INTEGER Returner’s Scheme for Academic Staff:

Process, procedure and forms

Contents:

General Principals of the Scheme Page 1

Application Procedure Page 3

Requisite forms Page 5

1.0 General Principals of the Scheme

1.1 Purpose The INTEGER Returner’s Scheme supports academic staff returning to active research after a prolonged absence. The scheme provides a one semester release from teaching and/or administrative duties to enable returning staff to concentrate fully on their research.

The scheme will operate on a pilot basis initially, and will then be reviewed to determine continued future implementation.

1.2 Scope To be eligible for the scheme, applicants must have taken Eligible Leave, as defined below, and must fall into one of the following categories:

Category 1: Permanent academic staff, who return to work following a period of Eligible Leave as defined below.

Category 2: Contract academic staff1, who return to work following a period of Eligible Leave as defined below.

1.3 Eligible leaveEligible leave is defined as a minimum of:

(i) statutory maternity leave of 26 consecutive weeks with pay (or 26 consecutive weeks paid plus 16 consecutive weeks unpaid); or

(ii) statutory adoptive leave of 24 consecutive weeks with pay (or 24 consecutive weeks paid plus 16 consecutive weeks unpaid); or

(iii) statutory parental leave of 18 consecutive weeks unpaid; or (iv) carer’s leave for a minimum period of 6 consecutive months unpaid.

In each case the leave must have been taken since 1st January 2014.

1 Minimum remaining contract duration to be agreed.

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1.4 Conditions

The scheme provides for a reduction in teaching for one semester. The scheme must commence on the first full semester of the applicant’s return to work

following a period of eligible leave. Draw down of the scheme must commence within 18 months of the approval in principal

being agreed by the Faculty Executive Committee. The applicant is entitled to 120 hours buy-back, to a maximum of €6,500: this is the

equivalent of 10 hours per week for the 12 weeks of the semester The buy-back can be a composed of a number of different elements (see sample below) as

long as agreement is reached with Head of School.

1.5 Financial arrangements

The INTEGER Returner’s Scheme supports academic staff returning to active research after a prolonged absence and will be on the basis of full salary.

Sample costings:

Hours Cost per hour Total

Tutorials 33 €33 €1,089

Teaching 60 €81 €4,860

Labs 25 €21 €525

Total 118 - €6,474

** Buy-back of admin time (at appropriate rate) is also possible under the scheme, as long as total hours do not exceed 120.

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2.0 Application procedure

2.1 Application procedure (maternity / paternity / carer’s leave)

Action Responsibility Timings

Step 1: Approval in Principal

Complete the ‘Approval in Principal (maternity / paternity / carer’s leave)’ form. Submit to Head of School for agreement and countersigning. Scan the countersigned document and submit it to hrafems@tcd.ie. Post original countersigned hard copy to the Faculty Office.

Applicant Minimum 6 weeks before leave start date

The submission is brought before the FEC for approval in principal. HR Partner Next available FEC meeting

Applicant and HoS are informed of outcome of FEC. HR Partner As soon as possible after FEC meeting

Step 2: Draw down of funds

Agree return to work date. HoS and applicant

Recruit appropriate person(s) for the role. HoS Note: Applicant input may be required.

Complete the ‘Transfer of Funds’ form. A completed nomination form, showing the replacement(s) details, must also be

submitted. Scan both forms and submit to hrafems@tcd.ie. Post original hard copies to the Faculty Office.

HoS Minimum 6 weeks prior to Integer start date

Complete relevant HR and finance checks for the proposed replacement. Post added to staffing submission ‘for noting’. HR and Finance partners

Applicant and HoS are informed of outcome of checks. HR Partner

Any paperwork associated with recruit to proceed as normal. School

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Application procedure (long term sick)

Action Responsibility Timings

Step 1: Approval in Principal

Agree return to work date. HoS and applicant

Complete the ‘Approval in Principal (long term sick leave)’ form. Submit to Head of School for agreement and countersigning. Applicant

Countersign the completed form. Scan the countersigned document and submit it to hrafems@tcd.ie. Post original countersigned hard copy to the Faculty Office.

