The District Board of Trustees Santa Fe Community College ... · Continuing and Community Education EnRich! Brochure for Spring 2005 Information Item 415.105, 04-05 _____ In accordance

The District Board of TrusteesSanta Fe Community College, Florida

Agenda for Board Meeting of March 22, 2005 at 4 p.m.Santa Fe Community College Zoo Classroom

Adoption of Agenda Agenda Item: 1.1418.435, 04-05

1. General Functions

1.1 Adoption of Agenda for Meeting of March 22, 20051.2 Approval of Board Meeting Minutes of February 15, 2005

2. Information Items

2.1 President’s Report2.2 Continuing and Community Education EnRich! Brochure for Spring 2005

3. Consent Items

Personnel3.1 Contract Staff (Faculty)

3.2 Contract Staff (Administrative and Professional) 3.3 Community and Continuing Workforce Education Contract Staff 3.4 Career Service Staff

Contracts, Grants3.5 School Board of Alachua County Head Start/Pre-Kindergarten -- Grant

4. Personnel Items

4.1 Continuing Contract Candidates for 2005-2006

5. Finance/Business Affairs Items

5.1 Report of Purchases for February 20055.2 Fund 1 (Current Unrestricted) Revenue and Expenditure Report as of February 28, 20055.3 Warrants Issued for February 20055.4 Colonel Harry M. Hatcher, Jr., Property Survey 05-075.5 Accountable Property Threshold Change

6. Contracts/Grants

6.1 Tech Prep Regional Partnership Agreement with Central Florida Community College6.2 Office for Community Service, Center for Student Leadership and Activities, Santa Fe

Community College - Standardized Memorandum of Understanding with VolunteerService Sites

Board AgendaMarch 22, 2005Page 2

6.3 Santa Fe Health Careers Opportunity Partnership -- Grant6.4 Santa Fe Community College Planetarium Project -- Grant6.5 Santa Fe Community College Democracy Lab Partnership -- Grant

7. Endowment Corporation Liaison Update

8. Board Members’ Remarks

9. Citizen’s Requests

10. Adjournment

Board Action(s) Requested:

Approval

District Board of Trustees Agenda Item: 1.2March 22, 2005

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Approval of Board Meeting Minutes of February 15, 2005 401.427, 04-05________________________________________________________________________________

The minutes of the regular meeting of the District Board of Trustees of Santa Fe Community Collegeheld February 15, 2005, are presented for approval.


Approval


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President’s Report Information Item________________________________________________________________________________

The president will discuss a variety of informational topics.

Today's presentation will be given by Mr. Jack Brown, Zoo Director and Professor, and Mr. BuzBireline, Associate Professor in the Zoo program.


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Continuing and Community Education EnRich! Brochure for Spring 2005 Information Item415.105, 04-05

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In accordance with College Rule 7.11, the Continuing and Community Education EnRich! brochure forthe spring term 2005 is presented for the board’s information. Classes begin the week of April 9,2005, and registration for classes begins March 21, 2005.

C O N S E N T


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Contract Staff (Faculty) 402.662, 04-05________________________________________________________________________________

The individuals listed below are being recommended for appointment for the year 2004-2005, ora portion of the year 2004-2005, as stated in the individual employee’s contract.

Part Time

Kristen ConwayChristopher DrumGeorge DurenStephen HayesErica JacobsPaul McCoyConstance MyrickDonald Tyson


Approval

C O N S E N T


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Contract Staff (Administrative and Professional) 411.263, 04-05________________________________________________________________________________

The individuals listed below are being recommended for appointment for the year 2004-2005, ora portion of the year 2004-2005, as stated in the individual employee’s contract.

Technical/Professional

Part-timeName Position

Valerie Aslakson-Jennings Art SpecialistNancy Brannen Student Development SpecialistTimothy Buchner Software Specialist

^ Salvatore Campagna Personal Fitness Senior SpecialistMijin Chung Multicultural Student Center Specialist

* Phyllis Decker Displaced Homemaker Program Specialist* David Diem Adults with Disabilities Specialist* Corinne Greenberg Test Proctor Specialist* Rebecca Hassell Adults with Disabilities Specialist

Lynn Henderson Math Specialist* Ashley Kirby Test Proctor Specialist* Ivan Klahn VSP Reading Lab Specialist

Jennifer Le Zotte Writing Lab SpecialistGwendolyn Magee Photographer Specialist

* Adrian Manley Counseling Center Specialist* Nancy Nipper Criminal Justice Trust Fund Manager

