THE CORPORATION OF THE TOWN OF LINCOLN COUNCIL A G E … Council... · THE CORPORATION OF THE TOWN OF LINCOLN COUNCIL A G E N D A December 7, 2015 Council Chambers 7:00 pm€ Page

THE CORPORATION OF THE TOWN OF LINCOLN

COUNCIL

A G E N D A December 7, 2015 Council Chambers

7:00 pm Page

1. CALL TO ORDER

2. ROLL CALL

3. DECLARATIONS OF INTEREST

4. ADOPTION OF PREVIOUS COUNCIL MINUTES

(a) Minutes of Council's Regular Meeting of November 16.5. BUSINESS ARISING FROM THE MINUTES

6. MAYOR'S REPORT

7. REGIONAL COUNCILLOR'S REPORT

8. COUNCILLOR REPORTS

9. DELEGATIONS

10. CORRESPONDENCE

(a) Twenty Valley Tourism Association (TVTA), Annual Twenty Valley WinterWinefest, January 15 - 17, 2016, Designation, Municipally Significant Event.

(b) Association of Municipalities of Ontario (AMO), re: thank you for donation toaid Syrian refugees.

(c) OGRA/ROMA Combined Conference Registration Form, February 21-24,2016.

11. REPORTS

(a) Council Business Planning (Committee of the Whole), minutes of November18.

3-7

8-10

11

12-15

16-17

Page 1 of 57

Page

11. REPORTS

(b) Council Business Planning (Committee of the Whole), minutes of November23.

(c) Council Business Planning (Committee of the Whole), minutes of November25.

(d) Council Business Planning (Committee of the Whole), minutes of November30.

(e) CS 15-35, FWRN LP (formerly Niagara Region Wind Farm (NRWF)), NoiseExemption Requests.

(f) SRC 15-53, 2016 U18 Women's World Hockey Championship PreCompetition Camps and Games.

12. CONFIRMATION OF COMPLIANCE WITH S.34 OF THE PLANNING ACT

13. BY-LAWS

(a) No. 2015-75, To authorize execution of a site plan assumption agreementwith Niagara North Common Elements Condominium Corporation No. 255,1419405 Ontario Inc., 1419406 Ontario Inc. and 2252620 Ontario Limited.

14. NOTICE OF MOTION

15. ANNOUNCEMENTS

16. CLOSED SESSION

(a) Personal matters about an identifiable individual, including municipal or localboard employees (a matter pertaining to Council appointment to externalagency)

17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

(a) No. 2015-76, To adopt, confirm and ratify matters dealt with by Councilresolution.

18. ADJOURNMENT

18

19-21

22-25

26-53

54-55

56

57

Page 2 of 57

Lincoln Chambers November 16, 2015

The Council of the Town of Lincoln met in regular session on November 16, 2015, at 7:00 p.m. in the Lincoln Chambers. Members Present: S. Easton Mayor T. Brunet Mayor R. Foster Councillor W. MacMillan Councillor P. MacPherson Councillor J. D. Pachereva Councillor D. Rintjema Councillor D. Thompson Councillor L. Timmers Councillor Staff Present: J. Nicol Interim Chief Administrative Officer K. Dale Director of Planning/Development (left at 9:15 pm) D. Graham Director of Public Works (left at 9:15 pm) C. Judson Manager of Facilities/Parks (left at 9:15 pm) L. Laird Community Services Coordinator (left at 9:15 pm) W. Kolasa Director of Corporate Services/Clerk Mayor Easton called the meeting to order at 7:00 p.m. Councillor Timmers declared an interest regarding the scheduled muzzle order public hearing and the associated Report CS 15-34 as she was related to the appellants. Councillor Timmers left the Council Chambers during the public hearing and did not participate in the deliberations or subsequent vote regarding the subject matter. Mayor Easton declared an interest in relation to Report PW 15-65 regarding the roundabout construction on Regional Road 81 (King Street) at Greenlane Road in the Town of Lincoln as a family member resides in the subject construction area. The Mayor left the Council Chambers and did not participate in the deliberations or the subsequent vote on the subject matter. Councillor Foster assumed the role of the Chair during the deliberations related to PW 15-65. There were no other declarations of interest.

ADOPTION OF PREVIOUS COUNCIL MINUTES REGULAR COUNCIL, MINUTES OF NOVEMBER 2 Motion No. RC-2015-270 Moved by Councillor L. Timmers, Seconded by Councillor D. Thompson THAT the minutes of the November 2, 2015, Regular Meeting of Council, including the confidential addendum thereto, be adopted as circulated.

CARRIED EMERGENCY COUNCIL, MINUTES OF NOVEMBER 11 Motion No. RC-2015-271 Moved by Councillor T. Brunet, Seconded by Councillor L. Timmers THAT the minutes of the November 11, Emergency Meeting of Council, including the confidential addendum thereto, be adopted as circulated.

CARRIED

BUSINESS ARISING FROM THE MINUTES None.

MAYOR’S REPORT Mayor Easton advised of a number of items of municipal interest including the Niagara Community Foundation’s 14th Annual Leaders Breakfast held on November 2, 2015, Lincoln’s Remembrance Day Services held on November 8th in Beamsville and on November 11th in Jordan and a career day event held at Jordan Christian School.

REGIONAL COUNCILLOR’S REPORT None.

Page 3 of 57

Regular Council November 16, 2015

2

COUNCILLOR REPORTS

Members provided information about a number of items of municipal interest including a recent Grimsby Mayor’s Breakfast event, the proceedings of a recent meeting of the Region of Niagara’s Cultural Committee, the proceedings of a recent meeting of the Twenty Valley Tourism Association, new Sunday library hours at the Fleming Branch Library, an Association of Municipalities of Ontario Local Area Services Energy Management Workshop and a Niagara Bruce Trail Landowners Appreciation Event.

PUBLIC HEARINGS REPORT CS 15-34, REVIEW OF MUZZLE ORDER – SMITH Mayor Easton opened the muzzle order appeal hearing by advising all those in attendance of the purpose of the hearing and the process that would be followed in accordance with Section 105.(1) of the Municipal Act. Members reviewed report CS 15-34 outlining the details of the muzzle order issued against a bulldog type dog owned by Josh and Jenna Smith of Vineland, the provisions the Town’s Animal Care and Control By-law and witness statements provided by Donnette Dillon, Jacqui Anderson and Bethany Jones immediately following the events of September 15, 2015. Ms. Donnette Dillon addressed Council to provide information about the events of September 15, 2015, and the circumstances surrounding her being assailed by a bulldog type dog owned by Josh and Jenna Smith. Ms. Dillon responded to a number of questions from Members of Council and concluded her address by requesting that Council uphold the muzzle order issued against the Smith’s bulldog type dog. Ms. Jacqui Anderson was in attendance to provide details about the events that she witnessed on September 15, 2015 and to request that Council uphold the muzzle order against the Smith’s bulldog type dog. Ms. Bethany Jones addressed Council to provide information regarding the events that occurred on September 15, 2015, while she was walking the bulldog type dog owned by Josh and Jenna Smith. Ms. Jenna Smith, owner of the bulldog type dog involved in the September 15, 2015, incident, addressed Council to provide information about the history of her ownership of the bulldog type dog and to advise that a dog trainer witness that she had planned to have address Council was unable to attend the meeting as originally planned. Ms. Smith responded to a number of questions from Members of Council and concluded her address by requesting relief from the muzzle order. Members considered the information contained in the report and the representations provided by the parties during the hearing. At this point in the meeting, Members called upon Welland and District S.P.C.A. Officer Kedra Servos to provide information regarding the circumstances of the issuance of the muzzle order. Members considered all of the information before them regarding the matter, the severity of the injury apparently sustained by Ms. Dillon, the possibility of Ms. Dillon’s injury and torn shirt being caused by a scratch versus a bite and the associated implications of a muzzle order. Extensive deliberations concluded with the introduction of the following motion. Motion No. RC-2015-272 Moved by Councillor D. Thompson, Seconded by Councillor R. Foster THAT Report Cs 15-34, regarding a Review of Muzzle Order – Smith, be received for decision. AND THAT Josh and Jenna Smith, owners of a bulldog type dog, “Pigeon”, and subject to an order to muzzle said dog as issued by the Welland and District Society for the Prevention of Cruelty to Animals on October 6, 2015, be exempt from said order for the reasons outlined in the Report.

CARRIED

Page 4 of 57


3

DELEGATIONS None.

CORRESPONDENCE MINISTRY OF AGRICULTURE, FOOD AND RURAL AFFAIRS, RE: ONTARIO COMMUNITY INFRASTRUCTURE FUND APPLICATION Motion No. RC-2015-273 Moved by Councillor W. MacMillan, Seconded by Councillor J. D. Pachereva THAT correspondence from the Ministry of Agriculture, Food and Rural Affairs, regarding an Ontario Community Infrastructure Fund Application, be received as information.

CARRIED REPORTS

SPORT, RECREATION AND CULTURE COMMITTEE, MINUTES OF NOVEMBER 4, 2015 Motion No. RC-2015-274 Moved by Councillor D. Thompson, Seconded by Councillor R. Foster THAT the minutes of the Sport, Recreation and Culture Committee meeting of November 4, 2015, including the confidential addendum thereto, be adopted and the recommendations contained therein be approved and acted upon.

CARRIED ECONOMIC DEVELOPMENT AND PLANNING COMMITTEE, MINUTES OF NOVEMBER 9, 2015 Motion No. RC-2015-275 Moved by Councillor R. Foster, Seconded by Councillor D. Thompson THAT the minutes of the Economic Development and Planning Committee meeting of November 9, 2015, be adopted and the recommendations contained therein be approved and acted upon.

CARRIED COUNCIL BUSINESS PLANNING (COMMITTEE OF THE WHOLE) MEETING, MINUTES OF NOVEMBER 11, 2015 Motion No. RC-2015-276 Moved by Councillor R. Foster, Seconded by Councillor D. Thompson THAT the minutes of the Council Business Planning (Committee of the Whole) meeting of November 11, 2015, be adopted and the recommendations contained therein be approved and acted upon.

CARRIED PW 15-65, KING STREET ROUNDABOUT CONSTRUCTION PROJECT – COST SHARING Motion No. RC-2015-277 Moved by Councillor J. D. Pachereva, Seconded by Councillor D. Rintjema THAT Report PW 15-65, King Street Roundabout Project – Cost Sharing be received as information; THAT Council approve the proposed Town cost sharing budget for watermain replacement as part of the King Street Roundabout Construction Project as outlined in this report.

CARRIED

CONFIRMATION OF COMPLIANCE None.

Page 5 of 57


4

BY-LAWS Motion No. RC-2015-278 Moved by Councillor P. MacPherson, Seconded by Councillor D. Rintjema THAT leave be given to introduce the following by-laws: (a) No. 2015-71, To authorize the execution of a Cost Recovery Agreement for Lincoln

Square with 1419405 Ontario Inc., 1419406 Ontario Inc., and 2252620 Ontario Limited.

