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The Development of a Combined Service Desk in Hayden Library
Jennifer HarterScience Library, MIT Libraries
Columbia Reference SymposiumMarch 10, 2006
The MIT Libraries
Architecture
Engineering Management
Science Humanities
Hayden Library
MIT Libraries’ New Reference Vision
• Single service desk in each unit• Tiered information service • “Just-in-time” rather than “just-in-case” staffing• Improved patron self-sufficiency• Core competencies for desk staff
Hayden Library
Hayden Circulation8 AM – midnight
Humanities Reference10 AM – 5 PM
Science Reference10 AM – 5 PM
Development of the Combined Desk: Service Desk Renovation
• Science reference desk and circulation desk closer together
• Course reserves integrated with circulation
Development of the Combined Desk: Service Desk Renovation
• Increased interaction between circulation and science reference staff
• Humanities reference desk still on second floor
Development of the Combined Desk: Combined Reference Desk
• Science reference desk became Hayden reference desk
• Circulation and reserves desks the same• Mornings: One reference person on desk, one
(from other library) on call• Afternoons: Humanities and Science Reference
staff work together at desk • Increased interaction between staff
Development of the Combined Desk: Combined Service Desk Plan
• Team of circulation and reference staff• Mornings: Two circulation staff on desk, librarian
on call (either library)• Afternoons: Three staff on desk, one on call
(combination of two circulation staff and reference staff from both libraries)
Where are we now?
YH A D E N D E S K
Where are we now? – The Team
• 18 member team• Balance of expertise at desk
– 9 (all) circulation staff– 9 other staff: librarians, processing, technical
• Shared sense of mission• Leadership triumvirate
Where are we now? – The Desk
• Single service area, three desks in a row• Interchangeable workspaces
Where are we now? – Training
• One-on-one training• Staff meetings• On-the-job training: Combination of staff at desk
creates learning opportunities for all team staff• System-wide customer service training
Where are we now? – Service
• “One stop shopping” for patrons• Solid base of knowledge at desk• Richer help to patrons at all hours of day• More opportunity to interact with patrons • Circulation transactions teaching moments• Multiple referral avenues
Possible Next Steps
• The Team– Full year terms– Additional staff expertise– Shared values
• The Desk– Better signs– Additional renovation
Possible Next Steps
• Training– Systematic skills training 100+ core competencies– Basic subject cross-training– Documentation to supplement training
• Service– Develop more off-desk reference: email, chat, IM– Expand bookpage service– Open reserves stacks
Reference Initiatives
• Reference Vision Report– http://macfadden.mit.edu/refcomm/RefVision/docume
nts/refvision_psmg.pdf
• Implementation Plan for a New Service Model– http://macfadden.mit.edu/delta/Delta_Plan_June_17_
2004.pdf
• 100+ Core Competencies– http://macfadden.mit.edu/delta/categories.pdf
100+ Core Competencies
http://macfadden.mit.edu/delta/categories.pdf