Joanne Platte Photography Preparation Specialist* Lee Anne Privette Math Specialist

Amanda Reynolds English SpecialistKathryn Rush Ceramics Preparation SpecialistSarah Shine Life Model Specialist

* Kimberly Thomas Test Proctor Specialist* Shelton Wright Family Literacy Specialist

^ Student Leadership and Activities funded* Grant funded


Approval

C O N S E N T


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Community and Continuing Workforce Education Contract Staff 404.361, 04-05________________________________________________________________________________

The individuals listed below are being recommended for appointment for 2004-2005, or a portionof the year, as stated in the individual employee’s contract.

Community Education

Name Position

Dorothy Coar FCAT InstructionValerie Freeman FCAT InstructionIsaac Harmon FCAT InstructionKaren Harmon FCAT InstructionLoretta Hawkins FCAT InstructionJo Jenkins FCAT InstructionReginald Lewis FCAT InstructionOlivia Roberts FCAT InstructionMae Steward FCAT InstructionDoris Raven FCAT InstructionCottie Wright FCAT Instruction


Approval

C O N S E N T


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Career Service Staff 403.434, 04-05________________________________________________________________________________

The individual listed below is being recommended for promotion.

Name Position

Carol Wilson Compensation Support Specialist, Human Resources


Approval

C O N S E N T


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School Board of Alachua County Head Start/Pre-Kindergarten -- Grant 409.1534, 04-05________________________________________________________________________________

The purpose of this project is to provide Associate in Science, Child Development Associate, andChild Care Worker Certification training for 45-90 trainees from the School Board of Alachua CountyHead Start/Pre-Kindergarten programs for staff and parents.

The amount of funds requested from the School Board of Alachua County is $60,000, with nomatching funds from Santa Fe Community College.

Duration of this project is July 1, 2005, through June 30, 2006.

Operating budget impact: None


Approval of grant. Upon legal review and approval, the president or his designee,W. Harvey Sharron, Jr., Vice President for Development, is authorized to execute anyagreements and related documents associated with this grant.


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Continuing Contract Candidates for 2005-2006 402.663, 04-05________________________________________________________________________________

The following faculty members have been voted on by their peers and approved by their supervisorsto receive continuing contracts beginning in the 2005-2006 contract year.

2005-2006 Continuing Contract

Erin AmermanEllen HulslanderWesley LindbergRobert Mitchell

Lauren PoeRobin Rompre^Bruce Tucker

^ Student Leadership and Activities funded


Approval


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Report of Purchases for February 2005 202.524, 04-05________________________________________________________________________________

Below are the total amounts and a summary of purchases for the month of February 2005.

Purchasing $462,917.23Risk Management Consortium 31,186.00Library 0.00Total $494,103.23

P.O. No. Amount Procurement Vendor Class of Item-Department

Y04143 $ 58,382.80 Contract Dell Marketing Computers (40)(Fund 1) Information Technology

Y04295 $ 55,000.00 Contract PPI Construction Pre-Construction Services(Fund 7) Management Building W Addition

Risk Management Consortium

Y04523 $ 31,186.00 Special Arthur J. Gallagher Aviation Coverage - Miami-Dade(Fund 6) & Company Community College

__________ Risk Management Consortium $144,568.80

Purchases $0 - $25,000.00

Number of purchase orders: 485 Amount: $333,692.23Number of contracts awarded by the Board of Trustees: 2 Amount: $ 15,842.20


Approval of report


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Fund 1 (Current Unrestricted) Revenue and Expenditure Report as of February 28, 2005201.579, 04-05

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The attached Fund 1 (Current Unrestricted) Revenue and Expenditure Report reflects the status ofthe college in relation to the percentage of unrealized and unencumbered funds as of February 28,2005.

The following summary provides a comparison of actual revenues and expenditures for 2004-2005vs. 2003-2004.

2004-2005 2003-2004Dollar Amount Percent of Budget Dollar Amount Percent of Total Year

Revenue 42,349,836 73.29 40,070,359 73.80

Expenditures 33,714,225 55.87 32,263,041 58.60


Approval of report


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Warrants Issued for February 2005 208.419, 04-05________________________________________________________________________________

In accordance with State Board of Education Rule 6A-14.073(5), a listing of all checks issued fromFebruary 1 through February 28, 2005, is available at this meeting for the board’s information. Theamount disbursed for the month was $7,240,513.29.