(b) No. 2015-72, To authorize the acceptance of a Transfer of Lands from J-Line Properties Inc.

(c) No. 2015-73, To provide for the Appointed Office of the Chief Administrative Officer and the duties and responsibilities associated therewith.

CARRIED Motion No. RC-2015-279 Moved by Councillor D. Rintjema, Seconded by Councillor P. MacPherson THAT By-law Nos. 2015-71, 2015-72, and 2015-73, read a first time, be now read a second and third time and finally passed, and that the Mayor and Clerk sign and seal the said by-laws.

CARRIED

NOTICE OF MOTION None.

ANNOUNCEMENTS Members noted that the Council Business Planning (Committee of the Whole) would be meeting on November 18, 2015, to consider the Town’s 2016 Draft Capital Budget.

CLOSED SESSION At this point in the meeting, the following motions were introduced. Motion No. RC-2015-280 Moved by Councillor D. Thompson, Seconded by Councillor R. Foster THAT Council adjourn to closed session in order to address personal matters about an identifiable individual, including municipal or local board employees (a matter pertaining to a nomination).

CARRIED Motion No. RC-2015-281 Moved by Councillor T. Brunet, Seconded by Councillor L. Timmers THAT Council resume in open session.

CARRIED Consideration of the subject matter in closed session concluded with the provision of confidential direction to the Mayor and staff.

BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL Motion No. RC-2015-282 Moved by Councillor D. Rintjema, Seconded by Councillor J. D. Pachereva THAT leave be given to introduce the following by-law: No. 2015-74, To adopt, confirm and ratify matters dealt with by Council resolution.

CARRIED Motion No. RC-2015-283 Moved by Councillor W. MacMillan, Seconded by Councillor J. D. Pachereva

Page 6 of 57


5

THAT By-law No. 2015-74, read a first time, be now read a second and third time and finally passed, and that the Mayor and Clerk sign and seal the said by-law.

CARRIED

ADJOURNMENT There being no further business to discuss, the Mayor declared the meeting adjourned at 9:25 p.m.

_____________________________________ MAYOR: SANDRA EASTON

_____________________________________ CLERK: WILLIAM J. KOLASA

Page 7 of 57

Twenty Valley Tourism Association 4890 Victoria Avenue N 905.562.3636 www.20valley.ca

Mayor Easton & Town of Lincoln Council c/o Mr. William Kolasa, Director of Corporate Services/Clerk Town of Lincoln 4800 South Service Road Beamsville, ON L0R 1B1

November 24, 2015 Dear Mayor Easton & Members of Council: The Twenty Valley Tourism Association (TVTA) is proud to present the annual Twenty Valley Winter WineFest January 15-17, 2016 in Jordan Village. The event will feature up to 40 local businesses, as well as a Centre Stage of live entertainment. New for 2016 we will be launching a new format for the Festival – an open-concept market with art installations, hundreds of strands of lights and smaller rows of vendor tents. This concept is inspired by the Christmas Markets that draw tens of thousands of visitors to major cities around the world. Food Network TV Celebrity Chef Lynn Crawford is the feature chef, with CBC darlings Whitehorse as the Friday night mainstage concert. We respectfully request the consideration of designating the “Twenty Valley Winter WineFest” a community festival for the purposes of securing a Special Occasion Permit for the event. The Twenty Valley WinterWineFest attracts over 5,000 visitors each year to the region during the off-peak season. Aside from the influx of tourism dollars the event prompts, the event is also a favourite for the many Town of Lincoln residents who attend each year. The event has also garnered significant media attention – feature articles appeared in daily and weekly newspapers, and CHTV filmed segments leading up to the event. Please find attached the Schedule of Events for WinterWineFest 2015. We will be reaching out to all departments to ensure that the event adheres to local bylaws and policies. Event Details: • Location: Main Street, Jordan Village (between the corner of 21st and Main, and the Cave Spring south parking

lot /crush pad – approximately 3839 – 3813 Main Street in Jordan Village) • Event Times:

o Friday, January 15 – 6:30pm – 1:00am o Saturday, January 16 – 11:00am – 1:00am o Sunday, January 17, from 12:00pm – 4:00pm.

• Estimated attendance: 3,500 guests at any one point; up to 7,000 guests throughout the festival • Key Activities:

o Food and wine sampling within the fenced area - guests must purchase tokens from specific tent (no cash transactions at food and beverage vendors);

o Live entertainment on main stage from opening hours to 10pm on Friday and Saturday and from opening hours to 4pm on Sunday

o After parties held in Cellar at Cave Spring Friday and Saturday night – ticketed events with live bands o Festively decorated open event site with art installations, lighting, bistro seating and fire pits o Large central warming tent with wine and food demos, guest services o New Winter WineFest in the Valley – marketing program promoting activities at participating wineries

and restaurants for the 3 weekends of the Niagara Icewine Festival to encourage increased spending

Page 8 of 57

Twenty Valley Tourism Association 4890 Victoria Avenue N 905.562.3636 www.20valley.ca

Administration: • Road Closure Period: The road closure permit is in progress. The request includes the above area from 6:00am on

Friday, January 15, and will end at 11:59pm on Sunday, January 17. o all food vendors will have submitted forms to Regional Health Inspectors; all food and winery vendors

are providing insurance certificates to the TVTA; all wine servers have Smart Serve designation. Wine not being poured will be stored in a secure location with controlled access and inventory.

o Parking / traffic – We will provide parking shuttles and will be requesting the parking lot locations at the Jordan Fire Hall and Jordan Arena.

o Heated, portable washrooms – will be available adjacent to the event area o Building Permit - will be obtained once tent configuration is finalized.

EVENT PROGRAM: SUMMARY

If you have any questions, or if additional information is required, please do not hesitate me at your earliest convenience. Thank you in advance for your consideration of our request. Sincerely,

Dorian Anderson - Events Manager | [email protected] | 905.933.5737

Event Venue Friday, Jan 15 Saturday Jan 16 Sunday Jan 17 Wine & Culinary Village (all vendors open)

JV Parking Lot 6:30pm – 10:00pm 11:00am – 10:00pm 12:00pm – 4:00pm

Main Stage – live entertainment

JV Parking Lot x 11:00am – 6:00pm 12:00pm – 4:00pm

Warming Tent - wine & culinary seminars

Main Street x 11:00am – 10:00pm 12:00pm – 4:00pm

Headline Concert – Whitehorse

Mainstage, JV Parking lot

6:30pm – Mandevilles 8:00pm- Whitehorse

x x

Village Street Party (replaces 2nd headline concert – live, local bands)

Mainstage, JV Parking lot

x 6:00pm – 10:00pm x

Cellar Speakeasy CSC Cellar 10:00pm – 1:00am x x Cave Spring Afterparty CSC Cellar x 10:00pm – 1:00am SSS Dinner with Chef Lynn Crawford

Windows Room, Cave Spring

x 6:30pm – 10:00pm x

Icewine Brunch with Chef Lynn Crawford

Windows Room, Cave Spring

x x 10:30am – 12:30pm

Vogue in the Village Fashion Show

JV Parking Lot x 12:30pm 12:30pm

Barrel Rolling Competition

Main Street x 1:45pm x

IceWine Puck Shoot Out Main Street x x 2:30pm WWF In the Valley Member wineries/

restaurants Listed on event

schedule Listed on event

schedule Listed on event

schedule

Page 9 of 57

dorian & associates ltd 7 ontario street, 2nd floor grimsby, ON [email protected] | 905.401.2023

TWENTY VALLEY WINTER WINEFEST 2016 LAYOUT

LEGEND / NARRATIVE 1. 24 vendor tents (10x10 enclosed 3 sides) - 3 being 10 X 15. Can add additional tents along west garden if needed. ALL vendors are in provided

tents (no branded tents) – including beer. Can decorate inside tents. 2. All food trucks are in “Food Truck Alley”. This allows central area to feature 20Valley food purveyors and allows trucks to leave if required 3. Main Stage is in main parking lot (spec’d at 16’ wide x 8’ wide with 8’ x 8’ extension at centre for fashion show / band) – will require generator

trucks for power. 4. Central open seating area. Will have bistro seating and cruiser tables – could add propane heaters. Above will be string lights and décor

connecting to bands of tents to create magical atmosphere. Central décor feature of the site created by Floyd Elzinga 5. Warming tent (20’x 60’). Will have free wine and food seminars as well as bistro style seating. Heated tent. Culinary stage / wine education

seminars. Sponsored by JVC – decorated with wares. 6. Token Sales – one at 19th Street Entrance and one in parking spaces on Main Street. Note that Guest Services will ONLY be at Main Street

Tent 7. Main Street: will be combination of assets:

o 20 x 60’ Warming Tent. North side of tent (open) will house main Guest Services area, merchandise sales and token sales. Remaining will have enclosed warming areas with heat and seating. Small stage for wine education and culinary demos.

o Bonfires with seating east side closest to main site. (moveable for fire code) o Barrel rolling and other activities will happen along the street (not permanent for fire code)

8. Washrooms moved to crush pad area. First Aid station will also be set up here. Parking for JVC vendors and key event staff. # 12 – 32 – existing businesses #14 – Entrance to Cave Spring Cellar (Afterparty, Speakeasy) via main entrance to Restaurant at Inn on the Twenty. Access to restaurant and winery blocked off

= security guards, fenced or barricaded areas

Page 10 of 57

200 University Ave. Suite 801 www.amo.on.ca Tel 416. 971.9856 Toll Free in Ontario

Toronto, ON, M5H 3C6 [email protected] Fax 416. 971.6191 877.426.6527

Sent via e-mail: [email protected]

November 26, 2015 William Kolasa Director of Corporate Services/Clerk Town of Lincoln 4800 South Service Road Beamsville, Ontario L0R 1B1 Dear Mr. Kolasa: On behalf of the Association of Municipalities of Ontario, please accept my heartfelt thanks for your municipality’s donation that will help aid Syrian refugees to resettle and find safe haven in Ontario. Your generosity and those of other AMO members will make a difference in the lives of the families we will help save. Our fundraising goal was $40,000 to support two families to come to Ontario. I am pleased that we have surpassed our target and raised $67,540.00 to date and donations continue to come in. All proceeds will be donated to Lifeline Syria which plans to resettle 1,000 families to Ontario. I understand that many municipal councils across the province are mobilizing in their communities to help the refugees in a variety of ways both financially and non-financially. It is heartening to see Ontario’s community laying out the welcome mat to those in need. I encourage you to keep up the efforts that will make such a difference in the lives of the refugee families. Yours sincerely, Gary McNamara AMO President

Page 11 of 57

mailto:[email protected]

OGRAM/ROMA COMBINED CONFERENCE

MUNICIPAL GOVERNMENT: THE VALUE PROPOSITION, FEBRUARY 21-24, FAIRMONT ROYAL YORK, TORONTO

Workshops

ASSET MANAGEMENT

Ontario’s municipalities have embraced the importance of Asset Management Planning (AMP). It is now important for municipalities to begin shifting their attention to the operationalization of their AMPs. Three workshops will be devoted to developing such strategies:

Establishing Your Asset Management Priorities Selling Your AMP to Council and the Public Aligning Your AMP with Provincial and Federal Priorities

BUILDING BETTER ROADS

Roads are a municipality’s most valuable asset. The approaches of yesteryear have been replaced by cutting edge innovations that promise to boost road network performance. Workshops will examine:

Recycled Aggregates Pavement Conditioning Roundabouts

PROTECTING OUR ENVIRONMENT

Environmental considerations have never been more important. Municipalities are at the forefront of responding to the effects of climate change. Workshops will look at some of the efforts that are likely to have considerable municipal implications:

Cap and Trade Species at Risk Municipal Sector and Climate Change

REIMAGINING SOCIAL SERVICES

As the composition of Ontario’s population changes, our social services need to respond. Learn about what some communities are doing to respond to this change. Workshops will look at:

Social Housing “First Responder” Services Long-Term Care

ECONOMIC DEVELOPMENT

The strategies for economic development are as varied as the communities pursuing them. Workshops will focus on the cutting edge research that is paying dividends across the province:

Page 12 of 57

Northern Ontario Agriculture Are Downtowns Back?

