 years of service to the university, outstanding performance in a position, demonstrated support of university programs, beneficial support of university philosophy, exceptional personal contribution to the university, and active participation in university-wide activities. Staff Council honored 33 recipients this year, including Haleh Minakary of Foundation Financial Services and Isaias Cuevas of Foundation Agricultural Services.

Congratulations to Haleh, Isaias, and all of the Cal Poly Pomona retired staff and management who were granted emeritus status!

Congratulations, 2015 Staff Emeritus!

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Every year, Los Olivos offers delicious, fully cooked turkey dinners just in time for Thanksgiving. For the low price of $79.95, customers received traditional fixings including turkey, gravy, cranberry sauce, mashed potatoes, stuffing, dinner rolls, green beans, and pie. Los Olivos sold hundreds of pounds of food this year:

Turkey Dinner Sales at Los Olivos Hit High Mark

• 938 lbs. of turkey • 81 lbs. of stuffing• 26.5 gallons of gravy• 144 lbs. of mashed potatoes• 16.5 gallons cranberry sauce

• 66 dz. dinner rolls • 108 lbs. of green beans • 66 apple pies• 66 pumpkin pies

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Los Olivos celebrated Diwali, also known as The Festival of Lights, on Tuesday, November 10 from 11:00 a.m. to 1:30 p.m. Hundreds of guests came to enjoy delicious food including chicken tikka masala, lamb vindaloo, curried carrots, stewed tomatoes, and more!

Los Olivos Celebrates Diwali

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All Hands MeetingDecember 2, 2015 | Campus Center Marketplace, Faculty and Staff Café | 8:00 a.m.

Paul Storey, Executive Director

• Paul thanked everyone for coming to the fall All Hands Meeting• The Foundation, an organization committed to quality, is celebrating its 50 year anniversary• We have worked under the guidance of 6 great presidents over the last 50 years• The past 50 years have been successful; the future looks great and holds many

opportunities• Many great employees have passed through this organization; all employees are

hardworking and committed to the success of the Foundation• Student employees are very important to our success and we are important to their success

at CPP by providing jobs• The Norman J. Priest Scholarship is only available to Foundation student employees• One previous scholarship winner from years back has funded an additional Norman J. Priest

scholarship • President Coley is in the process of starting a new Campus Master Plan, new Academic Plan, and a new Strategic

Plan. We will develop our business plans on the outcomes of the these studies• Keys to our success and the things that have made us successful: - An organization of employees committed to quality and recognized as leaders and award winners - An organization with best business practices - An organization with service quality that consistently exceeds customer expectation and financial performance - An organization where employees can achieve their full potential

“I hope you join me during this year and celebrate the past and help chart the future.”

Cameron Edmonds, Director of Kellogg West

• Kellogg West (KW) is having a good year• Room renovations are ongoing and should be completed by mid-January• The lodge main entrance is being tiled• KW has received many positive comments from the guests regarding the upgrades• A new 12-passenger van will soon be purchased• Thank you to all staff for a job well done

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David Laxamana, Interim Director of Foundation Housing (promoted to Director as of 1/1/16!)

• Thanked staff and fellow directors• New graduate assistant: Abby Noble• Busy summer and fall• Only one bike theft since new bike racks were installed at the end of summer• Involvement Fair well attended• Wi-Fi issues have been resolved• October’s haunted house was very successful• Occupancy rate is 98% and incentive programs are being offered

Aaron Neilson, Director of Dining Services

• Dining Services has three main sections: KW Catering, retail operations, and university housing services

• New employee: Janelle Wilde in KW Catering• Thanked all staff for doing a great job• Hibachi-San opened in the Bronco Student Center (BSC) and was created for Cal Poly

Pomona (CPP) by Panda to serve as a model to promote to other universities• BSC Catering is doing well• Received the Loyal E. Horton Dining Award—Gold two years in a row• Also won the NACUFS Grand Prize, NACAS award, and Food Management award• Will be bottling Innovation Brew Works beer to be sold at the Farm Store• Los Olivos turkey dinners were a success on campus

Suzanne Donnelly, Senior Associate Director of Bronco Bookstore

• The university enrollment pattern has shifted and the bookstore is being more creative with marketing

• Retail merchandise sales are doing very well• The store elevator is in the process of being replaced; thus, textbook shipments are being

carried upstairs• The quarter Buyback started December 2, 2015• Holiday items for sale• Thanked all departments for their help

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Edwin Santiago, Director of Marketing

• Thanked his staff; Alex, Amanda, Lily, and Darren• Working on the biennial report for the Foundation • Shared the Hot Dog Caper Video

Dennis Miller, Chief Employment Officer

• The Foundation’s Board of Directors has approved a paid holiday for employees for 12/24/15 • There are two paydays left this year – 12/10/15 and 12/17/15. Employees are being paid earlier

to accommodate the holiday closure• The next payday is 1/7/15• W2s will be available at the end of January 2016• New Payroll Manager: Gloria McAllister• New employees in Maintenance: Edwin Sorto, Brett Ramsey, and Osvaldo Reyna• Kronos upgrade coming in June 2016• Be careful and have a safe holiday

