Agenda Your role with: With the faculty With your instructional
team With the classified With your president With your Board of
Trustees Your role with: With the faculty With your instructional
team With the classified With your president With your Board of
Trustees 2 2
Slide 4
Why Administration ? Power vs. Service Who are You?
Slide 5
Your role with the faculty In general terms Transformational
Leadership Collegial Trust Honesty Honor process Transparency No
side deals facilitate Collegial Trust Honesty Honor process
Transparency No side deals facilitate Respect Empower others Humor
Honor and celebrate achievements Respect Empower others Humor Honor
and celebrate achievements 3 3
Slide 6
Specifics relative to role with constituent groups Your role is
dependent upon your 10+1 4 4
Slide 7
Education Code 70902 (b)(7) The Governing Board shall ensure
the right of academic senates to assume primary responsibility for
making recommendation in the areas of curriculum and academic
standards. 5 5
Slide 8
Title 5 53203 - Powers (A) Governing Board shall adopt policies
delegating authority and responsibility to its Academic Senate. (B)
Policies in (A) shall be adopted through collegial consultation
with the Academic Senate. (C) Guarantees the Academic Senate the
right to meet with or appear before the board. 6 6
Slide 9
Title 5 53200 - Definitions (B) Academic Senate means an
organization whose primary function is to make recommendations with
respect to academic and professional matters. (C) Academic and
Professional matters means the following policy development and
implementation matters: 7 7
Slide 10
THE Ten... Section 53200 (c) Curriculum, including establishing
prerequisites Degree & Certificate Requirements Grading
Policies Educational Program Development Standards & Polices
regarding Student Preparation and Success College governance
structures, as related to faculty roles continued... 8 8
Slide 11
THE Ten (continued) Section 53200 (c) Faculty roles and
involvement in accreditation process Policies for faculty
professional development activities Processes for program review
Processes for institutional planning and budget development 9
9
Slide 12
plus One Section 53200 (c) Other academic and professional
matters as mutually agreed upon. 10
Slide 13
Collegial Consultation Section 53200 (d) District Governing
Board is required to consult collegially with the Academic Senate
and develop policies on academic and professional matters through
either or both: 1. Rely primarily upon the advice and judgment of
the Academic Senate 2. Reach mutual agreement with the Academic
Senate by written resolution, regulation, or policy 11
Slide 14
Collegial Consultation - Definitions Section 53200 (d) (D)
Requires procedures for responding to Academic Senate
recommendations that include: 1.When rely primarily, the
recommendation of the Academic Senate will normally be accepted,
and only in exceptional circumstances and for compelling reasons
will they not be accepted. 13
Slide 15
Compelling Reasons These terms mean that in instances where a
recommendation is not accepted the reasons for the boards decision
must be in writing and based on a clear and substantive rationale
which puts the explanation for the decision in an accurate,
appropriate, and relevant context. --Participating Effectively in
District and College Governance (a publication of Academic Senate
for California Community Colleges) 14
Slide 16
2. When mutual agreement and an agreement has not been reached:
Existing policy remains in effect except in cases of legal
liability or fiscal hardship Board may act - after a good faith
effort - only for compelling legal, fiscal, or organizational
reasons. 15
Slide 17
Do you know your 10 + 1?? 12
Slide 18
Title 5 53203 More Powers (E) Academic Senate may assume
responsibilities and perform functions as may be delegated by the
Governing Board (F) Appointment of faculty members to college
committees shall be made by the Academic Senate - requires
consultation with CEO or designee 16
Slide 19
So, what is your role?? Depends upon which items are rely
primarily and which are mutually agree 17
Slide 20
The CIOs role in Rely Primarily More passive role Make headway
due to respect role Advise Keep things legal Remind of process More
passive role Make headway due to respect role Advise Keep things
legal Remind of process 18
Slide 21
Mutually Agree and the CIO role More active role CIO may
co-chair CIO represents the President Still maintain collegiality
More active role CIO may co-chair CIO represents the President
Still maintain collegiality 19
Slide 22
When it Comes to Curriculum Regardless of rely primary or
mutually agree, you should take an active role in program approval
process. MO may vary. Regardless of rely primary or mutually agree,
you should take an active role in program approval process. MO may
vary. 20
Slide 23
Governance versus Operation Issues Almost always want faculty
input from whom? Scenarios Enrollment management issues Program
review Instructional goals Faculty grievances Composition of entire
Accreditation team Time blocks for class schedule Assignment of
classes for faculty members Almost always want faculty input from
whom? Scenarios Enrollment management issues Program review
Instructional goals Faculty grievances Composition of entire