RENEWING LOCAL DEMOCRACY

The Government of Ontario has recently completed its five year review of the legislation that governs municipal government. Workshops will look at the following topics:

Conflict of Interest Act Municipal Electoral Reform Municipal Act

ROAD SAFETY AND LIABILITY SAFETY

It isn’t only how we build our roads that is changing, but also how we use them. The auto-centric world of the recent past is giving way to more “complete street” use. Learn about these trends and the risks associated with them in these workshops:

Active Transportation Speed limits MMS

Keynotes

More information coming soon!

Information Rooms

More information coming soon!

Ministers Forum

One of the most anticipated events each year, the Ministers Forum is an opportunity for delegates to press members of Cabinet on key issues.

Michael J Smither Memorial Question Box

Always a favourite session at the conference, delegates are invited to submit their questions in advance or during the session to our panel of very knowledgeable municipal experts. Conflict of Interest, Open Meetings, Drainage, Building Permits, or whatever your issue, Fred Dean and his colleagues will provide you with the answers.

Student Forum

The Student Forum will bring together leaders from different sectors including policy, planning, engineering, and elected office. Students will have the opportunity to learn what will help them gain meaningful careers in the municipal sector as well as how to succeed from those who know best.

Page 13 of 57

Small Town Forum

Back by popular demand the Small Town Forum will take place on Sunday before the conference starts. Last year’s session proved to be very successful and all that attended felt it was time well spent and should be repeated. Come back later for more details on this great session.

Technical Session

Every year in the Conference Evaluation Survey we get comments that there should be more technical sessions. Well ask and you shall receive! We are putting together a great technical session to be held on Sunday before the conference begins. This session will be of interest to Municipal Engineers, Engineering Techs and Public Works officials. Check back for more details.

Page 14 of 57

2016 OGRA/ROMA COMBINED CONFERENCE REGISTRATION FORM February 21 - 24, 2016 – Fairmont Royal York Hotel, Toronto, ON

Please type or print clearly and send with payment to OGRA/ROMA COMBINED CONFERENCE, Unit 22, 1525 Cornwall Rd., Oakville, ON L6J 0B2

NAME: MUNICIPALITY/ ORGANIZATION:

MAILING ADDRESS: TEL: EMAIL:

NAME OF DELEGATE (to appear on badge-no initials)

TITLE REGISTRATION

TYPE (A,B,C,D,E)

SUNDAY AFTERNOON EVENTS PREREGISTRATION REQ’D # of EXTRA TICKETS PURCHASED

SMALL TOWN FORUM

TECHNICAL SESSION

BANQUET AWARDS LUNCH

PAYMENT PRE-REGISTRATION FORMS MUST BE RECEIVED BY FEBRUARY 12, 2016

Registration forms cannot be processed unless accompanied with payment. Fax VISA or MASTERCARD payments to 289-291-6477.

NOTES: Members fees refer to OGRA and/or ROMA membership § Luncheon tickets are not included in any registration fee

REGISTRATION TYPE

OGRA/ROMA Members

Provincial/Federal Governments Non-Members FEES (enclosed)

Name on Card: Before Jan 15

After Jan 16

Before Jan 15

After Jan 16

Before Jan 15

After Jan 16

CARD # A Full with Banquet Ticket $655 $705 $710 $760 $795 $845 @ =

Expiry Date: B Full, no Banquet Ticket $575 $625 $630 $680 $715 $765 @ =

Signature: C One Day - Monday $320 $350 $350 $380 $400 $430 @ =

D One Day - Tuesday $320 $350 $350 $380 $400 $430 @ =

CHEQUE (Payable to OGRA/ROMA Combined Conference) E Half Day - Wednesday $160 $180 $175 $195 $200 $220 @ =

REGISTRATION INQUIRIES? Luncheon Ticket $70 $70 $70 $70 $70 $70 @ =

Carmen Sousa - Tel: 289-291-6472 or e-mail: [email protected] Extra Banquet Ticket $100 $100 $100 $100 $100 $100 @ =

REFUND POLICY Full refunds, less an administration fee of $75.00 plus HST, of pre-registration fees will be issued if notice of cancellation is received by Friday, January 29. NO REFUNDS AFTER JANUARY 29. ALL REQUESTS MUST BE IN WRITING.

Special dietary requirements, including food allergies, should be forwarded in writing to Siobhan Cosgriffe at the Fairmont Royal York Hotel by fax: 416-368-8148 or email: [email protected] For on-site registration fees, additional surcharge over regular rate as follows: Type A and Type B add $50, Type C and Type D add $30 and Type E add $20

Subtotal

+13% HST (HST # 104000450RT)

TOTAL

Page 15 of 57


The Council Business Planning (Committee of the Whole) of the Town of Lincoln met in regular session on November 18, 2015 at 7:00 p.m. in the Lincoln Chambers. Members Present: R. Foster Councillor (Chair) S. Easton Mayor T. Brunet Councillor W. MacMillan Councillor P. MacPherson Councillor J.D. Pachereva Councillor D. Rintjema Councillor D. Thompson Councillor L. Timmers Councillor Staff Present: J. Nicol Interim Chief Administrative Officer B. Blake Deputy Fire Chief (departed at 10:00 pm)

J. Brown I.T. Coordinator (departed at 7:45 pm)

A. Cifani Deputy Director of Finance K. Dale Director of Planning and Development D. Graham Director of Public Works G. Hudson Fire Chief C. Judson Manager of Facilities and Parks J. Nicholson Public Library CEO (departed at 10:00 pm)

R. Potter Manager of Revenue (departed at 10:00 pm)

W. Kolasa Director of Corporate Services/Clerk Councillor Foster called the meeting to order at 7:00 p.m. There were no declarations of interest.

REPORTS 2016 CAPITAL BUDGET The Chief Administrative Officer and Deputy Director of Finance reviewed the draft 2016 capital Budget process to date and revisited Council’s Financial Principles and the merits of various proposed capital budget items. At this point in the meeting, Members revisited the draft 2016 Capital Budget on a project by project basis and received information from staff regarding a number of the proposed projects. The following motions resulted. FD 15-17, CAPITAL PROJECT # 8 – 2015 SUMMARY OF REPAIRS ON UNIT FS-31 (PUMP 1) Motion No. CBPCW 15-72 Moved by Mayor S. Easton, Seconded by Councillor L. Timmers THAT Report FD 15-17, Capital Project # 8 regarding 2015 Summary of Repairs on Unit FS-31 (Pump 1) be received as information.

CARRIED FD 15-18, CAPITAL PROJECT # 27 – EXHAUST VENTILATION SYSEM – CAMPDEN FIRE STATION Motion No. CBPCW 15-73 Moved by Councillor D. Thompson, Seconded by Mayor S. Easton THAT Report FD 15-18, Capital Project # 27, regarding Exhaust Ventilation System be received as information.

CARRIED SRC 15-50, CAPITAL PROJECT # 41 – JORDAN MUSEUM MASTER SITE PLAN PUBLIC INFORMATION MEETING REPORT Motion No. CBPCW 15-74 Moved by Councillor L. Timmers, Seconded by Councillor T. Brunet

Page 16 of 57

Council Business Planning (C of W) November 18, 2015

2

THAT Report SRC 15-50, Capital Project #41 regarding Jordan Museum Master Site Plan Public Information Meeting Report, be received as information.

CARRIED SRC 15-51, CAPITAL PROJECT # 41 – JORDAN MUSEUM ARCHAEOLOGICAL ASSESSMENT Members considered Report SRC 15-51 highlighting correspondence dated November 5, 2015, from CRMLAB Archaeological Services providing details about additional Stage 2 Archaeological Assessments and potential Stage 3 and Stage 4 Archaeological Fieldwork Budget Estimates that may be required due to recent concept design plans of the proposed new Jordan Historical Museum. Members considered the potential additional costs that could be associated with the development of a new museum on the site, potential sources of funding, project timelines and the potential of phasing redevelopment. Consideration concluded with the introduction of the following motion. Motion No. CBPCW 15-75 Moved by Councillor T. Brunet, Seconded by Councillor L. Timmers THAT Report SRC 15-51, Capital Project # 41 regarding Jordan Museum Archaeological Assessment be received as information.

CARRIED

CLOSED SESSION At this point in the meeting, the following motions were introduced. Motion CBPCW 15-76 Moved by Councillor W. MacMillan, Seconded by Councillor D. Rintjema THAT Committee adjourn to closed session in order to address: (a) The security of the property of the municipality or local board (a matter pertaining to

a facility security system update and use of municipalities facilities); (b) A proposed or pending acquisition or disposition of land by the municipality or local

board (a matter pertaining to storm water drainage, a matter pertaining to Fire Stations and a matter pertaining to municipal parks).

CARRIED Motion CBPCW 15-78 Moved by Councillor J. D. Pachereva, Seconded by Mayor S. Easton THAT Committee resume in open session.

CARRIED Consideration of the subject matter in closed session concluded with the taking of a procedural vote in closed session for the purpose of continuing beyond the hour of 11:00 pm and without report regarding the other items considered.

ADJOURNMENT There being no further business to discuss, the Chair declared the meeting adjourned at 11:40 p.m.