David Prenovost, CFO and Senior Managing Director

• Introduced new employee Alida Lam who replaced Anna Raynor• Carrie Hampton has retired• Pauline Anongdeth is now the General Business Manager• Financial & Employment Services Focus Group meeting is on December 10, 2015 at KW• PO web form is now available• Credit card processing is now through Wells Fargo and included installing chip & pin credit card

machines across campus• The College of Agriculture audit is complete

Sandra Vaughan-Acton, Director of Real Estate

• Innovation Village Phase V is almost complete with the third Southern California Edison building. Occupancy is expected by late spring

• The Foundation is collaborating with Athletics to offer incentives promoting sporting events to new tenants at CTTI

• CTTI was fully occupied 6 months ago, but has had several tenants leave since then. New occupants are pending

• Faculty/Staff Housing has one property available at Fair Oaks Walk• The Norco property has now been sold • The Palm Desert property has a new tenant from December to April 2016• Discussions continue with ARB for possible locations at Cal Poly Pomona• Campus South is being used by the filming industry to generate revenue to offset operational costs• Thanked Randy and Yvonne and all who have assisted the Real Estate department

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Los Olivos got into the holiday spirit on Thursday, December 3 with their annual holiday luncheon. Grilled tri-tip, oven roasted turkey with cranberry sauce, creamy cheddar cheese mashed potatoes, and chicken tamales were just a few of the delectable items on the menu. Warm apple cider, pies, bread pudding, and other sweets were also available.

Los Olivos Celebrates the Holidays!

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Schedule of New Grants

Project Title Awarding Agency New Awards College/Division Project Director

Agricultural Marketing Resource Center

Iowa State University 100,677 Agriculture Mary Holz-Clause

Breeding for Increased Water and Nitrogen Use Efficiency

California Leafy Green Research Board

53,744 Agriculture David Still

Galaxy Encounters on FIRE National Science Foundation

265,818 Science Jorge Moreno

California Math Project University of California, Office of the President

20,500 Science Greisy Winicki-Landman

California Math Project NCLB 12

University of California, Office of the President

29,000 Science Greisy Winicki-Landman

469,739

November 30, 2015

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Resolution Number

Document Subject Brief Description of Resolution

484 Investment Highlights – First Quarter 2015-16

Members of the Board of Directors have reviewed the comprehensive quarterly investment reports and believe the reports are in compliance with the investment policies.

485 2014-15 Income Tax Return Form 990 Review

Foundation’s Form 990 Tax return and all supporting schedules have been provided to all members of the Board of Directors before the return is filed

486 2016 Annual Employee Benefits Renewal BOD approves the Foundation‘s monthly contribution to the 2016 health plan premiums up to $419 for employee or annuitant, up to $794 for an employee or annuitant with one dependent, and up to $1,014 for an employee or annuitant enrolled for self and 2 or more dependents.

BE IT FURTHER RESOLVED that upon approval of this resolution by the Board of Directors, the Executive Director of the Cal Poly Pomona Foundation is authorized and directed to take any and all action as may be necessary to effectuate this Resolution.

487 Amendment to “Flex Dollars” Program Board of Directors approves an increase in the Flex Dollars Program from a $62.50 credit per month per eligible employee to a $70 credit per month per eligible employee.

BE IT FURTHER RESOLVED that upon approval of this resolution by the Board of Directors, the Executive Director of the Cal Poly Pomona Foundation is authorized and directed to take any and all action as may be necessary to effectuate this Resolution

488 Holiday Schedule for 2015 Year End Board of Directors approves the time off plan above, which includes adding one paid Foundation Holiday on December 24, 2015.

BE IT FURTHER RESOLVED that upon approval of this resolution by the Board of Directors, the Executive Director of the Cal Poly Pomona Foundation is authorized and directed to take any and all action as may be necessary to effectuate this Resolution.

Resolutions Passed at Board Meeting #365Tuesday, December 1, 2015

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Unaudited Financial Statement Highlights – Oct. 2015EXECUTIVE SUMMARYThe purpose of this article is to provide information related to the un-audited financial performance of the Foundation for the month of October 2015. The Foundation generated a monthly surplus greater than budgeted mainly due to unrealized gains from endowment and general investments.

ENTERPRISESSummary – For the month ended, the Enterprise operations generated a surplus in line with budgeted except for dining operations underperforming.

Bronco Bookstore – Revenues are 98% or $14,082 short of budget mainly due to new textbook sales. Cost of goods is 69% in line with budget; payroll and expenditures are 26% versus 32% of revenues. We appreciate the University’s support and the President’s request that what you spend on campus stays on campus.

