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World’s Largest Automated External Defibrillator Source the AED SITE Assessment Guide 800.991.6584 ChurchMutual.AEDs.com

The AED Site Assessment Guide - Church Mutual ...Do them a favor: call 911 and give them a life-saving AED simultaneously. As stated earlier, your AED response time goal, from victim

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Page 1: The AED Site Assessment Guide - Church Mutual ...Do them a favor: call 911 and give them a life-saving AED simultaneously. As stated earlier, your AED response time goal, from victim

World’s Largest Automated External Defibrillator Source

the AED

SITEAssessment Guide

800.991.6584ChurchMutual.AEDs.com

Page 2: The AED Site Assessment Guide - Church Mutual ...Do them a favor: call 911 and give them a life-saving AED simultaneously. As stated earlier, your AED response time goal, from victim

GuideInitial Information GatheringIntroduction � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 3Contact Information � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 4General Organization Information � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 4High-Risk Areas of the Facility � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 5Nearest Emergency Medical Services� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 5

Emergency Response ProtocolsWhat should happen during and after an emergency? � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 5Reporting Requirements � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 5Existing Safety Standards � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 6

♦ CPR Training Practices � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 6 ♦ Existing AED Units � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 6

AED Placement Guide � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 6 ♦ Does your facility have any of the following? � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 6

Summarizing Needs & Building a Budget � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 8

FormSECTION 1: Contact Information � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 9SECTION 2: General Organization Information� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 9SECTION 3: High Risk Areas � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �10SECTION 4: 911 Responders � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �10SECTION 5: Injury and Illness Prevention Plan � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �10SECTION 6: Organization Reporting Requirements � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �10SECTION 7: Existing Safety Standards � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �10

♦ Existing AED Units � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 11SECTION 8: AED Placement Guide � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 11SECTION 9: Summarize Needs and Build a Budget � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �12

Table of ContentsComplete AED Site Assessment Guide

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AED Superstore’s Complete AED Site Assessment Guide

IntroductionAre you thinking of introducing an automated external

defibrillator (AED) program within your organization or simply thinking through a review to make sure you still have an effective program? A robust, well-planned AED program

should begin with an effective site assessment. Use the following guide in conjunction with our form

to ensure all details are addressed.

• Contact Information• General Organization Information• High Risk Areas• Nearby Public Safety Services• Organization Emergency Response Protocols• Existing Safety Standards• AED Placement Guide• Summarizing Needs & Building a Budget• Site Assessment Form

Creating an effective site assessment will help all those in an emergency situation�

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Initial Information GatheringContact InformationSECTION 1 ON FORM

Begin your site assessment by recording your contact information. If anyone helped you with the site assessment, like an outside consultant, your local fire department, or other internal employees, include their information as well. Make sure to include the position, role, and title of everyone who participated. AED site assessment documents should be filed and periodically reviewed by a organization function or position, rather than an individual.

General Organization InformationSECTION 2 ON FORM

Consider the scope of the site assessment: is it for one location, one floor, or an entire building? If there are multiple buildings, each building should have its own assessment form completed, unless each building is identical. If layouts of multiple floors are different, each floor which is unique should have its own form. If you do not know the exact square footage of the area being assessed, take a fair guess or a quick measurement.

Complete the sections on: • Hours of operation • Number of employees and visitors to this area on an average day• High-traffic days and times• Age demographics of the facility• Building ownership and management - for reference• Square footage and layout of area being assessed • Any obstacles which may create a delay to navigate (security doors,

cubicles, elevators, stairs, etc.)• Any organization information which may be unique to your situation -

blank lines provided

Assess floor plans for unique situations or needs�

Record contact information and keep it available for ongoing updates to personnel and roles�

Take into account obstacles such as cubicles, long hallways, elevators, or stairs between a victim and an AED�

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High-Risk Areas of the OrganizationSECTION 3 ON FORM

To decide if an area of your facility is “high risk”, consider factors such as whether any health-compromised individuals are present on a regular basis, or if there is a high volume of people over 50 years of age.

Identifying areas where cardiac arrest is most likely to occur assists in planning the ideal locations to minimize the time from “drop to shock”. Sudden cardiac arrest (SCA) is much more common than you may realize. Since time is of the essence, providing defibrillation treatment to a victim quickly is vital to their chances of survival.

Nearest Emergency Medical ServicesSECTION 4 ON FORM

When 911 is called, it typically takes Emergency Medical Services (EMS) personnel 8 to 10 minutes to arrive. Since defibrillation should ideally be initiated within 3 to 5 minutes from the time the person collapses for best results, and brain death begins to occur between 4 and 6 minutes, beginning CPR and treating the victim with an AED at the site is crucial to survival.

Emergency Response ProtocolsWhat should happen during and after an emergency?SECTION 5 ON FORM

Most organizations have an emergency response plan which defines the roles and responsibilities of those involved in a workplace injury. Plans typically include how 911 should be called, if available, how the on-site emergency response team should be activated.

