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Contents Contents...................................................................................................................................................................... 2

I. 5 Office Moments That Are Worth A Party! ......................................................................................... 4

Promotions & Appraisals ................................................................................................................................ 5

Goals Reached ...................................................................................................................................................... 5

Office Anniversaries .......................................................................................................................................... 6

Month-end Birthday Celebrations ............................................................................................................... 7

Retirement ............................................................................................................................................................. 8

New Year’s Party ................................................................................................................................................. 8

II. The Complete Cocktail Party Planning Guide ..................................................................................... 9

Planning the Cocktails ................................................................................................................................... 10

Guest List ............................................................................................................................................................ 11

Invitations ........................................................................................................................................................... 11

Setting the Scene .............................................................................................................................................. 11

On the Day of Party ......................................................................................................................................... 12

III. Planning a Birthday Surprise For Your Boss? .............................................................................. 13

Find out your Boss’s likes/dislikes .......................................................................................................... 14

Decorate the workspace ............................................................................................................................... 15

Invite the family ............................................................................................................................................... 16

Arrange a cake .................................................................................................................................................. 17

Personalise the gifts: ...................................................................................................................................... 18

Throw a mini lunch party ............................................................................................................................ 19

IV. Office Parties: The Do’s & the Don’ts ............................................................................................... 20

Don’ts .................................................................................................................................................................... 21

Bring an Uninvited Guest ............................................................................................................................. 21

Overindulge ........................................................................................................................................................ 21

Drink out of your limits ................................................................................................................................. 21

Talk Business ..................................................................................................................................................... 22

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Dress Provocatively: ....................................................................................................................................... 22

Gossip ................................................................................................................................................................... 22

Do ............................................................................................................................................................................... 23

Get to Know Your Boss and Your Boss’s Boss ..................................................................................... 23

Dress according to the nature of the event .......................................................................................... 23

Participate .......................................................................................................................................................... 24

V. Organizing Corporate Parties and Events: Steps and Tips ........................................................ 25

1. Budget ........................................................................................................................................................... 26

2. Theme ........................................................................................................................................................... 26

3. Book the Hotel/Venue ........................................................................................................................... 26

4. Catering ........................................................................................................................................................ 27

5. Security ........................................................................................................................................................ 27

6. Decorations ................................................................................................................................................ 27

7. Additional Vendors/Performers ....................................................................................................... 28

8. Photographer/Videographer .............................................................................................................. 28

9. Menu, Serving and Timing ................................................................................................................... 28

10. Invitations: .............................................................................................................................................. 29

11. Help: ........................................................................................................................................................... 29

12. Souvenir/ Memoir ............................................................................................................................... 29

13. Stay Ahead ............................................................................................................................................... 29

14. To Do list & Timeline .......................................................................................................................... 30

VI. Plan The Perfect Corporate Party! .................................................................................................... 31

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I. 5 Office Moments That Are Worth A Party!

To all the head honchos out there. Listen up!

All work and no play makes Jack a frustrated employee.

Yup, its high time office cultures loosen up to some cheerful

activities. It’s not much that your employees are asking for,

but just some special and happy moments in office to be

celebrated with a party.

It will not only give your employees a fun-filled boost but

also help them socialize better with their co-workers. And

we’re sure you know how much a good environment is

important to build a successful team.

So here are some office moments that can be celebrated with

a partayyy.

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Promotions & Appraisals

Probably the most-awaited and best

time of the year for the employees.

Celebrate the moment with

a casino or poker theme party. Let’s

put those extra bucks to some good

use!

Goals Reached

Success party can be so inspiriting! After all that hard work, who wouldn’t

want to celebrate the achievement? Let the theme be fun, free and liberating

like the Hawaii or classic like an Award night.

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Office Anniversaries

Another year, another milestone! Office anniversaries can be so much fun if you

have a great theme. We suggest Victorian or Retro.

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Month-end Birthday Celebrations

Rather than celebrating one birthday, why not celebrate many at one time.

