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Unit #6 Cash Journal

Solution 22: Setting up Cash JournalExercise Objectives

After completing this exercise, you will be able to:. Create a G/L account for the cash journal

. Set up your cash journal

Business Example

The accounting department requires special general ledger accounts for the new cash journal to handle

various cash transactions.

Task:

Carry out the Customizing for setting up a cash journal in your company code.

1. Create a G/L Account, 1002##, for the cash journal in your company code. Create your G/L account

with the reference account 100000. Ensure that the G/L account can only be posted to automaticallyand that the account currency is the same as the company code currency.

a) Create a G/L account for your cash journal.

IMG: Financial Accounting Bank Accounting Business TransactionsCash JournalCreate G/L

Account for Cash Journal

Or:

Application:Accounting Financial Accounting General LedgerMaster Records G/L Accounts

Individual Processing Centrally

Or transaction code: FS00

Field Name or Data Type Values

G/L Account 1002##

Company Code GR##

Select the .Create with Template. pushbutton.


G/L Accounts 100 000

Company Code GR##

Choose .Enter..

Tab page: .Type/Description.:


Short Text Petty Cash ##

G/L Account Long Text Petty cash for cash journal

Tab page .Create/Bank/Interest.

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Post Automatically Only Tick

Delete the alternative account number on the .Control Data. Tab page.

Choose .Save..

2. Create cash journal 20##, for your company code using the course currency. Use document types .AB.

for G/L account postings, for payments to/from vendors .KZ., for payments to/from customers .DZ..

Name your cash journal .Cash ##. and check whether the number range 01 for your cash journal

documents has been created.

a) Create cash journal.

IMG: Financial Accounting Bank Accounting Business Transactions Cash Journal Set Up Cash

Journal

Choose .New Entries. and enter the following information:


Company Code GR##Cash Journal Number 20##

Account Number 1002##

Currency Local currency

Document Type: G/L Account Posting AB

Document type for outgoing G/L account posting Leave blank

Document Type: Payment to Vendor KZ

Document Type: Payment from Vendor KZ

Document Type: Payment from Customer DZ

Document Type Payment to Customer DZ

Split indicator Leave blank

Name Group ## Cash Journal 20##

Choose .Save..

Determine whether the number range interval 01 has already been predefined by the system.

IMG: Financial Accounting Bank Accounting Business Transactions Cash Journal Define

Number Range Intervals for Cash Journal Documents


Company Code GR##

Choose .Display Intervals..

If the number range interval 01 is not predefined:

Choose .Change Intervals.

Choose .Insert Interval.


Number 01

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From 0 000 000 001

To 0 000 999 999

Choose .Insert..

Choose .Save..

Select .Enter. to confirm the information message about transporting number ranges.

Lesson Summary

You should now be able to:

. Create a cash journal and assign it to a general ledger account

. Explain business transaction categories

. Create business transactions

Solution 23: Business Transaction with Cash JournalExercise Objectives

After completing this exercise, you will be able to:

. Post an incoming payment

. Control the balances calculated and displayed automatically

. Check the follow-on documents

Business Example

Our department pays for some vehicle costs, such gas, in cash. Cash expenses have to be saved locally

and have to be posted to the general ledger every day.

Task:

Use the functions of the cash journal that you have created for the first time.

1. Create a business transaction for vehicle costs in your company code. To do this, use the expensebusiness transaction, E, and the vehicle costs account, 475000 with the appropriate tax code for

your country.

Create a cash receipt transaction, with business transaction category C, to record cash transfers from

your bank account to the cash journal. Use G/L account 113100 as the bank account for the offsetting

postings of G/L account postings.

a) Create business transactions to use in your cash journal.

IMG: Financial Accounting Bank Accounting Business Transactions Cash Journal Create,

Change, Delete Business Transactions

Choose the "New Entries" button and enter the following information:


Business Transaction for Expenses

Company Code GR##

Business Transaction Category E

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G/L Account 475000

Tax ID Your instructor will give you this information.

Transaction Name Vehicle costs ##

Business Transaction for Cash

Company Code GR##

Business Transaction Category C

G/L Account 113100

Transaction Name Bank to journal ##

Choose .Save..

2. Pay gas costs to the value of 120 units of local currency in cash and create a cash document.

Remember: Before you pay the vehicle costs you also need some money in your new cash journal.

Transfer 1,000 units (local currency) from the bank to the cash journal.

Save your cash journal entries locally in your cash journal subledger. Check the balance display for

displayed period. Post the saved Cash Journal entries to the G/L account and check the accounting

follow-on documents.

a) Record business transactions in the cash journal.

Application: Accounting Financial Accounting Banks Incomings Cash Journal


Company Code GR##

Cash Journal 20##

Choose .Enter..

Record the cash transfer to the cash journal:

Choose the .Cash Receipts. tab and enter the following information:


Business Transaction Bank to journal ##

Amount 1,000 units local currency

Text Transfer cash to cash journal

Choose the .Save. pushbutton.

