THE BASICS OF EXPORTING

Brian Barber, NCBFAAJan Fields, Corporate

Manager John S James CoHow to Ship Your

ProductsJuly 6, 2011

http://www.census.gov/

foreign-trade/data/video001.html

What is a Freight

Forwarder ?

How to Choose a Freight Forwarder

• Licensed by the Federal Maritime Commission – Air Cargo Association

• Member of an Association, such as the National Customs Brokers and Forwarders Association of America, Inc. (NCBFAA)

• Proven knowledge• Certified Export Specialist (CES)

Freight Forwarder Considerations

Ask Questions

• Does the forwarder have an export compliance program?

• Who will be handling your account and what is their level of experience?

• Who will be the back up/alternative contact?

Choose a forwarder who asks questions

• Establish compliance with all considerations met prior to the shipment moving

Freight Forwarder Considerations

Provide the freight forwarder with your expectations

• Ensure your freight forwarder is aware of your level of experience

• Establish compliance with export administration regulations together with your forwarder

Don’t necessarily choose the lowest rate

• Make sure you compare apples to apples

• Define the services provided for the quoted fees

You have a interested buyer – what now?

• Quote too high – you loose the business

• Quote too low –profit margin expense

• No surprises

• Unexpected expenses

Address prior to quoting

Export Control Classification Number (ECCN)

Determine if an Export License is required by any government agency

BIS – State Department - OFACS

Check all parties to the transaction to ensure they are not a restricted party on any list www.bis.doc.gov/complianceandenforcement/liststocheck.htm

Determine ultimate destination and end use of product

Review for Anti-boycott regulations

Product Considerations

• Hazardous regulations

• Food, plants animals

• Commodities regulated by government agencies

• (DEA,FDA, USDA, etc.)

• Temperature sensitive – special equipment

• Marking, labeling, packaging/securing for exports

Payment terms with customer

• Currency

• Payment in advance

• Deposit

• Open account

• Documentary draft

• Letter of Credit

Letter of Credit

Safest for seller, other than cash in advance

Additional cost Guarantee by bank – IF all

stipulations can be met Defines dates Can restrict ports, routing, carriers

INCOTERMS

Internationally accepted standards Pre Carriage – Main Carriage – On Carriage Must name a place

• E Terms (seller's inland - point)

• F Terms (exporting country - place/port)

• C Terms (importing country - place/port)

• D Terms (buyer's inland – port)

http://www.iccwbo.org/incoterms/

Information Required for Quotes

Port/Point of Origin

Port/Point of Destination

Physical dimension of cargo

Gross and net weight

Packaging in compliance (SWPM)

Estimated date of shipment - deadlines

Special handling requirements (oversize)

Preference of routing

Value of cargo

SAMPLE QUOTE

Rates are valid for 30 days unless otherwise noted. Rates are subject to change without notice. We diligently attempt to anticipate all fees; however, any out-of-pocket expenses are for your account. Rates are based on availability of equipment and cargo and do not guarantee service. Rates are subject to change if the commodity, location, weight and/or dimensions offered at the time of quote do not agree with the actual shipment. The above quotation is an offer and does not imply a contractual agreement. Rates including inland freight are based on legal weight and in-gauge dimensions and are subject to availability of equipment and scheduling. Demurrage and per-diem when applicable will be billed according to the steamship line's tariff. We reserve the right to bill FUEL SURCHARGE based on tariff pricing or the national weekly average issued by the Dept of Energy, Energy Information Administration.

Origin Desti-nation

ETA Type Base rate

Surcharges Total rate

Subject to surcharges

Cincinnati OH

Postal 45244

Via Norfolk VA

Dubai UAE

(Port)

40

days

40ft

Cont.

Ocean

$3,024.00

Ocean: BAF 425.00

Doc: 50.00

TSC: 115.00

$3,614.00 Destination

Terminal

Handling

Quote to customer

• Rate will only be good for a specified length of

time

• Quote to customer must include all charges

• Quoted price is used for financing / Letter of

Credit

• Proforma used for official purposes such as

import license

• Destination entry requirements

:Proforma_______________________________________________________

Exporting your cargo – Ready to ship

Ocean or Air Booking cargo

• Cut off date / delivery of cargo

• Cut off date / time documentation Oversized cargo Container vs. Break Bulk Blocking and bracing

• Solid Wood Packing Material (SWPM)

Electronic Export Information Required filing through the Automated

Export System (AES) for Schedule B numbers valued over 2500.00

Purpose

• Export Control

• Statistics Penalty for not filing timely

• $1100.00 per day maximum 10,000 per violation

OCEAN BILL OF LADING

Cargo Receipt Delivery instructions Title documents

• Can be negotiable Terms and Conditions of carriage

Documentation Requirements

• Certifications

• Commercial Invoice

• Packing list

• Certificate of Origin

• Free Trade Agreements

• Product Certificates

• Phytosanitary

• Certificate of analysis

• Consular documentation and legalization requirements

Ensure compliance with destination country regulations

• Through freight forwarder – general information

• Through customer – specific information

• Pre-shipment inspection arrangements

• Quarantine

• Quotas

Ensure compliance with customer’s requirements

•Letter of Credit stipulations

•Contract agreement

•Routing requirements – may designate a specific port, flagged vessel, etc.

Marine Cargo Insurance

• Read the terms listed on the face of the bill of lading

• Carriers have limit of liability and are liable only if they

are found to be negligent• Ocean limit of liability is generally 500.00 per

package• Air limit of liability is generally 9.07 per pound

• General average • All parties (including exporters) involved in the

ocean carriage agree to proportionally share ANY losses necessary to ensure the safety of the voyage

• Voluntary jettison – repairs to vessel – ransom funds• If declared, cargo will not be released without bond or

cash deposit

Recordkeeping

• Exporter/United States Principal Party in Interest (USPPI) also responsible to maintain documents

• USPPI should require copy of AES filing if transmitted by freight forwarder

• Using a third party does not relieve the USPPI of liabilities

• Five years from date of export or last known transshipment or diversion date

Web Export Resources

Export counseling, trade information centerwww.export.gov

``````Lists to check``````On line training videos

www.bis.doc.gov`````Official export and import statistics

www.census.gov/tradeExport-Import Bank of the U.S.

www.exim.govSmall Business Administration

www.sba.gov Country requirements for wood packing materials

www.aphis.usda.gov/ppq/swp/Certified Export Specialist Program (Educational

Institute) www.ncbfaa.org

?????? QUESTIONS ??????

Brian Barber, NCBFAA Education Director (202) 466 0222

education@ncbfaa.org Jan Fields, LCB, CCS, CCS Savannah GA

(912) 963 2964jan.fields@johnsjames.com