Distance Learning & Online Instruction

Creating a Dropbox Folder

The Dropbox allows you to create folders so students can submit/upload assignments to them.

Adding a Dropbox Folder1. Click the Dropbox link from the Assessments drop-down menu in the course

navigation bar.

2. Click the New Folder button.

3. Enter a Title such as “Assignment 1” (1), select the Grade Item from the gradebook that the Dropbox is associated with (2), and enter the Out of score (what the assignment is worth) (3).

4. Enter Custom Instructions for students to complete the assignment.

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5. Choose the number of files a student is able to submit per submission (1). Choose which submissions are kept (2).

6. Scroll back up to the top of the page and click on the Restrictions tab.

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7. If applicable, you can click on the checkboxes for Has Start Date (1), Has Due Date (2) and Has End Date (3) and use the options to select the desired date and times for them. If you need to check submitted assignments for plagiarism then proceed to the Enabling Turnitin for a Dropbox Folder section of this manual. If you do need to check for plagiarism then click on the Save and Close button (4).

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Enabling Turnitin for a Dropbox Folder

If necessary, when you create a Dropbox folder in the Virtual Campus you have the ability to turn on and enable the Turnitin plagiarism checker to check every paper submitted to the folder for plagiarism using the new Turnitin integration.

IMPORTANT: Only Dropboxes created after the Spring 2017 semester, will utilize the new Turnitin integration discussed in this manual. Any Dropboxes created during or prior to that semester will continue to utilize the old Turnitin integration.

It is highly recommended that any old Dropboxes you have in your course(s) be deleted and recreated so that they will automatically utilize the new integration, since D2L is planning to discontinue support for the old Turnitin integration.

1. Click on the Turnitin tab.

2. Check the option to “Enable Turnitin for this folder”.

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3. Click on the More Options in Turnitin button.

F.Y.I.: Turnitin supports the following file formats:

Microsoft Word™ (DOC and DOCX) Corel WordPerfect® HTML Adobe PostScript® Plain text (TXT) Rich Text Format (RTF) Portable Document Format (PDF) Microsoft PowerPoint (PPT, PPTX, and PPS) Hangul (HWP)

If you would like for your students to be able to submit file types other than those listed above, you will need to choose Yes, for the Allow submission of any file type option. Such files types will be checked for plagiarism where possible.

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4. Click on the Optional Settings link.

5. Choose which sources to compare submitted papers against. By default all 3 sources are selected (which is recommended).

6. Select when plagiarism reports should be generated and if resubmissions are allowed.

Generate reports immediately (resubmissions are not allowed): a report will be generated as soon as a student submits their paper; they will not be allowed to resubmit additional papers after their initial submission.

Generate reports immediately (resubmissions are allowed until due date): a report will be generated as soon as a student submits their paper; they will be allowed to resubmit additional papers after their initial submission until the assignment due date.

Generate reports on due date (resubmissions are allowed until due date): a report will be generated on the due date for the assignment; students will be allowed to resubmit additional papers after their initial submission until the assignment due date.

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7. Select if you want to exclude bibliographic materials (1) and quoted materials (2) from the Similarity Index for all papers.

8. Select if you want to exclude small matches from the Similarity Index for all papers.

Selecting Yes will allow you to specify the length (in words or percentage) of the small matches you want to exclude from the Similarity Index for submitted papers.

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9. Choose whether or not to store submitted papers to the Standard paper repository.

The Standard paper repository is the Turnitin database in which submitted papers are stored and used to compare future submitted papers against.

NOTE: You might consider using the Do not store the submitted papers option when you are allowing students to submit a rough draft of a paper and you do not want their final submission to be compared against their rough draft when submitted.

10. If you like, you can enable the ETS e-rater grammar checker to include feedback marks for grammar and other writing traits when you view submitted papers through the Turnitin GradeMark view.

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Selecting Yes will allow you to specify which ETS grammar handbook (1), English dictionary (2), and categories of feedback (3) the ETS e-rater will use.

11.You can choose to save all the options you selected for this dropbox assignment to be used for future assignments.

12.When finished click the Submit button.

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13. If you like, you can allow students to view their Turnitin similarity report for their submitted paper.

14.You can choose the date and time in which to make any feedback left, using the GradeMark feature in Turnitin, available to your students to view.

15.When done click the Save and Close button.

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Editing a Dropbox Folder

If necessary, you can edit a Dropbox folder after you have created it.

1. Click on the pull down arrow located on the right of a Dropbox title and select Edit Folder. Click the Save and Close button when done.

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Grading a Dropbox Folder1. After the due date for a Dropbox assignment, return to the Dropbox area in the

course and click on the title of the Dropbox folder.

NOTE: Total Files indicates how many students have submitted an assignment. Unread Files indicates the total number of submissions you have yet reviewed.

2. Scroll to the bottom of the page, either click on the student's submitted file name to open and read OR select the checkboxes next to multiple student submissions and click the "Download" link (best if you want to access all submissions at one time). Once the file is downloaded, unzip file (double click on file name) to access each individual submission.

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2b. If the Dropbox folder has the plagiarism checker enabled, you will see a Turnitin Similarity report for each student submission indicating the amount of plagiarism found in their submission.

3. After reviewing the submission click on the "Evaluate Submission" link for that particular student.

4. On the right of the screen enter a Score as well as any Feedback you would like to provide and choose to Publish or Save Draft to complete later.

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To publish feedback to selected students or all students at one time:

1. For each student enter feedback and select to Save Draft and DO NOT click the Publish button (this will actually publish the feedback) instead click on the link for "Back to Folder Submissions" located in the upper right corner of the screen.

2. After last feedback has been saved as a Draft and you have returned to the Dropbox submission area for the assignment check the boxes next to every student you would like to release the score for OR click the checkbox at the top of the table to select all students.

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3. Once done with selections, click the Publish Feedback link to release feedback.

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Download Multiple Submissions

You have the ability to download multiple student submissions from a Dropbox to your computer and provide feedback offline.

1. Check the boxes of the students’ whose Dropbox submissions you want to download.

2. Click the Download icon to download the files to your computer.

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3. Click the download link from the prompt window to download the submissions (note the link is the name of the submissions file folder).

4. Select Save File (1) and click the OK button (2)

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5. Locate the file on your computer (if using windows it may be located in your downloads folder) and double click to open it.

The files are now accessible on your computer for you to evaluate, double click to open each.

NOTE: Do not change the name of any of the submission files when you save them to your computer. The file names are unique to D2L and are used to replace the files with the correct students’ evaluation/feedback when uploaded back into the Dropbox.

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Uploading Downloaded Submissions back to a Dropbox Folder

Once you have downloaded Dropbox submissions and left feedback on them, you can re-upload them to back to the Dropbox folder. D2L will automatically place the feedback files with the correct student that they belong to.

1. Click the Add Feedback Files button.

2. Click the upload button.

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3. Hold down the CTRL key on your keyboard and select all the files you want to upload (1). When finished click the Open button (2).

NOTE: You can also upload files by dragging and dropping them from your computer into the outlined drag and drop area (must have Internet Explorer 10 or higher).

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4. Click the Add button when finished.

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5. When you click on a student’s submission you should now see to your completed evaluation.

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Restoring a Deleted Dropbox Folder

You have the ability to restore any deleted Dropbox folder back to the Dropbox area of your course.

1. From within the Dropbox area you will click on the More Actions button (1) and select Event Log (2).

2. A list of every Dropbox you have deleted will appear. From here click the Restore button of the dropbox you would like to restore.

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3. When you return to the Dropbox area the Dropbox will now be placed there.

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