Let your employees feel special with a birthday party and a huge cake!

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Retirement

Bid farewell to the most trusted employees in your office with a grand retirement

party. Let them feel how much they meant for the team and of course how much

they will be missed.

New Year’s Party

Last but not the least – a New Year’s party! What could be better than to bring in

the New Year with the people who stuck through the company’s good and bad

times?

So, what are you waiting for? Let’s pop the champagne, and raise a toast now!

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II. The Complete Cocktail Party Planning Guide

Cocktail parties are easy to plan and

glamorous yet relatively inexpensive.

When planning your party, it helps to choose a

theme. This doesn’t mean all your guests have to

show up dressed like pirates or their favorite

movie stars—a theme can be discreet, such as a

flavor or color that is present throughout the

entire evening.

A creative theme can make your party feel

special without adding to your budget, and it

will help you come up with ideas for food,

drinks, and decorations.

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The key to any great party is for the host to have as much fun as the guests. This

guide will make the experience easy and stress-free: It covers all the planning,

from selecting a menu and setting up the bar to booking a venue.

Planning the Menu

The traditional cocktail party fare is small, savory finger foods that can be eaten

in one or two bites.

Typically, hors d’oeuvres are served before a meal and are not meant to be a

substitute for a meal—the French “hors d’oeuvre”translates to “outside of meal.”

However, nowadays I find that it’s common for hors d’oeuvres to wind up

replacing meals, so if your party takes place during normal lunch or dinner hours,

plan to serve enough food to constitute a meal.

Planning the Cocktails

The name says it all: Cocktails are a must at a cocktail party. While you can wait

a bit to serve the food, you should have the drinks ready when the first guests

walk through the door—it gives people something to do and gets them mingling.

There are three main approaches to serving drinks and each has merits.

1. A full bar includes a wide variety of liquors and mixers.

2. A themed bar focuses on one type of liquor and an assortment of mixers.

3. A signature cocktail bar features one or two mixed drinks.

Regardless of the way you choose to

serve cocktails, be sure to include an

appropriate amount of wine and beer.

And always have plenty of water (make

it special by serving sparkling water

with lemon or berries) and at least one

other nonalcoholic option, such as

Virgin Mojito or simple Lemonade.

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Guest List

On average, 60 percent of invited guests will show up

to a party.

If you invite closer friends only, about 75 percent will

come.

Always invite some new faces to make the party more interesting. And, since there

are always last-minute cancellations and no-shows, invite one extra person for

every ten who say they are coming.

Invitations

If your party has a theme, use that to establish the look of your invitations.

For example, in lieu of a traditional invitation send an object that communicates

the theme of your party.

Or keep it simple and use e-mail invitations, which are easy to send and make

keeping track of RSVPs a snap. Add some personality with a photo of yourself or

background music.

Setting the Scene

When choosing a location, think about

the season and theme of your party—for

example, have it in a room with a view of

the garden if it’s spring, or in a banquet

in summers and winters.

Arrange furniture so that guests can

move throughout the banquet room

easily, clearing out extra furniture if

necessary.

Although most guests will be mingling,

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leave some furniture placed against the walls or in small clusters—there should be

seating for 10 to 15 percent of your guests.

If the space you choose is going to be crowded, use a large (preferably round)

center table as the one and only food station.

If your space is a little too big for the number of guests, then use multiple small

tables to create mini food stations, which will encourage guests to move

throughout the banquet.

Don’t forget to include small drop tables where guests can put used glasses or

napkins. Place a tray on the table to signal that it’s a drop-off area. This will also

make it easier for you to pick up any discarded items.

On the Day of Party

Prepare a timeline and a check list to help you out doing things faster and in an

organized way.

Check up with the banquet manager a few hours before to make sure the

preparation is going well.

Keep extra glassware in case of excess use or breaking of some! Take time to get

ready and sleep well to avoid baggy eyes and finally enjoy! It’s a party and not a

job!

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III. Planning a Birthday Surprise For Your Boss?

