The business value of notes 8.5.1

Business Unit or Product Name

© 2003 IBM Corporation

IBM Software Group, Lotus Software

© 2009 IBM Corporation

The Business Value of Notes 8.5


© 2003 IBM Corporation Page 2 © 2009 IBM Corporation


User Challenges


© 2003 IBM CorporationPage 3 © 2009 IBM Corporation


Unified Collaboration Client Platform

Unified Communication,

Instant Messaging

E-mail, calendar, contacts

Documents, presentations, spreadsheets

Social networking— wikis, blogs, mashups, activities

Personal and corporate content/document

library

Feeds, My Widgets,

Live Text

Mashups, workflow & business applications

Symbian

Bringing all the user’s collaboration tools together in one place, to avoid distraction, improve collaboration and maximise productivity, while leveraging all your existing investments to optimise productivity and ROI




Extending Collaboration Throughout and Beyond the Enterprise

You also need to Collaborate with Suppliers, Partners, Customers!iWidgets & Open, Eclipse-based plug-ins allow easy integration with web-based services

Instantmessaging

E-mail,Calendar,Contacts

Documents, presentations, spreadsheets

Social Software,Mash-Ups Personal

content library

Feeds, My Widgets,

Live Text

Mashups &BusinessApplications

Search CloudServices

Blogs &Other RSS Feeds

Social Networking Sites

Web Apps.

DocumentSharing& ECM




*Reference: Gartner - "Beyond E-Mail: Does E-Mail Have a Future, and Why Should You Care?,Matthew Cain, Gartner Portal, Content & Collaboration Summit, June 8-10, 2009

The Analysts “Get” the Lotus Notes 8 Concept




Updating the Client with the Latest Look

Notes 8 Outlook 2003/2007

• Robust inbox management• Flexible user experience• Extensible platform based on open standards• Single, unified work environment including productivity editors• Best-of-breed offline support• Windows, Linux, Mac support

• Inbox management?• “What-you-see-is-what-you-get!”• Limited extensibility• E-mail client only• Reduced offline capability• Windows only support




Designed by the Lotus Notes Community




Recipient icons

and flags

Color-coded

messages

Conversation threads

Horizontal and vertical

preview pane options

Integrated presence

and IM

Enhanced Mail Experience

Reply now defaults to

without attachments




Unanswered calendar

entries

Color-coded

meetingsGroup

calendars

Integrated presence

and IM

Enhanced Calendaring Experience




Calendar Federation in 8.5•Notes Calendars• Users• Team Rooms• Applications

•Google Calendar

•Activities

•Quickr Places (coming)

•SharePoint (Mainsoft)

•… or any iCalendar service




Business card view

Integrated presence

and IM

Enhanced Contacts Experience

Export as vCard

E-Mail as vCard




Contacts – Export Improvements

Click the new little I for extra

info

Advanced options change

based on Samantha’s choice. But Most likely she’ll never

expand them.




Many More Enhancements…

Options for Window or Tab Management

Integrated Search Box & improved Search results

Inline, real time spell checking

Collaboration History

Desktop policies(& lock down)


© 2003 IBM Corporation14 What's New in Notes & Domino 8.5Page 14 © 2009 IBM Corporation


Still More in Lotus Notes 8.5 ...

Drag & Drop Rich Text Editing

Sametime Contacts & Addresses(including Groups)

Automatically compress imagespasted into documents

Context menus streamlined New Notebook Application

Replaces the Journal

Drag from Sametime

To the To: field




Updated Look for the Personal Journal




Quickly and easily access your most used applications

Lotus Notes sidebar

Store and access various applications

Convenient

Peripheral vision

Deploy a variety of plug-in applications

Out-of-the-box applications included

Fully customizable with your own applications




Sidebars Out of the Box – and Custom

RSS FeedsActivitiesCalendarSametime Quickr Widgets,SAP, …

… write your own, buy from business partners, download open source




Revolutionise the way you work: Bring your in-box to life!

Collect widgets

Wire them to text, creating Live Text!

