The Corporation of the Township of Brock · Township of Brock support TESL Ontario proclaiming October 28 to November 3, 2018‘English as a Second Language Week’. MOTION CARRIED

The Corporation of the Township of Brock

Municipal Administration Building

Council

Session Twelve Monday, October 1, 2018

Agenda

I. Call to order – Mayor John Grant – 10:00 a.m.

II. Moment of Meditation/Personal Reflection

III. Declaration of Pecuniary Interest

IV. Confirmation of Minutes

(1) 10th meeting, September 17/18 (2) 11th meeting, September 17/18

V. Hearing of Deputations – N I L

VI. Petitions – N I L

VII. Communications Submitted to Council

Group I – Receive and File

1697 Durham Regional Police Services Board – Highlights from the September 11, 2018 meeting

1721 Lakeridge Health – 2017/2018 Annual Report

1735 Town of Ajax – Preventing Gun Violence in Ajax

1736 Town of Ajax – Better Local Government Act, 2018 and Notwithstanding Clause

Group III – Communications Submitted for Action

1699 Paul Yates et. al – Petition for Drainage Works by Owners, Concession 4 (Thorah)

1716 Waste Reduction Week in Canada – Proclaim Waste Reduction Week in Canada 2018

1745 Lois Shaw, Brock Youth Centre – Municipal Internship Program: Youth Engagement Strategies

1758 Katie Sauren – Halloween Photos

1759 Maralee Drake – Interoffice Memorandum, 2018 Remembrance Day Arrangements

1761 Justin Kouba – Request to continue leasing portion of parking lot at Beaverton Harbour, Beaver River Bait

VIII. Reports of Committees

(1) 9th Finance Committee – September 17/18 (2) 7th Public Works Committee – September 10/18 (3) 7th Parks & Recreation Committee – September 10/18 (4) 7th Administration & Personnel Committee – September 24/18

This document is available in alternate formats upon request. Please contact the Clerk’s Department at 705-432-2355.

Session Twelve - 2 - Monday, October 1, 2018

IX. Motions – N I L

X. Consideration of By-laws

(1) By-law Number 2815-2018-PW – to limit the gross vehicle weight of any vehicle or any class thereof passing over a bridge under the jurisdiction of the Corporation of the Township of Brock pursuant to the Highway Traffic Act, R.S.O. 1990, C. H.8, as amended

(2) By-law Number 2816-2018-PW – to limit the gross vehicle weight of any vehicle or any class thereof passing over a bridge under the jurisdiction of the Corporation of the Township of Brock pursuant to the Highway Traffic Act, R.S.O. 1990, C. H.8, as amended

XI. General Items and Enquiries

(1) Mayor John Grant – Report to Council

(2) Regional Councillor W.E. Ted Smith – Report to Council

(3) Confirm the following

• Ms. Margaret Robbins – 95th Birthday – September 18, 2018 60th• Mr. Keith & Mrs. Cathryn Griffin – Wedding Anniversary –

September 27, 2018 50th• Mr. Paul & Mrs. Nancy Rice – Wedding Anniversary –

September 28, 2018

(4) Other?

(5) Public Questions and Clarification

XII. Confirmation By-law

(1) By-law Number 2817-2018-AP – to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on October 1, 2018.

XIII. Adjournment



Council

Session Ten Monday, September 17, 2018

The Tenth Meeting of the Council of the Township of Brock, in the Regional Municipality of Durham, was held on Monday, September 17, 2018, in the Municipal Administration Building Council Chamber.

Members present: Mayor: John Grant Regional Councillor: W.E. Ted Smith Councillors: Gord Lodwick

Cyndi Schaffer Mike Parliament Therese Miller Lynn Campbell

Staff Members present: (recording the minutes) Deputy Clerk Becky Jamieson Clerk’s Assistant Deena Hunt Treasurer Laura Barta

I. Call to Order

CAO & Municipal Clerk Thomas G. Gettinby

Mayor John Grant called the meeting to order at 10:00 a.m.

Moment of Meditation/Personal Reflection

Council and those present paused for a moment of meditation/personal reflection.

Declaration of Pecuniary Interest – None

Confirmation of Minutes – 9th meeting – August 13/18

Resolution No. 1-10

MOVED BY W.E. Ted Smith and SECONDED BY Gord Lodwick that the minutes of the 9th Council meeting as held on August 13, 2018, be taken as read, confirmed, and signed by the Mayor and Clerk.

MOTION CARRIED

Hearing of Deputations - None

II.

III.

IV.

V.

VI.


Group I – Receive & File

1550 Royal Canadian Legion Branch #135 (Beaverton), Poppy Fund – November 11, 2018, Bells of Peace

Petitions – None

1640 Durham Regional Police – Annual Report 2017

1661 The Great Trail – 2017/18 Annual Report


Session Ten - 2 - Monday, September 17, 2018

Resolution No. 2-10

MOVED BY W.E. Ted Smith and SECONDED BY Gord Lodwick that communication numbers 1550, 1640, and 1664 be received for the information of Council and filed.

MOTION CARRIED

Group II – Communications Referred to Committee

Referred to Planning Committee

1663 Local Planning Appeal Support Centre – Interim Guide to Services and Eligibility

Resolution No. 3-10

MOVED BY W.E. Ted Smith and SECONDED BY Lynn Campbell that communication number 1663 be referred to the next meeting of the Planning Committee to be held on September 24, 2018.

MOTION CARRIED

Referred to Protection to Persons and Property Committee

1507 City of Oshawa – Oshawa adds new wayfinding system

1534 Kevin Strachan – By-law enforcement, property standards

1536 Mike Fockler – ATV’s on roads

1649 Ministry of Community Safety and Correctional Services – Emergency Management and Civil Protection Act

1683 Pauline Birinyi – Beaverton Harbour Parking

Resolution No. 4-10

MOVED BY Therese Miller and SECONDED BY Mike Parliament that communication numbers 1507, 1534, 1536, 1649, and 1683 be referred to the next meeting of the Protection to Persons and Property Committee to be held on September 24, 2018.

MOTION CARRIED

Referred to Administration and Personnel Committee

1665 Ontario Heritage Trust – 2019 Doris McCarthy Artist-in-Residence program

Resolution No. 5-10

MOVED BY Cyndi Schaffer and SECONDED BY Gord Lodwick that communication number 1665 be referred to the next meeting of the Administration and Personnel Committee to be held on September 24, 2018.

MOTION CARRIED

Referred to Public Works Committee

1680 Durham Region Works Department – Public Notice, Concession Road 6 (River Street), Sunderland


Resolution No. 6-10

MOVED BY Lynn Campbell and SECONDED BY Mike Parliament that communication number 1680 be referred to the next meeting of the Public Works Committee to be held on October 1, 2018.

MOTION CARRIED

Group III – Communications Submitted for Action

1626 Laura Croft – Food Truck, B2125 Concession 6, Beaverton

Resolution No. 7-10

MOVED BY Gord Lodwick and SECONDED BY Cyndi Schaffer that Council have no objection to the request contained in communication number 1626 providing all bylaws are complied with.

MOTION CARRIED

1672 Davies Howe – Notice of Appeal Pursuant to s. 34(19) of the Planning Act, Township of Brock Zoning By-law No. 2780-2018-PL, Appeal by Jay Yerema-Weafer

Resolution No. 8-10

MOVED BY W.E. Ted Smith and SECONDED BY Gord Lodwick

WHEREAS an appeal to zoning By-law No. 2780-2018-PL has been filed by Davie Howe;

AND WHEREAS the Local Planning Appeals Tribunal (LPAT) requires a report on the position taken by Council in response to the appeal as part of a submission package to the LPAT;

NOW THEREFORE the Council of the Township of Brock reaffirms its decision on the enactment of By-law No. 2780-2018-PL on the basis that the application/by-law:

a) Is consistent with the Provincial Policy Statement; b) Conforms with all relevant Provincial Plans; and, c) Conforms to all applicable Official Plans

Regional Councillor Smith advised that the lands have been designated for development for 50 years noting that sewer and water, traffic flows, and density issues were previously addressed. He advised that development would be permitted as sewage capacity becomes available and traffic flow issues have been addressed in the conditions. He noted that the density is permitted and encouraged by the Province and this represents good long term planning.

Councillor Campbell requested clarification as to how water has been addressed to which Regional Councillor Smith advised that a secondary standby well will be online this year noting that there is no shortage of water in Sunderland and the water advisory was in place during the sourcing of the standby well.

Councillor Campbell enquired whether the standby well would provide water to Phase 2 of the Kaitlin development and was advised not as it is a necessary back up well and not triggered by the Kaitlin development.

Mayor Grant requested a recorded vote.


Resolution No. 8-10

MOVED BY W.E. Ted Smith and SECONDED BY Gord Lodwick

WHEREAS an appeal to zoning By-law No. 2780-2018-PL has been filed by Davie Howe;

AND WHEREAS the Local Planning Appeals Tribunal (LPAT) requires a report on the position taken by Council in response to the appeal as part of a submission package to the LPAT;

NOW THEREFORE the Council of the Township of Brock reaffirms its decision on the enactment of By-law No. 2780-2018-PL on the basis that the application/by-law:

d) Is consistent with the Provincial Policy Statement; e) Conforms with all relevant Provincial Plans; and, f) Conforms to all applicable Official Plans

Recorded Vote

Yeas Nays

John Grant Lynn Campbell Gord Lodwick Therese Miller Mike Parliament Cyndi Schaffer Ted Smith

MOTION CARRIED

1567 Teachers of English As a Second Language Association of Ontario – English as a Second Language Week

Resolution No. 9-10

MOVED BY Lynn Campbell and SECONDED BY Therese Miller that the Township of Brock support TESL Ontario proclaiming October 28 to November 3, 2018 ‘English as a Second Language Week’.

