THE ACADEMIC PERSONNEL PROCESS FOR SENATE FACULTY

Maureen StantonVice-Provost – Academic Affairs

September 21, 2012

Welcome to the UC Davis community!!

APM

ASMD CAP FPC MOUMIV

VP-AA

ROADMAPROADMAP

• Campus culture/expectationsCampus culture/expectations

• Nuts & bolts of the merit/promotion systemNuts & bolts of the merit/promotion system

Some key elements of UC Davis culture

High expectations within a system of peer review and shared governance

Emphasis on collaboration, not competition Scholarly excellence is required, but is also

not sufficient Faculty are expected to serve the

University, their profession and the public Very good teaching and mentorship are

valued and rewarded Shared governance is a key value

The UC Davis personnel process is very transparent is remarkably fair keeps peers in touch with your

achievements … and requires hard work at all levels

MyInfoVault(MIV)

Candidate Department

MyInfoVault: UCD’s digital dossier management system

• http://academicpersonnel.ucdavis.edu/myinfovault-http://academicpersonnel.ucdavis.edu/myinfovault-information/index.html information/index.html

THE UC RANK & STEP SERIESTHE UC RANK & STEP SERIES

• Three faculty ranks (Assistant, Associate, Full)Three faculty ranks (Assistant, Associate, Full)

• Promotion to the next Promotion to the next rankrank requires both internal & requires both internal & external review external review

• Steps within each rank Steps within each rank

• Advancement generally requires only Advancement generally requires only internal internal review (merit actions)review (merit actions)

• Two additional “barrier” steps at the senior Two additional “barrier” steps at the senior Professor rank Professor rank

• Advancement requires internal & Advancement requires internal & external external reviewreview

RANKS AND STEPS WITHIN RANKS

Assistant Professor ProfessorStep I2 yrs Step I* 3 yrsStep II 2 yrs Step II 3 yrsStep III 2 yrs Step III 3 yrsStep IV 2 yrs Step IV 3 yrs(Step V) 2 yrs Step V 3 yrs/Indef(Step VI) 2 yrs -----------------

Associate Professor/Tenure

Step I* 2 yrs Step VI* 3 yrs/IndefStep II 2 yrs Step VII 3 yrs/IndefStep III 2 yrs Step VIII 3 yrs/Indef(Step IV) 3 yrs Step IX 4 yrs/Indef(Step V) 3 yrs Professor Above Scale*

I II III IVAssistantProfessors

= Merit increase= Promotion

II IIIAssociateProfessors I

V VI

II III IV

IIIProfessors III

PROGRESSION UP THE ACADEMIC LADDER

WHO DECIDES?WHO DECIDES?

The Administration… after consultation with The Administration… after consultation with the Academic Senatethe Academic Senate

ChancellorChancellor

DeanDean Vice ProvostVice Provost

Faculty Personnel Faculty Personnel Committee (FPC)Committee (FPC)

Senate Committee on Senate Committee on Academic Personnel (CAP)Academic Personnel (CAP)

Normal merits (step change)Normal merits (step change) Accelerations that don’t Accelerations that don’t skip a stepskip a step AppraisalsAppraisals

**Promotions (rank change)Promotions (rank change) Accelerations that skip a stepAccelerations that skip a step **Advancement to Prof. VI & toAdvancement to Prof. VI & to Professor Above ScaleProfessor Above Scale Appraisals Appraisals

*Extramural letters required

Advisory

ACTIONS DELEGATED TO THE DEAN ACTIONS DELEGATED TO THE DEAN

• Department reviews dossier; faculty voteDepartment reviews dossier; faculty vote

• Chair writes department letter:Chair writes department letter:

Evaluative summary of dossierEvaluative summary of dossier

Faculty vote & faculty commentsFaculty vote & faculty comments

• Faculty Personnel Committee (FPC) reviews dossier; Faculty Personnel Committee (FPC) reviews dossier; makes recommendation to the Dean makes recommendation to the Dean

• Dean decidesDean decides

• Appeal by candidate can be made within 30 daysAppeal by candidate can be made within 30 days

• Dossier sent by the Chair to external experts in the Dossier sent by the Chair to external experts in the field for evaluationfield for evaluation

• Department reviews dossier; Senate faculty voteDepartment reviews dossier; Senate faculty vote

• Chair writes evaluative department letter, including Chair writes evaluative department letter, including faculty vote and commentsfaculty vote and comments

• Dean reviews dossier, writes evaluative letterDean reviews dossier, writes evaluative letter

• Dossier reviewed by CAP, which makes Dossier reviewed by CAP, which makes recommendationrecommendation

ACTIONS ACTIONS NOTNOT DELEGATED TO THE DEAN DELEGATED TO THE DEAN (1)(1)

• CAP may recommend CAP may recommend ad hocad hoc committee to review committee to review dossier (1 from dept, 2 from outside dept)dossier (1 from dept, 2 from outside dept)

• Vice Provost appoints Vice Provost appoints ad hocad hoc committee committee

• Ad hoc Ad hoc committee evaluates dossiercommittee evaluates dossier

• CAP reviews dossier & ad hoc committee report; CAP reviews dossier & ad hoc committee report; recommends action to Vice Provostrecommends action to Vice Provost

• Decision by Vice Provost and/or Chancellor (tenure)Decision by Vice Provost and/or Chancellor (tenure)

ACTIONS ACTIONS NOTNOT DELEGATED TO THE DEAN DELEGATED TO THE DEAN (2)(2)

• Intent is to provide feedback & collegial advice in time Intent is to provide feedback & collegial advice in time for the advice to be usefulfor the advice to be useful