Perform business actions with a single click Automate common searches and lookups

Auto-recognize common text strings Present relevant, real-time information




DominoDBs

Notes Shared Login in 8.5

Windows authentication used in place of Notes user name/password User signs on in Windows Windows generates encrypted key to

unlock Notes ID No Notes password is required to start

Notes No passwords to sync

Unlocked Notes ID still manages Notes security from that PC

Password changes are only required in Windows

ID file locked to the Windows instance

Use of Domino 8 ID Vault recommended to manage ID files used with Shared Login

NotesWindows

Domino

1. User enters Windows Password

2.Encrypted key unlocks

Notes ID

Notes ID




Increase Responsiveness with Pervasive Instant Messaging

In-box

Contact

Calendar

Leverage presence awareness and instant messaging

Integrate context

In-box, calendar, contacts and applications

Sidebar plug-in

Avoid additional charges

Locate expertise and make decisions faster

Share urgent news

Connect in realtime “behind the scenes”

Receive fewer e-mails and voicemails




Get Attachments out of E-mail a with Personal Content Library

Personal file sharing

Integrated in context Save attachments into

private or shared library

Send links instead of attachments

Sidebar plug-in

No additional charge for Notes 8 users

Can help reduce the size of your in-box, content duplication and “version anxiety”

Leverages Lotus Quickr services for Domino




“Right” featured office productivity applications

Fully featured and easy to use

Designed for the majority of users

Accessed in context, within your Lotus Notes client

Based on open technology standards Supports OpenDocument Format (ODF) Supports Microsoft® Office files and other file

formats Output to Adobe® PDF files Support for Microsoft Windows® and Linux®

platforms

Application programming interfaces (APIs) for integration with other business applications

Available for free separately

Support provided as part of Notes 8.x license (otherwise paid for)

ibm.com/software/lotus/symphony


© 2003 IBM Corporation23 Page 23 © 2009 IBM Corporation


IBM Multimedia Library for Lotus Notes

A comprehensive collection of more than 1,000 Lotus tutorials and video clips showing users how to perform essential tasks.

The IBM Multimedia Library for Lotus Notes can be delivered as a web-based solution or embedded into an employee’s Notes client. This Library is the largest multimedia solution library in the industry with more than 1,000 video tutorials in 11 languages.

For more information, visit:

http://www-01.ibm.com/software/lotus/training/multimedialibrary.html

Target Audience: Enterprises with end users

Benefits: Affordable solution for Lotus customers Support for 11 languages Reduced tech support calls and costs Individual clips can be “drip fed” to employees

via e-mail to prepare for a product rollout or upgrade.

Clips include step-by-step text instructions Can be embedded right into the Notes client Easy to sell and package at license sale Perfect opportunity to upsell for more services




Modernizing Domino Web Applications (with XPages in Notes 8.x)

Easily provide Domino Web applications with updated look and feel Preserve valuable business logic and data Use out-of-the-box templates to apply new look-n-feel Minimal investment for existing applications built in Domino Designer

Notes 8.5.1 runs XPages applications directly, significantly reducing the cost of maintenance for applications to be accessed from both Notes & the Web




●Universal access to applications via XPages– Web / Domino in 8.5.0

– Notes / New in 8.5.1

– Mobile ...

– Show the U/I to Developers.... They will want to learn how to build it!

● Business Value to their managers● Show their colleagues how smart they are and/or how easy it is● Or for the “Cool Factor” when they mobilize an application

Notes Client in 8.5.1Domino Web in 8.5 IdeaJamon iPhone

A reason to Invest in 8.5.1Compelling Applications on Web, Notes Client and Mobile Devices




Build & deploy next generation composite applications

Streamlines employee workflow

Is easily customizable

Supports role-based deployment

Promotes application re-use

Supports multiple programming languages, including Lotus Notes, Java client and .NET applications

Leverages high value at an attractive cost

Composite applications = mashups for business

Web service

Lotus Domino data

Enterprise system

Relational data

“ The plug-in approach is also compelling from an IT standpoint. With relative ease, developers should be able to create plug-ins …” —Mike Heck, InfoWorld, August 23, 2007.




Remix Components in Business Centric Composite Applications




Extend Business Collaboration to Mobile Devices

Full IBM Mobile Enterprise Collaboration Software on RIM

BlackBerry

Lotus Notes Traveler & Lotus Sametime Mobile Client deliver

Messaging to more devices

Announcing IBM Lotus iNotes on iPhone

(other Smartphones to follow)

* Provided by RIM, may require additional purchase.

• Email & PIM• Content sharing• Team Collaboration• Social Software• Business Applications• Portal extension…

More than just E-Mail More than just Sync.More than just RIM

Windows Mobile,Nokia/Sony Ericsson Symbian



IBM Software Group, Lotus Software29

Lotus Notes & Domino Roadmap

Note: Information is subject to change without notice at IBM’s discretion

2010

Lotus Notes and Domino 9 and Beyond Generating power (knowledge) from

information overflow Enhanced navigation Enhanced integration between Notes

and other WPLC products Task management Search and Discover Archiving*

Continued investment in rapid application development

New APIs and Design Elements Eclipse Admin Client Broaden the reach of the Notes client

Additional mobile device support Remote forwarding Increased alignment with iNotes

