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Hal Cardwell, Seth Cohen

USACE Collaboration & Public Participation Center of Expertise

Briefing for Delta Group, Learning by Network

THE COLLABORATION AND PUBLIC

PARTICIPATION CENTER OF EXPERTISE

USACE COLLABORATION & PUBLIC PARTICIPATION CXEST. 17 OCTOBER 2008 BY DCG RILEY

MISSION: Enable Corps staff to anticipate, prevent & manage

water-related conflicts through collaboration while ensuring that

the interests of the public are addressed in a fair and transparent

manner.

Goal 1: Build the collaborative capacity of USACE

Goal 2: Increase the success of collaborative processes

Goal 3: Advise Corps leadership

Goal 4: Build knowledge to address future challenges

▪ Stakeholder

Assessment

▪ Risk

Communication

▪ Facilitation

▪ Process Design

▪ Tribal

Coordination

▪ Collaborative

Technologies

▪ Conflict

Resolution

USACE Collaboration Community

IWR Core Team

Public Involvement Specialists

Collaboration & Public Partic.

Community of PracticeMSC Liaisons

Champion:

DCW

MSC Liaisons

Amy Echols, NWD

Kelly Janes, NWP

Jennifer Salak, NWO

Amy Snively, NWK

Scott Lawrence, NWS

Kate Bliss, POD

Ellen Lyons, POA

Vera Koskelo, POH

Cindy Tejeda, SPD

Joel Flannery, SPN

Eileen Takata, SPL

Hunter Merritt, SPK

Mike Saffran, LRD

Lynn Greer, LRB

Jason Chrumka, LRE

Brandon Brummett, LRL

Mary Lewis, LRN

Andrea Carson, LRP

Roselle Stern, NADMarco Ciarla, NAB

David Bauman, SAD

Jeff Morris, SAS

Jerica Richardson, SAM

Crorey Lawton, MVD

Kevin Bluhm, MVN

Angie Freyermuth, MVR

Rebecca Seal Soileau, MVP

Melanie Ellis, SWD

vacant

PI Specialists

GOAL 1: BUILDING COLLABORATIVE CAPACITY

Growing CoP

Network

5

650+

Sharing

Information

District-level

Public Involvement

Specialists

Training

4 courses

Tailorable

GOAL: RIGHT-SIZE PUBLIC PARTICIPATION

Communication “with”, not “to”

“Right Size” varies based on goals, stakeholders & situations

Not just Public Meetings

Move Public Involvement to Right

Agency Commitment:Provide parties with

comprehensive, accurate

and timely information

about its decision-making.

Agency Goal:Provide sufficient objective

information for parties to

understand the issues

Agency Commitment:Keep parties informed and

consider their concerns and

suggestions. Document

how their input was

considered

Agency Goal:Obtain feedback on issues

in process

Agency Commitment:Communicate with parties

to ensure that suggestions

and concerns are

addressed during the

decision making process

Agency Goal:Solicit and consider parties’

input throughout the

process so concerns are

understood and addressed

before a decision is made

Agency Commitment:Work directly with parties

seeking their advice and

agreement.

Agency Goal:Directly engage parties in

working through aspects of

the process potentially

including framing of the

issues, development of

alternatives, analysis of

impacts etc.

Spectrum of Engagement

One-way Communication Increasing Level of EngagementLimited Comprehensive

Shared Authority/Partnering (Equip Others; They Decide)

Inform Consult Involve Collaborate Empower

Description

Objective

Provide information to assist others in understanding the issues, options and decision(s) being made

Provide balanced and objective information to others so they better understand the issues, options considered, analysis, and final decision(s)

Informs others about a decision-making process and also seeks their feedback on analysis, options and proposed actions.

To obtain feedback from others ondata, place-based or specialty knowledge, analyses, alternatives and/or decisions.

Works directly with others to ensure their issues and concerns are understood, considered, and directly reflected in the options developedand decisions made. Feedback is provided on how their input influenced the final decision.

To work directly with others throughout the process to ensure that their knowledge, concerns andaspirations are consistently understood and considered.

To work with internal and external stakeholders and the public in each aspect of the decision including the development of alternatives and the identification of thepreferred solution. This includes sharing information, exploring options andpotential solutions, and seeking agreementon decisions and actions

To work with others in the decisionincluding the development of data, methods, priorities, alternatives and the identification of the preferred solution.

Works directly with others to share information, options, and potential solutions in order for them to make the decision.

To accept the decisions made by others (in USACE, this might be accomplished by accepting what others, i.e aCommunity Coalition, decides is best for their community)

USACECommitment

We will keep you informed We will keep you informed and listento and acknowledge input, place-basedknowledge, concerns, and we will provide feedback on how public input influenced the decision

We will work with you to ensure that your concerns and issues are directly reflected in the alternatives developed and provide feedback onhow the input influenced the decision.

We will look to you for direct advice and innovation in (understanding the needs, analyzing scenarios) and formulating solutions. We will incorporate your advice and recommendations into the decisions.

We will implement what you decide.Or, provide you with information andtools to support your efforts.