Record the expense to the cash journal (only for company codes WITHOUT tax jurisdiction codes):

Choose the .Cash Payments. tab and enter the following information:


Business Transaction Vehicle costs ##

Amount 120 units local currency

Text Cash for gas

Choose the .Save. pushbutton.

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To save the entries in the subledger and transfer them to the general ledger at the same time, choose

the .Post. button. To display the accounting documents, select the business transaction and choose Goto

FI Follow-On Documents.

Solution 24: Document SplitExercise Objectives


. Use the document split function in the cash journal

Business Example

Our department wants to model the purchase of advertising articles from a major software company as

a business transaction in the cash journal. A colleague is to purchase the advertising articles from the

software maker's sales stand while he attends a training course at the company in a small town in

California. We need to create a new transaction in our cash journal to reflect the purchase of office

supplies with the software maker's logo and flower arrangements with the three initials of the group.

Task:

Cash Journal Document with Document Split

1. In your company code, create a business transaction for the (cash) purchase of advertising articles.Create this business transaction as part of the business transaction category for expenses (E). To do

this, use the office supply account (476000) with the appropriate tax code for your country. Note

that the scenario described above requires that you enter a further expense account and a further

tax code.

a) Create the new business transaction in Customizing.IMG: Financial Accounting Bank Accounting Business Transactions Cash Journal Create,

Change, Delete Business Transactions

Edit New Entries


Company Code GR##

Transaction Type E (Expense)

G/L Account 476000

Tax Code 1l (input tax - course 10%)

Cash Journal Business Transaction Advertising articles

Account Modifiable Select

Tax Modifiable Select

Choose .Save..

2. Enter a business transaction for purchasing advertising articles with a value of 100 currency units. The

transaction involves the purchase of office supplies and a flower arrangement (see scenario). Use the

business transaction you just created. Assign the transaction to accounts 476000 (office supplies) and

477100 (advertising articles). Make sure you use different tax codes. First save the business transaction

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in the cash journal. Then post the business transaction in the general ledger and take a look at the

accounting document.

a) Enter the business transaction.

Application: Accounting Financial Accounting BanksOutgoings Cash Journal


Company Code GR##

Cash Journal 20##

Choose ENTER.

Choose the Cash Payments tab page.


Business Transaction Cash purchase of advertising articles

Amount 100

Choose the Split pushbutton.

Item 1:


Business Transaction Advertising articles

Amount 80

Tax Code 1l (input tax - course 10%)

General Ledger 476000

Item 2:

Field Name or Data Type ValuesBusiness Transaction Advertising articles

Amount 20

Tax Code V2

General Ledger 477100

Choose the COPY pushbutton

Choose the SAVE pushbutton

Choose the POST pushbutton

Select the item you just posted, click the FOLLOW-ON DOCUMENTS pushbutton, and choose the


Solution 25: Posting to One-time AccountsExercise Objectives


. Post cash journal documents to one-time accounts

Business Example

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Our customers enjoy the candy we provide in our reception area. To make sure that we never run out,

we constantly buy more stock at various weekly markets.

Our department wants to record a transaction in the cash journal for cash purchases of candy from

small suppliers as one-off business partners.

Task:

Create a one-time account and post a business transaction

1. Create an account for one-time vendors in your company code. Use vendor 1960 from company code

1000 as a template.

a) Create your one-time vendor.

Application: AccountingFinancial AccountingAccounts PayableMaster Records Create


Vendor 1960

Company Code GR##

ReferenceField Name or Data Type Values

Vendor 1960

Company Code 1000

Accept the data from the template vendor and choose SAVE.

2. Enter a business transaction for a cash purchase of candy with a value of 50 currency units. The

transaction involves quality class A toffees from a traveling salesperson Mr. S. Ugar with an address in

Sweet Street 11, Candytown (zip code 12345). Use an existing business transaction. First save the

business transaction in the cash journal. Then post the business transaction and take a look at the


a) Enter the cash payment for candy.

Application: Accounting Financial Accounting Banks Outgoings Cash Journal


Company Code GR##

Cash Journal 20##

Choose ENTER.

Choose the Cash Payments tab page.


Business Transaction payment to vendor

Amount 50

Text Candy

Vendor 1960

Choose ENTER.

Enter the address of Mr. S. Ugar.


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Title Mr.

Name S. Ugar

Street Sweet Street 11

ZIP code 12345

City Candytown

Choose ENTER.

Choose the SAVE pushbutton

Choose the POST pushbutton

Choose the FOLLOW-ON DOCUMENTS pushbutton and select the posting document.

Lesson Summary


. Save and post business transactions in the cash journal

Unit Summary


. Create a cash journal and assign it to a general ledger account

. Explain business transaction categories

. Create business transactions

. Save and post business transactions in the cash journal