HoS Minimum 4 weeks before return to work date

The submission is brought before the FEC for approval in principal. HR Partner Next available FEC meeting

Applicant and HoS are informed of outcome of FEC. HR Partner As soon as possible after FEC meeting

Step 2: Draw down of funds

Recruit appropriate person(s) for the role. HoS Note: Applicant input may be required

Complete the ‘Transfer of Funds’ form. Scan the form and submit it to hrafems@tcd.ie. Form must be accompanied by completed nomination form. Post original hard copies to the Faculty Office.

HoS Minimum 6 weeks before Integer start date

Complete relevant HR and finance checks HR and Finance partners

Applicant and HoS are informed of outcome of checks. Post added to staffing submission ‘for noting’. HR Partner

Any paperwork associated with recruit to proceed as normal. School

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INTEGER Returner’s Scheme for Academic StaffApproval in Principal form (maternity / paternity / carer’s)

Applicant details:

TitleFirst nameSurnameSchool

Leave details:

Start date of leaveEnd date of leaveIndicative start date for INTEGER funding(subject to change with agreement from HoS)Last date for draw down of INTEGER funding (18 months from leave start date)

Indicative cost for semester buy-back

Hours(per semester) Cost per hour Total

TutorialsTeachingLabsAdmin (if applicable)Total

Signature of applicant

I confirm that I will continue to supervise research students during my sabbatical.

Signature: Date:

Signature of Head of School

I confirm that I support this application for INTEGER funding.

Signature: Date:

COMPLETED FORM TO BE SENT TO: HR Partner, EMS Faculty Office, 27 Westland Row

*** INCOMPLETE OR UNSIGNED FORMS WILL NOT BE ACCEPTED AND WILL BE RETURNED TO THE SCHOOL FOR COMPLETION ***

Decision of FEC on request for Integer Funding: meeting date: ………………Accepted ¨ Rejected ¨ Further information requested ¨

INTEGER Returner’s Scheme for Academic StaffApproval in Principal form (long term sick leave)

Applicant details:

TitleFirst nameSurnameSchool

Leave details:

Date of return from long-term sick leaveStart date for INTEGER funding

Indicative cost for semester buy-back

Hours(per semester) Cost per hour Total

TutorialsTeachingLabsAdmin (if applicable)Total

Signature of applicant

I confirm that I will continue to supervise research students during my sabbatical.

Signature: Date:

Signature of Head of School

I confirm that I support this application for INTEGER funding.

Signature: Date:

COMPLETED FORM TO BE SENT TO: HR Partner, EMS Faculty Office, 27 Westland Row

*** INCOMPLETE OR UNSIGNED FORMS WILL NOT BE ACCEPTED AND WILL BE RETURNED TO THE SCHOOL FOR COMPLETION *

Decision of FEC on request for Integer Funding: meeting date: ………………Accepted ¨ Rejected ¨ Further information requested ¨

INTEGER Returner’s Scheme for Academic StaffTransfer of Funds form (maternity / paternity / carer’s / long term sick leave)

Applicant details:

TitleFirst nameSurnameSchool

Replacement details:

TitleFirst nameSurnameDescription of buy-back:(Briefly describe how the INTEGER funding will be used to fund replacement teach etc. Please note that supervision of research students should not be affected.)

Period of buy-back:

INTEGER Cover start and end date:Cost code for funding transfer(must be FIS format):

Cost breakdown:

Hours(per semester) Cost per hour Total

TutorialsTeachingLabsAdmin (if applicable)Total

Signature of head of school

I am satisfied that:

(i) the teaching programme will be adequately covered;

(ii) supervision of postgraduate students will continue;

(iii) all administrative responsibilities will be covered (if applicable);

Signature: Date:

COMPLETED FORM TO BE SENT TO: HR Partner, EMS Faculty Office, 27 Westland Row

INTEGER Returner’s Scheme for Academic StaffTransfer of Funds form (maternity / paternity / carer’s / long term sick leave)

*** INCOMPLETE OR UNSIGNED FORMS WILL NOT BE ACCEPTED AND WILL BE RETURNED TO THE SCHOOL FOR COMPLETION ***