Warrant Numbers

Manual Payroll NoneManual Payables NonePayables 390583 - 393733Payroll 596250 - 597064

Electronic Transfers

1883 - 4450


Approval


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Colonel Harry M. Hatcher, Jr., Property Survey 05-07 200.682, 04-05________________________________________________________________________________

Below and on the attached pages are requests from the various custodians to remove property fromtheir inventory for the reasons indicated. The college has a Property Survey Committee composed ofrepresentatives from around the college who review the departmental requests before they arepresented to the board for approval.

The Property Survey Committee met February 24, 2005, to consider departmental requests to berelieved from inventory accountability. The committee members sent their approvals that the followingrequests be accepted and recommend board approval to remove the items listed below from theactive property control inventory records. A detailed list of all items from each category is attached.

Category Numberof

Items

OriginalCost or

Value Items< $5,000 to

beRemoved

fromInventory

Numberof

Items

Original Costor ValueItems >

$5,000 to beRemoved

fromInventory

andFinancialRecords

Depreciationof Items> $5,000

Total BookValue Items

to beRemoved

fromInventory

and/orFinancialRecords

Stolen 2 $ 2,387.00 0 $ 0.00 $ 0.00 $0.00Worn-OutEquipment withSalvageableParts

1 $ 2,493.95 0 $ 0.00 $ 0.00 $0.00

Worn-OutEquipment withNo SalvageableParts

5 $12,580.03 0 $ 0.00 $ 0.00 $0.00

Surplus Property 5 $ 8,340.22 1 $ 6,725.00 $ 6,725.00 $0.00Trade-Ins 1 $ 4,489.45 1 $29,500.00 $29,500.00 $0.00Transfers 32 $39,047.88 2 $14,821.05 $14,821.05 $0.00

TOTAL 46 $69,388.53 4 $51,046.05 $51,046.05 $0.00

Notes

Stolen Items are items that have been reported to the SFCC Police Department as stolen.

Worn-Out Equipment with Salvageable Parts are items from which parts will be taken before the itemsare discarded.

Agenda Item 5.4March 22, 2005Page 2

Worn-Out Equipment with No Salvageable Parts are items that are no longer in usable condition andare not cost-effective to repair.

Surplus Property is generally offered to Alachua and Bradford counties schools first. If the countiesare not interested in these items, they will be offered to other non-profit organizations that haverequested them. Items that are not requested will then be sold at a surplus auction.

Trade-Ins are items that have been traded in on new equipment.

Transfers are those items being transferred to the institution shown. These institutions are alwaysnon-profit entities.

Acquisition Value represents the college’s acquisition cost, NOT the current value of the items. Thecollege depreciates and capitalizes items costing $5,000 or greater. Items that cost greater than $750but less than $5,000 are not depreciated or capitalized. Instead they are tracked for inventorypurposes ONLY. The present value of most of the items less than $5,000 listed here is substantiallylower than the amount indicated.


Approval of survey


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Accountable Property Threshold Change 200.683, 04-05________________________________________________________________________________

In accordance with college Rule 5.7 and Florida Statute 274.02, and by the recommendation of theProperty Survey Committee, the Property Office is requesting that the president approve changing thecost at which an item of furniture or equipment is inventoried from $750.00 to $1,000.00. Theeffective date for new purchases will be April 1, 2005.

Approval of the board is requested to remove items under $1,000.00 from the existing propertyinventory. There are 927 items in this category with a total cost or value of $740,255.95. Thedetailed list of these items will be available for review at the board meeting. Certain items, althoughremoved from the accounting side of inventory, will retain a property decal and continue to bephysically accounted for each year. Items in this category include computers, laptops, cameras,projectors, and firearms.


Approval


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Tech Prep Regional Partnership Agreement with Central Florida Community College 408.1473, 04-05

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This agreement will facilitate articulation and acceleration in order to serve high school students withincreased choices in the Santa Fe Tech Prep Consortium and the Mid-Florida Tech Prep Consortium.


Approval


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Office for Community Service, Center for Student Leadership and Activities, Santa Fe CommunityCollege - Standardized Memorandum of Understanding with Volunteer Service Sites

408.1474, 04-05________________________________________________________________________________

Many Santa Fe courses require service-learning hours as a component of the curriculum.Additionally, community service hours are performed by many students on an individual basis and asa part of their involvement in college organizations. This memorandum of understanding identifies therights and responsibilities of the college and the community agency that intends to utilize Santa Festudent volunteers, and brings the process in line with that of the University of Florida.

