THANK YOU FOR COMING

LILLY CREEK HIGHLANDS HOMEOWNERS

ASSOCIATION (LCHA)

FISCAL YEAR 2011ANNUAL MEETING JANUARY 24, 2012

THANK YOU FOR COMING

LCHA Board -IntroductionsPresident David DellAgneseVice President Lori ZimmerSecretary Korie NetteyTreasurer Barb Breed-Heidt

Architectural Control Committee

Steve HeidtJim MedingerOpen Position - ( Looking for a Volunteer)

Introduction – Mission- Help Wanted 2011 Fiscal Report

◦Questions about Financial Report Housekeeping Reminders Four Way Stop Signs Complaint Process Quick ACC Review

◦Monument Sign on Mill Road Repair – Permanent Repair or Quick Repair

Questions

Tonight’s Agenda

To maintain the subdivision as a safe, aesthetically pleasing and economically

vibrant neighborhood.

To work within the parameters of the covenant, including maintenance of the

common areas and providing appropriate communication and information to our

residents.

LCHA Mission

Event Coordinator- Brooke and Kevin Erlinder

Newsletter Author- Open Volunteer Coordinator-Open Future positions on the Board -Open

LCHA Positions – Help Wanted

Financial ReportFiscal Year 2011

Lilly Creek Highlands Homeowners Association

Original budget expenditures were projected at $14,271.00 The majority of these expenses encompass:◦ Legal fees associated with placement of liens◦ Insurance◦ Engineering Expenses for Pond Survey◦ Maintenance and Improvements

Lawn Care Pond repair and maintenance Muskrat Removal

Actual budget expenditures were $12,008.26

Fiscal Year 2011 Finances


Revenue from annual dues (fees)◦ Revenue (fees) projected - $14,875.00◦ Revenue (fees) paid – $14,085.00◦ Revenue Inflated by one-time Mill Road Payment of $4,000.00◦ Late (fees/Dues) paid - $755.00◦ Money Market interest - $41.75

Accounts Receivable (owed)◦ Past due fees through FY 2011 – $2,675.00◦ Past due Late fees through FY 2011- $975.00◦ Lien placement costs - $450.00

Note: a $75 late fee is applied to clientele’s accounts on March 1st if no fee payment is made.


Beginning Checking Cash Balance - $978.73 Ending Cash Balance - $7,820.57 Money Market Fund - Balance

◦ $14,981.58◦ Fiscal year 2011 interest earnings: $41.75



68 891

66181000

2400726 92

ExpensesEvents Insurance Lawn Care Pond Clean UpPond Muskrat Pond SurveysSupplies WE Energies

Annual Dues Increase – projecting increased costs and a meager cash balance reserve, the board has found it necessary to raise the annual dues by $50 bringing the yearly fee to $175.◦ Rationale- Operational Capital

Establish a Reserve Fund Monument Sign Repair Ongoing Survey and Engineering Costs Future Pond Maintenance- Overgrowth Control Repair of Island removals @ Mill Road Entry

Common area maintenance- Lawn Service Muskrat Removal Services – Ongoing Common Area Clean-up Tree/Shrub/ Plant replacements Legal Fees – Ongoing non-payment of Dues Cost relative to the Market – under market average



Name of HOA

Annual Fees Paid

Lawn Mowing &

Care

Pool Maintenan

ce

Signage Pond Maintenan

ceLCHA 125.00 X X X

Cedar Ridge-Pond Homes Only

300.00X

Aberdeen 275.00X X X X

Creekwood Crossing – Phase Dependent

135.00-175.00X X

River Heights South

175.00 X

Mill Ridge 00.00

Contact Information

Barb Breed-HeidtLCHA Treasurer262-252-3538

[email protected]


Lamp Post: Please check your lamp post to verify it is in good working condition. We can help give you suggestions for repairs if needed

Animal Waste: Please pick up after your pets in the common areas

Garbage Cans & Recycle Bins: Please keep an eye on the covers of your garbage cans and lid for our recycle bins on windy days. Use bungee cords & weights if needed to keep the garbage blowing to a minimum

Housekeeping Reminders

Petition to install Four-Way stop signs on the following corners has been sent to the MF Police Dept. for possible approval:◦ Marach Dr. & Crestwood Dr.◦ Marach Dr. & Daylily Dr.

Rationale◦ Increased residences with children◦ Increased auto and foot traffic◦ Traffic speed◦ Driver Inattentiveness◦ Past history of “Close Calls”

Four-Way Stop Signs

If you have concerns about a neighborhood issue, please email the board directly. We will promptly discuss all issues with you directly and work together towards a solution. You can email us at [email protected] or view the website and you will see our individual email addresses

Complaint Process

mailto:[email protected]

Architectural Control Committee Review (ACC)

Fiscal Year 2011Lilly Creek Highlands Homeowners

Association

What is the purpose of the ACC?

◦ Assist the Board in administering the approval requirements outlined in the Covenants.

◦ Collect and maintain accurate records of property improvements and approvals.

◦ Review and approve new applications for improvements.

Fiscal Year 2011 - ACC

What does the ACC regulate/approve?

◦ Whatever is required in the Covenant◦ Permanent improvements

See the covenant for examples and lists at:

www.lillycreekhighlands.com

Fiscal Year 2011 ACC

http://www.lillycreekhighlands.com/

How will our submission be evaluated?

◦ Criteria listed in the Covenant◦ Guided by opinion of adjacent property owners◦ Guided by the SurveyMonkey responses received

from the members of our Association


What is the process for approval?

◦ Written requests will be received by the ACC – See the website for the approval form

◦ ACC will acknowledge receipt of request in writing ACC will contact adjacent property owners for permanent

structures ACC will request additional information if submission is incomplete ACC will review submission when it is completed and conditionally

approve or deny

◦ Completed documents will be stamped and copies returned to the Board, Owner and the ACC for archiving


Is there an appeal process?

◦ No appeal process is outlined in the Covenant◦ Written appeal notification will be received by the

board◦ The full LCHA Board/ACC Committee will review

the reasons for the appeal◦ Majority vote will rule


Is Architectural Approval / Drawings

◦ LCHA attorneys are in the process of communicating with the developer to obtain all past association approvals

◦ Membership will be contacted for copies of past approvals if not received from the developer

◦ If nothing can be obtained, an approval form will be distributed to the homeowner in order to create a file on each property, and an approval created for future use and consistency


COMPLAINT PROCESS

◦ Written concerns will be received and acknowledged by the LCHA Board for: Improper or inadequate maintenance Safety issues Inappropriate actions Property improvements that have not been submitted for review

◦ The homeowner affected will be notified of the complaint◦ If necessary, the Board will determine actions to be taken:

Warnings Fines Property Liens


QUESTIONS

◦ General Process and Philosophy Questions – questions about your specific property can be addressed immediately after the meeting with an ACC or Board Member


Thank you for Attending


Documents

THANK YOU FOR COMING