Tools/ Techniques

Fact SheetsWeb Sites Open Houses Site visits/Tours E-Listserves

Public Comment Focus Group Surveys Public MeetingsWebinarsFeedback forms Limited focus groups

WorkshopsDeliberate polling (of stakeholders) Focus groupsPublic meetings

Advisory Committee( Stakeholder) Working

GroupsCharettesParticipatory Decision-making (Interagency work groups/teams Shared Vision PlanningTable top exercises

Community Coalitions Watershed PlansFloodplain Management Plans (Buying down risks etc)

Riverbasin Commissions

Appropriate Level of Engagement (based on context and need)

A stakeholder means every individual or entity that has or per- ceives themselves to

have a stake (an interest) or that is im- pacted by a project, study etc. Members of

the public potentially impacted by a project are stakeholders. Note: Native American

Tribes that have an interest or “stake” in any issue should not be referred to as regular

TRAINING EXAMPLE FROM USACE/FWS COURSE: CAPACITY

BUILDING IN COLLABORATION AND CONFLICT TRANSFORMATION

Seek to shift our work with partners/stakeholders to an “Integrative Power” model

From:

“Power over” –

the ability to compel

someone to do something…

to

“Power with” - the effectiveness of joint or cooperative action. Sharing resources and/or decision-making to achieve a mutually beneficial outcome.

Authentic Relationships/

Build trust

Reciprocity/Mutuality

Respect/

Acknowledge Other

Bringing Outside & Local

Perspectives Together What makes

for successfulPartnership?

Balance Power/Prioritize Local

knowledge

GOAL 2: SUPPORTING DISTRICTS & INTERNATIONAL

International Services:

Thailand Brazil

Germany Dom. Rep.

Canada Peru

Vietnam Laos

Mongolia

Corps Missions Served:

Flood Risk Management

Navigation

Regulatory

Tribal Nations

Levee and Dam Safety

Coastal

Water Supply

Programs

Planning

Engineering

Recreation

Environmental Services

IIS

GRAND COLLABORATION CHALLENGE (GCC) OVERVIEW

❑Objectives of GCC include:

▪ Provide technical assistance to help teams move through challenges

related to interagency and public involvement activities

▪ For (CPCX) to better understand some of the more challenging or

controversial projects/actions/activities across USACE

▪ Ultimately improve outcomes and relationships with the public, agency

stakeholders, and project partners/sponsors

GRAND COLLABORATION CHALLENGE (GCC) OVERVIEW

❑Services available through GCC:

▪ Facilitation services

▪ Collaborative processes or public involvement meeting/workshop design

▪ Conflict management support; including mediation

▪ Stakeholder assessments; conflict analysis/assessment

▪ Public involvement/Stakeholder Engagement plans

CPCX MSC LIAISONS

NAB

Project 2018

SAJ

Project 2018

SPL

2017

LRC CAWS

DMMP 2018

NKW

Support

2017

SWD

Support in

2017

SAS

Project 2018

NWP

2019

SPD

2019

GOAL 3: HQ PROGRAM & POLICY SUPPORT

File Name

14

Planning Transformation

Annual report for CEQ/OMB on

Use of ECCR in USACE

Inform Consult Involve Collaborate

Current Public Involvement

Empower

Recommended Public Involvement

Levee Safety

Public

Awareness &

Communication

Public Involvement in

Flood Risk Management

Tribal CoP

Support

Watershed

Budgeting

Support

STRENGTHENING COLLABORATION AND COOPERATION BETWEEN USACE

AND NATIVE AMERICAN TRIBES FOR WATER RESOURCE MANAGEMENT

The purpose is to:

a) identify and assess policy and procedural impediments experienced by USACE and Tribes

when USACE is working to support Tribal Nations in Civil Works studies and projects, and

b) to identify policy, procedures and tools to improve cooperation and collaboration between

USACE and Tribes regarding projects and partnerships, with a specific emphasis on water

resource planning and management for Native American communities.

To accomplish these objectives, IWR (CPCX) is working in partnership with the USACE Tribal

nations technical Center of Expertise (TNTCX)

GOAL 4: INNOVATING TO ADDRESS FUTURE CHALLENGES

Shared Vision Planning Risk Communication

& Social Vulnerability

EvaluationMulti-Hazard Tournaments

Collaboration

Technologies

Regional Interagency Collaboration

DISCUSSION:

• What challenges have you seen working with the Corps?

• What are some of the obstacles to successful coordination/collaboration with

USACE?

• Any suggestions for how those barriers might be overcome?

• Insights from our USACE colleagues on the line?

What other questions do you have?

Regional Interagency Collaboration

FOR MORE INFORMATION

SitesCPCX Core Staff

Hal Cardwell Program Direction, Collaborative Modeling

Seth Cohen Facilitator, CoP Lead, Conflict Resolution,

Tribal

Stacy Langsdale, Risk Communication, Collaborative

Modeling

Susan Durden Public Participation policy, Planning

Facilitation

Anne Baker Collaborative technology, virtual facilitation

Andrea Carson (LRP) Collaborative Process Design, Facilitation,

Conflict Resolution

Tyson Vaughan Evaluation, Community Resilience

Lynn Greer (LRB) PI Specialist program mgmt., facilitation

CPCX

www.iwr.usace.army.mil/cpc

Shared Vision Planning

www.SharedVisionPlanning.us

Collaboration & Public Participation CoP

https://cops.usace.army.mil/sites/CPP/default.aspx