Green innovations and cost of ownership reduction

reduced disk space usage reduced i/o bandwidth consumption reduced power consumption reduced administration cost through task

automation Integration of adjacent email capabilities

encryption DLP (Data Loss Prevention) other portfolio offerings

2009

Lotus Notes and Domino 8.5 Reduced Total Cost of Ownership

Simplified Notes identity managementReduced storage costsImproving Quality of Service

Enhanced Application DevelopmentWeb Application ModernizationEclipse-based Domino DesignerXPages

Paving the path to related informationSearch ConnectionsCalendar overlays

Broaden the reach of the Notes clientRoaming UserMac OS 10.5 (Leopard), Ubuntu 8.04 and Citrix 64-bit client supportNokia series 60 devicesGreater alignment with iNotes (Quickr support, widgets, policies, sidebar)

Lotus Notes and Domino 8.5.1 Infrastructure

•GZIP•DAOS exploitation•SPNEGO

IntegrationLotusScript EditorJava EditorID Vault Extensions

ImprovementDrag & Drop calendar entriesEnhanced editorMac & Linux Desktop Search

Lotus Notes and Domino 8.5.2 Infrastructure

Directory independence* Enhanced Application Development

Xpages Extensibility APIs Import/export Widget catalog Xpages Client Integration Improvement DXL -- fidelity improvements

Broaden the reach of the Notes client LotusLive integration Mac OS 10.6, RHEL 5.4, Windows 7

Improvement Corporate Directory Lookup

* Part or all of initiative could be delivered earlier

2011




The desktop of the future, today

Collaboration foundation

E-mail, calendar, contacts Collaboration

in contextSeamless,

uninterrupted workflow

Advanced collaborative capabilities

Instant messaging, personal content

library, office productivity tools

Open application development Fully extensible, standards-based

Universal accessRemain productive regardless of location

Proven, reliable infrastructureSecurity-rich, high availability, simple upgrades

Rich clients

Browser

Mobile

Questions?




Notes 8• General

–In-line spell check

–Side Bar (& plug-ins)

–MIME rendering

–Intelligent addressing

–Multi-level undo

–New (web like) Search

–Open list (or dock it)

–Simplified Menu bar

–Tab management options

–Multiple window themes

–Consolidated Preferences

–Windows-style selection

–Many more Policies

• Mail–Conversation threads

–Vertical preview

–Message recall

–Out of Office improvements

–Image Blocking

• Calendar–Free-time lookup

–Unprocessed calendar entries

• Contacts–Recent collaborations

–Recent contacts

–Business Card view

–Contact delegation




Title bar, Menu Bar

Title bar no longer shows “menu help”

Menu bar – tried to make it more “standard”

Added a “Tools” menu, moved items from “File” to “Tools”

Changed “Database” to “Application”

Created “Advanced Menus” that are HIDDEN by default. YOU must know to go to View – Advanced menus to turn them ON.

Window menu is visible all the time

Had to change a few mnemonics and shortcuts




Open List

Leverage same mental model as “Start button”

Contents are the same order as your Lotus Notes 7 bookmark bar.

Renamed Databases to Applications

New things at the bottom

Users can close the Home page, but also get it back

Applications added to your Workspace get dynamically updated in the Open list!

Right-Click to Dock the Open list




Tab Management (Window Management) Preference for how to manage tabs/windows




Toolbar, Including Search

Toolbar

Added buttons to the CS toolbars and turned on only them

Search is now always visible in the toolbar

New default search syntax is more “web like”Preference if you prefer the old search syntaxAutomatically scoped to “all documents” ($Search)Can choose current folder




Sidebar Peripheral vision

Handy

Easy access

Deploy a variety of plug-ins

Activities

Feeds

Sametime

Calendar “Day at a Glance”




Vertical Preview (Calendar & Contacts also)




Mail Conversations

See the entire reply chain all at once

Reduces inbox clutter




Improve Email Fidelity Across the Internet Mary Beth, a Lotus Notes 8 user sends

a note to Chris, an Internet mail user…

Chris sees the e-mail in his in-box…

Chris replies…

This is what Mary Beth sees…




Domino 8 Messaging – Message Recall




Message Recall

Can work across domains — NRPC delivery only, not SMTP




Re-designed Mail Form




Image Blocking (Anti-spam measure)




Improved Out of Office Service

• New Lotus Notes user interface and server service — no longer a Lotus Domino agent• Notify senders each time a new message is delivered




New Calendar Views and Actions




Re-designed Calendar Form




Re-designed Calendar Form

Lukas Geiger/Renovations




One-Click Actions




Business Card View




Collaboration HistoryUsed to be called “Recent

Collaborations” but we changed it based on feedback from users.




“Smart Matching” of Names




Re-designed Contacts Form




User Policy Screenshot