MOTION CARRIED

1687 Becky Jamieson – Report: 2018-CO-05, Brock Tourism Project Funding Application

The CAO and Municipal Clerk advised that the Region of Durham has confirmed that they will include funding for the project within their budgets for 2019, 2020, and 2021.

Mayor Grant expressed appreciation for the efforts of staff noting that this aligns with Council’s mandate for tourism.

Councillor Schaffer expressed appreciation for the report noting that any funding received would be beneficial.


Resolution No. 10-10

MOVED BY W.E. Ted Smith and SECONDED BY Gord Lodwick that Council authorize staff to submit a grant application to the Province of Ontario’s Rural Economic Development (RED) Program to request funding for a tourism project. Further, that staff be directed to apply for additional funding for the same initiative through the South Lake Community Futures Development Corporation grant program should a funding intake open.

MOTION CARRIED

VIII. Reports of Committees - None

IX. Motions

(1) Sunderland Skating Club – Concession Booth Agreement

Councillor Campbell advised that this is an important fundraising initiative for the skating club and appreciated by the patrons of the arena.


MOVED BY Lynn Campbell and SECONDED BY Mike Parliament that the Mayor and Clerk be and they are hereby authorized to execute a licence agreement as prepared between the Corporation of the Township of Brock and the Sunderland Skating Club for the purpose of a snack bar operation commencing on the 1st day of November 2018 and ending the 31st day of March 2019.

MOTION CARRIED

X. Consideration of By-laws

(1) By-law Number 2808-2018-AP – to adopt an organizational structure and plan of employee benefits for certain employees of the Township of Brock

Councillor Miller requested clarification on the changes to which the CAO and Municipal Clerk advised that inside staff duties have been updated to acknowledge the day to day activities, the Planner position is now full time, and the Fire Department structure recognizes the Chief Training Officer.

Resolution No. 12,13,14-10

By-law Number 2808-2018-AP – to adopt an organizational structure and plan of employee benefits for certain employees of the Township of Brock, was read three times and passed in open Council. The Mayor and Clerk were authorized to sign the by-law on behalf of the municipality and to have same engrossed in the by-law book.

MOTION CARRIED

(2) By-law Number 2809-2018-PL – to authorize The Corporation of the Township of Brock to enter into a Site Plan Agreement with Godfrey, McMillan Limited

The CAO and Municipal Clerk advised that this by-law is a result of a decision made by the Committee of Adjustment in 1987 requesting a site plan agreement which was approved by Council but never executed. He noted that the purchasers of this property have expressed their desire that the title be cleared before the transfer is completed.



By-law Number 2809-2018-PL – to authorize The Corporation of the Township of Brock to enter into a Site Plan Agreement with Godfrey, McMillan Limited, was read three times and passed in open Council. The Mayor and Clerk were authorized to sign the by-law on behalf of the municipality and to have same engrossed in the by-law book.

MOTION CARRIED

(3) By-law Number 2810-2018-FI – to delegate authority to the Treasurer or Deputy Treasurer to authorize the execution of Tax Arrears Extension Agreements pursuant to Section 378 of the Municipal Act, 2001.

Regional Councillor Smith enquired as to the number of occurrences that this by-law has been applied to which the Treasurer advised twice during her employment with Brock and the Municipal Act was amended to permit the Treasurer to execute these agreements following Council delegation.

Mayor Grant advised that Council is permitted to delegate this authority.


By-law Number 2810-2018-FI – to delegate authority to the Treasurer or Deputy Treasurer to authorize the execution of Tax Arrears Extension Agreements pursuant to Section 378 of the Municipal Act, 2001, was read three times and passed in open Council. The Mayor and Clerk were authorized to sign the by-law on behalf of the municipality and to have same engrossed in the by-law book.

MOTION CARRIED

(4) By-law Number 2811-2018-PL – to authorize the Corporation of the Township of Brock to enter into a Subdivision Agreement with 952946 Ontario Inc., and any applicable encumbrancers

The CAO and Municipal Clerk advised that this by-law and the next by-law are enabling by-laws to allow the Mayor and Clerk to sign subdivision agreements for the Marina and Marydel subdivisions. He noted that the finalized subdivision agreements will be registered on title.

Councillor Miller enquired as to the number of homes planned for Phase 2 of Marydel and was advised 289 which brings the total to 341 homes.


By-law Number 2811-2018-PL – to authorize the Corporation of the Township of Brock to enter into a Subdivision Agreement with 952946 Ontario Inc., and any applicable encumbrancers, was read three times and passed in open Council. The Mayor and Clerk were authorized to sign the by-law on behalf of the municipality and to have same engrossed in the by-law book.

MOTION CARRIED

(5) By-law Number 2812-2018-PL – to authorize the Corporation of the Township of Brock to enter into a Subdivision Agreement with Marydel Homes (Beaverton) Inc. and any applicable encumbrancers



By-law Number 2812-2018-PL – to authorize the Corporation of the Township of Brock to enter into a Subdivision Agreement with Marydel Homes (Beaverton) Inc. and any applicable encumbrancers, was read three times and passed in open Council. The Mayor and Clerk were authorized to sign the by-law on behalf of the municipality and to have same engrossed in the by-law book.

MOTION CARRIED


(1) Mayor John Grant – Report to Council

Mayor Grant advised that his attendance at the AMO Conference in August included workshops, seminars, vendor presentations, and presentations by 19 of the 21 new ministers. He advised that our MPP, Laurie Scott, Minister of Labour, introduced him to members of the cabinet and there was the opportunity to raise concerns in Brock.

Mayor Grant noted that the Minister of Finance advised that the anticipated 3% increase to the ODSP will be reduced to a 1½% increase with an explanation that it is ‘right sizing the payment’. He advised that the Minister of Health and Long Term Care noted that the rural hospital funding structure would probably be addressed as there needs to be an emphasis on wellness versus treatment.

Mayor Grant advised that the following initiatives were announced: $54 million in funding allocated to forestry roads; high speed rail through rural areas will be reassessed; a slowdown on school accommodation in an attempt to ‘get it right’; home repair grants to be reintroduced; hydro rates reduced by 12%; consultation on cannabis and youth; blue box transfer to the producer and phase 2 grants for infrastructure are ‘at the top of the pile’ (Sunderland arena); and, improvements for palliative care. He noted the importance of communicating our requirements/concerns with our MPP.

Councillor Campbell enquired as to holding a special Council meeting for phase 2 infrastructure funding to which the CAO and Municipal Clerk advised in the affirmative noting that, depending on the terms of the application, a resolution may not be required. Mayor Grant advised that there will be 4 streams of phase 2 funding noting that roads and bridges will likely be first.

(2) Regional Councillor W.E. Ted Smith – Report to Council

Regional Councillor Smith advised that Regional Council approved a cost benefit analysis for an automated speed-enforcement program (photo radar and red light camera) implemented through DRPS and the Region’s Works staff. He advised that a 5 year rental agreement has been executed for the EMS station in Beaverton which has operated there for 30 years. He advised that Health and Social Services had been considering a child care centre at the former Sunderland Police Station but that the building is unsuitable for that type of facility as discovered through due diligence.

(3) Confirm the following:

• 90th Birthday – Ms. Violet Warvill – September 22, 2018 • 90th Birthday – Mr. Arthur Warvill – October 31, 2018 • 90th Birthday – Ms. Lorna Dawne Brethour – August 25, 2018 • 100th Birthday - Ms. Gertrude Lee – August 15, 2018 • 102nd Birthday – Mr. Robert Meddick – August 19, 2018 • 50th Wedding Anniversary – Mr. Roy Puckrin & Mrs. Marilyn Puckrin

– October 5, 2018 • 50th Anniversary – Link Climate Care – August 18, 2018



MOVED BY Lynn Campbell and SECONDED BY Mike Parliament that Brock Township Council acknowledge the following:

• 90th Birthday – Ms. Violet Warvill – September 22, 2018 • 90th Birthday – Mr. Arthur Warvill – October 31, 2018 • 90th Birthday – Ms. Lorna Dawne Brethour – August 25, 2018 • 100th Birthday - Ms. Gertrude Lee – August 15, 2018 • 102nd Birthday – Mr. Robert Meddick – August 19, 2018 • 50th Wedding Anniversary – Mr. Roy Puckrin & Mrs. Marilyn Puckrin

– October 5, 2018 • 50th Anniversary – Link Climate Care – August 18, 2018

MOTION CARRIED

(4) Councillor Lynn Campbell


MOVED BY Lynn Campbell and SECONDED BY Mike Parliament that the Township write a letter to the Durham District School Board and copy Durham Student Transportation Services, Brock High School, and Stock Transportation urging changes to the bus routes because of the unsafe overcrowding of 72 students on Bus 415 from Sunderland to Cannington

Councillor Campbell advised that there is a serious safety issue on school bus 415 from Sunderland to Cannington noting that high school and elementary students must sit 3 to a seat and the total headcount is 72. She advised that the capacity recommended is 48 and another school bus should be added to the route. She advised that many students have been seeking alternate methods to get to school and she has spoken with residents, Stock Transportation, the Vice Principal of the School and the school trustee and is requesting a letter of support from Council.

Mayor Grant enquired whether the headcount of 72 has been acknowledged by DDSB, Stock, and Student Transportation Services to which Councillor Campbell advised in the affirmative noting that the daily count may be lower if students have used alternate methods to get to school. Councillor Campbell noted that she has been advised that the matter is under investigation.

Councillor Miller enquired whether this issue is new this year and was advised in the affirmative. She enquired as to high school enrolment numbers to which Councillor Campbell advised that she was not certain.

Regional Councillor Smith advised that he was informed that students who reside on dead end roads must meet the bus at the highway (Highway 12) enquiring whether this is a new policy to which the CAO and Municipal Clerk advised in the affirmative noting that the Director of Public Works and himself are scheduled to meet with the School Board tomorrow to discuss policy changes made by Student Transportation Services noting that the issue is not unique to Brock.