_____________________________________

CHAIR: ROB FOSTER


Page 17 of 57


The Council Business Planning (Committee of the Whole) of the Town of Lincoln met in regular session on November 23, 2015 at 7:00 p.m. in the Lincoln Chambers. Members Present: R. Foster Councillor (Chair) S. Easton Mayor T. Brunet Councillor W. MacMillan Councillor P. MacPherson Councillor J.D. Pachereva Councillor D. Rintjema Councillor D. Thompson Councillor L. Timmers Councillor Staff Present: J. Nicol Interim Chief Administrative Officer B. Blake Deputy Fire Chief H. Booth Museum Director J. Brown I.T. Coordinator A. Cifani Deputy Director of Finance K. Dale Director of Planning and Development D. Graham Director of Public Works G. Hudson Fire Chief C. Judson Manager of Facilities and Parks J. Nicholson Public Library CEO R. Potter Manager of Revenue R. Spadoni Director of Finance W. Kolasa Director of Corporate Services/Clerk Councillor Foster called the meeting to order at 7:00 p.m. Councillor Pachereva declared an interest regarding the Economic Development budget as he was employed with the Twenty Valley Tourism Association which received funding from the Town. Councillor Rintjema declared an interest regarding the Library Board budget as she had a relative employed by the board. The indicated Councillors left the meeting room and did not participate in the deliberations or vote on any subsequent motions regarding the subject matter. There were no other declarations of interest.

REPORTS 2016 OPERATING BUDGET The Interim Chief Administrative Officer and the Director of Finance presented an overview of the draft Town of Lincoln Operating Budget for the 2016 fiscal year and summarized the expenditures, revenues and tax levy requirement anticipated by the draft budget. The Director of Finances also reviewed key budget drivers and detailed a summary of one-time expenditures proposed within the draft budget and noted efforts to develop a multi-year budget demonstrating estimates for the 2017 and 2018 fiscal years. Members of Committee proceeded with a department-by-department and line-by-line review of the draft Operating Budget. 2016 CAPITAL BUDGET At this point in the meeting, Members directed that a special meeting of the Council Business Planning (Committee of the Whole) be held at 7:00 pm on Wednesday December 25, 2015, to further consider the draft 2016 Capital Budget.

CLOSED SESSION None.


_____________________________________

CHAIR: ROB FOSTER


Page 18 of 57


The Council Business Planning (Committee of the Whole) of the Town of Lincoln met in regular session on November 25, 2015 at 7:00 p.m. in the Lincoln Chambers. Members Present: R. Foster Councillor (Chair) S. Easton Mayor T. Brunet Councillor W. MacMillan Councillor P. MacPherson Councillor J.D. Pachereva Councillor D. Rintjema Councillor D. Thompson Councillor L. Timmers Councillor Staff Present: J. Nicol Interim Chief Administrative Officer B. Blake Deputy Fire Chief H. Booth Museum Director J. Brown I.T. Coordinator A. Cifani Deputy Director of Finance K. Dale Director of Planning and Development D. Graham Director of Public Works G. Hudson Fire Chief C. Judson Manager of Facilities and Parks J. Nicholson Public Library CEO R. Spadoni Director of Finance W. Kolasa Director of Corporate Services/Clerk Councillor Foster called the meeting to order at 7:05 p.m. Councillor Pachereva declared an interest regarding the Economic Development Operating budget as he was employed with the Twenty Valley Tourism Association which received funding from the Town. Councillor Rintjema declared an interest regarding the Library Board Operating budget as she had a relative employed by the board. There were no other declarations of interest.

REPORTS 2016 CAPITAL BUDGET Members resumed consideration of the draft 2016 Capital Budget with a review of the Capital Budget presentation provided by staff addressing a number of questions raised by Committee at its meeting of November 18, 2015, and by considering the implications of debt financing of various municipal projects. Members also considered options for a special tax rate that could be used to bolster the Town’s Road Resurfacing Program as was introduced during Council’s pre-budget public consultations. At this stage in the meeting, Members commenced review of individual projects resulting in the introduction of the following motions.

CLOSED SESSION Motion No. CBPCW 15-79 Moved by Mayor S. Easton, Seconded by Councillor L. Timmers THAT Committee proceed to closed session to consider a proposed or pending acquisition or disposition of land by the municipality or local board (a matter pertaining to stormwater drainage).

CARRIED Motion No. CBPCW 15-80 Moved by Councillor J. D. Pachereva, Seconded by Mayor S. Easton THAT Committee resume in open session.

CARRIED Consideration of the subject matter in closed session concluded without direction or report. Deliberations regarding the draft 2016 Capital Budget continued as follows.

Page 19 of 57


2

Motion No. CBPCW 15-81 Moved by Councillor J. D. Pachereva, Seconded by Councillor D. Rintjema THAT the draft 2016 Capital Budget be amended by removing Project # 31 Sewer Camera Replacement.

CARRIED Motion No. CBPCW 15-82 Moved by Councillor D. Thompson, Seconded by Mayor S. Easton THAT the draft 2016 Capital Budget be amended by adding $500,000 to the Jordan Museum Development for a total of $3 million, with funding sources identified as follows:

$2 million from Debentures; and $1 million from Other Sources.

CARRIED A recorded vote was requested on the following motion. Motion No. CBPCW 15-83 Moved by Councillor D. Rintjema, Seconded by Councillor P. MacPherson THAT the draft 2016 Capital Budget be amended by adding a special tax rate of 1% to be used for the Road Resurfacing Program.

LOST AYES: Councillors Pachereva, Rintjema, Thompson, Mayor Easton. NAYS: Councillors Brunet, Foster, MacMillan, MacPherson, Timmers. Motion No. CBPCW 15-84 Moved by Councillor J. D. Pachereva, Seconded by Councillor D. Rintjema THAT the draft 2016 Capital Budget be amended by changing the source of funding for Project # 39, Skateboard Park Site Selection and Design, from Capital Tax Levy to the Capital Rate Stabilization Fund.

CARRIED Motion No. CBPCW 15-85 Moved by Councillor D. Thompson, Seconded by Mayor S. Easton THAT the draft 2016 Capital Budget be amended by removing $200,000 from Project #36, Beamsville Lions Park Washroom and Fieldhouse Facility, and funding the Beamsville Lions Park Design in the amount of $50,000 from the Operating Rate Stabilization Fund;

AND THAT $10,000 be added to the 2016 Operating Budget for the rental of washroom facilities for the Park.

CARRIED Motion No. CBPCW 15-86 Moved by Mayor S. Easton, Seconded by Councillor D. Thompson THAT Report FD 15-19, re: Hydraulic Rescue Tool Pricing be received as information; AND THAT the 2016 Capital Budget request for the Hydraulic Rescue Tool Replacement Project (Project # 7) be reduced to $30,400.

CARRIED Motion No. CBPCW 15-87 Moved by Councillor J. D. Pachereva, Seconded by Councillor P. MacPherson THAT the draft 2016 Capital Budget be amended with respect to Project # 5, Redundant Dispatch System Phase 3, by phasing in the Project over the next two years as follows:

2016 - $27,500 2017 - $27,500

CARRIED

Page 20 of 57


3

Motion No. CBPCW 15-88 Moved by Councillor D. Thompson, Seconded by Mayor S. Easton THAT the draft 2016 Capital Budget be amended by changing the source of funding for Project # 40, Hockey Exhibit Case at Fleming Centre, from Capital Tax Levy to Other Sources.

CARRIED Motion No. CBPCW 15-89 Moved by Councillor W. MacMillan, Seconded by Councillor J. D. Pachereva THAT the draft 2016 Capital Budget as considered and amended by the Council Business Planning (Committee of the Whole) as at its meeting of November 25, 2015, be referred for public input and review in accordance with Council’s 2016 Budget Schedule.

CARRIED 2016 OPERATING BUDGET Chair Foster advised that consideration of the 2016 draft Operating Budget would be undertaken at the November 30, 2015 meeting of the Council Business Planning (Committee of the Whole).

ADJOURNMENT

There being no further business to discuss, the Chair declared the meeting adjourned at 9:35 p.m.

_____________________________________ CHAIR: ROB FOSTER


Page 21 of 57


The Council Business Planning (Committee of the Whole) of the Town of Lincoln met in regular session on November 30, 2015 at 7:00 p.m. in the Lincoln Chambers. Members Present: R. Foster Councillor (Chair) S. Easton Mayor W. MacMillan Councillor P. MacPherson Councillor J.D. Pachereva Councillor D. Rintjema Councillor D. Thompson Councillor L. Timmers Councillor Regrets T. Brunet Councillor Staff Present: J. Nicol Interim Chief Administrative Officer B. Blake Deputy Fire Chief H. Booth Museum Director J. Brown I.T. Coordinator A. Cifani Deputy Director of Finance K. Dale Director of Planning and Development D. Graham Director of Public Works G. Hudson Fire Chief C. Judson Manager of Facilities and Parks J. Nicholson Public Library CEO R. Potter Manager of Revenue R. Spadoni Director of Finance W. Kolasa Director of Corporate Services/Clerk Councillor Foster called the meeting to order at 7:00 p.m. Councillor Pachereva declared an interest regarding the Economic Development Operating budget as he was employed with the Twenty Valley Tourism Association which received funding from the Town. Councillor Rintjema declared an interest regarding the Library Board Operating budget as she had a relative employed by the board. The indicated Councillors left the meeting room and did not participate in the deliberations or vote on any subsequent motions regarding the subject matter. There were no other declarations of interest.

REPORTS 2016 OPERATING BUDGET The Interim Chief Administrative Officer and Director of Finance provided an overview of Council’s Budget Process to date, reviewed key 2016 Operating Budget drivers as well as one-time budget requests. The Director of Finance also provided a summary of the 2016 tax levy requirements based upon the draft budget and projected blended tax rate impacts on residents including estimated Regional and School Board taxation requisitions. TR 15-51, 2016 OPERATING BUDGET – REDUNDANT INTERNET CONNECTION Motion No. CBPCW 15-90 Moved by Councillor L. Timmers, Seconded by Councillor D. Thompson THAT Report TR 15-15 regarding the 2016 Operating Budget – Redundant Internet Connection be received as information.

CARRIED TR 15-52, 2016 OPERATING BUDGET – ROAD PATROL AND WORK ORDER SOFTWARE Motion No. CBPCW 15-91 Moved by Councillor D. Thompson, Seconded by Councillor L. Timmers THAT Report TR 15-52 regarding the 2016 Operating Budget – Roads Patrol and Work Order Software be received as information.

CARRIED At this point in the meeting, Members of Committee reviewed the information presented by staff, considered potential amendments to the draft budget and revisited a number of one-

Page 22 of 57


2

time and other expenditure items detailed in the budget. Deliberations concluded with the introduction of the following motions. Motion No. CBPCW 15-92 Moved by Councillor J. D. Pachereva, Seconded by Councillor P. MacPherson THAT the draft 2016 Operating Budget be amended by adding the Work Order Maintenance System for $31,000 and the Road Patrol Software System for $30,100 as outlined in Report TR 15-52.