Make sure the deployment and use of AEDs is included in your emergency response plan. Specifically, define where the AEDs are located, where trained responders reside, and the AED’s maintenance guidelines.

Reporting RequirementsSECTION 6 ON FORM

After a rescue attempt or save, what paperwork should be completed and who should it be shared with? Do you have any standard forms that need to be filed?

Helpful hint: many local city and county codes require EMS to be informed after an AED deployment, no matter the outcome. AED Superstore offers

Consider response times to the location of any possible emergency�

Consider whether there are any health-compromised individuals on the location�

Keep AEDs available and not difficult to access (consider barriers or locked areas)�

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a maintenance and oversight program which covers this requirement. Click here to learn more about Arch® AED Medical Direction and Program Management.

Existing Safety StandardsSECTION 7 ON FORM

CPR Training PracticesEstablishing your organization’s CPR/AED training goals can be as important as acquiring AEDs. The site assessment is the perfect time to review your CPR training needs. AED Superstore recommends training at least 10-20% of your employees; ideally, you should train a cross-section of people from different departments and divisions to ensure optimal coverage regardless of where or when an event may occur.

Document which department is in charge of the CPR training program and make sure they are in the loop regarding your site assessment and the outcome of the assessment’s results.

Existing AED UnitsIf you have any existing defibrillators, make note of their location, make, model, and serial number. Older model AEDs may be the subject of recalls (click here to check your device), may be out of warranty, or may be discontinued (which could mean parts are no longer available or the unit is no longer supported by the manufacturer). If out of warranty or discontinued, consider upgrading and standardizing your AED makes and models across all locations and facilities. This will make it easier to order replacement parts and maintenance supplies.

When you start the process of making specific recommendations, it will be handy to know where you already have coverage. This will allow you to add new units where you need them, and to make the case for replacing outdated devices.

AED Placement GuideSECTION 8 ON FORM

Now that you have compiled the basic information about your organization, the next step is determining the placement of AEDs.

Does your facility have any of the following?• Large gathering areas such as a dining room or auditorium? Where does

your organization host “all-hands” meetings?• A fitness facility or gym at the workplace? • Occupational health clinic or nurse’s office? If you’re not feeling well,

where do you go? Even if you visit the first aid cabinet for some

Once the AEDs are made available, all potential users should be trained�

Make an AED available for large gathering areas�

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aspirin, that might make for a logical location to place an AED. After all, employees are trained to go there in emergency situations, and it might be the natural first step they take if they find an unresponsive coworker.

• Public safety office? These specialized personnel are typically trained in CPR/First Aid and know how to use an AED. They are also commonly the first to learn about emergency situations. It is not advisable to place the AED in an office which may periodically be locked. A better solution is to place the AED cabinet directly outside the safety or security office door.

• Front desk or primary entryways? All places of worship have a primary entryway, and many are staffed during normal operating hours. When an emergency strikes, EMS will most likely come to the front entrance and bystanders who witness an SCA may run to the front desk to ask for help. Do them a favor: call 911 and give them a life-saving AED simultaneously.

As stated earlier, your AED response time goal, from victim to AED and back to victim, should be no more than three minutes. One of the biggest challenges to determining response time is making assumptions around what can delay the rescue process. Brainstorm a list of barriers within your facility which may slow a rescuer down. These might include:

• Elevators• Stairways• Cubicles• Locked doors• One-way access points

To test your assumptions, take a stopwatch and a floor plan, and time yourself walking at a brisk pace from one end of your building to the next or one side of a potential coverage “zone” to the next. Learn how far you can travel in 1.5 minutes. Then, calculate for barriers, turn around and do it again. When you attain 1.5 minutes, you have found a good place to put an AED - mark it on your floor plan. Repeat for any other buildings, floors, or specialty areas within your organization.

Ease of access, visibility, and awareness maximize the effectiveness of your AED investment. Promote your AED placement locations with proper AED cabinets and signs. Then, maximize your program’s exposure by sharing facts about AEDs and sudden cardiac arrest with your staff and visitors. Posters with visual and clear instructions on what to do in case of an emergency will provide assistance to anyone acting as a first responder.

Test response times to learn travel times across floor plans and barriers�

For situations that demand mobile protection, a sturdy, hard case provides an airtight padded solution�

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Summarizing Needs & Building a Budget SECTION 9 ON FORM

Performing an AED site assessment is only relevant if you can afford the program. Calculate the number of AEDs by location, including all necessary cabinets, signs, cases, and rescue kits.

Now that you have the number and location of AEDs you need, determine the best AED unit for your needs and facility type.