Councillor Campbell advised that bus capacity recommended by Student Transportation Services is 60 students per standard bus for kindergarten to grade 8 with 3 persons per seat for kindergarten to grade 6, and 48 students for grades 9 to 12 with 2 per seat for grades 7 to 12.



MOVED BY Lynn Campbell and SECONDED BY Mike Parliament that the Township write a letter to the Durham District School Board and copy Durham Student Transportation Services, Brock High School, and Stock Transportation urging changes to the bus routes because of the unsafe overcrowding of 72 students on Bus 415 from Sunderland to Cannington.

MOTION CARRIED

Councillor Campbell advised that the Sunderland Fair was a success.

(5) Councillor Therese Miller

Councillor Miller advised that B.A.A.C. will present the 2018 Brock Accessibility Award to the Royal Canadian Legion Branch 135 for installing barrier free washrooms on September 18 at 7:00 p.m. at the Beaverton Legion. She advised that the Beaverton Legion would also be awarded the 2018 Durham Region Accessibility Award on September 24 at 5:15 p.m. at Durham Region Headquarters.

Councillor Miller advised that this is the 4th year that Carolina Weir of Country Loonies and Doggity Do in Sunderland will be organizing ‘Warm Tootsies for Brock’ which will be held from September 18 to October 18. She noted that 189 Brock families benefitted from the program in 2017.

Councillor Miller advised that Uxbridge is hosting an all candidates meeting this evening for the Regional Chair candidates at the Uxbridge arena.

(6) Councillor Mike Parliament

Councillor Parliament extended appreciation to staff on behalf of the Cannington Minor Baseball Association for the assistance with the ball diamonds this season. He expressed congratulations to the Cannington Historical Society for their accessible washroom open house event at the Blacksmith’s Shop on Laidlaw Street on September 15. He congratulated the volunteers of the Fair Boards for their efforts noting the importance of keeping the fairs active.

(7) Councillor Cyndi Schaffer

Councillor Schaffer expressed appreciation to all fair volunteers noting that she was a former Director for the Beaverton Fair and understands the significance of volunteer efforts. She expressed appreciation to staff and Council members who attended the Beaverton Fair.

Councillor Schaffer advised that the Beaverton Lions Car Draw is scheduled for September 22 and tickets are available through her or Davis Hardware. She extended appreciation to Beaverton Tim Horton’s for the Smile Cookie program which provides proceeds to the Brock Animal Shelter and encouraged people to support this program.

(8) Councillor Gord Lodwick

Councillor Lodwick expressed appreciation to the volunteers of the local fairs and to Ms. Crystal Doucette for organizing the Beaverton Terry Fox Run.

(9) Regional Councillor W.E. Ted Smith

Regional Councillor Smith expressed appreciation for the fall fairs and congratulated Mr. Jim Kiezebrink for his organizing efforts of the Sunderland fair and staff for their efforts.

Regional Councillor Smith enquired as to plans for election ballots in the event of a postal disruption to which the CAO and Municipal Clerk advised that the ballots are scheduled to be mailed from Toronto on Wednesday, September 19 in an


effort to ensure that Brock residents receive them prior to a potential postal disruption. He advised that two sets of advertisements have been prepared advising constituents to hold onto their ballots until confirmation of a disruption or not has been received and, should there be a disruption, ballots should be returned to the Township office during office hours or a ballot return station in Beaverton and Sunderland during the week of October 15 to 19, 2018. He further advised that the office hours for the Administration Building and the Beaverton and Sunderland return ballot stations on October 16 and 18 would be noon until 8:00 p.m. and Saturday hours would be established in the event of a disruption.

Regional Councillor Smith enquired whether ballots received post-election would be ineffective to which the CAO and Municipal Clerk advised in the affirmative noting that staff would be picking up ballots at the post office should there be a disruption. The Deputy Clerk advised that, upon notification of a disruption, postal workers would lock community mailboxes and any ballots within would not be retrievable. She further advised that social media advertising would encourage constituents to hold onto their ballots until postal conditions are verified.

Councillor Campbell enquired whether rural mailboxes would be affected by the disruption and was advised in the affirmative.

Councillor Campbell suggested a return to traditional polls.

The CAO and Municipal Clerk advised that automatic vote tabulators that scan the ballots will be used noting the importance of filling in the whole box beside the candidate’s name with a solid black mark, preferably marker, and not in pencil.

(10) Mayor John Grant

Mayor Grant advised that there are two additional senior housing projects planned for the Township noting that the sod-turning for Cannington was postponed and the ribbon cutting ceremony for Gillespie Gardens will be scheduled within the next two weeks with a move in date of December 1. He advised that the 50 unit senior housing in Cannington, while not publicly announced, will see construction commence this fall.

Mayor Grant advised that the Sunderland Veteran’s dinner is scheduled for September 29 at the Sunderland Legion.


Mr. Ralph Maleus, Sunderland resident – advised, with respect to communication number 1672, that the density target outlined in the Brock Official Plan (OP) is 15 units per net hectare (upnh) and the previous OP stated 18 upnh. He commented that with the density increasing to 22 upnh for the Sunderland development, the target is far exceeded noting that he is uncertain as to how the average upnh is calculated as the OP states an average target of 22-25 upnh.

The CAO and Municipal Clerk advised that the average density is calculated on a Township wide basis for all the designated development lands. Mr. Maleus enquired whether development will remain within the target given the Marydel and Osborne Street subdivisions in Beaverton to which the CAO and Municipal Clerk advised that Marydel is within 20-25 upnh and, while Osborne Street may be in excess of 25 upnh, the overall range is within target. Further, he advised that the Township OP will be reviewed following the review of the Regional OP and densities may be altered to reflect density target changes made based on the revised Growth Plan.

Mayor Grant advised that the Sunderland development must await servicing and these are future plans.

Ms. Dorothy Sanderson, Cannington resident – expressed her concern that English as a second language is not popular with the residents. She requested clarification with respect to the tourism funding project to which the CAO and

_______________________

_______________________


Municipal Clerk advised that funding would be allocated to 3 fiscal years (2019 – 2021) at the Region and within the Township budget.

Ms. Sanderson advised that a candidate, during a door to door campaign, offered to pick up her ballot to which the CAO and Municipal Clerk advised that the decision would be the constituent’s but noted that Vote By Mail kits available at the Clerk’s office require written authorization of the voter if they are to be delivered by a third party.

Ms. Sanderson advised that she witnessed automatic vote tabulators being used during the Provincial Election noting that they are efficient.

Councillor Campbell clarified that English as a Second Language is a proclamation to recognize teachers of the English language.

Ms. Olga Kuzmich, Cannington resident – advised that she is aware that protocol for this portion of the meeting is for public questions, however, she wanted to

XII.

commend Mayor Grant and Regional Councillor Smith for their detailed reports to Council. She further commended Councillor Campbell for raising the concern for school bus safety noting that there is potential for a serious accident with parents dropping off their children at the highway for bus pick up.

Confirmation By-law

By-law Number 2813-2018-AP – to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 17, 2018

By-law Number 2813-2018-AP – to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 17, 2018, was read three times and passed in open Council. The Mayor and Clerk were authorized to sign the by-law on behalf of the municipality and to have same engrossed in the by-law book.

MOTION CARRIED

Adjournment


MOVED BY Gord Lodwick and SECONDED BY Therese Miller that we do now adjourn at 11:35 a.m.


XIII.

MOTION CARRIED

MAYOR

CLERK



Council

Session Eleven Monday, September 17, 2018

The Eleventh Meeting of the Council of the Township of Brock, in the Regional Municipality of Durham, was held on Monday, September 17, 2018, in the Municipal Administration Building Council Chamber.



Staff Members present: CAO & Municipal Clerk Thomas G. Gettinby (recording the minutes) Deputy Clerk Becky Jamieson Clerk’s Assistant Deena Hunt

I. Call to Order

Mayor John Grant called the meeting to order at 1:30 p.m.

II. Moment of Meditation/Personal Reflection

Council and those present paused for a moment of meditation/personal reflection.

III. Declaration of Pecuniary Interest – None

IV. Confirmation of Minutes - None

V. Hearing of Deputations

Presentations of respective mandates related to the Trent-Severn Waterway and Lake Simcoe.

(1) Ms. Jewel Cunningham, Director, Ontario Waterways, Parks Canada

Resolution No. 1-11

MOVED BY W.E. Ted Smith and SECONDED BY Mike Parliament that the rules of procedure with respect to the length of the deputation be waived.

MOTION CARRIED

Ms. Cunningham advised that she has been the Director for the Trent Severn Waterway (TSW) and Rideau Canal for 6 years and acknowledged Ms. Anna Ciorap, Water Management Manager and Ms. Karen Feeley, Communications Officer with Parks Canada. She noted that there are 665 employees managing navigation, water management of the TSW & reserve lakes, and assets and, while there are a variety of office locations, Peterborough is the main location.

Ms. Cunningham advised that climactic events each spring on Lake Simcoe are different from the previous years due to more drought and flooding. She advised that Parks Canada manages water levels that affect 18 communities’ drinking water, 22 hydro facilities, and fisheries. Employees work 365 days per year and work as long as needed during spring occurrences. She advised that Kirkfield and Washago are the local field offices that monitor levels on an hourly basis and make decisions based on the analysis of collected data from precipitation events


Session Eleven - 2 - Monday, September 17, 2018

using models and tools both new and longstanding.

Ms. Cunningham advised that, together with the Trent River and Severn River which are the two main watersheds, 60 lakes and 15 rivers feed into the TSW which operates 120 dams. She advised that water flow fluctuation depends on the dams and the time it takes to move the water noting that the water level is dependent upon rain.