CARRIED Motion No. CBPCW 15-93 Moved by Councillor D. Rintjema, Seconded by Councillor P. MacPherson THAT the draft 2016 Operating Budget be amended by removing $53,287 from the CAO Budget for the proposed full time communications position.

CARRIED Motion No. CBPCW 15-94 Moved by Mayor S. Easton, Seconded by Councillor D. Thompson THAT the draft 2016 Operating Budget be amended by adding a line to the CAO Budget of $30,000, to create a place holder for communication consultant services to support strategic directions related to communications.

CARRIED Motion No. CBPCW 15-95 Moved by Councillor W. MacMillan, Seconded by Councillor L. Timmers THAT the draft 2016 Operating Budget be amended by adding $6,500 for Heritage Committee Consulting Services (Heritage Designations and Listings).

CARRIED Motion No. CBPCW 15-96 Moved by Councillor D. Thompson, Seconded by Councillor L. Timmers THAT the draft 2016 Operating Budget be amended by adding $10,000 to cover the cost of signs as we reduce speeds in subdivisions, urban and appropriate rural areas of Lincoln.

CARRIED Motion No. CBPCW 15-97 Moved by Councillor D. Rintjema, Seconded by Councillor P. MacPherson THAT the draft 2016 Operating Budget be amended by removing $23,000 from the Quarry Road Yard Repair Program one-time operating budget.

LOST Motion No. CBPCW 15-98 Moved by Councillor D. Rintjema, Seconded by Councillor J. D. Pachereva THAT the draft 2016 Operating Budget be amended by adding $10,000 for the small business support initiative proposed by The Employment Help Centre.

LOST Motion No. CBPCW 15-99 Moved by Councillor L. Timmers, Seconded by Councillor D. Thompson

THAT the draft 2016 Operating Budget be amended by removing $8,000 from the Parks Small Tools and Machinery one-time operating budget proposed for a sewer snake and camera.

CARRIED Motion No. CBPCW 15-100 Moved by Councillor J. D. Pachereva, Seconded by Councillor D. Rintjema THAT the draft 2016 Operating Budget be amended by adding $10,000 to the Proactive Ditching Program.

CARRIED

Page 23 of 57


3

Motion No. CBPCW 15-101 Moved by Mayor S. Easton, Seconded by Councillor D. Thompson THAT the draft 2016 Operating Budget be amended by adding $25,000 for the disposal of the Jordan Sand Dome.

CARRIED

Motion No. CBPCW 15-102 Moved by Councillor D. Thompson, Seconded by Mayor S. Easton THAT the draft 2016 Operating Budget be amended by adding Town Hall Redundant Internet Connection for $15,000.

CARRIED Motion No. CBPCW 15-103 Moved by Mayor S. Easton, Seconded by Councillor L. Timmers THAT the draft 2016 Operating Budget be amended by adding an upset limit of $8,000 for Beamsville Room Chair Replacement.

CARRIED Motion No. CBPCW 15-104 Moved by Councillor J. D. Pachereva, Seconded by Councillor D. Rintjema THAT the draft 2016 Operating Budget be amended by removing the one time request for Small Parks Bench Replacement for $2,700.

CARRIED Motion No. CBPCW 15-105 Moved by Councillor J. D. Pachereva, Seconded by Councillor P. MacPherson THAT the draft 2016 Operating Budget be amended by removing $2,500 for Beamsville Pool Program Supplies and $4,000 for Jordan Pool Program Supplies.

LOST Motion No. CBPCW 15-106 Moved by Councillor P. MacPherson, Seconded by Councillor D. Rintjema THAT the draft 2016 Operating Budget be amended by adding OMB Hearing Consulting and Legal Fees of $147,500.

LOST Motion No. CBPCW 15-107 Moved by Councillor J. D. Pachereva, Seconded by Councillor W. MacMillan THAT the draft 2016 Operating Budget be amended by adding $6,500 to fund increased cleaning services for Town facilities.

CARRIED Motion No. CBPCW 15-108 Moved by Councillor J. D. Pachereva, Seconded by Mayor S. Easton THAT the draft 2016 Operating Budget be amended by adding $10,000 for the Beamsville Lions Park Hardball Field Conversion.

LOST

Motion No. CBPCW 15-109 Moved by Mayor S. Easton, Seconded by Councillor D. Thompson THAT the draft 2016 Operating Budget as considered and amended by the Council Business Planning (Committee of the Whole) as at its meeting of November 30, 2015, be referred for public input and review in accordance with Council’s 2016 Budget Schedule.

CARRIED 2016 WATER AND WASTEWATER RATES Members reviewed the Town's draft 2016 Water and Wastewater System Budget and associated rates and charges. Members considered the Town's historical efforts in relation to its water and wastewater system, efforts that have been undertaken to assist in developing a financially-sustainable system, various pressures on the system and the

Page 24 of 57


4

manner in which the Region of Niagara provides water and wastewater services to municipalities. Consideration of the draft budget concluded as follows. Motion No. CBPCW 15-110 Moved by Councillor L. Timmers, Seconded by Councillor D. Thompson THAT the draft 2016 Water and Wastewater Budget, as considered by the Council Business Planning (Committee of the Whole) at its meeting of November 30, 2015, be referred for public input and review in accordance with Council’s Budget Schedule.

CARRIED

CLOSED SESSION None.


_____________________________________ CHAIR: ROB FOSTER


Page 25 of 57

REPORT TO: Mayor and Council

DATE OF MEETING: December 7, 2015

SUBJECT: FWRN LP (formerly Niagara Region Wind Farm (NRWF)), NoiseExemption Requests

RECOMMENDATIONS

1. THAT Report CS 15-35 regarding FWRN LP, Requests for Noise Exemption be receivedas information;

2. AND THAT FWRN LP be granted an exemption from Section 13 of Town of LincolnNoise By-law No. 08-48 as follows:

a) FWRN LP be permitted to create Noise by the operation of Construction Equipmenton a Construction Site within the limits of the Town on weekdays between the hoursof 7:00 am and 7:00 pm and on Saturdays between the hours of 7:00 am and 7:00Pm;

b) This exemption shall be effective for a period of up to 6 months from the date ofCouncil approval.

The purpose of this report is to present for Council's consideration, two applications forexemptions from Town of Lincoln Noise By-law No. 08-48 in relation to the FWRN LPconstruction of underground transmission line infrastructure.

Report # CS 15-35

1970THE CORPORATION OF THE TOWN OF LINCOLN

PURPOSE

BACKGROUND

The Town of Lincoln has received two applications for exemptions from the Town’s Noise By-law No. 08-48 in relation to the FWRN LP’s construction of underground transmission lineinfrastructure in the area of Walker Road, Phiip Road and Mountainview Road. The applicationsare included as Attachment #1.

FWRN LP have advised that the installation of underground transmission line infrastructure isscheduled to begin on December 1, 2015, and would include activities such as asphalt cuttingand removal, trench excavation, conduit installation, concrete placement, vault installation,backfill and compaction and road remediation. Construction activities are expected to last

Page 26 of 57

Page 27 of 57

Report # CS 15-35

In addition, the Town’s Public Work’s Department received correspondence from theMountainview Niagara Escarpment Community Association (MNECA) that indicated that, at aFWRN LP Project Information meeting held on November 25, 2015, the topic of work hours wasdiscussed and MNECA supported the extended work hours of 7:00 am to 7:00 pm, Mondaythrough Saturday. A copy of MNECA’s letter including meeting notes is included as Attachment#6.

There are no direct financial implications associated with this matter.

In light of the extremely tight timelines associated with the receipt of the Noise ExemptionApplication from FWRN LP, the scheduled start date detailed in the application and the absenceof any direct external public consultation undertaken by the Town in relationto this application;staff have considered the results of the public meeting held by MNECA and would recommendthat should Council deem it appropriate to grant an exemption: such exemption be granted in amanner consistent with comments provided by MNECA. Staff would also recommend that anysuch exemption be granted for a period of not more than 6 months (as contemplated by Section7.(a)(iv) of the Noise By-law), following which FWRN LP may make application for a furtherexemption(s) which Council may consider in light of prevailing conditions.

OPTIONS

Grant the exemptions requested by FWRN LP;Refuse to grant the requested exemptions;Grant exemptions subject to such terms and conditions as Council deems appropriate;Request additional information/clarification regarding the applications;Schedule a public meeting to receive comments from the public regarding theexemptions requested by FWRN LP.

ATTACHMENTS

1 Applications for Noise Exemptions re: FWRN LP — Installation of UndergroundTransmission Line Infrastructure.Town of Lincoln Noise By-law No. 08-48.FWRN LP Construction Notice.Planning and Development Department Comments.Public Works Department Comments.MNECA Comments.

Report Prepared on December 3, 2015

Respectfully submitted by Approved by:

WilliamJ. Kolasa, B.A.(Hons), M.P.A., A M.C.T n Nicol,B.A.(Hons),M.A.

Director of Corporate Services/Clerk Chief Adm Officer

Page 28 of 57

PM35

Corpo De partment, ays prio

farm Munlclpal amended.

Page 29 of 57

L°i|w"1"cHn

Page 30 of 57

mmcmemno. IPM}: 90?‘?

_

of 2:101, °'persnnal

NOV17 Zlll§‘>

APPLICATIONFOR NOISE EXEMPTION

UNDER NOISE BY-LAW08-48

4800 South Service RoadBeamsville, ON LOR1B1www.|inco|n.ca

PLEASE NOTE: Noise exemption applications must be submitted to the Town of Lincoln,Corporate Services Department, a minimum of 60 days prior to the event date.Name of Organization Non-Profit/Charitable?

Contact Person Name Last First Phone Number

Berrlman ShilohMailing Address Number Street City/Town Postal Code

Applicant EmailAddress Number of people expected

30Event Name / Title

Event Location (please also attach a site plan of the property/event)

Date(s) of Event / Time of Event / Duration of Event

Describe the source of sound or vibration in respect of which the exemption is sought

Construction equipment, material deliveries, and site workers

State the particular provision(s) of the By-law from which the exemption is being sought

Hours of construction work being extended Saturday from 7am to

10pmProvide the purpose or reason why exemption is being sought

To expedite the construction timeline, we would like the option to

increase working hours to accelerate the work and allow flexibility

with hours to do soContact Information for Person in Charge on Event Day (please include onsite telephone number)

Andrew Robinson [email protected] 519-502-0329Yves Bernier [email protected] 289-690-1225

BillSomerville [email protected] 289-690-0671The Information on this form is collected under authority the Municipal Act 2001, S0 c.25, as amended, and Town Lincol

nBy-law08-48. The information will be used for the purpose of processing Noise Exemption Applicationsand willform part of a public record to

be considered by Council in processing the application. Questions about this collectionshould be directed to the ClerksDepartment, 905-563-

289-683-2563

4672 Bartlett Road South, Beamsville LOR1B1

[email protected]

Installation of underground transmission line

Mountainview Road and Walker Road

December 1, 2015

Page 31 of 57

I?i?c?n APPLICATIONFOR NOISEEXEMPTIONUNDER NOISEBY-LAW08-48

AS THE APPLICANTAND/ORCONTACT PERSON RESPONSIBLEFOR SUPERVISINGTHE EVENTOR

ACTIVITY,YOU ARE HEREBYRESPONSIBLEFOR ENSURINGCOMPLIANCEWITH ANYTERMSAND

CONDITIONSIMPOSED BYCOUNCIL. ANY BREACH OF ANYTERMS OR CONDITIONSIMPOSED

BY COUNCIL IN GRANTING AN EXEMPTION SHALL IMMEDIATELYRENDERTHE EXEMPTIONNULLAND VOID.