Accreditation team Time blocks for class schedule Assignment of
classes for faculty members
Slide 24
In Box Exercise You receive an email from a faculty member: To:
Dr. Youaresosmart From: Frank Freethought Re: Collegial
Consultation I dont believe the academic senate has been consulted
adequately regarding the assignment of courses to faculty and that
we should also be the ones who determine how we will reach our
college FTES cap. After all, we are the ones in the classroom. It
also falls under our control in the 10 plus one. I await your
reply. Thanks, Frank You receive an email from a faculty member:
To: Dr. Youaresosmart From: Frank Freethought Re: Collegial
Consultation I dont believe the academic senate has been consulted
adequately regarding the assignment of courses to faculty and that
we should also be the ones who determine how we will reach our
college FTES cap. After all, we are the ones in the classroom. It
also falls under our control in the 10 plus one. I await your
reply. Thanks, Frank
Slide 25
Your Role with Classified 22
Slide 26
Role with Instructional Team You are your team Transformational
traits Need to provide adequate structure, internal processes, and
predictability Team needs to know they can try new things and be
able to fail without admonishment You are your team
Transformational traits Need to provide adequate structure,
internal processes, and predictability Team needs to know they can
try new things and be able to fail without admonishment 22 I
Instruction
Slide 27
Help your team establish instructional goals Never lose your
cool or use humiliation or sarcasm Be prepared - Use the old
Alternate Choice method Deans Retreat Concept Celebrate ! Help your
team establish instructional goals Never lose your cool or use
humiliation or sarcasm Be prepared - Use the old Alternate Choice
method Deans Retreat Concept Celebrate ! 23
Slide 28
Do You Include Celebrations in Your Routine? 23
Slide 29
A sincere word of thanks costs nothing and is very effective.
Post a thank you note on their door in their honor. Throw a pizza
party or cake party in their honor. Create a simple ABCD card that
are given when someone goes Above the Call of Duty. Write about
them in a college-wide email. Post a thank you sign in the lobby
with their name on it. Gift them flowers, a book, or other small
gift. Invite them to a one-on-one lunch. Give them a card with a
Starbucks card. A sincere word of thanks costs nothing and is very
effective. Post a thank you note on their door in their honor.
Throw a pizza party or cake party in their honor. Create a simple
ABCD card that are given when someone goes Above the Call of Duty.
Write about them in a college-wide email. Post a thank you sign in
the lobby with their name on it. Gift them flowers, a book, or
other small gift. Invite them to a one-on-one lunch. Give them a
card with a Starbucks card.
Slide 30
Have the entire team sign a framed photo or certificate of
appreciation. Arrange for a boss several levels up (the president?)
to stop by to say thanks. Buy a dozen donuts and announce to the
department that they are in the honorees office, they should stop
by to say hi and get one. Feature them in the college newsletter.
Pick an unusual or funny object and place it on their desk for a
week. Have the entire team sign a framed photo or certificate of
appreciation. Arrange for a boss several levels up (the president?)
to stop by to say thanks. Buy a dozen donuts and announce to the
department that they are in the honorees office, they should stop
by to say hi and get one. Feature them in the college newsletter.
Pick an unusual or funny object and place it on their desk for a
week.
Slide 31
24
Slide 32
25
Slide 33
Role with the President Keep the president informed !!!!
Thoroughly discuss issues at Presidents Cabinet Okay to disagree,
but when decision is made, get with the program Dont disrespect and
blame the president when in committee Be ethical, if you cant agree
with majority of decisions, question your role at the college Keep
the president informed !!!! Thoroughly discuss issues at Presidents
Cabinet Okay to disagree, but when decision is made, get with the
program Dont disrespect and blame the president when in committee
Be ethical, if you cant agree with majority of decisions, question
your role at the college 26
Slide 34
Role with Board of Trustees YOU report to the PRESIDENT! What
is your college policy? President needs to know of requests and
conversations YOU report to the PRESIDENT! What is your college
policy? President needs to know of requests and conversations
27
Slide 35
In Summary Know Your Craft !! Know Ed Code and Title 5 Review
each year Become intimate with Chancellors Office website (Legal
opinions, new initiatives, what is going on) Read Academic Senates
website Read PCAH and know curricular processes inside and out Know
enrollment management and scheduling best practices Attend select
conferences and workshops Network with other CIOs Stay current !
Know Ed Code and Title 5 Review each year Become intimate with
Chancellors Office website (Legal opinions, new initiatives, what
is going on) Read Academic Senates website Read PCAH and know
curricular processes inside and out Know enrollment management and
scheduling best practices Attend select conferences and workshops
Network with other CIOs Stay current !