Ms. Cunningham advised that Lakes Couchiching and Simcoe operate by the ‘rule curve’ which has been in effect since 1918 and cannot react to a single extreme event. She noted that sound management techniques are used and hydromatic gauges collect data on flow levels and precipitation which helps to determine when to deviate from the rule curve. For example, a heavy snow season means a shift from the rule curve to mitigate flooding in the spring. She noted that having lake levels reach their full height was added to their mandate and requires careful balancing to avoid flooding. She stipulated that having a full lake level is not solely for navigational purposes.

Ms. Cunningham advised that water management in Ontario is multi-jurisdictional involving Parks Canada, LSRCA, the dam owner, and the Province. She noted that the LSRCA takes the main responsibility for communicating with the public with respect to low/high water levels, flooding advisories, and flood plain mapping for shoreline resident permits. She advised that emergency planning is reviewed with the Township and, within the last 5 years, $700 million has been invested into the TSW and Rideau infrastructure programs. She advised that Parks Canada wants to work with all stakeholders and the public can view water level gauges on the Parks Canada website.

Ms. Anna Ciorap, Water Management Manager provided a slide presentation on the hydrology system used by Parks Canada. She advised that the Severn River watershed drains an area of over 6,000 square kilometres and the basin is dominated by Lakes Simcoe and Couchiching as well as the Black River catchment and other associated catchments. The reservoir regulation ensures sufficient water for navigation and flood protection on the lakes and the Severn River downstream. She advised that the ‘rule curve’ is a set of target water levels that vary over the year to accommodate normal hydrological patterns.

Ms. Ciorap advised that natural increases and decreases of water levels occur throughout the year and the automatic weather stations provide 24 hour information and are equipped with alarm systems for drastic changes. She advised that control structures located throughout the system allow for regulating the levels and storage capacity, but the Black River, which also flows into the Severn River, is unregulated. She advised that Lake Simcoe is not a suitable storage basin.

Ms. Ciorap noted that there are uncertainties with climate forecasting and it is difficult to predict when a Colorado low event will occur such as was the case in May 2018, which brought historically high winds (100-126 km/h) causing downed trees and powerlines. She advised that the monitoring of watershed conditions includes snow survey sites that identify the amount of water in the snowpack and, together with downloaded information from the automated weather stations, is used to plan the drawdown schedule which in turn assists in flood mitigation. She advised that Ontario experienced higher than average precipitation in 2018 due to a month and a half worth of precipitation in April, the melting snowpacks, and the Colorado low event. She advised that January and February were reported as normal months and March had no snowpack. The dam at Washago was opened in March to increase the flows in the system and closed again upon notification in April that a large amount of precipitation was expected.

Lake Simcoe Ice Damage ACRES Main Report 1988

• Lake Simcoe is the chief area that experiences ice damage. • Its’ broad shape permits the prevailing south-westerly and north-westerly

winds to have a major impact on ice damage.


• The foreshore configuration influences damage rates and may impede ice advancement via friction with the lake bottom.

• Damage to the shoreline area occurs approximately once every 15 years and, when it does, no natural defense exists to deter the ice.

Regional Councillor Smith enquired as to the impact on Lake Simcoe of the spring inflow from various rivers through the canal system to which Ms. Ciorap advised none as Lake Simcoe functions as a reservoir for the canal system.

Councillor Lodwick enquired as to a reaction time if weather events were predictable to which Ms. Ciorap advised that shadow dams do not have the ability to retain water from Lake Simcoe and responding in advance of an event could worsen the outcome noting that a reactionary response is better. She advised that when dams are opened, lake levels are increasing and it could take a week to realize a change.

Councillor Miller enquired as to recommendations for lakeshore residents to avoid damage to which Ms. Cunningham advised that infrastructure (docks, etc.) should not be left in the water due to ice damage and residents should know where to get information for incoming weather events. She advised that notices are posted on the TSW website weeks in advance of heavy ice conditions and the potential impact of ice. Further, Ms. Cunningham advised that residents could utilize new technology in structures which provide greater flexibility.

Councillor Miller enquired whether TSW could provide the warning information to be posted on the Township website and was advised in the affirmative.

Mayor Grant enquired whether the main mandate for water levels is for navigational purposes to which Ms. Cunningham advised that it is only one of multiple mandates.

Mayor Grant enquired whether it is difficult to time a weather event in advance and was advised in the affirmative.

Mayor Grant enquired as to model changes to the rule curve given climate change to which Ms. Ciorap advised that multiple predictions are received from scientists who are aware of climate change and take it into consideration.

Mayor Grant advised that the Regional Committee discussing climate change is predicting an increase in precipitation in the coming years to which Ms. Ciorap advised that climate models are predicting decreased snowpacks and more rain.

Mayor Grant commented that the Black River is a large part of the watershed and is unregulated to which Ms. Ciorap advised that it flows to the Severn River which is regulated.

Mayor Grant enquired whether increased erosion is anticipated for the shorelines of Lake Simcoe to which Ms. Ciorap advised that geology is unique to each shoreline and erosion is affected by prevailing wind direction, lake levels, and stability of the banks.

(2) Mr. Rob Baldwin, General Manager, Planning & Development, Lake Simcoe Region Conservation Authority (LSRCA)

Resolution No. 2-11

MOVED BY Cyndi Schaffer and SECONDED BY Lynn Campbell that the rules of procedure with respect to the length of the deputation be waived.

MOTION CARRIED

Mr. Baldwin advised that other conservation authorities do not deal with inland lakes making LSRCA unique as they regulate the shoreline noting that Lake Simcoe covers 727 square kilometres and is subject to weather patterns and winds.


Mr. Baldwin advised that regulations made under the Conservation Authorities Act apply to the following areas:

- Adjacent or close to the shoreline of the Great Lakes-St Lawrence River System or to inland lakes that may be affected by flooding, erosion or dynamic beach hazards

- River or stream valleys - Hazardous lands - Wetlands - Other areas where, in the opinion of the Minister, development should be

prohibited or regulated or should require the permission of the authority

Mr. Baldwin advised that the areas regulated by LSRCA consist of active areas, steep slopes, areas that are stable, and areas that flood more often.

The LSRCA has Board approved guidelines for the consistent implementation of Ontario Regulation (179/06). Mr. Baldwin advised that LSRCA acts as an agent for the Province at a local level and activities which require permitting are as follows:

- Construction of building or structures including modifications or reconstruction of foundations which support existing buildings.

- Docks. - Break walls, revetments, etc. - Stairs, gazebos, decks. - Boat ramps, boat storage structures. - Pools. - Temporary or permanent placement of fill, grading or site alterations.

Mr. Baldwin advised that activities not requiring a permit from the LSRCA include selective tree cutting where there is no associated grubbing or earthworks (i.e. the stump remains), development outside of the shoreline hazard area, and minor landscaping which is less than 7 cubic metres in size.

Mr. Baldwin advised that living on a lake comes with an inherent risk factor as there are shoreline flood hazards, erosion, and damages due to ice. He advised that long periods of high winds over large lakes creates a storm surge situation especially when travelling from west to east with no obstructions and creates a ‘seche’ condition (stacking up of water) as occurred in May 2018. He advised that the lake level is static but the wind pushes the water from one shore to the other. He advised that the east side of Lake Simcoe receives the prevailing wind and, given that the shores of Beaverton are composed of loose elements, loam and sand they are susceptible to damage.

Shoreline Damage Due to Ice

There are two ways that ice can damage shorelines:

1) Spring break up - Spring winds blow chunks of ice into the shore and, depending on air temperatures and the rate of spring break-up, damage can be significant – especially on larger lakes.

2) Ice push/ice jacking - ice is continually expanding and contracting as temperatures rise and fall. The cracks in the ice fill with water and the ice sheet expands. The ice cover on a lake gets larger as its temperature rises (e.g. for a lake that is one mile across, when the ice temperature rises from minus 10 to 0 degrees Celsius, the ice sheet will expand laterally approximately 32 inches). Ice pushing occurs in a matter of hours and usually when there is no snow cover on the ice sheet. When temperatures rise, the ice expands, but there is no place for the ice to go in the lake so it pushes up against the shoreline and produces a ratcheting effect. This natural force forms mounds of earth called “ice ridges” that are deposited on shore. The force of the ice is


powerful enough to move trees, damage docks, boat lifts, retaining walls and destroy buildings.

Protecting Your Property From Ice Damage

➢ Ensuring the through flow of water along the shoreline ➢ Maintaining the natural configuration of the shoreline ➢ Maintaining a natural vegetative buffer along the shoreline ➢ Locate structures as high above the lake as possible and as far back from

the shoreline as practical

Mr. Baldwin has 17 years of experience dealing with ice damage and advised that the best thing to do is eliminate the risk.

Why Permits?

Permits are required:

To reduce the risk from future failure. To inform/protect future property owners from risk through registration of a covenant on title. To protect adjacent properties – installing large break walls will increase erosion on neighbouring properties. Unapproved works can increase the risk significantly.

Project Scale:

Every site can be different. Options vary. Minimize future damage from works.

Moving Forward

Collective Works:

Grouped landowners contracting one larger project. Economy of scale. Integrated projects and design (group design).

Permit Fees:

Grouped landowners in the same location will be reviewed as one permit. Landowners conducting work individually will require a permit.

Mr. Baldwin advised that his department operates on a fee recovery basis.

Technical Consultation:

Every site needs a different prescription. LSRCA staff will provide a technical consultation to outline what is required, design needs, etc.

Stewardship Funding:

Some funding available for vegetation and plants for shoreline works – is limited.

Regional Councillor Smith enquired whether conservation authorities are funded by municipalities to which Mr. Baldwin advised in the affirmative noting that the Province funded $132,000.

Regional Councillor Smith advised that he is pleased that there is a covenant on the property title to make future buyers aware of potential issues and that permit fees may be shared among neighbours.


Regional Councillor Smith enquired whether all damaged structures would be permitted to be replaced to which Mr. Baldwin advised that it is difficult to deny replacement of a structure but it would be reviewed on a case by case basis and with the recommendation of better materials such as large boulders on the shoreline to permit ice to ride up.