Dining Services – Revenues are 89% or $274,124 short of budget split between retail and board revenues. These revenues consist of 64% from retail and 36% from board operations; cost of goods sold is 34.5% versus 34.6% of budget, salaries and expenditures are 55.6% versus 49.8% of budgeted revenues. Retail revenues are 95% or $70,906 short of budget; cost of goods is 33.3% versus 35.9% of budget, salaries are 30.6% versus 26.7% of budget and expenditures are 23.5% versus 22.8% of budget generating a surplus of $176,958 versus

Monthly Budget

Monthly Actual

Monthly Variance

Y T D Budget

Y T D Actual

Enterprise ActivitiesBookstore (15,951) 27,031 42,982 98,736 198,693 Dining Services 384,574 217,954 (166,620) (55,032) (498,436)Kellogg West Conf. & Hotel 7,679 28,133 20,454 (12,596) 79,630 University Village Housing 308,010 391,763 83,753 (768,025) (564,007) Subtotal: 684,312 664,881 (19,431) (736,917) (784,120)

General ActivitiesFoundation Administration 203,265 132,733 (70,532) (328,130) 27,235 Real Estate Development (49,629) 22,528 72,157 165,412 332,095 Investments (17,746) 671,837 689,583 344,262 (713,763)Building Rental 6,295 21 (6,274) 24,330 32,778 Subtotal: 142,185 827,119 684,934 205,874 (321,655)

Designated Funds (102,463) (77,964) 24,499 (390,647) (164,395)

Other ActivitiesResearch Office 3,950 2,096 (1,854) 15,200 28,384 Agriculture 162,346 13,391 (148,955) 17,794 (167,051)Continuing Education 195,255 210,043 14,788 274,135 943,481 Fdtn Programs-Unrestricted 1 88,852 88,851 4 93,012 Subtotal: 361,552 314,382 (47,170) 307,133 897,826

Net Surplus/(Deficit) Unrestricted:

1,085,586 1,728,418 642,832 (614,557) (372,344)

Fdtn Programs-Restricted 168,632 610,677 442,045 1,068,396 (321,298)Endowment Programs-Restricted

(1,099,819) 3,080,799 4,180,618 121,224 (5,061,898)

Assets Transferred to University

0 (16,237) (16,237) 0 (87,722)

Net Surplus/(Deficit)Restricted

(931,187) 3,675,239 4,606,426 1,189,620 (5,470,918)

Net Surplus/(Deficit) Grand Total:

154,399 5,403,657 5,249,258 575,063 (5,843,262)

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$214,290 budgeted. Board operation revenues are 79.7% or $203,289 short of budget; costs of goods are 36.5% versus 32.7% of budget, salaries are 24.2% versus 21.9% of budget and expenditures are 34% versus 28.2% of budget generating a surplus of $42,050 versus $172,659 budgeted.

Kellogg West Catering/Dining – Revenues are in line with budget, cost of goods is 25.7% versus 28.3%, salaries are 38.6% versus 36.7% and expenditures are 21.6% versus 19.5% of revenues generating a surplus of $33,509 versus $37,285 budgeted.

Kellogg West Conference Center & Hotel – Revenues exceed budget by 9% or $12,314, salaries are 34% versus 36% and expenditures are 47% versus 58% of revenues generating a surplus of $28,133 vs $7,679 budgeted.

University Village – Revenues are 97.5% or $24,849 short of budget, salaries and expenditures are 60% versus 69% of budget generating a surplus greater than budgeted. GENERAL ACTIVITIESGeneral Activities reported a surplus greater than budgeted mainly due to the unrealized gains in the General Investment Portfolio.

DESIGNATED EXPENSESDesignated Gifts generated a deficit less than budgeted.

OTHER ACTIVITIES (presented year-to-date actual vs. budget)

Sponsored Research has generated a year-to-date surplus greater than budget due to year to date indirect revenues exceeding budget by 32.72% or $128,711 and direct grant expenditures exceed budget by 24.49% or $938,194 generating an effective rate of 10.95% versus the budgeted rate of 11.5%.

Agriculture-Aid-to-Instruction year-to-date revenues are 79% or $265,977 short of budget, costs of goods are

20% versus 18% of budget and payroll and expenditures are 99% versus 80% of budget generating a year to date deficit greater than budgeted surplus due to Agronomy Farm, Farm Store and Ornamental Horticulture offset by Pine Tree Ranch. Subsequent to October the Pumpkin Festival received $235,000 from LA County Fairplex which was involved in ticket sales and collect for the Festival.

Continuing Education year-to-date revenues exceed budget by 12% or $281,151; payroll and expenditures are 64% versus 88% of budget mainly due to additional revenues and savings in rent/commissions, services, supplies, salaries and benefits generating a year to date surplus greater than budgeted.

Foundation Programs–Unrestricted includes the activities that are not third party donor imposed stipulations. Year to date revenues exceed budget by 29% or $55,054 in spite of prior fiscal year indirect cost recoveries allocation between unrestricted and restricted programs; expenditures (excluding Transfers to the University # 7344) are 80% or $37,954 short of budget generating a year to date surplus versus a zero budget.

Endowment/Investment – Unrealized investment losses are $3.4 million, donations are 24% or $256,583 below budget; expenditures are in line with budget.

Foundation Programs-Restricted – Revenues are 77% or $877,025 short of budget, expenditures exceed budget by 18.8% or $512,336.

If you have any question or need additional information please contact David Prenovost at dfprenovost@cpp.edu or call me at (909) 869-2948.

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