You will be required to provide notification to the owners of neighbouring properties who may

be impacted by the Noise no less than ten (10) days before the day of the event by way of

delivery of a written notice; by personal service or prepaid first class mail:

(a) within an Urban Area: within 60 metres of the property to which the application applies;

(b) within a RuralArea: within 500 metres of the property to which the application applies.

Service by prepaid first class mail shall be deemed to be effective on the fifth (5) day after the

order is mailed.

Applicant Signature Date

November 13, 2015

Application Received Date

Internal Circulation Date Meeting Date

Decision

FOR OFFICEUSEONL

Page 32 of 57

mu ammo

prwEs1 Lmcuuh. ~ - :

Page 33 of 57

THE CORPORATIONOF TLJETOWN OF LINCOLN

D WHEREAS In lh to red Town OI Las to preserve otect a pub! d the paac

BY-LAWNO. 08-48

A BY-LAWTO PFtOH|BlT AND REGULATE NOISESLIKELY TO DISTUHB THE INHABITANTSOF THETOWN OF LINCOLN

"Council" means the Council of the Town

"Holiday"means any holiday set out as a holiday in the Retail Business Holidays Act.Ft.S.O. 1990, c. FL30,as amended, or any successor thereof;

"lnhabitants" means one or more persons who reside in the Town;

“Noise” means any sound or vibration that is of such a volume or nature that it islikely to disturb the Inhabitants of the municipality;

“Person" includes a corporation, organization. association, partnership and the like;

"Town” means the Corporation of the Town of Lincoln;

"Unauthorized" means contrary to prevailing Federal, Provincial or Municipal law orregulations;

‘Weekday’ means any Monday, Tuesday, Wednesday, Thursday or Friday

For the purposes of this By-law. unless the context otherwise requires, wordsimparting the singular shall include the plural and words imparting the masculine

gender shall include the feminine and vice versa.

Where a form of words or expression are prescribed in this By-law, deviationstherefrom not affecting the substance or calculated to mislead do not vitiate them.

WHEREAS Section 129 of the Municipal Act, 2001, S.O. 2001,c.25, as amended,authorizes municipalities to pass by—|awsto prohibit and regulate noise in the municipality;

AN it is e public interest uce the level of noise in the incolnso .pr and promote th ic health, safety, welfare an e andquiet of the inhabitants of the Town;

NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE TOWN OFLINCOLNHEREBYENACTS AS FOLLOWS:

SHORT TITLE

1. This By~|awmay be referred to as the “Noise Control By-law”.

INTERPRETATION

2. For the purposes of this By-law, the following terms shall have the correspondingmeanings:

(a) "Construction" means the erection, alteration, repair, dismantling. demolition,structural maintenance.painting, moving, land clearing, earth moving, grading,excavating, laying of pipe or conduit, street and highway building, equipmentinstallation or the alteration and structural installation of components and materials inany form;

(ti) “Construction Equipment" means any equipment or device used or intended for usein construction including, but not limited to, air compressors, pile drivers, pneumaticor hydraulic tools, bulldozers, excavators, trenchers, cranes, loaders, scrapers,pavers, compactors, rollers, graders, concrete mixers and the like.

(c) “Construction Site" means an area or portion of land that is used for or that is underConstruction;

Page 34 of 57

GENEHAL EXEMPT|ON§

(8)

(b)

(f)

This By-law shall not apply to a person who emits or causes or permits the emissionof sound or vibration in connection with:

Measures undertaken for the immediate health.safety or welfare of the inhabitantsunder emergency circumstances or in circumstances of public necessity;

The operation of a bell, horn, siren or other signaling device required by law, orassociated with any emergency or law enforcement vehicle.or associated with theoperation of a traffic control device at any intersection including any railway crossing;

Measures undertaken by the Town, the Regional Municipality of Niagara. theProvince of Ontario or the Government of Canada or any of their servants,employees, contractors or agents in carrying out any operations including theoperation, maintenance or installation government-owned infrastructure, facilitiesorthe like, or to deliver government services;

The operation of any railway pursuant to the Railway Act of Canada, including butnot limited to the operation of rail cars including locomotives, self-

propelledpassenger cars and refrigeration cars and including any associated bell, horn, sirenor other signaling device of such railcars;

Road or bicycle races, parades, circuses, festivals, entertainment activities in publicparks or neighbourhood social activities when such events are approved by Counci

land such activities or events are in compliance with the conditions set by Council inapproving such activities or events;

Sport or recreational events in public parks where permission has been issued by theTown authorizing such events and the events comply with all of the conditions ofsuch permission;

5.

(h)

(i)

-2-Should any section, clause or provisionof this By-law beheld by a court of

competent jurisdiction to be invalid.the validity of the remainder of this Bylaw shallnot be vitiated.

Fireworks displays authorized by the municipality;

The ringing or sounding of bells or chimes by any church, by the Salvation Army, orby a mobile vendor operating in conformity with all prevailing Federal, Provincial orMunicipallaw or regulations providing that such mobile vendor does not emit, causeor permit such ringing or sounding of bells or chimes at any one location for a periodof more than thiny (30) seconds.

Agricultural operations carried on as normal farm practices in accordance with theFarming and Food Production Protection Act.1998, S.O. 1998.c.1. as amended;

EXEMPTIONS BYCOUNCIL

7.

(a)

Any person may make application to Council to request an exemption from any ofthe provisions of this By-lawwith respect to any source of sound.

Every person making application for an exemption shall, not less than 60 days priorto the event or activity proposed to be undertaken requiring the exemption. submit inwriting to the Clerk of the Town:

A complete and accurate application form as provided by the Town setting out theparticulars respecting the exemption requested including:

(i) the name, address and telephone number of the applicant;(ii) a description of the source and location of sound in respect of which

exemption is sought;(iii) a statement of the particular provision or provisions of this By-law from which

exemption is sought;(iv) the period of time, a duration of not in excess of six months. for which the

exemption is sought;(v) the reasons why the exemption should be granted;

Page 35 of 57

QENERALNOISE PROHIBITIONS

NOISE PROHIBITIONSBY TIME OF DAVANDAFIE/K

(b)

10.

(a)(b)(c)

11.

12.

(6)

(b)

(C)

(d)

(6)

if)

(9)

(h)

(l)

(i)

13.

.3.(vi) statement of the steps. if any, planned _orproposed.to be implemented to

mitigate the noise or to bring about compliance with this By-law.

Payment of the exemption applicationprocessing fee in‘the amount set by Councilfrom time to time and in effect at the time of such exemption request.

At the date, time and place so appointed Council shall, in accordance with itsprocedures, hear and consider the application, a report from the Clerk, anysubmissions by the applicant, any submissions by any other person. and any othermatter as Council deems appropriate.

Council shall by resolution in accordance with the provisions of the Municipal Act,2001:

grant the requested exemption; orrefuse to grant the requested exemption; orgrant an exemption subject to such terms and conditions as Council deemsappropriate.

Where an exemption is granted by Council, any breach of any of the terms orconditions of the exemption shall render the exemption nulland void.

No person shall, at any time within the limits of the Town, cause or permit to becaused any Noise created by:

The operation of a motor vehicle inan Unauthorized race;

The operation of a motor vehicle in such a way that the tires of the vehicle squeal;

The operation of a vehicle or resulting in banging, clanking, squealing or other noisedue to an improperly secured load or equipment, or inadequate maintenance.

The operation of a combustion engine or pneumatic device without an effectiveexhaust mufflingdevice that is in proper working order and in constant operation;

The operation of any item of Construction Equipment without an effective exhaustmuffling device that is in proper workingorder and in constant operation;

The discharge, venting, release or pressure relief of air, steam, or other gaseousmaterial, product or compound from any autoclave, boiler, compressor, pressurevessel, pipe, valve, machine, device or system;

The sounding or use of any bell, chimes, gong, horn, siren, whistle, alarm or the like,except where authorized by law, or as an auditory safety alert, or as a warningdevice in accordance with good safety practices;

The operation of any mechanical equipment that is not operating or being maintainedin accordance with the manufacturers specifications including any air conditioner,heat pump, hot tub, pool or spa pump or filter or the like that is not in proper workingorder;

The persistent barking, calling, whining or sound from any domestic pet or anyanimal;

The operation of any radio, television, stereo or other electronic device including anyamplification device, public address system, loudspeaker system or any musical orother sound producing instrument.

No person shall cause or permit to be caused at any time on any Sunday orStatutory Holiday, or between the hour of 6:00 p.m. of any day and 7:00 a.m. of thefollowingWeekday or 9:00 a.m. of any following Saturday, any Noise created by theoperation of Construction Equipment on a Construction Site within the limitsof the

Page 36 of 57

No parson shall cause or parmil to be caused between mehour ol 9:00 pm. of aday and 7:00 am. ol any iollowfng Weekday or 8:00 am. of any lollowing Sazurdor 9:00 am. ol any lollowing Sunday or Slalulory Holiday. any Noise lhal as clanaudlble at 2: point ol reception wvthin a Dwelling Unil In any FlesldentlalZone

Intended use Inusama

opera useddel, or

stlon nginedsvlc which unmio marthan

FFIIOFIBV-LAWSFIEPEALED

Page 37 of 57

WYole:


$125.00

14.(e) $125.00

The penalty provision for the offences listed above is Section 15 of By-law No. 08-48, a certifiedof which has been filed.