Regional Councillor Smith commented that boulders are not natural to Lake Simcoe but are encouraged for ice mitigation to which Mr. Baldwin advised that they offer the best protection for ice ramping, water dissipation and act as good habitat and pleasing aesthetics. He noted that the least amount of damage this year was apparent on shorelines that were closest to natural.

Councillor Campbell commended the offer for joint permit for groups of neighbours enquiring whether Beaverton residents were aware of the opportunity to which Mr. Baldwin advised that he has addressed this with people in the past few weeks and noted that today’s meeting provided another opportunity.

Councillor Lodwick enquired as to the process timeline for permits and was advised that pre-consultation site visits act to speed up the process and timelines are dependent on design needs. He enquired as to a pre-consultation cost to which Mr. Baldwin advised none.

Councillor Schaffer enquired as to the timeline for pre-consultations and was advised approximately 1 hour per property and municipal staff would be consulted as to available dates.

Councillor Miller enquired whether municipal staff should be consulted first to which Mr. Baldwin advised not and that his office would coordinate with the municipality.

Mayor Grant enquired whether group permitting is a one time occurrence and was advised in the affirmative for this years damage.

Mayor Grant enquired as to communication with a ratepayers association to which Mr. Baldwin advised that collective work is the best approach.

Mayor Grant enquired as to the replacement of concrete walls and was advised that it would depend on the purpose of the wall and the extent of damage and would be addressed on a case by case basis.

Mayor Grant expressed appreciation to Parks Canada and LSRCA for their deputations.

VI. Petitions – None


Group I – Receive & File

1463 Parks Canada – Letter to Phylip and Judy Tinning re: Water Management of the Trent-Severn Waterway at Lake Simcoe

Resolution No. 3-11

MOVED BY W.E. Ted Smith and SECONDED BY Gord Lodwick that communication number 1463 be received for information.

MOTION CARRIED

VIII. Reports of Committees - None

IX. Motions - None

X. Consideration of By-laws - None




Mr. Ralph Maleus, Sunderland resident – enquired as to an update from the LSRCA meeting in Ramara Township last month (engineering study promised) to which Mr. Baldwin advised that his department can offer to work with individual property owners.

Ms. Mary Antolak, Beaverton resident – enquired as to who is available to complete shoreline work noting that obtaining a contractor and boulders is a challenge. She enquired whether residents who have already completed work could be included in their group permit.

Mayor Grant advised that there could be a discussion with LSRCA as to the allowable timeframe for works.

Mr. Paul Stojanovski, Beaverton resident – requested a list of contractors who perform shoreline work to which Mayor Grant recommended contacting LSRCA staff.

Mr. Stojanovski enquired, with respect to the Parks Canada presentation, why the outflow dropped before the storm and rose again after to which Ms. Ciorap advised that the large watershed area received heavy precipitation in April and the snowpack runoff aggravated Severn River levels noting that Lake Simcoe is used to mitigate flooding on the Severn River. He enquired as to the decision to stop outflow from Lake Simcoe (referencing the rule curve) to which Ms. Ciorap advised due to the Colorado low event and precipitation during the first week of May noting that the system is treated as a whole to mitigate and save infrastructure.

Mayor Grant enquired whether a copy of the presentation could be obtained and was advised in the affirmative.

Mr. Barry Curran, Beaverton resident – advised that there appear to be limitations for controlling water outflow and enquired as to system flexibility improvements to which Ms. Cunningham advised that there are programs to study dam capacity but there are natural restrictions to building larger structures and, regardless of the dam size, large amounts of water cannot pass through without incurring damage.

Mr. Rob Anstie, Beaverton resident – enquired as to performance metrics used to consider the rule curve versus actual to which Ms. Cunningham advised there is no calculation used when deciding to deviate from the rule curve and that the water levels change slowly. He enquired whether ice thickness is considered and was advised not, however, the snowpack is measured to determine the amount of water it holds. Mr. Anstie commented that ice thickness should be factored in.

Mr. Anstie enquired as to options for the unregulated Black River to which Ms. Cunningham advised that there have been decades of discussions on the matter, however, it is not possible to create a reservoir system for this river. He enquired as to the settlement in the Black River area and was advised property owners similar to the Severn River.

Mr. Anstie enquired whether boulder placement to a height of 4 feet would be sufficient protection to which Mr. Baldwin advised that, generally speaking, it should be sufficient. He enquired as to granite or engineered boulders to which Mr. Baldwin advised that engineered boulders could be expensive and he is not aware of any.

Mr. Anstie enquired as to replacing a concrete structure to which Mr. Baldwin advised that a pre-consultation would be necessary prior to permitting.

Mr. Phylip Tinning, Beaverton resident – expressed appreciation for those in attendance and the information provided. He expressed concern for the impact of


global warming and enquired whether this past years’ experience would prompt different actions noting that communicating with the Township and residents is key as it spreads the message and provides an opportunity for feedback.

Ms. Wendy Rhead, Beaverton resident – advised that she supports a natural shoreline and hers has been affected by a neighbouring property with armour stone. She enquired as to resolving the issue to which Mr. Baldwin advised that he would need to perform a site inspection.

Ms. Ellen Andrulat, Beaverton resident – advised that she supports more emphasis on global warming and climate change which was not discussed at the previous meeting. She recommended that Parks Canada consider updating their modeling and expressed disappointment that the only actions have been meetings when they require assistance.

Ms. Cria Pettingill, Sunderland resident – expressed appreciation for this meeting and advised that she supports an annual meeting including LSRCA, the

deputations today and advised that she is a lake owner elsewhere with similar issues and lessons learned here have provided information there. She advised that she supports leaving the shoreline natural.

Ms. Mary Antolak, Beaverton resident – agreed that climate changes are affecting the lake noting that she does not want to deal with the associated costs annually and is in agreement with tree placement and vegetation to keep the shoreline natural.

Mayor Grant commented that a shoreline ratepayer’s association could work toward improving mitigation efforts.

Ms. Loretta Lampert, Beaverton resident – advised that she has been a cottage owner for 45 seasons and the last 2 years have been the worst noting that her pumphouse took off, a storm wall was pushed back 6 feet and waves were estimated to reach the 50 foot mark up the hill which destroyed her dock stored there. She recommended meteorologists be involved and expressed concerns for

Township, and a ratepayers association. She enquired as to the role of the Township to which Ms. Cunningham advised emergency planning, dealing with extreme flooding and evacuation after Parks Canada has provided a warning to the municipality.

side property

Mayor Grant advised that he attended a session on emergency planning for flooding at the AMO Conference in August noting that the Municipality of Clarington has amended their emergency plan to include flooding preparedness.

Regional Councillor Smith advised that the Region of Durham and Township of Brock are aware of climate change issues (wetter, warmer, wilder) and have held a roundtable to discuss the issues noting that planning is taking place.

Ms. Dorothy Sanderson, Cannington resident – expressed appreciation for the

future generations who want to enjoy the cottage.

Ms. Elaine Buckstein – advised that she has proposed a ratepayer’s association through email invitation noting she is willing to meet with interested residents at her property this Saturday from 4:00 to 6:00 p.m.

Ms. Ann Sheedy, Beaverton resident – expressed appreciation for the presentations noting that, as a 40 year resident, she hasn’t witnessed this before. She enquired as to the size of boulder that could withstand the ice and water to which Mr. Baldwin advised that even 2 – 3 metre boulders can be moved by ice but can be rolled back into position.

Ms. Wendy Rhead, Beaverton resident – advised that her family has owned shoreline property since 1923 and this is the first year that the rocks on the beach have been moved.


XII. Confirmation By-law

By-law Number 2814-2018-AP – to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 17, 2018


By-law Number 2814-2018-AP – to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 17, 2018, was read three times and passed in open Council. The Mayor and Clerk were authorized to sign the by-law on behalf of the municipality and to have same engrossed in the by-law book.

MOTION CARRIED

XIII. Adjournment

Resolution No. 7-11

MOVED BY Gord Lodwick and SECONDED BY Therese Miller that we do now adjourn at 3:47 p.m.

MOTION CARRIED

_______________________ MAYOR

_______________________ CLERK

The Township of Brock cannot guarantee that from this point forward

the attached documents are in an accessible format as

they were provided by an outside source.

This document is available in an alternate format. Please contact the Clerk’s Department at 705-432-2355.

Group I

Receive & File


Group III

Action Communications


Reports Of

Committees




Finance Committee

Session Nine Monday, September 17, 2018

The Ninth Meeting of the Finance Committee of the Township of Brock, in the Regional Municipality of Durham, was held on Monday, September 17, 2018, in the Municipal Administration Building Council Chamber.



Staff Members present: CAO & Municipal Clerk Thomas G. Gettinby (recording the minutes) Deputy Clerk Becky Jamieson Clerk’s Assistant Deena Hunt Treasurer Laura Barta

I. Call to Order

Chair Gord Lodwick called the meeting to order at 11:48 a.m.

II. Declaration of Pecuniary Interest – None

III. Confirmation of Minutes – 8th meeting – June 18/18

Resolution No. 1-9

MOVED BY W.E. Ted Smith that the minutes of the 8th meeting of the Finance Committee as held on June 18, 2018, be adopted as typed and circulated.

MOTION CARRIED

IV. Deputations - None

V. Communications Referred or Submitted to Committee

Referred from Council August 13, 2018

1274 Durham Region Legislative Services – Notice of the Passing of Area Specific Regional Development Charges for Sanitary Sewerage Works for the Carruthers Creek Development Area, By-law No. 29-2018

1275 Durham Region Legislative Services – Planning Application Processing Fees (2018-COW-122)

1277 Durham Region Legislative Services – Notice of the passing of Amendments to Go Transit Development Charges By-law Number 86-2001

1278 Durham Region Legislative Services – Notice of the Passing of Amendments to Regional Transit Development Charges By-law Number 81-2017

1283 Durham Region Legislative Services – Notice of the Passing of a new Regional Development Charges By-law No. 28-2018

1317 Durham Region Planning Division – 2018 Planning Application Fees


Session Nine - 2 - Monday, September 17, 2018

Referred Directly

1686 Laura Barta – Report: 2018-FI-19, Financial Update Report – June, July and August 2018

Resolution No. 2-9

MOVED BY John Grant that communication numbers 1274, 1275, 1277, 1278, 1283, 1317, and 1686 be received for information.