If there’s one person at work you want to be on good terms

with, it’s your BOSS! :P

Jokes apart, it’s always a blessing to have a leader who

guides you, encourages you and stand with the team when

they have to.

So on his/her upcoming birthday, why not plan the best

surprise party ever!

Yes, let them know how much they mean to the team. Keep

the celebrations in office simple, minimal and full of

memories.

Confused how to go about it? Here are some insider’s tips

for you:

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Find out your Boss’s likes/dislikes

Before you start planning or making a budget, find out your boss’s likes and dislikes. Get in touch with people close to them at work or probably give their family member a call. P.S – Don’t forget to inform them it’s a surprise!

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Decorate the workspace

Decorate the workspace according to the selected theme. If you could arrange for a

customized ‘Happy Birthday Boss‘ it would be great.

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Invite the family

Imagine your boss’s face when he/she sees her family at work! Inform the family

well in advance about the plan and request them to drop in for few minutes before

lunch or during lunch time.

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Arrange a cake

Customize it and write a message that would make him/her crack up with laughter!

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Personalise the gifts: Yes, and by personalize we don’t mean ‘You’re the Best Boss on a coffee mug!

1. Get a huge card, ask people to write down memories.

2. Make every sign on a parchment and frame it.

3. If you have office groups’ picture, you can frame them too.

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Throw a mini lunch party

Place an order at your boss’s favourite restaurant or the sandwich guy if that’s

his/her favourite.

Keep the celebration going, but hey, makes sure the daily work routine is not

disturbed.

Get set planning now, ‘cause a happy Boss, means happy you!

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IV. Office Parties: The Do’s & the Don’ts

Going to the company office party? You can take

advantage of the office party to have some fun and

advance your career or misbehave and stifle your

career. Here are some basic rules and guidelines for

the do’s and don’ts to endure and flourish the office

party.

Use these tips to make sure you don’t do or say the

wrong thing in front of the right people.

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Don’ts

Bring an Uninvited Guest

You are not invited!

Smaller parties may mean that spouses

and partners are not included in the

festivities, even if they have been in

years past. If you’re not sure if you can

bring a guest, you should definitely ask.

If it’s not indicated that a guest is invited,

be polite and honor that request.

Overindulge

Leave something for others too!!

Don’t be a glutton and gorge on anything and

everything on the table! Take smaller bites of your

food on the plate and take time to chew the food.

Pause and make small conversation with people

willing to talk. An acquaintance one told that go to

an office party with a half-full stomach to avoid over

eating and leaving nothing for your colleagues.

Drink out of your limits

I am drunk, hence I can dance.

Trust me; nobody wants to see you dance with

two left feet after you have emptied 6-7 glasses of

wine. It’s a party yes, but it’s still an extension to

the office.

You should look and behave like a Know your

limits. If you don’t know then please spare

everybody else a drama

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Talk Business

Blah! Blah! Blah!

Keep business discussions very brief. If you’ve

got spouses and partners in the conversation, they

often won’t have any idea what you’re going on

about, so you’re just being a bore. Don’t pester a

co-worker whining about your problems. Leave

the office at the office.

Dress Provocatively:

Oops!

I am sure you have a good physique but

you don’t need to publicize that on your

corporate event.

Don’t wear a strong perfume to suffocate

your colleagues with the strong odor and

don’t wear something which makes you

feel uncomfortable all the time.

Gossip

*Sigh*

People tend to unwind at the parties, but

remember it’s an office party. Don’t

blabber stuff which might lead you into

trouble. Be mindful of what you say, be

it the jokes, one-liners or comments.

People hear, remember, spice up the

whole thing and then of course talk about

it. Before you know, it spreads like a

virus.

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Do

Get to Know Your Boss and Your Boss’s Boss

Start with a good handshake!

Use this opportunity to interact with

those with whom you don’t get the

opportunity to usually interact.

Talk to them upon general and

current topics, make a small talk but

don’t come across as a “know-it-all”.