Item

10

11

12

Schedule “A"toBY-LAW NO. 08-48

BEING A BY-LAWTO PFIOHIBITAND FIEGULATENOISES LIKELYTO DISTFIUBTHEINHABITANTSOF THETOWN OF LINCOLN

PART I PROVINCIALOFFENCES ACT

Column 1Short Form Wording

Cause or permit noise by operation ofcombustion engine in a lawn, yard or gardenequipment when prohibited

Cause or permit noise by operation of (dirtbike/all terrain vehicle/snowmobile/gocart/dune bu_q_av)when prohibited

Cause or permit noise by operation ofdomestic tool when prohibited

13

14.(a)

14.(b)

14.(c)

14.(d)

Column 3Set Fine

$125.00

$300.00

$125.00

$125.00

$125.00

Cause or permit noise by operation of motorvehicle in an unauthorized raceCause or permit noise bv sduealino tiresCause or permit noise by operation of vehiclewith (improperly secured load/inadequatemaintenance)

Cause or permit noise by operating(combustion engine/pneumatic device)without effective exhaust mufflerCause or permit noise by operatingconstruction equipment without effectiveexhaust mufflerCause or permit noise by use of(bell//chimes/aono/horn/siren/whistle/alarml

Cause or permit noise from mechanicalequipment that is not properlv maintainedCause or permit noise from persistent(barking/calling/whining/sound) of (pet/animal)

Cause or permit noise by operation of(radio/television/stereo/public addresssystem/loudspeaker system/instrument)

Cause or permit noise by operation ofconstruction equipment when prohibited

Shouting, yelling, hooting whistling orsigning when prohibitedCause or permit noise by operation ofcombustion engine in a toy, model or replica

prohibited

Column 2Provision Creating or

DefininoOffence

12.(e)

12..(bl

12.(c)

12..(d)

12.(e)

12.(g)

12.(h)

12.(i)

12.(j)

$175.00

$175.00

$175.00

$175.00

$300.00

$125.00

$125.00

$125.00

Page 38 of 57

I9 ‘::Il+

inm@Imm1ng

Page 39 of 57

Page 40 of 57

Page 41 of 57

QM;

ATTACFMEWalter NeubauerDecember 1, 2015

MA,

Attachment

E) 905 563.8700

c/0 4152 Locust Lane | Beamsville,ON ICanada LOR1B

in a marred state. NRWF, through their subcontractor, Ridge National,represented by Paul Robinson, indicated that Ridge National would remediatethe road allowance and that he would have pre—construction photography

completed to establish the base condition prior to construction commencement

Because Mountainview Road is part of the Wine Route and provides access to

Mountainview Conservation Area and The Bruce Trail, the aesthetic of the roadis important. Therefore, MNECAsupports the community's request that at thecompletion of construction, NRWF remediate the landscaping in the roadallowance to pre—construction condition.

Her Worship Mayor Sandra Easton

Tony Brunet, Town CouncillorJ.D. Pachereva, Town CouncillorRobert Foster, Town Councillor

D. Rintjema, Town CouncillorP. MacPherson, Town CouncillorD. Thompson, Town CouncillorW. MacMi|lan, Town CouncillorL.Timmers, Town CouncillorNancy Mott, Niagara Escarpment Commission

Adam Rosso, BoralexShiloh Berriman, Enercon

Harald Thiel, MNECA

Curtis Fielding, MNECA

John Christie, MNECA

On behalf of the community, MNECAwishes to express our appreciation to TheTown of Lincoln for taking the time to understand the needs of the residents andbusinesses on or near Mountainview Road and trust that our needs will beconsidered and met through the permit—process.

Sincerely,

Marcia Christieon behalf ofMountainview Niagara Escarpment Community Association

Page 42 of 57

Page 43 of 57

NOTES OF MNECA COMMUNITYMEETINGNOVEMBER 25, 2015

Ian& Krystyna Taresewicz, Organized Crime Winery, 4043Mountainview Rd.;William Roman, Rosewood Winery, 4352 Mountainview Rd.;Levi deLoryn, Angels Gate Winery, 4382 Mountainview Rd.;Fred Vander Velde, 4219 Mountainview Road;Dave Hoare, Aure Winery, 3749 Walker Rd.;Tracey deLoryn, 4382 Mountainview Rd.,Don Blaney, 3974 Mountainview Rd.;Lise Molgat, 5380 Corry Lane;L. MaiFrini, 4621 Mountainview Rd.;Curtis Fielding, Fielding Winery, 4020 Locust Lane;Nicollette Novak, The Good Earth; 4556 Lincoln Ave.,]ohn Bald, 4358 Mountainview Rd.

1. UPDATE ON THE WORK OF MNECA:

1.1 History 0fMNECA

Harald Thiel welcomed everyone and gave a synopsis of MNECAand it's history inthe involvement in the project. MNECAwas formed in 2012. Working with theNiagara Escarpment Commission and the (then)owners ofthe wind farm an

agreement to bury the transmission line on Mountainview Road was achieved.Approximately 25 people/businesses contributed financially to MNECAin order to

cover the legal and communication consultant costs of the negotiations.

1.2 Sewage Lagoons

MNECA has since become involved in the fight to stop the reuse of the existinglagoons on Frost and Young Road for storing biosolids, which is the sludge materialleftover after the dewatering process at wastewater treatment plants. The lagoonswere previously used for wastewater from a poultry processing plant that ceasedoperation in 2012. MNECA is a Party to the OMB case scheduled for February. Theargument pivots around zoning. The site is currently zoned as agricultural. ShireCorporation, the proponent of the use of the lagoons for NASM (non-agriculturalsource material) storage are arguing that the use is agriculturally-related becausethe end product is a fertilizer which is applied to farmer's fields. The Town, theRegion and MNECA are fighting this proposed use, challenging the idea that theproposed use is agricultural and maintaining that the use is industrial in nature.

Also factoring in to the argument is safety, odours and the amount of traffic (80unsealed trucks with semi-liquid sludge) arriving mainly through downtownBeamsville.

1.3 Niagara Escarpment Crossing Study

MNECAwas also a Stakeholder in the Niagara Escarpment Crossing Study to

determine a new truck route crossing the Escarpment. The study identified a

Page 44 of 57

11t/tr2;/,/v~'\/v¢1r;\:vLc§/


possible crossing at and around Tufford Road. However, the Town of Lincoln hasobjected to this as an alternative. The final study will be released in the New Year.Any new crossing will be built many years from now. The study was prepared to

identify the area so that the Region could start assembling/purchasing land. lfthere-use of the lagoons goes ahead, the trucks cannot legally use Mountainview Roadbecause Shire must use regional roads.

Adam indicated that MNECAand the NEC did well to negotiate the burying of thetransmission line through the Escarpment. NRWF is a green project and NRWF areproud to be "green" through the World Biosphere Reserve.

2.2 Marc began the power point presentation describing the duct bank andfaults.

Question: Will there be "humming" noise from the lines? Will this causeinterference to TVs, radios, car computers as people drive over the road?

backfill used

1.4 Membership/contributions to MNECA

Those present were encouraged to become a member of MNECAand/or to supportMNECA through a financial contribution.

2. PRESENTATION AND Q& A by NRWF

2.1 Introduction

Harald welcomed the team from the NRWF. It was noted that the original owners ofthe wind farm/transmissionline have sold the entire project to a new group,including Enercon, the builders of the turbines. The ?oor was turned over to

NRWF's for their presentation. The power point presentation will be posted to theNRWF’s web site.

Adam Rosso of Boralex introduced the project team.

The NRWF project is co-owned by Boralex and Enercon.Presenting from Boralex were Adam Rosso and Marc Weatherill.Presenting from Enercon were Shiloh Berriman and Bill Somerville.EPTCON is the main contractor for design ofthe underground transmissionline with civil engineering work subcontracted to Ridge National.Presenting from EPTCON was Andrew Robinson.Presenting from Ridge National was Paul Robinson.

Page 45 of 57

Page 46 of 57


Question: Ifyou are using rock grinders during excavation, will you do pre-condition surveys of house foundations to ensure vibrations don't causedamage?

NRWF: We won't be working in the ditch. The construction is on theshoulder and part of the lane. We will have to remediate any damagewe do.

NRWF introduced the topic ofwork hours. NRWF has applied to the Town to

work extended hours. They have applied for 6 a.m. to 10 p.m. with theintention ofworking 7 a.m. to 7 p.m. Monday to Friday. They have asked forthe additional time from 7 p.m. to 10 p.m. to give them flexibility to finish upthe day's work. The Town already allows them to work on Saturdays.

Page 47 of 57


Page 48 of 57

NOTES OF MNECA COMMUNITY MEETINGNOVEMBER 25, 2015

Harald asked for a show of hands

Anyone against 6 a.m. to 10 p.m. 2 hands against

Anyone against Sundays? 5 hands against

NRWF: For now only the construction area (lane) will be paved.Discussions are ongoing with the Town. Adam advised that they areworking with the Town, are here for 20 years, want to do the rightthing, recognize one really nice lane and one really crappy lane won'tbe good. However, they need to find a balance with the Town.

Harald advised that the commitment from the previous owner was to repavethe whole road and provide a bike lane. However, between MNECA’snegotiations and negotiations at the Town, that commitment didn't make itinto the Road Use Agreement with the Town.

NRWF advised that access to driveways would be maintained, there would beno massive amount of equipment left on the road, no excessive, lengthystorage of fill/gravel.

Anyone against 7 a.m. to 7 p.m. Monday thru Friday? 0 hands against

Anyone against 7 a.m. to 7 p.m. Saturdays 0 hands against

Marc returned to the power point presentation.

There are 560 m on a spool of cable. There has to be a vault between theseparate runs to splice them. This requires 8 vaults.

Question: how much distance between the top ofthe vault and the pavementtop? Is this enough insulation to prevent the roadway from been warm andmelting snow creating slippery conditions?

NRWF: The distance is from 0.5 m to 0.9 m. The thermal backfill willprotect the road from heat and EMF.

Questions:Will snowplows make Frisbees of the manhole covers?

NRWF: No. They will be like any other manhole cover on town

streets.

Marc went through the install process for the duct bank.

Question: Will you be paving the road at the end of construction?

Page 49 of 57


Question: What is going to happen to the road allowances where adjacentproperty owners have been taking care of the landscaping in the roadallowance and NRWF damages that landscaping? Will you remediate it?

NRWF: Something will be arranged... ie steel plates in place,alternative driveway not blocked. Speak to us after the meeting.

° Question: What is the open trench length?

NRWF: Starting at 100 to 150 m and as much as 500 m up to 800 mdue to trenching, concrete curing and backfilling process.

Questions: Will you be looking after: disruption to utilities, school buses,mailboxes, water trucks, garbage collection, oil trucks.

NRWF: By a show of hands approximately 15-20 people raised theirhands to acknowledge that they maintained the road allowance. PaulRobinson of Ridge National said his guys don't go on finished areas.The work will be in the roadway lane. However, he promised to fixany damage they do. He said he takes camera shots and videos beforeconstruction begins to refer to at the end. Someone suggested that thehome owners do the same.

NRWF advised that the stakes along the road currently mark the edge of theroad allowance. Andrew indicated that the drawings provided to MNECAacouple ofweeks ago regarding which side of the road the trench will be onhas not changed. Questionswere raised because the stakes are not on theConservation side ofthe road. Andrew says not all of the stakes have beenplaced.

NRWF advised that any material removed will immediately be loaded ontrucks and taken away.

Question: If our driveway is closed, how will we get to work in the morning?

NRWF: There will be advance notice 24 or 48 hours in advance byknocking on doors/leaving notice. Steel plates may be put on thedriveway, or parking areas on the closed lane will be provided.