MOTION CARRIED

1494 Laura Barta – Report: 2018-FI-18, 2018 Charity Golf Tournament

Regional Councillor Smith expressed congratulations on raising $15,445 which is the highest amount yet and appreciation to staff for their efforts.

Resolution No. 3-9

MOVED BY Therese Miller that the Finance Committee receive Report 2018-FI-18 for information and that the deadline of October 31, 2018 at 4:00 p.m. be set for receipt of applications for the net proceeds. Re: communication number 1494.

MOTION CARRIED

1650 Beaverton Town Hall Players – Request for Fee Waiver

Councillor Schaffer advised that this request is to hold a celebration of life for Ms. Pat Hay who was very involved in the Beaverton community and a vital member of the Beaverton Town Hall Players noting that there was no service available in the area for her friends to attend. She noted that the BTHP have not made this request in the past.

Councillor Campbell advised that she supports the motion.

Resolution No. 4-9

MOVED BY Cyndi Schaffer that Council approves the request from Beaverton Town Hall Players for free use of the Beaverton Town Hall for a celebration of life service as detailed in communication number 1650.

MOTION CARRIED

1639 Laura Barta – Report: 2018-FI-20, 2019 Budget Plan

Mayor Grant expressed appreciation for the report advising that it is a guiding document and valuable tool for future Council.

Resolution No. 5-9

MOVED BY John Grant that Report 2018-FI-20 be received and the recommendations approved. Re: communication number 1639.

MOTION CARRIED

VI.

VII.

Reports of Sub-Committees – N I L

General Items and Enquiries


Regional Councillor Smith acknowledged that day camp registration increased by 6.3% over 2017 but enquired as to the uptake given that some sessions were cancelled to which the Treasurer advised that online registration was useful and,

Session Nine - 3 - Monday, September 17, 2018

while Sunderland camp was cancelled, some participants attended the Cannington camp. She noted that funding was received from the government for student camp counsellors.


Councillor Miller requested clarification, with respect to Report 2018-FI-19, as to the sidewalk figures to which the Treasurer advised that the operating budget is $94,050 while the capital budget is $158,875.


Councillor Campbell enquired as to the timeline for the property lease at the Talbot dam to which the CAO and Municipal Clerk advised that correspondence has been sent as directed by Council requesting information to be included in the lease and examples from other municipalities. He advised that the Region of Durham Tree By-law is not applicable in this case as it is not in excess of 2.5 acres and once the lease agreement is received it will be forwarded to Council.

Councillor Miller advised that the lot is approximately half an acre and the area to be cleared approximately 100 x 100 feet.

(4) Treasurer

The Treasurer advised that the final tax installment is due on Friday noting that $621,000 was issued in supplemental tax bills (new development) which increased receivables over last year at this time. She noted the new property owners in the Marydel subdivision will not be reflected in the roll as there is a “lag-time” for MPAC to receive the information.


Ms. Dorothy Sanderson, Cannington resident – enquired whether this term of Council would be handling the Talbot dam property lease agreement to which the CAO and Municipal Clerk advised it is dependent on the timing of responses and preparation of a lease agreement noting that, should it be received prior to December 1, 2018, it could precipitate a special Council meeting.

VIII. Adjournment

Resolution No. 6-9

MOVED BY John Grant that we do now adjourn at 12:05 p.m.

MOTION CARRIED

_______________________ CHAIR

_______________________ SECRETARY



Public Works Committee

Session Seven Monday, September 10, 2018

The Seventh Meeting of the Public Works Committee of the Township of Brock, in the Regional Municipality of Durham, was held on Monday, September 10, 2018, in the Municipal Administration Building Council Chamber.

Members present: Mayor: John Grant Regional Councillor: Councillors:

W.E. Ted Smith Gord Lodwick Cyndi Schaffer Mike Parliament Therese Miller Lynn Campbell

Staff Members present: CAO & Municipal Clerk Thomas G. Gettinby (recording the minutes) Deputy Clerk Becky Jamieson Clerk’s Assistant Deena Hunt Director of Public Works Nick Colucci

I. Call to Order

Chair Lynn Campbell called the meeting to order at 10:00 a.m.

II. Declaration of Pecuniary Interest – N I L

III. Confirmation of Minutes – 6th meeting – June 4/18

Resolution No. 1-7

MOVED BY W.E. Ted Smith that the minutes of the 6th meeting of the Public Works Committee as held on June 4, 2018, be adopted as typed and circulated.

MOTION CARRIED

IV. Deputations (1) 10:00 a.m. – Mr. Ted Chant, EDCJV – Expression of Interest, Land Lease

of Property on Ball Ave. E. (refer to Comm. 1651)

Mr. Ted Chant, President and Project Manager, Ellisdon Chant Joint Venture (EDCJV) advised that EDCJV was awarded a construction management contract for a portion of the refurbishment of the Trent Severn Waterway from Lock 37 to Lock 43 in October of 2016 which includes the replacement of the dam at Talbot Lock 38 built in 1908. He advised that access to their site is a narrow right of way (R.O.W.) owned by Parks Canada Agency (PCA) which is difficult to access from Highway 48.

Mr. Chant advised that he met with the Director of Public Works on August 20, 2018, who advised him to submit an expression of interest.

Mr. Chant requested that the Township of Brock consider leasing the property to EDCJV for the period of October 2018 to November 2020 through a Memorandum of Understanding (MOU) that would reserve the property for EDCJV and identify key provisions of a land lease for the property including items such as land lease costs, traffic management expectations in the Ball subdivision, restrictions on hours of work, noise abatement strategies, winter/spring screening, lighting restrictions, dust control, and property restoration expectations. He requested that the MOU be concluded by September 30, 2018. He further requested a provision that contemplates assignment of the MOU to the General Contractor (to be determined) for the project.


Session Seven - 2 - Monday, September 10, 2018

Councillor Lodwick enquired as to the anticipated hours of operation to which Mr. Chant advised 50 hours per week consisting of five 10 hour shifts Monday through Friday noting that additional hours of work may be scheduled before the fishing window closes on March 15.

Regional Councillor Smith enquired whether public notification would be necessary to which the CAO and Municipal Clerk advised that the contractor would circulate notice as a courtesy measure but nothing formal is required.

Regional Councillor Smith enquired as to typical traffic during the work week to which Mr. Chant advised that concrete trucks would deliver for approximately 15 days and traffic could be heavy at times.

Regional Councillor Smith enquired whether there has been consideration to purchase the property to which Mr. Chant advised that leasing is the preference.

Councillor Miller enquired as to the source of the granular material to which Mr. Chant advised that, while it has yet to be finalized, the LaFarge quarry north of Gamebridge was used for the PCA land and traffic calming measures could be implemented for safety concerns.

Councillor Miller enquired as to the fill by-law to which the CAO and Municipal Clerk advised that a permit would not be required as it is a staging area for construction.

Mayor Grant enquired whether the area property owners perform maintenance on the PCA property to which Mr. Chant advised not, noting that a few trails exist but the majority is bush.

Mayor Grant enquired whether the vegetation would be removed from the subject land and was advised in the affirmative with appropriate buffers. He enquired as to equipment storage on PCA lands to which Mr. Chant advised that they would prefer flexibility for both the subject property and the PCA land.

Mayor Grant enquired as to the quantity of trees for removal from the subject land to which Mr. Chant advised that a three metre screen of trees would remain around the border and a two metre area of stumps would be adjacent to that for the health of the tree screen with the centre area cleared. He advised that the temporary fill would be removed following the project completion.

Mayor Grant enquired as to the location of the access road on the subject property to which Mr. Chant advised slightly south of the cul-de-sac at a 45 degree angle northwest to the PCA land. Mayor Grant enquired whether the lot size is known to which Mr. Chant advised not.

Councillor Lodwick enquired as to the property conditions upon completion of the project to which Mr. Chant advised that the fill will be removed, top soil placed for better drainage and seeded, saplings and coniferous trees would be planted, and any other requirements of the Township. Councillor Lodwick advised that he is not opposed to the plan.

Councillor Schaffer requested clarification with respect to not having a public meeting to which the CAO and Municipal Clerk advised that there is no formal requirement as there would be no sale of land and common practice is for the construction company to notify the affected residents.

Councillor Schaffer enquired whether area residents were made aware to which Mr. Chant advised that the Public Information Officer of Parks Canada handles the public interface and the three property owners to the left of the R.O.W. have been notified but he is uncertain as to the residents on the cul-de-sac.

Councillor Miller expressed concern for tree clearing during the bird nesting season to which Mr. Chant advised that bird nesting restriction is April 30 to August 30 and clearing would occur outside of those dates.


Mayor Grant enquired as to what alternate plans have been made to which Mr. Chant advised that this is the alternate plan as the PCA land does not appear to be not wide enough for staging but there could be other alternatives for non-navigation periods.

1651 Ted Chant, EDCJV – Expression of Interest, Land Lease of Certain Township of Brock Property, Ball Avenue E., Ball Subdivision

Resolution No. 2-7

MOVED BY Gord Lodwick that Committee approve that staff continue to work with EDCJV to negotiate a lease for the subject land.