Take advantage of the event to

impress but don’t end up depressing

them.

Dress according to the nature of the event

Look professional.

Know the nature of the event. If it’s a

cocktail party then dress according to

that maintaining the professionalism. If it

a family picnic day wear casual yet civil

dress. You might want to keep your

hands off all the things you wear in a

night club. Keep an air of

professionalism in mind when you

choose your attire.

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Participate

Look interested!

Be it a conversation or any activity,

contribute to it. Come across as a

warm and easy to converse with

person.

There might be a lot of gloom and

doom around you but try to banish the

negative aura and spread positivity

around you. It is always appreciated.

Keep all these things in mind and don’t forget to book your party venue

with http://www.bookeventz.com/ for a splendid experience in banquet booking.

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V. Organizing Corporate Parties and Events:

Steps and Tips

In a professional setting or a corporate work environment we

might come across the task of event management for the

company. It’s not just an event, it’s the company’s image as

well on the line, and you certainly don’t want to mess that up

at all!

So here are some tips and steps on how not only to avoid a

disaster but to manage a corporate party or event with

perfection!

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The first and foremost subject to pay think about is, the Goals and Objectives of

the event.

Depending on that you can come up with the:

1. Budget

Setting up a preliminary budget by determining the approximate guest list and

event type

Budget is the most important factor is one of the most important things.

2. Theme

Coming up with a theme which is appropriate to the event type, crowd type and

mood of the event will determine the food, décor & music.

3. Book the Hotel/Venue

Decide within the best and appropriate venue for your event and hotel for the

out of town invitees. Try to get the best deal as booking multiple rooms can

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always result in a discount.

4. Catering

Food and services are very important, select the best services. Make sure the

catering employees are good mannered and polite.

5. Security

This not only protects you from liability, but this can help keep outsiders from

crashing your party, or In case there is any mishap it will be handled quickly.

6. Decorations

Find out if the venue can provide decorations or if you have to supply your

own. This can go a long way in making an impression.

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7. Additional Vendors/Performers

A Bartender or a Live Band can influence the ambience of the event.

8. Photographer/Videographer

If the event needs to archive for future or maybe if it’s a party, a professional

photographer will make sure it lasts forever!

9. Menu, Serving and Timing

After deciding the menu, timing of the food serving makes sure that nothing is

wasted and the guests get everything you’ve spent money on. One thing you

should NEVER cut back is services.

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Also, detailed floor plans, agenda, and food station displays can also make sure

they don’t miss out on anything!

10. Invitations:

Send out your invitations via traditional

mail or electronically, just make sure it

doesn’t feel like Spam. For the more

important ones, you can ask the higher

personnel to personally invite them so

they take the event seriously.

11. Help:

Delegate responsibilities to committees you know will be great at their assigned

tasks or jobs. Hand pick your staff based on some of the characteristics you have

seen in each person. You will thank yourself for asking for the help!

12. Souvenir/ Memoir

Souvenirs are helpful in making your event unforgettable, instead of the general

give-aways like notepads, brochures – relating to the event.

13. Stay Ahead

Always have rebound strategies for fiascos like lack of parking area, flexibility in

the number of guests, as spouse, husbands and significant others should also be

counted, arrangement of a stage, slideshow options, microphones and all other

equipment that just might come in handy.

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Don’t miss out

14. To Do list & Timeline

Be Time-sensitive; make sure that you have created a countdown list to stay on top

of the little details.

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VI. Plan The Perfect Corporate Party!

Corporate events are a great opportunity for

your company to showcase its accomplishments

and create camaraderie among employees and

clients. Options range from fancy a corporate gala

to a casual party.

You need to think of activities, themes,

promotions, food, and entertainment. Employees,

investors, clients, and even potential customers

may attend, so it’s important that your company is

presented well.

Although this may seem like a daunting task,

staying organized and following few of these

corporate party trips can help ensure that you have

a successful event.

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Planning the Perfect Corporate Party

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