• Evaluation of whether you are on track for promotion Evaluation of whether you are on track for promotion to Associate rankto Associate rank

APPRAISALS APPRAISALS

• Generally occurs in your 4th year as Assistant Generally occurs in your 4th year as Assistant Professor (unless you’re being considered for Professor (unless you’re being considered for promotion to Associate rank) promotion to Associate rank)

• Process involves feedback from your department, Process involves feedback from your department, the FPC, the Dean, CAP, & the Vice Provostthe FPC, the Dean, CAP, & the Vice Provost

ASSISTANT TO ASSOCIATE PROFESSORASSISTANT TO ASSOCIATE PROFESSOR

• Maximum of 8 yrs at Assistant rank at UCMaximum of 8 yrs at Assistant rank at UC

Extension on the “tenure clock” is granted for each Extension on the “tenure clock” is granted for each birth/adoption event birth/adoption event

Maximum extension for any reason is 2 years Maximum extension for any reason is 2 years

Decision must be made by end of 7Decision must be made by end of 7thth year year

• No minimum time at Assistant rank (generally No minimum time at Assistant rank (generally occurs after 6 yrs at rank or after 2 yrs at Assistant occurs after 6 yrs at rank or after 2 yrs at Assistant Professor Step IV)Professor Step IV)

• Based on scholarly record since terminal degreeBased on scholarly record since terminal degree

ASSOCIATE PROFESSOR TO PROFESSORASSOCIATE PROFESSOR TO PROFESSOR

• Generally occurs after 6 yrs at Assoc rank or after 2 yrs Generally occurs after 6 yrs at Assoc rank or after 2 yrs as Associate Professor, Step IIIas Associate Professor, Step III

• Step IV or Step V (overlapping steps) are often used Step IV or Step V (overlapping steps) are often used when appointment occurred at mid-rank, and used when appointment occurred at mid-rank, and used occasionally when the faculty member is on track for occasionally when the faculty member is on track for promotion but not promotion but not quitequite ready ready

• Considers scholarly record since promotion to Considers scholarly record since promotion to Associate ProfessorAssociate Professor

ROLE OF THE ADMINISTRATIONROLE OF THE ADMINISTRATION

• Chancellor/Chancellor’s designee has final decision on Chancellor/Chancellor’s designee has final decision on all advancementsall advancements

• At UC Davis, most advancements needing only internal At UC Davis, most advancements needing only internal review are delegated to Deans for decisionreview are delegated to Deans for decision

• Most advancements needing external & internal review Most advancements needing external & internal review are delegated to Vice Provost for Academic Personnel for are delegated to Vice Provost for Academic Personnel for decisiondecision

• TENURE decision remains the Chancellor’sTENURE decision remains the Chancellor’s

ROLE OF THE ACADEMIC SENATEROLE OF THE ACADEMIC SENATE

Deans are advised by unit Faculty Personnel Deans are advised by unit Faculty Personnel Committees (subcommittees of the CAP)Committees (subcommittees of the CAP)

Senate committees review all personnel actions and Senate committees review all personnel actions and advise the administrationadvise the administration

Vice Provost/Chancellor is advised by CAPVice Provost/Chancellor is advised by CAP

Senate faculty play major advisory roles in Senate faculty play major advisory roles in personnel actions for Senate facultypersonnel actions for Senate faculty

Senate colleagues in your department review file & Senate colleagues in your department review file & vote on personnel actionsvote on personnel actions

CRITERIA FOR ADVANCEMENT CRITERIA FOR ADVANCEMENT

Established by the administration with Senate Established by the administration with Senate input (APM 220)input (APM 220)

University-wide (all campuses)University-wide (all campuses)

• Excellence in creative scholarly activity is expected• Talk to your Chair to learn expectations in your unit• Peer review is critical• Establishing intellectual/creative leadership is key

• Good to very good teaching is expected• Excellent teaching is recognized and rewarded

• Service is expected• Modest, local service pre-tenure• Expectations build at higher ranks

COMMUNICATE WITH YOUR CHAIRCOMMUNICATE WITH YOUR CHAIR

• Review criteria for advancement and process (important Review criteria for advancement and process (important for new faculty)for new faculty)

• Discuss content of dossier and deadlinesDiscuss content of dossier and deadlines

• Identify your role, especially with regard to intellectual Identify your role, especially with regard to intellectual leadership, in jointly authored publicationsleadership, in jointly authored publications

• For promotions:For promotions:

• Help develop lists of potential extramural referees Help develop lists of potential extramural referees (some from candidate/some from department)(some from candidate/some from department)

• Decide on publications to send to referees Decide on publications to send to referees

• Provide draft of your Candidate’s NarrativeProvide draft of your Candidate’s Narrative

• Merit & Promotion information: Merit & Promotion information: System: (APM 220): System: (APM 220): http://www.ucop.edu/ http://www.ucop.edu/

acadadv/acadpers/apm/apm-220.pdfacadadv/acadpers/apm/apm-220.pdf Campus (UCD 220/220AF): Campus (UCD 220/220AF):

http://manuals.ucdavis.edu/apm/220.htmhttp://manuals.ucdavis.edu/apm/220.htm

WEB SITES WEB SITES

(http://academicpersonnel.ucdavis.edu/)(http://academicpersonnel.ucdavis.edu/)

• FAQ on academic personnel process:FAQ on academic personnel process: http://academicpersonnel.ucdavis.edu/faq.cfmhttp://academicpersonnel.ucdavis.edu/faq.cfm

• Appeals process if advancement is denied:Appeals process if advancement is denied: http://manuals.ucdavis.edu/apm/220_Proc5.htmhttp://manuals.ucdavis.edu/apm/220_Proc5.htm