MOTION CARRIED

V. Communications Referred or Submitted to Committee

Referred from Council June 18/18

1164 Tree Canada – CN EcoConnexions from the Ground Up

1165 Tree Canada – Application to #Operation ReLeaf Emerald Ash Borer (EAB) Program

Referred Directly

1532 Ministry of Transportation – Township of Brock, Signal Request, Highway 12 and Main Street

Councillor Lodwick expressed disappointment with the response from the MTO and enquired as to the timeline for the Roads Needs Study to which the Director of Public Works advised within the next two months. He enquired whether it would include traffic counts and was advised in the affirmative and counts for Concession 6 will be interpolated.

1541 Durham Region Works Department, Traffic Operations Centre – Regional Road 12, Wilfrid, Pedestrian Safety Concerns

Mayor Grant enquired as to the placement of the speed board in Wilfrid to which the Director of Public Works advised after the roundabout construction is completed.

Councillor Miller advised that Wilfrid is misspelled in this communication and Vroomanton is not listed on Durham Region Transit maps requesting staff to relay this information to the Region.

Regional Councillor Smith enquired as to the timeline for the roundabout to which the Director of Public Works advised 2019.

1548 Steven Kemp, Durham Region Works Department – River Street at Albert Street – Sunderland

Mayor Grant advised that Mr. Kemp has met with an area resident concerning this intersection and requested that other residents contact him at the Region with any concerns or information.

1560 Hydro One – Line Clearing Maintenance

1637 Hydro One – Line Clearing Maintenance (Map)

1638 Canadian Public Works Association – National Public Works Week Awards Content

1648 Durham Region Works Department – Cannington Municipal Wells and Pumphouse


Mayor Grant requested clarification to which the Director of Public Works advised that the Region is currently working on designs for the well.

Resolution No. 3-7

MOVED BY John Grant that communication numbers 1164, 1165, 1532, 1541, 1548, 1560, 1637, 1638 and 1648 be received for information.

MOTION CARRIED

1535 Nick Colucci – Report: 2018-PW-11, Sidewalk Master Plan Revised

Councillor Miller advised that staff met with B.A.A.C. on April 17 to discuss the sidewalk master plan and agreed that a smaller plow would resolve the issue of clearing narrow sidewalks. She advised that asphalt sidewalks would be a good alternative and recommended allocating more money in the budget for the sidewalk master plan.

Mayor Grant expressed appreciation for the priority list for planning purposes and suggested that the implementation period be shortened. He requested clarification on the purchase of specialized equipment to which the Director of Public Works advised that a number of sidewalks are under 4 feet in width and require a tractor with a 3 or 4 foot blade for snow clearing which would be performed after the main sidewalk routes are cleared.

Mayor Grant enquired as to the alternate construction methods to improve existing sidewalks to which the Director of Public Works advised grinding machines to shave the lip of uneven sidewalks and injecting grout under the sidewalk to level the surface.

Mayor Grant noted that this replaces the previous version’s recommendation to remove defective portions of sidewalk to which the Director of Public Works advised in the affirmative noting that B.A.A.C. recommended that there be a sidewalk on at least one side of each street except cul-de-sacs. He advised that a report would be provided in the spring identifying the location of sidewalks.

Mayor Grant advised that he supports these amendments and expressed appreciation for the input from B.A.A.C.

Councillor Schaffer enquired whether there would be a narrow snow plow for each town and the timing to receive it and was advised only one would be purchased for use in Beaverton and Cannington as Sunderland can be cleared with regular equipment and it would be available for use this winter.

Councillor Schaffer enquired as to an updated map detailing the proposed work for sidewalks with these revisions to which the Director of Public Works advised that the snow plow route map would be forthcoming and he will forward a sidewalk plan map to the Committee. He advised that the removal of sidewalks proposed in the budget will not be done, however, areas of risk will be addressed.

Regional Councillor Smith agreed with the recommendations in the report and enquired as to staffing requirements to which the Director of Public Works advised that the number of staff will remain the same but that staff clearing sidewalks may require more hours.

Regional Councillor Smith noted that concrete sidewalks are preferred over asphalt and enquired as to an estimate of the savings for asphalt to which the Director of Public Works advised that 2 metre wide asphalt is comparable to 1.5 metre wide concrete noting that, while it may be cheaper to install 1.5 metre asphalt, there is no spreader equipment for that width. He advised that other municipalities install 2 metre wide walkways for ease when clearing and noted that asphalt can be applied over existing concrete.


Regional Councillor Smith enquired as to any reluctance of property owners to install 5 foot wide sidewalks in front of their property and was advised that the work would require a case by case review including a discussion with residents who do not currently have a sidewalk in front of their property.

Councillor Lodwick enquired as to declaring the routes as trails noting that more funding is available for trails to which the Director of Public Works advised that he is uncertain it would have any effect.

Chair/Councillor Campbell expressed appreciation for the report.

Resolution No. 4-7

MOVED BY Therese Miller that the Public Works Committee receive Report: 2018-PW-11 for information and direct staff to implement recommendations contained therein.

MOTION CARRIED

VI. Reports of Sub-Committees – N I L

VII. General Items and Enquiries


Councillor Miller requested an update of the gravel program to which the Director of Public Works advised that the work is at 60% and completion is anticipated within 2 weeks, weather permitting.

Councillor Miller noted that it may be prudent to install a barrier at the access to Talbot dam after the work is completed.


Councillor Schaffer enquired as to the outstanding item from May 7, 2018 with respect to the Beaverton harbour and fairgrounds parking to which the CAO and Municipal Clerk advised that the signage order was large and included new speed limit signs as well as parking signs which have not yet arrived. He advised that the by-law staff have been instructed to use discretion when issuing tickets given the absence of signage. Councillor Schaffer expressed concern with ‘trailer’ parking at the harbour in anticipation of the ice fishing season.

Councillor Lodwick enquired as to the status of the Gamebridge sign and was advised it is on order.


Regional Councillor Smith requested a road resurfacing update to which the Director of Public Works advised that the HL2 program is at 40% completion and the double surface treatment will commence on Thorah Sideroad next week followed by the remaining roads.

Resolution No. 5-7

MOVED BY W.E. Ted Smith that the by-law regarding election signs and the timing of the placement of those signs be revised so that the Township of Brock, the Region of Durham, and the MTO become aligned.

Regional Councillor Smith noted that erecting election signs at various times throughout the area causes confusion and recommended that the timing be aligned.

The CAO and Municipal Clerk advised that a prior Council changed the timing of signs to ensure they were erected prior to the fall fairs and Provincial guidelines permit posting signs provided all criteria of the MTO are met. He suggested that


a future Council may wish to consider that election signs be erected on private property only.

Chair/Councillor Campbell enquired whether the Region of Durham would consider coordinating timing with the Township to which the CAO and Municipal Clerk advised that the Region has eight municipalities to consider and the Regional by-law states that signs be erected according to the municipality or six weeks prior to the election, whichever date is later.

Resolution No. 5-7

MOVED BY W.E. Ted Smith that the by-law regarding election signs and the timing of the placement of those signs be revised so that the Township of Brock, the Region of Durham, and the MTO become aligned.

MOTION CARRIED

Regional Councillor Smith enquired as to issues with election sign placement/size to which the CAO and Municipal Clerk advised that he has received numerous questions from candidates with respect to the sign by-law noting that there were some concerns for the size of candidate signs which were conveyed to the respective candidates. He advised that large signs would need to be placed further back from the road on private property and the candidate’s guide provides the sign criteria noting that the municipality does not enforce the Regional sign by-law. He acknowledged that some signs were erected on Regional roads prior to the permitted date and were dealt with on a complaint basis.

Regional Councillor Smith enquired as to the course of action for election signs improperly placed on municipal property to which the CAO and Municipal Clerk advised that the candidate is provided an opportunity to remove them and should they be remiss, staff would remove them on a complaint basis.


Resolution No. 6-7

MOVED BY Therese Miller that the Public Works Committee direct staff to prepare an updated report on Township owned properties right of ways and lease lands.

Councillor Miller advised that a report of Township owned properties would benefit the future Council.

Resolution No. 6-7

MOVED BY Therese Miller that the Public Works Committee direct staff to prepare an updated report on Township owned properties right of ways and lease lands.

MOTION CARRIED

Councillor Miller requested the status of the 60 km/h signage to which the Director of Public Works advised 90% complete.


Chair/Councillor Campbell advised that the Sunderland fall fair opens tomorrow night and concludes on Wednesday.


Mr. Ralph Maleus, Sunderland resident – advised that he witnessed a motorcycle spill as it encountered the soft gravel though travelling slowly on Brock Road south of Concession 10.


Mr. Tony Laundrie, Sunderland resident – enquired how a resident would contact Mr. Kemp at the Region with respect to communication number 1548 to which Mayor Grant advised that information should be provided to the Director of Public Works who would refer concerns to Mr. Kemp.

Mr. Laundrie enquired whether sweepers have been considered over snow plows for sidewalk clearing and was advised not.

VIII. Adjournment

Resolution No. 7-7

MOVED BY Gord Lodwick that we do now adjourn at 11:20 a.m.

MOTION CARRIED

_______________________ CHAIR

_______________________ SECRETARY



Parks and Recreation Committee


The Seventh Meeting of the Parks and Recreation Committee of the Township of Brock, in the Regional Municipality of Durham, was held on Monday, September 10, 2018, in the Municipal Administration Building Council Chamber.



Staff Members present: (recording the minutes) CAO & Municipal Clerk Thomas G. Gettinby

Director of Public Works Nick Colucci

Chair Mike Parliament called the meeting to order at 11:34 a.m.

Confirmation of Minutes – 6th meeting – June 4/18

MOVED BY W.E. Ted Smith that the minutes of the 6th meeting of the Parks and Recreation Committee as held on June 4, 2018, be adopted as typed and circulated.

MOTION CARRIED

Deputations - None

Communications Referred or Submitted to Committee

Referred from Council June 4, 2018

Deputy Clerk Becky Jamieson Clerk’s Assistant Deena Hunt

I. Call to Order

II. Declaration of Pecuniary Interest – N I L

III.

Resolution No. 1-7

IV.