It is requested that this memorandum be approved as a standard form without further review by theboard. The college also requests that the Director for Student Life be authorized to execute theseagreements on behalf of the college.


Approval and authorization for Director for Student Life to execute agreement


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Santa Fe Health Careers Opportunity Partnership -- Grant 409.1531, 04-05________________________________________________________________________________

The purpose of the Health Careers Opportunity Partnership Grant (HCOP) is to increase the numbersand percent of under-represented and disadvantaged students (emphasizing minority population)who graduate from Health Sciences programs, and who understand and respect the differences andcommonalities of the varied cultures within Florida. This project will implement a recruitment plan andestablish a pipeline of motivated, disadvantaged students beginning in middle school and continuingthrough high school and college. Academic, career, and cultural awareness preparation will beprovided at all levels. Recruitment activities will be provided for 200 students at all levels each year.From the high school applicant pool, 30 rising 9th and 10th graders will be chosen for the unstructured2-week, 6 hours/day High School Summer Enrichment Program. Thirty 11th and 12th graders will bechosen for the structured 20-week, 6 hours/day hours High School Saturday Academy, whichprovides leadership training, academic enrichment, cultural competency training, and healthprofessional career awareness. Students will visit underserved clinical sites, use technicalhealthcare diagnostic equipment, and prepare for SAT/ACT examinations and college life. Also, fromthe college applicant pool, 30 students will be chosen for the College Summer Institute, which is a 6-week, 6 hour/day structured summer program that includes communications, hands-on science, mathand technology instruction, college success, and community service projects with a culturalcompetency base. Twenty-four College Summer Institute graduates will be selected to receive pre-admissions retention services. All disadvantaged students enrolled in targeted Health Sciencesprograms will receive progression and retention services that will maximize completion andgraduation opportunities. Students will be tracked in the HCOP program via a database system whichwill include number of participants in each phase, pre/post evaluation of cultural competency andhealthcare issues awareness, academic/testing performance, application and acceptance into atargeted Health Sciences program, retention, graduation, and job placement. This is year one of athree-year project.

The amount of funds requested from the US Department of Health and Human Services, Public HealthService, Health Resources and Services Administration, Bureau of Health Professions, Division ofHealth Careers Diversity and Development, is $281,712, with an in-kind match of $27,468 from SantaFe Community College.

Duration of this project is September 1, 2005, through August 31, 2006.

Operating budget impact: Funds from existing college budget




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Santa Fe Community College Planetarium Project -- Grant 409.1532, 04-05________________________________________________________________________________

The purpose of this project is to establish a planetarium/astronomy museum in the college’s NaturalScience Division and to expand the curriculum to include planetarium programs. Grant funds willprovide for the projectors and ancillaries to present the planetarium programs to the identified targetaudiences.

The planetarium will help increase math and science literacy to an under-funded, under-served ruralpopulation. In addition to Santa Fe Community College students, the planetarium programs will bemade available to K-12 students and schools, the University of Florida, and to the general public toincrease math and science literacy through family literacy programming.

The amount of funds requested from the U.S. Department of Education, Office of PostsecondaryEducation, is $496,000, with a cash match of $122,144 from Santa Fe Community College.

Duration of this project is May 1, 2005, through April 30, 2006.

Operating budget impact: Funds from existing college budget




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Santa Fe Community College Democracy Lab Partnership -- Grant 409.1533, 04-05________________________________________________________________________________

The purpose of this project is to fund service learning group projects for students in the honorssection of International Relations (INR 2002). The group projects include preparing the SFCC ModelUnited Nations Team for competition at the South Florida Regional Model United Nations and designingand operating the website for the Gainesville Chapter of the United Nations Association.Approximately 25 students will benefit from this project, some of whom will do a presentation at theNational Collegiate Honors Conference held annually.

The amount of funds requested from the Lock Haven University of Pennsylvania Center for Civic Lifefor Democracy Lab is $1,000, with no matching funds from Santa Fe Community College.

Duration of this project is March 23, 2005, through June 30, 2005.

Operating budget impact: None



Documents

The District Board of Trustees Santa Fe Community College ... · Continuing and Community Education EnRich! Brochure for Spring 2005 Information Item 415.105, 04-05 _____ In accordance