Question: I am an apple farmer and may have to make daily deliveries. Howwill I be able to do this without a driveway?

Page 50 of 57


NRWF described the vault installation process.

° Question: What road closures are required?

° Question: Where are the vaults located?

NRWF: They are marked with a “V" in paint on the road

MNECAhas the last drawings by NRWF showing the route and thevaults. These can be reviewed at the end ofthe meeting.

NRWF presented the detour routes for installation of the 8 vaults. No onewill be land—loCked.

Question: When do the cables go in to the vaults?

NRWF: To install the vault: 1 to 3 days for each of the 8 vaults. Thenreturning to pull the cable at a later date, 2 to 3 days for each ofthevaults. Total: a potential of 48 days of road closure.

Harald indicated that this is NOT what has been presented to MNECA at thepast meetings.

NRWF: This is the worst-case scenario. It may be possible to closeonly one lane to pull the cable.

NRWF described the dust control: using water trucks [not advisable in thewinter), or using calcium chloride, or using light brine solution, or usingstreet brushes, and proper housekeeping, or a combination of the above.

NRWF described noise control: to work within the allowed hours and to

ensure staff has noise awareness training.

NRWF says that only one lane will be closed during construction ofthe ductbank and the road will be manned with ?aggers. MNECAindicate ?agmenwere preferable to light controls.

Harald indicated that MNECAprefers one-way traffic from King Street toLocust lane ?owing north. This avoids the need for lights, confusion whenexiting each driveway as to which direction the traffic is ?owing and allowsemergency vehicles immediate access without waiting for traffic to vacatethe roadway.

NRWF: This is part ofthe discussions with the Town.

Page 51 of 57

NOTES OF MNECA COMMUNITYMEETINGNOVEMBER 25,2015

NRWF: about a month after construction starts the cables will bepulled. They are stored and heated to warm them up to be able to pullthem through the conduit and into the Vaults. The vaults will beinstalled concurrently with the duct installation: two different teamsworking in two different locations ofthe route. Construction will ?ow

from the south to the north. The overhead component will meet theunderground component at Walker Road. King Street will not beclosed or excavated. The lines will be installed with directionalboring.

Question: Could phone, internet, cable be installed in the undergroundductbank?

Harald indicated that was not an option. We need to get this job done,NRWF needs to get in and get out. Adding other independent servicesto the project is not an option.

Question: What about other Town services?

Walter indicated that the Town would not be adding any services tothe trench.

Harald thanked Fiona and Thirty Bench and everyone for coming to the meeting.

Contacts for the project are attached to these meeting minutes.

Notes byMarcia ChristieI apologize for any errors or omissions. Please contact me with any concerns

YL1mt,iL.._c._.a_

Page 52 of 57

g?@_}?denben


CONTACTS FOR THE PROIECT

Ifyou have any issues or concerns leading up to or during construction, pleaseContact Shiloh Berriman first. Ifyou require additional help, contact others on thelist as appropriate.

MNECA: Harald ThielHidden Bench Winery(905) 563-8700email: mh ch.com

Marcia Christie5380 McLeod StreetBeamsville, ON LOR 1B2email: _c_l_1,r,i§;.Li,emar_c_iz_a1__C1>_sy,m.1:>it

NRWF

NEC

TOWN

Shiloh BerrimanProject CoordinatorEnercon4672 Bartlett St. SouthBeamsville, On LOR 1B1Tel: 905-563-5665Cell: 289-683-2563email: [email protected]

Nancy Mott, MCIP, RPPSenior Strategic AdvisorNiagara Escarpment CommissionTel: 905-877-8363Fax: 905-873-7452Cell: 289-839-0106Email: nancy

Walter Neubauer, C.E.T.Manager ofTechnical Services4800 South Service RoadBeamsville, ON LOR1B1905-563-8205 ext 278

[email protected]

Page 53 of 57

Report # SRC 15 - 53CN: 1-2-03-02


REPORT TO:

DATE OF MEETING:

STAFF COMMENTS & FIN CIAL CONSIDERATIONS

We are pleased to advise that we were selected to host Team Sweden at the Fleming Centrefrom January 3 — 6, 2016. Two other Niagara municipalities (Niagara Falls and PortColborne) were also selected to host an international under 18 women’s hockey team. TeamSweden will be arriving at the Fleming Centre on January 3, 2016 and will be using the ice,walking track and meeting rooms on the following dates:

0 January 4 — 9:00am — 10:30am — Practice0 January 4 — 3:00pm — 6:00pm — Exhibition Game — TBA

Mayor and Members of Council

December 7 , 2015

2016 U18 Women’s World Hockey Championship PreSUBJECT:

Competition Camps and Games

RECOMMENDATION

THAT Report #SRC 15-53, regarding the 2016 U18 Women’s World Hockey ChampionshipPre Competition Camps and Games be received for information.

PURPOSE

The purpose of this report is to advise Council of our successful application to host one of the2016 U18 Women’s World Hockey Championship Pre Competition Camps and Games teamsfrom January 3 — 6, 2016.

BACKGROUND

Hockey Canada and the Ontario Women’s Hockey Association invited Niagara municipalitiesto submit application to host an under 18 age women’s world hockey team for the January2016 tournament at the Meridian Centre in St. Catharines.

Staff advised Committee and Council of this invitation in August, 2015 under Report # CM 15-36. At their meeting of August 24, 2015 Council approved of the August 5, 2015 minutes ofthe Community Services Committee which directed staff to submit application to host a U18women’s world hockey team by the application deadline of August 14, 2015. Council wasalso advised that the Lincoln Minor Hockey Association would be the main user groupimpacted by the Town hosting a team however they expressed support for the event and inassisting the Town as host of an international team.

Page 54 of 57

o January 5 — 9:30am — 10:30am — Practice0 January 5 — 4:00pm — 5:30pm - Practice- January 6 — 9:00am — 10:00am — Practice

Staff have notified and arranged alternative time for any impacted user groups includingLincoln Minor Hockey and Great Lakes Christian School. Impact to these user groups isminimal.

The Town willbe offering the use of the meeting rooms free of charge. Team Sweden willbecharged for the use of ice time as per our minor hockey association rates and fees schedule.

CORPORATE PLAN

This report is consistent with Council's Strategic Directions 2014-2018 and in particular“Economic Development” ( participate in the establishment of community events promotingand focusing on local foods, beverages, arts and culture) and “Customer Service” (strive tobe known by citizens for a positive and high quality service-centered culture).

ATTACHM ENTS

No attachments

Report prepared on December 3, 2015

Respectfully submitted by: Approved by:

Stephan Hutchison S. Nicol, BA (H

Coordinator of Sport Services Chief Officer

Page 55 of 57


BY-LAW NO. 2015-75

A BY-LAW TO AUTHORIZE THE EXECUTION OF A SITE PLAN ASSUMPTION AGREEMENT WITH NIAGARA NORTH COMMON ELEMENTS CONDOMINIUM CORPORATION NO. 255, 1419405 ONTARIO INC., 1419406 ONTARIO INC. AND 2252620 ONTARIO LIMITED TOGETHER WITH ANY AND ALL MORTGAGEES THAT MAY BE ON TITLE AT THE POINT OF REGISTRATION OF THE AGREEMENT

WHEREAS after considering Report PL 15-60, the Council of the Town of Lincoln deems it necessary and expedient to enter into a site plan assumption agreement with Niagara North Common Elements Condominium Corporation No. 255, 1419405 Ontario Inc., 1419406 Ontario Inc. and 2252620 Ontario Limited; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF LINCOLN ENACTS AS FOLLOWS: 1. That the Mayor and Clerk be and they are hereby authorized and directed to prepare and execute a site plan assumption agreement with Niagara North Common Elements Condominium Corporation No. 255, 1419405 Ontario Inc., 1419406 Ontario Inc. and 2252620 Ontario Limited, and the Town Solicitor is directed to register the said agreement in the Registry Office for the Registry Division of Niagara North (No. 30). BY-LAW read a FIRST time this 7th day of December, 2015. BY-LAW read a SECOND time this 7th day of December, 2015. BY-LAW read a THIRD time AND FINALLY PASSED this 7th day of December, 2015.

__________________________ MAYOR: SANDRA EASTON

__________________________ CLERK: WILLIAM J. KOLASA

Page 56 of 57


BY-LAW NO. 2015-76

A BY-LAW TO ADOPT, CONFIRM AND RATIFY MATTERS DEALT WITH BY COUNCIL RESOLUTION

WHEREAS: 1. Section 5.(1) of the Municipal Act, S.O. 2001, c.25, as amended, provides that the powers of a municipality shall be exercised by its Council. 2. Section 11.(2) of the said Act provides that a lower tier municipality may pass by-laws respecting matters within the spheres of jurisdiction as set out in the said Act. 3. Section 8 of the said Municipal Act provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act. 4. Section 5.(3) of the said Act provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise. 5. In many cases action which is taken or authorized to be taken by Council does not lend itself to the passage of an individual by-law.

NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE TOWN OF LINCOLN ENACTS AS FOLLOWS: 1. That the minutes of the Regular Meeting of the Municipal Council of the Corporation of the Town of Lincoln, held November 16, 2015, be and the same are hereby adopted, ratified and confirmed. 2. That the actions of the Council at its meeting of December 7, 2015, in respect of which recommendations contained in the reports of the committees considered at each meeting and in respect of each motion, resolution and other action taken by the Council at its meeting are, except where the prior approval of the Ontario Municipal Board or other authority is required by law, hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this By-law. 3. That where no individual by-law has been or is passed with respect to the taking of any action authorized in or by the above mentioned minutes or with respect to the exercise of any powers by the Council in the above mentioned minutes, then this By-law shall be deemed for all purposes to be the By-law required for approving and authorizing and taking of any action authorized therein and thereby or required for the exercise of any powers therein by the Council. 4. That the Mayor and the proper officers of the Corporation of the Town of Lincoln are hereby authorized and directed to do all things necessary to give effect to the said action of the Council or to obtain approvals where required and except otherwise provided, the Mayor, the Clerk and the Treasurer are hereby directed to execute all documents necessary on behalf of the Corporation of the Town of Lincoln and affix thereto the Corporate Seal of the Corporation of the Town of Lincoln. BY-LAW read a FIRST time this 7th day of December, 2015. BY-LAW read a SECOND time this 7th day of December, 2015. BY-LAW read a THIRD time and FINALLY PASSED this 7th day of December, 2015. __________________________________ MAYOR: SANDRA EASTON __________________________________ CLERK: WILLIAM J. KOLASA

Page 57 of 57

Documents

THE CORPORATION OF THE TOWN OF LINCOLN COUNCIL A G E … Council... · THE CORPORATION OF THE TOWN OF LINCOLN COUNCIL A G E N D A December 7, 2015 Council Chambers 7:00 pm€ Page