V.

1106 Wilfrid Hall Board of Management – Minutes – March 6, 2018

Referred from Council August 13/18

1170 Parks Canada – Trent-Severn Waterway Community Update, Replacement of the Talbot Dam

1219 Wilfrid Hall Board of Management – Minutes – May 1, 2018

1276 Durham Region Legislative Services – Durham Trail Coordinating Committee 2018 Regional Trail Network (RTN) Map Update (2018-COW-125)

1344 Parks Canada – Trent-Severn Waterway Community Update, Locks 39 – 41, Update on Construction

1396 Manilla Hall Board of Management – Minutes – May 15, 2018



Referred directly

1653 Parks Canada – Trent-Severn Waterway, Shoulder Season Hours

Resolution No. 2-7

MOVED BY John Grant that communication numbers 1106, 1170, 1219, 1276, 1344, 1396 and 1653 be received for information.

MOTION CARRIED

VI. Reports of Sub-Committees – None



Councillor Schaffer expressed appreciation to the Summer Day Camp staff for their efforts and advised that residents were impressed with the program and hope that there will be winter and March break camps.

Councillor Schaffer advised that the Beaverton Fall Fair is scheduled for this weekend. She enquired whether the splashpad would remain open and the maintenance of beaches until the end of the season to which the Director of Public Works advised that he will notify the Committee of the shutdown date for the splashpad and that beaches would be maintained while the weather remains nice.

Councillor Schaffer requested an update of the rewilding project at the Beaverton Harbour to which the Director of Public Works advised that benches and playground equipment are to be installed followed by a final report to GMF after which he would provide a presentation to the new term of Council. She enquired as to the maintenance of the flower boxes and was advised that staff will be addressing the issue.

(2) Councillor Gord Lodwick

Councillor Lodwick advised that the Beaverton Fall Fair is scheduled for this weekend and the Beaverton Terry Fox Run is scheduled for Sunday, September 16, 2018.


Regional Councillor Smith advised that the Sunderland Fall Fair commences tomorrow evening with a parade on Wednesday at 10:30 a.m. He advised that the Sunderland Agricultural Society expressed concern that exclusive use of the community centre and fairgrounds for the fair have not been provided. The CAO and Municipal Clerk advised that the leases for the Beaverton and Sunderland Fall Fairs do provide time for set up and tear down noting that the lease conditions will be forwarded to staff for their reference. Regional Councillor Smith noted that staff was very helpful at the fair set up.


Councillor Campbell enquired as to any Ontario Trillium Funding applications for Outer City Arts and the Manilla Hall Board to which the Director of Public Works advised that he received nothing from Outer City Arts, however, Manilla Hall Board has applied for accessibility funding (not Trillium Funding) and funding from South Lake Community Futures Development Corporation for marketing.

Councillor Campbell enquired as to the outstanding item from June 5, 2017 for a flashing light at Brock Concession 6 and Simcoe Street and was advised the matter has been submitted to the City of Kawartha Lakes for consideration with no response at this time.


Councillor Campbell advised that she attended the first Library Board meeting last week noting that interviews will commence on September 17 for the Library CEO position.


Councillor Miller expressed concern for the weed growth around the sign at the EMS property in Sunderland and was advised that the Region of Durham would be notified.

(6) Mayor John Grant

Mayor Grant advised of the following activities: BEDAC has a meeting scheduled for this evening at 6:30 p.m.; the Durham Region Mayors are scheduled to interview for the replacement of Durham Region’s CAO tomorrow at 7:30 a.m.; Sunderland Fair is opening tomorrow night and he is unable to attend the children’s parade on September 12 as he will be attending Regional Council; Cannington Night Market is scheduled for the evening of September 11; the Nourish and Develop Foundation is hosting a ‘meet and greet’ candidates event on September 12; there will be a Brock Community Health Centre Executive meeting on September 13; the Beaverton Fall Fair commences September 14; the Cannington Historical Society is hosting an event ‘Royal Flush’ on September 15; the Uxbridge Studio Tour has included a few Brock participants; and, a ribbon-cutting ceremony is scheduled for Tammy and Richard Bell’s new variety store in Beaverton at 2:00 p.m. on September 15.

Regional Councillor Smith advised that the BCHC meeting on September 13 is an executive meeting at 5:00 p.m. and the BCHC Director’s meeting is scheduled for the following week.

Councillor Parliament advised that the Cannington Historical Society event on Saturday, September 15, held at the Blacksmith’s Shop at 11:00 a.m., will be an open house for the accessible washroom.

(7) Councillor Mike Parliament

Councillor Parliament advised that the Stingerz Ringette team are hosting a fundraising Comedy event at the Cannington Legion on September 15 at 8:00 p.m. noting that he has tickets for the event.

Councillor Parliament commended the Cannington Lions for the successful ‘do-over’ fireworks display on September 2 noting that parents were happy with the early evening timing for the show.


Regional Councillor Smith commended the Cannington Lions for their Labour Day fireworks display.


There were no public questions for clarification.

_______________________

_______________________


VIII. Adjournment

Resolution No. 3-7

MOVED BY Cyndi Schaffer that we do now adjourn at 11:52 a.m.

MOTION CARRIED

CHAIR

SECRETARY



Administration and Personnel Committee


The Seventh Meeting of the Administration and Personnel Committee of the Township of Brock, in the Regional Municipality of Durham, was held on Monday, September 24, 2018, in the Municipal Administration Building Council Chamber.

Members present: Mayor: John Grant Regional Councillor: W.E. Ted Smith Councillors: Cyndi Schaffer

Mike Parliament Therese Miller Lynn Campbell

Members absent: Councillor:

Staff Members present: (recording the minutes)

Gord Lodwick (regrets)

CAO & Municipal Clerk Thomas G. Gettinby

Deputy Clerk Becky Jamieson Clerk’s Assistant Deena Hunt

I. Call to Order

II.

III.

MOTION CARRIED

IV.

V.

Councillor Cyndi Schaffer called the meeting to order at 11:23 a.m.

Declaration of Pecuniary Interest – None

Confirmation of Minutes – 6th meeting – June 25/18

Resolution No. 1-7

MOVED BY W.E. Ted Smith that the minutes of the 6th meeting of the Administration and Personnel Committee as held on June 25, 2018, be adopted as typed and circulated.

Deputations – None

Communications Referred or Submitted to Committee

Referred from Council August 13/18

1374 Integrity Commissioner for Durham Region and Brock, Clarington, Oshawa, Pickering, Scugog, Uxbridge and Whitby – 2017 Annual Report

1405 The College of Physicians and Surgeons of Ontario – Nominate an Outstanding Ontario Physician in Your Community

Referred from Council September 17/18

1665 Ontario Heritage Trust – 2019 Doris McCarthy Artist-in-Residence program

Referred Directly

1730 AMO, Office of the President – Bill 31, reducing the size of Toronto’s City Council


Session Seven 2 Monday, September 24, 2018

Resolution No. 2-7

MOVED BY John Grant that communication numbers 1374, 1405, 1665, and 1730 be received for information.

MOTION CARRIED

1729 Faye Wilkinson & Edie Bond, Wilfrid Community Hall Board of Management – Air Conditioning

Resolution No. 3-7

MOVED BY Therese Miller that the Administration and Personnel Committee approve the air conditioning unit for the Wilfrid Hall and that three quotes be provided and further, that the Treasurer be authorized to transfer money from the Wilfrid Hall Board fundraising reserves. Re: communication number 1729.

Councillor Miller advised that the hall boards have a number events in the summer months that would benefit from the installation of an air conditioner. She further advised that the hall board has been fundraising for projects and that there are adequate funds within the Wilfrid Hall Reserve Fund to cover the cost of installation.

Regional Councillor Smith enquired whether the funds in the reserve would be sufficient and was advised in the affirmative. Councillor Miller advised that the first quote received was for $4,500 but that two additional quotations will be obtained.

Councillor Campbell enquired whether a window unit would be purchased and was advised not. She enquired whether electrical upgrades would be required to which the CAO and Municipal Clerk advised that, should this be the case, it would be included within the quote as part of the installation.

Councillor Campbell suggested that the resolution be amended to accommodate air conditioning units for the Manilla and Sunderland Town Halls.

Councillor Schaffer enquired whether the project should have a maximum amount indicated to which the CAO and Municipal Clerk advised that staff will not exceed the amount in the reserve fund.

Mayor Grant advised that he would assume the quotes would include an electrical inspection and, if other halls want to prioritize this type of project, they should forward a request to Council. Councillor Campbell advised that she would advise the Sunderland and Manilla Hall Boards.

Councillor Parliament enquired as to the number of summer rentals to which Councillor Miller advised she was not certain noting that there are regular renters. The CAO and Municipal Clerk advised that the request, in part, is to attract more renters.

Councillor Schaffer advised that the funds in the hall reserves are a result of fundraising efforts and are used at the discretion of the Hall Boards with Committee approval.

Resolution No. 3-7

MOVED BY Therese Miller that the Administration and Personnel Committee approve the air conditioning unit for the Wilfrid Hall and that three quotes be provided and further, that the Treasurer be authorized to transfer money from the Wilfrid Hall Board fundraising reserves. Re: communication number 1729.

MOTION CARRIED

VI. Reports of Subcommittees – None

Session Seven 3 Monday, September 24, 2018


(1) Other

There were no other items or enquiries.


Ms. Dorothy Sanderson, Cannington resident – commented that the Old Time Fiddlers use the Wilfrid Hall and air conditioning would be welcomed.

VIII. Adjournment

Resolution No. 4-7

MOVED BY Mike Parliament that we do now adjourn at 11:38 a.m.

MOTION CARRIED

_______________________ CHAIR

_______________________ SECRETARY

Documents

The Corporation of the Township of Brock · Township of Brock support TESL Ontario proclaiming October 28 to November 3, 2018‘English as a Second Language Week’. MOTION CARRIED