Once you have a complete list of product needs, add in your training assumptions and ongoing management needs. Once you have it all compiled, you will see a complete picture of how your AED program will look. Work with an authorized distributor of AEDs (what’s the difference between one distributor and the next?) to determine your estimated cost. Typically, volume-based programs can result in significant cost savings for buyers. Additionally, if you use a company like AED Superstore for site assessments, training, ongoing program management and your physical AED products, there are more ways to save and your overall investment will be quite affordable.

Not sure if you are confident enough to completely assess your organization’s needs? Give AED Superstore a call at 800.991.6584 to learn how we can take care of your full site assessment for you! Our experienced account managers, with years of experience, will come to your site and help determine your needs.

Ongoing management of an AED program and personnel training is key to a successful program�

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SECTION 1:

Contact InformationOrganization name: �����������������������������������������������������������������

Building or facility: �����������������������������������������������������������������

Floor # (if applicable): ��������������������������������������������������������������

Name of lead assessor: �������������������������������������������������������������

Title of lead assessor: ���������������������������������������������������������������

Department responsible: ������������������������������������������������������������

Date assessment completed: ���������������������������������������������������������

Additional Assessors:Name: ��������������������������� Department: ������������ Title/Position: ����������

Name: ��������������������������� Department: ������������ Title/Position: ����������

Name: ��������������������������� Department: ������������ Title/Position: ����������

SECTION 2:

General Business Information• Days and hours of operation: ������������������������������������������������������

• Number of employees and visitors on an average day: �����������������������������������

• High traffic days and times: ��������������������������������������������������������

What are the demographics of the facility? Estimated percentage of people aged:0-8: ������% 9-20: ������% 20-50: ������% 50-70: ������% 70+ ������%

• Name of building owner: ���������������������������������������������������������

• Name of building manager: �������������������������������������������������������

• Square footage of area being assessed on this form: ������������������������������������

• Physical areas of concern (indicate on floor plan, note here): �������������������������������

AED Superstore Complete AED Site Assessment Form

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SECTION 3:

High Risk AreasWould you consider this area at high risk for a sudden cardiac arrest? ���������������������������

If yes, explain: ���������������������������������������������������������������������

SECTION 4:

911 Responders:Miles to nearest first responder location: ������������������������������������������������

SECTION 5:

Emergency Response Plan (ERP)We have an ERP: Yes No AED Deployment is included in the IIPP: Yes No

Number of trained responders: ��������������������������������������������������������

How often do the first responders refresh their training? �������������������������������������

SECTION 6:

Organization Reporting RequirementsForms which need to be completed after a sudden cardiac arrest emergency:

��������������������������������������������������������������������������������

��������������������������������������������������������������������������������

��������������������������������������������������������������������������������

SECTION 7:

Existing Safety StandardsCPR Training Practices:

• Department responsible for coordinating CPR/AED/First Aid Training: ������������������������

• Title of individual responsible for coordinating CPR/AED Training: ���������������������������

• Number of trained responders: �����������������������������������������������������

Attach list of current trained responders, the date they received training, and their role in the Emergency Response Plan.

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Existing AED Units:Number of AED units at this assessment site (use back of page for additional units): ����������������

Make Model Electrode Pads Expire

Battery Expires Recalled? Warranty? Spare

ElectrodesPediatric

Electrodes

Yes No In Out

Yes No In Out

Yes No In Out

Yes No In Out

SECTION 8:

AED Placement GuideInsert Floor Plan with AED site markings based on this method:Take a stopwatch, and a floor plan, and time yourself walking at a brisk pace from one end of your site to the next or one side of a potential coverage “zone” to the next. Learn how far you can travel in 1.5 minutes. Then, calculate for barriers, turn around and do it again. When you attain 1.5 minutes, you have found a good place to put an AED - mark it on your floor plan.

Some common areas to consider for AED Placement include:• Large gathering areas such as a dining room or auditorium • A fitness facility or gym at the workplace • Occupational health clinic or nurse’s office• Public safety office • Front desk or primary entryways

List any barriers within your facility which may slow a rescuer down (elevators, locked doors, etc.)

Recommended locations for AEDs (use back of page for additional if needed):

More on back? Yes No

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SECTION 9:

Summarize Needs and Build a Budget

Number Needed Per Item Cost Total

AEDs x $ =

Cabinets x $ =

Number/type of signage x $ =

Total initial investment: $

Estimated maintenance and training cost/year: $

Training needs identified: ������������������������������������������������������������

Emergency Plan needs identified: ������������������������������������������������������

Medical Oversight required? (varies by state) ����������������������������������������������

Still have questions?Give us a call at 800.991.6584 to speak with one of our expert

account managers to discuss implementing a plan that is right for you.

World’s Largest Automated External Defibrillator Source

3000 Schuster LaneP.O. Box 357Merrill, Wisconsin 54452-0357800.554.2642 and 715.536.5577

1800 US Hwy 51 N Woodruff, WI 54568-9558

800.991.6584